HL_RFQLetter signed.pdf

United States Department of State

Washington, DC 20521

Panama, Republic of Panama

August 2, 2022

Dear Prospective Offeror:

SUBJECT: Solicitation No. 19PM0722R0001 - Health and Life Insurance Services

The Embassy of the United States of America invites you to submit a proposal for locally employed staff health insurance coverage. The Embassy encourages prospective offerors to offer off-the-shelf plans that meet at least the minimum benefit levels required in this solicitation.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-proposal conference, and all prospective offerors are invited to attend. Prospective offerors should contact Malena Dawson at (507) 6635-4788, or by email to

PNMPROCREQ@state.gov for additional information or to arrange access to the virtual meeting.

See Section L of the attached Request for Proposals (RFP).

Proposals are due by 4:30pm on Wednesday, Aug. 31, 2022. No proposal will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your proposal must be submitted electronically to PNMPROCREQ@state.gov . It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-

Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a proposal to be considered, you must also complete and submit the following:

1. SF-33

2. Section B, Pricing Schedule.

3. Section B, Retention Amounts in B.3 and B.7.

4. Section K, Representations and Certifications; and

5. Additional information as required in Section L.

6. The Offeror shall submit a completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11.

7. Proof of SAM Registration.

mailto:PNMPROCREQ@state.gov http://www.irs.gov/w14

Direct any questions regarding this solicitation in writing to Timothy Carpenter, Contracting

Officer. Questions must be written in English and may be emailed to PNMPROCREQ@state.gov or sent to fax number (507) 317-5141 no later than COB Wednesday Aug. 10, 2022.

Please note: Proposals that contain less than the minimum reimbursement levels or do not provide all benefit categories may be deemed technically unacceptable.

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.

Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Timothy Carpenter

Contracting Officer https://www.sam.gov/