Hillrom SOW.docx

STATEMENT OF WORK (SOW)

1. Background:

The VA Southern Nevada Healthcare System (VASNHS) has a requirement for replacing the End of Lifecycle (EOL) Hillrom Patient Beds.

2. Scope of Work:

VASNHS has a need to upgrade EOL Hillrom Patient Beds.

3. Supplies/Services:

The items shall be completely new, and shall not be used, refurbished, or in any other form, including substitutions. Contractor shall not add or substitute any component(s) without prior approval from the contracting officer and review that a suitable substitute can be made by the COR. The contractor shall be fully licensed to perform the work. A formal on-site survey may be conducted, if needed, to finalize system requirements prior to beginning any installation activities.

4. Specific mandatory deliverables, tasks, salient characteristics:

A. PROGRESSA

Standard Features:

1. Flex-A-Foot Retractable Frame Technology

2. 30/45 Degree Head of Bed Alarm

3. Night Light

4. Hands Free Emergency CPR

5. Caregiver Pendant

6. Straight Power Cord

7. Trendelenburg

8. Point of Care Siderail Controls

9. Obstacle Detect System

10. Drainage Bag Holders

11. Four IV Sockets

12. Patient Controls Backlighting

13. Bed Controls

14. Line Manager

15. In-Bed Scale

16. PPM, 3 Level Advanced Bed Exit

17. Foot Controls Module

18. Oxygen Tank Holder

19. Accessory Outlet

20. Point of Care Touch Screen on Both Sides

21. 6" Casters Included Options:

1. Management System (PMMS)

2. Percussion & Vibration

3. Rotation Module

4. Advanced MicroClimate Mgmt

5. English Language Labels

6. Voltage: 120

7. Power Plug: NEMA5-15P (US)

8. Full Pulmonary Surface with X-Ray Sleeve

9. Dartex Coverlet

10. Navicare Ready

11. O2 Tank Holder Module 107.95mm and 112.7mm

B. CENTRELLA SMART+ BED

Standard Features:

1. GCI Touchscreen-Left Side

2. Bed Exit Silence

3. Brake Not Set Alarm

4. One Button Chair

5. Battery Backup

6. Digital Angle Indicator

7. Built in Line and Cord Mgmt

8. 4 IV Pole Sockets

9. Integrated Restraint Holders

10. Lockout Controls

11. Drainage Bag Holder

12. Smart Bed Ready (Sidecom Req)

13. WIFI

14. Enhanced 3-Mode Bed Exit

15. Motion Activated Nightlight

16. Stand Assist

17. Advanced Slideguard® Feature

18. Foley Position Limit

19. Patient HOB Angle Display

20. Trend/Rev Trendelenburg

21. Dampened Emergency CPR

22. Patient Storage in Siderail

23. Integrated Urinal Holders

24. FlexAFoot™ Powered Bed Extend Included Options:

1. English Language Labels

2. 36" Frame Width

3. 100 to 240 Voltage

4. USB Charger

5. 2nd LCD Touchscreen

6. In Bed-Scale (KB/LBS)

7. Patient Pendant

8. Removable IV Pole

9. Verbal Alerts

10. SafeView®+ with IllumiGuide®

11. MAX Air Surface with Blower

12. Frame Part Number: P7900B100355

C. CENTRELLA SMART+ BED

Standard Features:

1. GCI Touchscreen-Left Side

2. Bed Exit Silence

3. Brake Not Set Alarm

4. One Button Chair

5. Battery Backup

6. Digital Angle Indicator

7. Built in Line and Cord Mgmt

8. 4 IV Pole Sockets

9. Integrated Restraint Holders

10. Lockout Controls

11. Drainage Bag Holder

12. Smart Bed Ready (Sidecom Req)

13. WIFI

14. Enhanced 3-Mode Bed Exit

15. Motion Activated Nightlight

16. Stand Assist

17. Advanced Slideguard® Feature

18. Foley Position Limit

19. Patient HOB Angle Display

20. Trend/Rev Trendelenburg

21. Dampened Emergency CPR

22. Patient Storage in Siderail

23. Integrated Urinal Holders

24. FlexAFoot™ Powered Bed Extend Included Options:

1. English Language Labels

2. 100 to 240 Voltage

3. USB Charger

4. 2nd LCD Touchscreen

5. In Bed-Scale (KB/LBS)

6. Patient Pendant

7. Removable IV Pole

8. Verbal Alerts

9. SafeView®+ with IllumiGuide®

10. MAX Air Surface with Blower

11. Frame Part Number: P7900B100257

D. Other:

i) All equipment must be compatible and upgradeable to current hospital systems and technology (Hill Rom Navicare) currently in place.

