HHS-NIH-NIDA-SSSA-CSS-16-428_Animal_Feed_and_Bedding_Solicitation.pdf

Animal Feed and Bedding Supplies for the NINDS Competitive Combined Synopsis/Solicitation

HHS-NIH-NIDA-SSSA-CSS-16-428

INTRODUCTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This acquisition is being conducted in accordance with the procedures of FAR Part 13--Simplified Acquisition Procedures, FAR Subpart 13.5--Test Program for Certain Commercial Items, and FAR Part 12--Acquisition of Commercial Items.

The solicitation number is HHS-NIH-NIDA-SSSA-CSS-16-428 and the solicitation is issued as a request for proposal (RFP).

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE

The intended procurement is classified under NAICS code 311119 with a Size Standard of 500 Employees.

SET-ASIDE STATUS

This acquisition is unrestricted. Businesses of any size classification may respond.

ACQUISITION AUTHORITY

This acquisition is for a commercial item or service and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13—Simplified Acquisition Procedures, FAR Subpart 13.5--Test Program for Certain Commercial Items, and FAR Part 12—Acquisition of Commercial Items, and IS expected to exceed the simplified acquisition threshold.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-89 dated July 14, 2016. The resultant contract will include all applicable provisions and clauses in effect through this date.

DESCRIPTION OF REQUIREMENT

Background The Animal Health Care Section (AHCS) of the National Institute of Neurological Disorders and Stroke (NINDS) is tasked with veterinary care, management and oversight responsibilities for rodent colonies in NIH Building 35. The rodent colonies are used by numerous NIH Institutes and Centers (ICs) to carry out their research missions. The animals require feed and bedding supplies to ensure animal welfare and compliance with research protocols.

Purpose The purpose of this acquisition is to procure animal feed and bedding supplies tailored to research protocol specifications for the NINDS AHCS rodent colonies in NIH Buildings 35.

Timely delivery and product quality management, particularly pest and mold control, are imperative. To ensure animal welfare and compliance with research protocols, brand-name-only feed and bedding supplies are mandatory.

This is an Indefinite-Delivery Indefinite-Quantity (IDIQ)/Requirements-type acquisition for which the government may consider making up to two (2) awards among vendors able to provide at least four (4) of the required items, if use of multiple awards is determined to provide best value.

Project Requirements The Contractor shall furnish manufacturer brand-name only laboratory animal feed and bedding supplies to ensure minimization of experimental variables and continuity of research efforts. Supplies shall be provided on an indefinite-delivery indefinite-quantity basis.

a. Supplies The Contractor shall provide the NINDS AHCS the following brand name only animal feed and bedding supplies annually:

Annual Supply Requirements

Item No. Supply Manufacturer Unit Minimum

Quantity Maximum Quantity

1 Zeigler Rodent NIH -07 Open Formula Feed Ziegler 50 pound bag 5148 6292

2 Labdiet 5015 (e.g.Mouse Diet Ckr and/or breeder chow) Labdiet 50 pound bag 18 22

3 Labdiet 5058 (e.g.PicoLab Mouse Diet 20, irradiated feed) LabDiet 25 pound bag 52 64

4 ProLab RMH1000 (e.g. soy diet) Labdiet 50 pound bag 22 26 5 Diet Gel 76A 96/2 oz Clear H2O Case 698 854 6 Hydro Gel55 8 oz Clear H2O Case 4 5 7 Beta Chip Bedding , 2.5 cu ft. NEPCO 2.5 ft3 bag 4680 5720

8 Bed’o-cob ¼” Anderson’s Lab Bedding 1.25 ft3 bag 252 308

9 Nestlets cs 3600/2” squares Ancare Case 43 53

10 Enviro-Dri Shepherd Specialty Papers 25 pound box 126 154

11 Filter Paper 4x100 (for transport boxes) Shepherd Specialty Papers Box 54 66

With the exception of diet supplements, animal feed shall be delivered within 60 days of the mill date indicated on each bag. Each bag shall have a minimum of 120 days shelf life remaining and not exceed a maximum bag weight of 50 lbs. Diet supplements are expected to have an expiration date at least six months out from the delivery date.

All bags of animal feed and bedding shall be dry and intact (no tears). All materials shall be free of evidence of contamination by pests, mold or water damage. The government reserves the right to reject any animal feed and/or bedding supplies that do not adhere to these specifications.

The government commits only to the minimum quantities specified. Detailed specifications for each supply listed above may be found in Attachment (A). The specified manufacturer brand names are firm requirements; no substitutions shall be acceptable.

b. Sanitation and Pest Control The Contractor shall have a program of sanitation and pest control adequate to prevent contamination of feed and bedding by vermin and rodent pathogens.

