RFP-N02PC35000-41__JOFOC.pdf

Source Selection Information - See FAR 2.101 and 3.104

Attachment C

HHS Template and Instructions for a Justification for Other than Full and Open Competition

Justification for Other than Full and Open Competition

1. Identification of the agency and contracting activity.

a. Federal agency and contracting activity. DHHS, NIH

b. Sponsoring organization. DHHS/NIH/NCI/ Division of Cancer Control and Population Sciences/Surveillance Research Program/Office of the Associate Director

c. Project Officer Information.

Project Officer Name.

Mailing address. 9609 Medical Center Drive, Rm. 4E554, Bethesda, MD 20892

E-mail address.

Telephone number.

2. Nature and/or description of the action being approved.

a. Acquisition purpose and objectives.

The Surveillance Research Program (SRP) directs the collection and analysis of pertinent data in order to answer key questions about cancer incidence, morbidity, mortality, and cancer-related health status in diverse regions and populations in the United States. As part of its mission, SRP manages the Surveillance, Epidemiology, and End Results (SEER) Program , an integrated, comprehensive, multiple population-based reporting system.

SRP also provides leadership in the interpretation of cancer statistics and in developing statistical methodologies appropriate for analyzing trends and evaluating the impact of cancer control interventions as well as geographic, social, behavioral, genetic, and health care delivery factors on the cancer burden.

The objective of this seven-year contract is to support training/educational workshops and working groups to disseminate technical assistance and improve effectiveness of registry operations, trans-agency investigations of data comparability and quality, publication of pooled data based on statistical analyses and quality control field studies, and development of quantitative methods and metrics that assess data quality and benchmarks for pooling.

http://seer.cancer.gov/ http://seer.cancer.gov/ http://surveillance.cancer.gov/extlinks.html

Many federal and private agencies are involved in the national cancer surveillance effort. The need to coordinate cancer registration programs was recognized more than two decades ago through creation of the North American Association of

Central Cancer Registries (NAACCR). The NAACCR is a collaborative umbrella organization of professionals. It is supported by the central cancer registries in the United States and Canada, agencies of the federal government involved in cancer surveillance, professional societies, and private agencies. A major

NAACCR goal is to encourage and work towards increased use of cancer registry data and improve data quality. Since 1993, regional, state and provincial registries with statutory authority to collect data on cancer patients voluntarily submit their non-identified data to NAACCR for evaluation and publication. In addition, subsequent to Memorandums of Understanding established in February

2000, and updated in April 2005, the NCI and the Centers for Disease Control and

Prevention (CDC) have continued processes in place for coordination of their respective programs related to cancer surveillance, including endorsement of the role of other key partners such as NAACCR in the national cancer surveillance enterprise.

Central cancer registries throughout North America have made great strides in their ability to uniformly collect cancer information in a complete, accurate, and timely manner. Many of these advances have occurred as a result of NAACCR activities. The NAACCR mission is to coordinate and encourage the development, enhancement and application of cancer registration techniques in population-based groups, so that quality data will be available for cancer control and epidemiologic research, public health programs, and improved patient care to reduce the burden of cancer. NAACCR promotes established standards for cancer registration; trains and educates cancer registry professionals in cancer registry operations; certifies registries that achieve standards of high quality; aggregates data from population-based registries throughout the U.S. and Canada; and promotes the use of cancer registry data in surveillance, cancer control, and population-based research.

This request for proposal is a continued effort to making the NCI’s cancer surveillance program more responsive to the needs of the division, institute, and nation, and more integrated with other partners within the national cancer surveillance enterprise.

b. Project background.

In September of 2000, the National Cancer Institute entered into a 3-year cost-reimbursement/completion contract with NAACCR to provide technical support for cancer surveillance activities. The contract N02-PC-05030 awarded

September 30, 2000, was negotiated at $1,673,000 and was funded annually

A 5-year follow-on acquisition (HHSN261200444001C) by other than full and open competition was awarded July 16, 2004, negotiated at $2,417,000.

A 5-year follow-on acquisition (HHSN261200900015C) by other than full and open competition was awarded July 1, 2009, negotiated at $3,510,000.

3. Description of the supplies or services required to meet the agency’s needs (including the estimated value).

a. Project title. Technical Support for Cancer Surveillance

Project description. The resulting standard processes and procedures developed under this contract will enhance the national capacity for cancer surveillance.

Surveillance activities include, but are not limited to the collection, measurement, and analysis of comparable data from multiple population-based cancer registries, their reporting sources, related health information systems, and data on socio-demographic population characteristics. Activities supported through this contract initiative will: (1) develop, implement, and disseminate technical procedures, guidelines and standards in cancer registry operations that advance the field toward more consistent, efficient, and effective performance; (2) refine and promote standards for registry operations methodology, including evaluation of comparability of methods for consolidation of records from different sources on the same cancer to promote and advance best practices related to quality improvement, recommendations processing different types of incomplete cancer records, and the use of emerging bioinformatics technologies and data systems;

(3) participate in collaborative efforts that use high quality population-based cancer registry data and prepare technical and scientific reports. Areas of focus include, but are not limited to, Data Use and Quality, Research Metrics and

Methods, and Social and Economic determinants of disease; (4) build and enhance ties with cancer surveillance organizations in the international arena, which may include presentations at international cancer registry meetings, collaborative articles, dissemination of information about cancer registry documents and helpful training tools to the international community, harmonization of data standards and registry processes, and promotion of the

Contractor’s website as a vehicle for international access to these materials.

b. Requirement type.