5. User and Service Manuals:

5.1 Two (2) complete and unabridged printed copies of operator manuals shall be provided to the VA, and two (2) complete and unabridged printed copies of service manuals shall be provided to the VA at the time of installation of the equipment.

5.2 One (1) electronic version (CD) of the unabridged operator manual and service manual shall be provided to the VA at the time of installation of the equipment.

5.3 Upgrades to the manuals shall be provided to the VA by the contractor free of charge.

6. Delivery:

6.1 The equipment, related parts, and other deliverables shall be delivered to the VA warehouse. 5406 E El Campo Grande Ave. Ste. 150 Las Vegas NV 89115

6.2 The VA will transport the equipment, related parts, and other deliverables from the warehouse to the desired Hospital locations for installation.

6.3 POP will be:

7. Packaging:

7.1 All items shall be marked clearly with the order number, obligation number, and delivery location within the hospital (e.g. radiology room).

7.2 All items shall be adequately packaged to prevent damage during shipping, handling, and storage. Bags or boxes or containers shall be whole, intact, and not otherwise torn or damaged.

7.3 Upon delivery, the Government shall examine all packages. The contractor shall be required to replace damaged products at the contractor’s expense.

8. Hours of Work (Installation):

8.1 Installation will be conducted Monday through Friday 0700- 1630 hours.

8.2 Staging area for the installation will be decided upon by the COR/Designated POC.

9. Administrative Data:

Contractor Point of Contact: The contractor shall designate one (1) employee as the point of contact (POC) responsible for administrative matters in the performance of services under this contract. The POC shall have full authority to act for the contractor on all matters relating to the daily performance of this contract. An alternate may be designated, but the contractor shall notify the contracting officer and VA POC, in writing for those times when the alternate shall act as the POC.

9. Security:

A prohibition on unauthorized disclosure: "Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA." See VA Handbook 6500.6, Appendix C, paragraph 3.a.

A requirement for data breach notification: Upon discovery of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access, the contractor/subcontractor shall immediately and simultaneously notify the COR, the designated ISO, and Privacy Officer for the contract. The term 'security incident' means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. See VA Handbook 6500.6, Appendix C, paragraph 6.a.

A requirement to pay liquidated damages in the event of a data breach: "In the event of a data breach or privacy incident involving any SPI the contractor processes or maintains under this contract, the contractor shall be liable to VA for liquidated damages for a specified amount per affected individual to cover the cost of providing credit protection services to those individuals." See VA Handbook 6500.6, Appendix C, paragraph 7.a., 7.d.

A requirement for annual security/privacy awareness training: "Before being granted access to VA information or information systems, all contractor employees and subcontractor employees requiring such access shall complete on an annual basis either: (i) the VA security/privacy awareness training (contains VA's security/privacy requirements) within 1 week of the initiation of the contract, or (ii) security awareness training provided or arranged by the contractor that conforms to VA's security/privacy requirements as delineated in the hard copy of the VA security awareness training provided to the contractor. If the contractor provides their own training that conforms to VA's requirements, they will provide the COR or CO, a yearly report (due annually on the date of the contract initiation) stating that all applicable employees involved in VA's contract have received their annual security/privacy training that meets VA's requirements and the total number of employees trained. See VA Handbook 6500.6, Appendix C, paragraph 9.

A requirement to sign VA's Rules of Behavior: "Before being granted access to VA information or information systems, all contractor employees and subcontractor employees requiring such access shall sign on an annual basis an acknowledgment that they have read, understand, and agree to abide by VA's Contractor Rules of Behavior which is attached to this contract." See VA Handbook 6500.6, Appendix C, paragraph 9, Appendix D. Note: If a medical device vendor anticipates that the services under the contract will be performed by 10 or more individuals, the Contractor Rules of Behavior may be signed by the vendor's designated representative. The contract must reflect by signing the Rules of Behavior on behalf of the vendor that the designated representative agrees to ensure that all such individuals review and understand the Contractor Rules of Behavior when accessing VA's information and information systems.

Bio-Medical devices and other equipment or systems containing media (hard drives, optical disks, etc.) with VA sensitive information must not be returned to the vendor at the end of lease, for trade-in, or other purposes." See VA Handbook 6500.6, Appendix C, paragraph 5.h., for the specific options.

With regard to background investigation requirements the Office of Operations, Security, and Preparedness (OSP) has determined the requirement in VA Handbook 6500.6, Appendix C, paragraph 2.b., is not required for contract personnel with limited and intermittent access (installation and repairs as required or requested by VA staff as part of the approved contract) to' equipment connected to facility networks on which limited VA sensitive information may reside, including medical equipment contractors who install, maintain, and repair networked medical equipment, such as CT scanners, EKG systems, ICU monitoring. Therefore, maintenance (warranty), and installation contracts as described in 3 above are exempt when a Business Associate Agreement (BAA) is in place.