HK Covering Letter _Group Life Insurance 19HK3023R0001 SAMgov.pdf

CONSULATE GENERAL OF THE

UNITED STATES OF AMERICA

HONG KONG

September 6, 2023

SUBJECT: Solicitation Number: 19HK3023R0001

Group Life Insurance Services to Employees of the Government of the United

States of America in Hong Kong

Dear Prospective Offeror:

The Consulate General of the United States of America in Hong Kong invites you to submit a proposal for locally employed staff life insurance coverage. The U.S. Consulate encourages prospective offerors to offer off-the-shelf plans that meet at least the minimum benefit levels required in this solicitation.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The U.S. Consulate intends to conduct a pre-proposal conference at the site, The pre-proposal conference will be held September 19, 2023, 10:00am (local time) at the US Consulate General

Hong Kong at 26 Garden Road, Hong Kong. Prospective offerors should contact Maria Chiu, email: chiums@state.gov by September 15, 2023, 17:00hrs for additional information or to arrange entry to the building.

Proposals are due by October 20, 2023, 17:00hrs local time. No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your proposal must be submitted electronically to HKProcurementBids@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word

2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-33

2. Section B, Pricing Schedule.

3. Section B, Retention Amounts in B.3 and B.7.

4. Section K, Representations and Certifications; and

5. Additional information as required in Section L.

6. The Offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11;

mailto:chiums@state.gov mailto:HKProcurementBids@state.gov http://www.irs.gov/w14

7. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.

Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Yvonne Y. Waters

Contracting Officer

Enclosure:

https://www.sam.gov/