The Contractor shall provide a Sanitation and Pest Control Plan detailing their sanitation and pest control programs with their proposal. Pest control programs that minimize the use of chemical pesticides are desirable.

The Contractor shall include a sanitation schedule for all delivery vehicles. The Contractor shall provide a sanitation report for delivery vehicles within 15 days after the end of each quarter of the calendar year.

The Contractor shall provide pest control and inspection reports for each warehouse where products have been stored or held from the point of manufacture to the point of delivery to the NINDS AHCS, within 15 days after the end of each quarter of the calendar year.

c. Delivery On the first day of each month, the government will provide the Contractor with a list of the animal feed and bedding supplies to be delivered for that month. The list shall be issued via email or other written document and shall include specified delivery dates for that month. The Contractor will be expected to adhere to the monthly delivery schedule that may include deliveries up to two or three times a week. Unless otherwise jointly agreed by the Government and the Contractor, the first delivery of each month shall be required on the 5th day following issuance of the monthly requirements and delivery schedule. The Contractor shall be responsible for transportation and the unloading of all supplies at the delivery location specified at the time the order is placed.

All bulk deliveries shall be palletized on commercially available, standard-sized, four-way pallets. Pallets shall be made of a durable plastic material that is clean and routinely sanitized by the Contractor. The total height of each loaded pallet shall not exceed 55”. Each pallet shall be shrink-wrapped to assure product integrity, safety and ease in proper handling. Smaller quantities may be delivered in boxes, on hand trucks, or on flat bed carts.

The Contractor shall be expected to deliver emergency supplies within a 24 hour period for animal feed and/or bedding that is compromised or is otherwise unusable due to force majeure or unforeseen, uncontrollable circumstances. The Contractor shall be expected to provide a return trip to correct an incorrect product delivery within 24 hours of receiving notification from the government that an incorrect order was delivered.

All scheduled deliveries shall be made to the specified delivery point between the hours of 8:00 AM and 2:00 PM Monday thru Friday (excluding Federal Holidays).

Delivery trucks arriving after 2:00 pm may be refused. The Contractor shall be responsible for rescheduling a new delivery date with the government and shall be responsible for any fuel or other surcharges associated with a refused delivery.

d. Packaging and Marking

The Contractor shall ensure all animal feed and bedding supplies are preserved, packaged, and marked in accordance with the Food Safety Modernization Act (FSMA) and the Statement of Work (SOW) specifications.

Packing slips shall be included by the Contractor in all deliveries. At a minimum, all packing slips shall list the product delivered, quantity delivered, delivery date, and delivery location. All packing slips, invoices, sanitation and pest control reports submitted by the Contractor shall reference:

• NIH/NINDS Contract Number

• Contractor and/or Delivery Service Tracking Number

• The name of the government end user agency

• The name of the Contracting Officer’s Representative (COR)/Project

Officer (PO)

Items delivered by the Contactor shall be clearly marked as follows:

• Name of Contractor

• The NIH/NINDS Contract Number

• Contractor and/or Delivery Service Tracking Number

• Description of items contained therein

• Consignee name, address, building and room number for NIH delivery

All animal feed and bedding supplies shall be marked with the product name, manufacturer, net weight, ingredients, production date (month, day, year), batch number and expiration date. Animal feed shall also be marked with the mill date and guaranteed analysis of the contents. Autoclavable diets shall be packaged in oversized and aerated bags to allow for more efficient sterilization. The government reserves the right to reject any animal feed and/or bedding supplies that do not adhere to these specifications.

The Contractor shall guarantee that all items shall be delivered in immediate useable and acceptable conditions.

e. Distribution, Production and Subcontractors The Contractor shall inform the Contracting Officer’s Representative (COR) of the location of production facilities, the location of distribution warehouses, and any subcontractors utilized in the supply and delivery of the feed and bedding supplies required. The Contractor shall notify the COR of any changes in these locations or entities within five business days of becoming aware of the change.

f. Contract Management/Customer Support The Contractor shall supply the name(s), hours of availability and contact information of a Customer Support Representative in their proposal. The Contractor shall provide both telephone and email support. At a minimum, the Contractor must be available between the hours of 8:00 AM and 5:00 PM EST, Monday thru Friday.

