HIT Terms and Conditions PHL Contracts B2626981.docx

This document contains the Terms and Conditions for Health Information Technology contracts issued by the Philadelphia Department of Public Health through the PHL Contracts procurement platform. The solicitation pertains to an Upgraded Conferencing System installation for the 12th Floor Conference Rooms at 1101 Market Street in Philadelphia, Pennsylvania. All potential vendors are required to conduct a mandatory site visit before submitting a bid to obtain accurate measurements and verify location-specific requirements. Vendors must submit bids through the PHL Contracts platform, and once submitted, quoted amounts cannot be adjusted. Bidders are strongly encouraged to review the complete solicitation and submit any questions prior to responding. Deviation from specified dimensions may result in automatic disqualification, and vendors who fail to complete the required site visit or meet stated requirements may be disqualified.

The City reserves the right to award the micro purchase as a whole or by line item, whichever serves the City's best interests, and will select the lowest responsive and responsible bidder. Vendors must quote all items to be eligible for award consideration. The Philadelphia Department of Public Health also reserves the right to request job-specific references relevant to the services being offered prior to contract award. Vendors are prohibited from delivering services or products until officially notified by the department. No pricing terms, set-aside provisions, incumbent information, or funding sources are specified in this document.