Oxygen_Monitoring_Draft_STATEMENT-OF-Need_V2.docx

Statement of Work

NIH/OD/ORS/DOHS

Draft Statement of Need Oxygen Monitoring Devices Program Division of Occupational Health and Safety 07/02/2019

TABLE OF CONTENTS

1.0 INTRODUCTION/OVERVIEW

The National Institutes of Health (NIH) is the US Federal Government’s focal point for medical research. As such, it is the largest biomedical research complex in the United States. Cryogenic liquids and compressed gases are frequently used for various applications and work procedures in the course of both clinical patient care and biomedical research. These activities are located both on the main NIH campus in Bethesda, the Baltimore/Washington area, the Rocky Mountain Laboratories in Montana, the Integrated Research Facility in Frederick, MD, and potential labs in foreign countries. The NIH Division of Occupational Health and Safety (DOHS) is responsible for conducting a comprehensive intramural safety program to create and maintain a safe and healthful environment for NIH patients, employees, visitors, and guest workers.

1.1 BACKGROUND

The purpose of this order is to acquire oxygen monitors and associated equipment for laboratory locations subject to accreditation requirements and other areas where it is deemed necessary to protect human health.

Cryogenic liquids and compressed gases displace oxygen from air when present in high concentrations. Displacing oxygen creates the potential for an oxygen-deficient or hazardous atmosphere, which is an occupational hazard. The Occupational Safety and Health Administration (OSHA) specifies in 29 CFR 1910.146(b) that a hazardous atmosphere may include one where the oxygen concentration is below 19.5% or above 23.5%.

In 2018, the College of American Pathologists (CAP) instituted GEN.77550 Liquid Nitrogen Environmental Monitoring, which requires that “in areas where liquid nitrogen is used, there are oxygen sensors with a low oxygen alarm mounted in an appropriate location and sufficient airflow to prevent asphyxiation.” CAP also required that “oxygen monitoring devices need to be maintained and calibrated following manufacturer instructions.” CAP provides accreditation to several laboratories in the NIH main campus in Bethesda. CAP and The Joint Commission (TJC) also collaborate to ensure consistency among their standards, so a forthcoming requirement for oxygen monitoring for Joint Commission-accredited facilities may be expected.

In order to support both clinical patient care and biomedical research, the NIH Division of Occupational Health and Safety (DOHS) will assume oversight of the ordering, installation, and maintenance of NIH oxygen monitors. DOHS coordination of the placement and maintenance of oxygen monitoring devices will increase the safety of NIH patients, employees, visitors, and guest workers from potential asphyxiation hazards while ensuring compliance with regulatory and accreditation requirements.

1.2 SCOPE

This contract is for use by the entire NIH community. NIH authorized ordering officials are expected to place orders against this contract directly with the contractor in accordance with the terms and conditions, herein.

1.3 OBJECTIVES

- To decrease the risk of serious safety and health hazards posed by an oxygen-deficient environment to NIH patients, employees, visitors, and guest workers.

- To ensure a single point of contact for the ordering, installation and maintenance of fixed oxygen monitoring devices for the entire NIH community.

- To increase quality assurance and quality control of fixed oxygen monitoring device maintenance.

2.0 REQUIREMENTS

2.1 TASKS

Products must perform to the following specifications:

· Provide a large heads-up display for environmental oxygen levels that is easily visible from at least a viewing distance of 20 feet

· Provide both audible alarms and visual strobes in compliance with NIH Oxygen Monitoring Program requirements

· Possess the ability to change oxygen level setpoints for caution, warning and alarm, including latching functions for alarms if desired for oxygen-deficient environments

· Offer a manual reset button or other feature on the outside of the machine to reset alarm if latched

· Suitable for indoor/outdoor use

· Offer a monitor setup suitable for use in MRI/NMR areas (i.e. non metal-containing)

· Offer a visual display for calibration process

· Oxygen sensor should be able to be replaced by end user without use of specialized equipment or training

· Contains battery backup in case of power failure New Equipment ONLY; NO remanufactured or refurbished items. All items must be covered by the manufacturer's warranty.

· Provides a heads-up display as well as audible and visual alarms in compliance with NIH Oxygen Monitoring Program requirements

· Ease of use in calibration by DOHS staff

· Uniformity with existing monitors on the NIH campus

· High quality performance in both laboratories and imaging facilities

1.) 2.2 DELIVERABLES/PRICING

Total Price

Fixed Oxygen Monitors:

The vendor shall provide Toxgard II or newest advanced alternative fixed oxygen monitoring devices and the accompanying mounting hardware, sensors, sample tubing, filters, and additional audible/visual alarms for remote sensing.

Contract Type:

Firm Fixed Price (FFP) Installation:

Installation of the fixed oxygen monitoring devices shall be done in coordination with the Office of Research Facilities and is not part of this contract.

Maintenance:

Basic maintenance of the fixed oxygen monitors shall be performed by the DOHS Technical Assistance Branch (TAB) and is not part of this contract.

2.3 SCHEDULE

Within 60 days of contract award, contractor will begin work on the order. The period of performance will be one year. Items will be delivered to the NIH Main Campus and other NIH locations as orders are placed dictated by the needs of the program as staging and storage areas for equipment and supplies on site are very limited. Items will be delivered within 30 days of an order being placed.

NOTE: For the vendor proposal to be evaluated as technically acceptable, the proposer’s must sufficiently be able to fully and completely explain how their proposed equipment meets the requirements of this RFP, the technical requirements as well as the requested uniformity with existing NIH program inventory. Failure to provide all the requested items and or “parrot” the RFP back in the proposal will automatically deemed the proposal technically unacceptable.

2.4 ASSUMPTIONS

Business Justification: The business value and justifications for funding includes the contract alignment with Reimagine HHS strategic shifts, Generating Efficiencies through Streamlined Processes and Making HHS More Innovative and Responsive by allowing researchers to focus on core research pursuits and revolutionizing the agency's approach to a critical safety and health issue.

3.0 GOVERNMENT FURNISHED PROPERTY

None

4.0 SECURITY REQUIREMENTS

None