Research & development (R&D) R & D support services

Support services (non-R&D)

Supplies/equipment

Information technology (IT)

Construction

Architect-engineer (A & E) services

Design-build

Other (specify): ___________________

Type of action.

New requirement Follow-on

Other (specify): ______________________

Proposed contract/order type.

Firm-fixed-price Other fixed-price (specify, e.g., fixed-price award-fee, fixed-price incentive-fee): __________ Cost-plus-fixed-fee Other cost reimbursement (specify, e.g., cost-plus-award-fee, cost-plus-incentive-fee): ___________ Time and materials

Indefinite delivery (specify whether indefinite quantity, definite quantity, or requirements): indefinite quantity

Other (specify): ___________

Completion Form Term form

Acquisition identification number. N02PC35000-41

c. Total estimated dollar value and performance/delivery period.

4. Identification of the statutory authority permitting other than full and open competition.

This acquisition is conducted under the authority of 41 United States Code (U.S.C.) 253(c)(1) as set forth in Federal Acquisition Regulation (FAR) 6.302-1.

This acquisition is conducted under the authority of section 4202 of the Clinger-Cohen Act of 1996.

This acquisition is conducted under the authority of the Services Acquisition Reform Act of 2003 (41 U.S.C. 428a).

5. Demonstration that the proposed contractor(s) unique qualifications or the nature of the acquisition requires use of the authority cited.

Name and address of the proposed contractor(s).

North American Association of Central Cancer Registries, Inc

2121 W. White Oaks Drive, Suite C

Springfield, IL 62704-6495

a. Nature of the acquisition and proposed unique qualifications of the contractor(s).

As an established collaborative professional society whose members are interested in the development and application of population-based cancer registration and surveillance research techniques to studies of defined population groups and to the conduct of cancer control programs, NAACCR provides a unique forum in which to advance the capacity for national cancer surveillance.

NAACCR is a national not-for-profit educational organization whose membership consists of central cancer registries representing the United States and Canada with endorsement from sponsoring organizations including the American Cancer

Society, American College of Surgeons, American Joint Committee on Cancer, Canadian Association of Provincial Cancer Agencies, Centers for Disease Control and Prevention's National Program of Cancer Registries, College of American

Pathologists, National Cancer Registrars Association, and the Public Health

Agency of Canada. It has the ability to bring together cancer registry standard-setting organizations, central cancer registries, hospital cancer registries, and software developers; to utilize their member’s cancer registration subject matter expertise to develop data item definitions, codes, format, transmission record layouts, and timeline for implementation of new standards; to organize their members into committees and workgroups which through consensus develop and promote best practices for registry operations and uniform data standards for cancer registration in North America; and to harness resources among the members to implement agreed upon agendas. For more than two decades, NAACCR and its technical committees, composed of representatives from the full spectrum of members, have developed and promoted standards for data content, quality and use, as well as procedures for registry operations and reporting data.

NCI works through many channels, including professional groups such as

NAACCR, to continue improving the national capacity to study emerging trends and to measure the cancer burden in the United States, which is specifically mandated by the National Cancer Act of 1971.

http://www.cancer.org/ http://www.cancer.org/ http://www.facs.org/ http://www.cancerstaging.org/ http://www.capca.ca/ http://www.cdc.gov/cancer/npcr/index.htm http://www.cdc.gov/cancer/npcr/index.htm http://www.cap.org/ http://www.cap.org/ http://www.ncra-usa.org/ http://www.hc-sc.gc.ca/english/index.html http://www.hc-sc.gc.ca/english/index.html

6. Description of the efforts made to ensure that offers are solicited from as many potential sources as practicable. Indicate whether a FedBizOpps notice was or will be publicized as required by FAR Subpart 5.2 and, if not, which exception under FAR 5.202 applies.

The presolicitation notice of this acquisition was posted to the Federal Business

Opportunities (FedBizOpps) and synopsized for a 15-day period from February

27, 2014 through March 14, 2014 in order to ascertain that there were no other qualified sources capable of satisfying the Government’s requirement.

7. Determination by the Contracting Officer that the anticipated cost/price to the Government will be fair and reasonable.

An award will be made only if, during negotiations, it is shown that the anticipated cost to the Government will be fair and reasonable.

8. Description of the market research conducted (see FAR Part 10) and the results, or a statement of the reasons market research was not conducted.

A Sources Sought Notice was posted for the period 01/27/2014 thru 02/07/2014.

Sources Sought Notice closed on February 7, 2014, and three (3) capability statements were received. All three were determined to be incapable of performing the requirements as set forth in the Sources Sought Notice.

9. Any other facts supporting the use of other than full and open competition.

None.

10. Listing of sources, if any, that expressed, in writing, an interest in the acquisition.

The Sources Sought Notice is described in item 8 above. Three interested parties submitted capability statements: Avisar, Inc., Markant Corp., and Diamond Defense. A review conducted by three experts determined that none of the offerors were capable of performing the work outlined in the solicitation. In addition, the announcement of this acquisition was posted on Federal Business Opportunities (FedBizOpps) for a 15-day period (see item 6 above). A copy of this synopsis is attached. no responses were received. This serves as market research to ascertain that there are no other qualified or interested sources capable of satisfying the Government’s requirement.

11. Statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the required supplies or services.

A follow-on acquisition by other than competitive means is likely if market research does not reveal viable sources that can perform the work.