High School Controls RFP - September 2024.pdf

Request for Proposals

September 3, 2024

Thornapple Kellogg Schools (“District”) will accept sealed bids for:

Controller Upgrades for Remaining Tridium System soliciting equipment as described in the attached specifications. Sealed bids are due no later than 2:00

P.M. local time on Tuesday, September 17, 2024.

Sealed bids should be submitted to Chris LaHaie, Assistant Superintendent, Thornapple Kellogg Schools, 10051 Green Lake Road, Middleville, MI 49333. Bids are to be submitted no later than 2:00 P.M.

September 17, 2024. Late bids will not be accepted or considered. Bids will be publicly opened shortly following the close of receiving bids. No oral, email, telephonic, or telegraphic proposals shall be considered.

The Board of Education reserves the right to accept or reject any or all bids in whole or in part, to waive any informality or irregularity in the bid or in the bid process, or, for reasons of establishing uniformity, delivery time or preference, to award the contract to other than the low bidder.

All prices quoted are to be F.O.B., Middleville, Michigan. Price for installation must include all aspects of placing and securing the signs for use, as well as removing existing signs where applicable. All purchases and sales to the school district are exempt from all taxes, including state and federal taxes. Exemption certificates for the school district will be furnished upon request.

The bid shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the board, or the superintendent of the school district.

The bid shall also be accompanied by a sworn and notarized statement disclosing whether the bidder is an

Iran Linked Business in compliance with PA 517 of 2012. The Board shall not accept a bid that does not include these sworn and notarized disclosure statements.

Bids are to be submitted on the Bid Proposal Forms included in this invitation to bid, signed by the bidder, in a sealed envelope clearly marked. Two (2) copies of the Bid Proposal Form should be addressed to the attention of:

Chris LaHaie, Assistant Superintendent

Thornapple Kellogg Schools

Central Office

10051 Green Lake Road

Middleville, MI 49333

Controller Upgrades RFP

Controller Upgrades for Remaining Tridium System RFP

One (1) copy of the bid form should be retained for your files. Any questions should be directed to Chris

LaHaie, Assistant Superintendent, in writing via email at clahaie@tkschools.org.

CONDITIONS:

1. Bids are being solicited for the new district signs as outlined below.

2. Proposals must be made in full conformity with all conditions set forth in the specifications.

3. The Board of Education reserves the right to accept or reject any or all bids in whole or in part, to waive any informality or irregularity in the bid or in the bid process, or, for reasons of establishing uniformity, delivery time or preference, to award the contract to other than the low bidder.

4. Bidders must respond to all sections in this bid to be considered.

5. Any bidder may withdraw its bid at any time prior to the scheduled time for opening of bids. All proposals submitted shall remain firm for a period of sixty (60) days.

6. Bid opening will be held in person immediately following the bid deadline. Results will be sent electronically to all parties who submit a bid.

OPTIONAL PRE-BID MEETING:

1. An optional pre-bid meeting will be held on Tuesday, September 10, 2024 at Thornapple Kellogg

High School at 3:00 p.m. Please come to the main office located on Green Lake Road. 10051 Green

Lake Road, Middleville, MI 49333 will get you to this parking lot. If you intend on attending, you

MUST contact Gary White, Operations Supervisor, at gwhite@tkschools.org by Monday, September 9, 2024.

mailto:clahaie@tkschools.org mailto:gwhite@tkschools.org

Controller Upgrades for Remaining Tridium System RFP

SELECTION OF BIDDER:

1. The School District will inform all bidders in writing if they were successful or not in obtaining the sign upgrade with Thornapple Kellogg Schools.

2. Upon completing the bid process the school district will adhere to board policy 6460 “Vendor

Relations;” which states “All sales persons, regardless of product, shall clear with the

Superintendent's Office before contacting any teachers, students, or other personnel of the School

District.”

PAYMENTS:

A purchase order will be issued by the District to the successful bidder. The successful bidder will invoice the District for amounts due as outlined in the approved bid.

The Board of Education reserves the right to accept or reject any or all bids in whole or in part, to waive any informality or irregularity in the bid or in the bid process, or, for reasons of establishing uniformity, delivery time or preference, to award the contract to other than the low bidder.

SPECIFICATIONS AND BID PROPOSAL FORM

This proposal must furnish and install an extension of the existing Schneider Electric Building

Automation System for Thornapple Kellogg High School. It must utilize a web-based front end and have an interoperable open protocol network. All of the following must be included:

• Furnish and install new BACnet IP controllers, sensors and freeze stats for (12) existing air handling units.

• Furnish and install new BACnet IP controllers, sensors, and freeze stats for (5) existing roof top units.

• Furnish and install new BACnet IP controllers and sensors for (4) existing electric unit ventilators (serving locker room areas).

• Furnish and install new BACnet IP controller, sensors, and freeze stat for (1) existing teachers lounge unit ventilator.

• Furnish and install new BACnet IP controller, sensors, and freeze stat for (1) existing fan coil unit.

• Furnish and install new BACnet IP controllers and sensors for (46) existing VAV boxes.

• Furnish and install new BACnet IP controllers and sensors for (23) existing reheats.

• Furnish and install new BACnet IP controllers and sensors for (7) existing unit heaters.

• Furnish and install new BACnet IP controllers and sensors for (2) existing cabinet unit heaters.

• Tie in (5) radiant ceiling panels to new BACnet IP controllers provided above.

• Tie in (2) fin tube zones to new BACnet IP controllers provided above.

• Tie in cooler and freezer temperature monitoring to new BACnet IP controllers provided above.

• Tie in (29) exhaust fans to new BACnet IP controllers provided above.

• Provide integration of the existing lighting control system that is already connected to the owner’s network.

• Furnish and install the necessary material and components including controllers, sensors, control conduit, and wiring.

• Engineer, furnish and install a BACnet IP communication network to all new controllers provided as part of this project.

• Provide all engineering, application programming, central system programming and project management.

• Provide start-up, check-out, and commissioning of all GVA provided controls.

• Provide an extension of the existing Schneider Electric web-based front-end system with custom graphics, time schedules, trends, and alarms. Custom graphics developed specifically for your system are simple to navigate and are compatible with tablets, phones, and computers. Critical system alarms set up to email/text notifications upon failure.

• Provide submittals, wiring diagrams, documentation and as-builts.

• Provide owner training as needed.

• Provide 3rd Party testing and balancing.

• Provide all necessary assistance with third party testing and balancing.

• Provide all necessary class II permits.

• Provide all necessary arial lifts.

• One-year material warranty on balance of components provided.

Controller Upgrades RFP

• One-year Labor warranty on balance of work provided.

• During the warranty period, provide periodic remote monitoring and tuning to ensure the system is operating in an energy efficient way while maintaining proper building and equipment operation.

Mandatory Alternate Section 1: Valve Replacements – Seeking a quote to complete the following work, if financially possible for the district.

• Furnish the following replacement hot water control valves for installation by the mechanical contractor:

o (12) AHU Hot Water Valves o (5) RTU Hot Water Control Valves o (1) Unit Ventilator Hot Water Control Valve o (1) Fan Coil Unit Hot Water Control Valve o (46) VAV Box Hot Water Control Valves o (23) Reheats Hot Water Control Valves o (7) Unit Heater Hot Water Control Valves o (2) Cabinet Unit Heater Hot Water Control Valves o (5) Radiant Ceiling Panel Hot Water Control Valves o (2) Fin Tube Hot Water Control Valves

SPECIFICATIONS AND BID PROPOSAL FORM

BASE BID TOTAL $ __________________

MANDATORY ALTERNATE TOTAL $ __________________

SPECIFICATIONS AND BID PROPOSAL FORM continued

The undersigned certifies that the bid contained meets or exceeds the attached specifications. Failure to comply with all conditions asked for in this bid document may result in rejection of the bid.

Bidder Information:

COMPANY NAME: ____________________________________________________________

ADDRESS: ___________________________________________________________________

AUTHORIZED SIGNATURE: ____________________________________________________

AUTHORIZED NAME (please print): ______________________________________________

TITLE: ________________________________________________ DATE: ________________

PHONE #: ________________________________ FAX #: _____________________________

E-MAIL: ______________________________________________________________________

At least 3 references with contact person:

Company: _____________________ Contact: ____________________ Phone: _____________

Do you conduct background checks on your employees? ❒Yes ❒No

Familial Relationship Affidavit included? ❒Yes ❒No

Iran Linked Business Affidavit included? ❒Yes ❒No

Written responses to all requested questions? ❒Yes ❒No

Are you on the Excluded Parties List ❒Yes ❒No Unknown

(which excludes you from receiving Federal Contracts or certain sub contracts, pursuant to the provisions of 31 U.S.C. 6101, note E.O. 12549, E.O. 12689, 48 C.F.R. 9.404)?

Provide your DUNS number, if you have one: ____________________________

Local (District) Vendor or Taxpayer? ❒Yes ❒No Unknown

(Documentation, if necessary, will be obtained after the bid opening.)

Do you have employees that live within the District? ❒Yes ❒No Unknown

BID DISCLOSURE STATEMENT – FAMILIAL RELATIONSHIP

Bidders must submit a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Thornapple Kellogg District School Board or the Thornapple Kellogg District Superintendent must be accompanied with the bid. Bids without this disclosure statement will not be accepted.

The members of the Thornapple Kellogg School Board are: Derrick Brock, Jeff Dickman, Brenda Hess, Krissy Hooson, Matt Powers, David Smith, and Tyler Wenger.

The Thornapple Kellogg Schools Superintendent is: Craig McCarthy

The Following are the familial relationships:

There are none.

STATE OF MICHIGAN )

) ss

COUNTY OF_____________)

The undersigned, authorized representative of bidder (insert name) __________________ does hereby acknowledge that bidder has read the foregoing disclosure statement and the statements herein contained are true.

Signature of Bidder Representative

Print Name

Title

Subscribed and sworn to before me this _____day of ___________________, 2024.

Notary Public, ______________County, Michigan

My commission expires: ____/____/________

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of the below named vendor (the “Vendor”), pursuant to the compliance certification requirement provided in the “Thornapple Kellogg Schools”

(the “District”) Request For Proposals For Controller Upgrades for Remaining Tridium System

(the “RFP”), hereby certifies, represents and warrants that the Vendor (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions

Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Vendor is awarded a contract as a result of the aforementioned RFP, the Vendor will not become an “Iran linked business” at any time during the course of providing any services or selling any items under the contract.

The Vendor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the

District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date the it is determined that the person has submitted the false certification.

CONTRACTOR:

Name of Contractor

By:

Its:

Date:

STATE OF )

)ss.

COUNTY OF ____________ )

This instrument was acknowledged before me on the _____ day of ____________, 2024, by

, Notary Public

______________ County, __________

My Commission Expires:___________

Acting in the County of :___________