Ordering and Receiving:

The maximum quantity that the government may order over the life of the IDIQ contract is detailed in the table below. The minimum quantity which may be ordered for the life of the contract is detailed in the same table.

http://www.fda.gov/AnimalVeterinary/Products/AnimalFoodFeeds/ucm347941.htm

Overall 5-Year IDIQ Contract Supply Requirements

Item No. Supply Manufacturer Unit Minimum

Quantity Maximum Quantity

1 Zeigler Rodent NIH -07 Open Formula Feed Ziegler 50 pound bag 5,148 31,460

2 Labdiet 5015 (e.g.Mouse Diet Ckr and/or breeder chow) Labdiet 50 pound bag 18 110

3 Labdiet 5058 (e.g.PicoLab Mouse Diet 20, irradiated feed) LabDiet 25 pound bag 52 320

4 ProLab RMH1000 (e.g. soy diet) Labdiet 50 pound bag 22 130 5 Diet Gel 76A 96/2 oz Clear H2O Case 698 4,270 6 Hydro Gel55 8 oz Clear H2O Case 4 25 7 Beta Chip Bedding , 2.5 cu ft. NEPCO 2.5 ft3 bag 4,680 28,600

8 Bed’o-cob ¼” Anderson’s Lab Bedding 1.25 ft3 bag 252 1,540

9 Nestlets cs 3600/2” squares Ancare Case 43 265

10 Enviro-Dri Shepherd Specialty Papers 25 pound box 126 770

11 Filter Paper 4x100 (for transport boxes) Shepherd Specialty Papers Box 54 330

Orders issued under this contract may be placed in writing or via electronic mail (e-mail) by the authorized designee(s). The authorized designee(s) shall be identified at time of award. The Contractor representative(s) authorized to receive and accept orders shall also be identified at time of award.

All orders delivered under this contract must be verified by the authorized Federal designee(s). The authorized Federal designee shall formally document all work performed by the Contractor and the Contractor shall assist in this process.

Inspection and Acceptance A NINDS AHCS staff member will inspect delivery items prior to acceptance as per standard operating procedure (SOP) for ordering and receiving animal feed and bedding as detailed in Attachment B of this Statement of Work. Specifically, the following steps will be performed by

NINDS AHCS:

1. All supplies/orders are received and delivered through the building 35 animal receiving dock.

2. The orders must be inspected for the following concerns or issues:

i. Wetness, water damage or water marks

ii. Punctures, rips or open bags

iii. Rodent or insect infestation or debris

iv. Ensure the overall package is intact

v. Manufacture and expiration dates: All feed, supplements, and bedding (if applicable), must not expire within one month of the delivery date.

vi. If any of the concerns or issues listed above are noted in a delivery, the loading dock staff member (LDSM) must report the findings immediately to the administrative technician (AT) and the project/facility manager (P/FM). The AT and/or the P/FM will contact the vendor to let them know what was found and to see if a replacement is warranted.

3. The LDSM member must match the Supply Inventory Ordering Form (SIOF) to the orders that arrived and write the date of receipt on the SIOF in the “Date / Amount Received” section.

4. Once every supply has been received, the LDSM must stamp, sign and date the packing slips and hand it to the AT following SOP 6110 Inventory and Reordering, Receiving and Storage, Invoices and Receipts. Then the AT will follow the steps outlined in SOP 6111.

The Contractor shall ensure that it complies with the above detailed procedures and that the Contractor acquires written documentation of government acceptance. Written documentation of government acceptance is required to accompany Contractor invoices when submitted.

Reporting Requirements The Contractor shall provide the following reports:

a. Sanitation and Pest Control Plan

The Contractor shall submit a Sanitation and Pest Control Plan at time of proposal. The Sanitation and Pest Control plan shall detail the Contractor’s methods and products used for controlling vermin ingress into warehouse facilities and delivery vehicles. The plan shall include a description of the regular (daily, weekly, monthly, quarterly, etc.) sanitation and pest control processes undertaken for warehouse and delivery vehicle sanitation and pest control. The plan shall address concerns regarding rodents, insects, other vermin, water damage and mold, and management of inventory to ensure expired products are not delivered. The plan should provide information regarding controls for vermin fluctuations in both warmer and cooler seasons.

b. Delivery Plan

The Contractor shall submit a Delivery Plan at time of proposal. The Delivery Plan shall detail the Contractor’s approach to delivery and delivery timeliness.

The plan shall include information regarding the Contractor’s delivery vehicles, production facilities, distribution warehouse locations, any subcontractors, fuel economy, and plans to ensure delivery timeliness and indoor delivery. The Contractor’s approach for delivery of replacement of returned goods shall be detailed well as proposed emergency delivery processes. The Contractor’s package marking and signed packaging slip management mechanisms shall also be included.

c. Disaster Recovery Plan

The Contractor shall submit a Disaster Recovery Plan at time of proposal. The Disaster Recovery Plan shall describe measures to ensure provision of supplies during periods of natural disaster, inclement weather, and/or periods of government closure. The plan shall describe inventory levels maintained, availability of personnel, communications mechanisms, and vehicle capabilities to deal with emergencies or harsh weather conditions.

d. Monthly Delivery & Product Quality Report

The Contractor shall submit a delivery and product quality report via email within five days after the end of each month. The report shall document the time and date of all deliveries as compared to the scheduled delivery date and time, as well as the number of products, if any, returned and replaced due to damage.

The delivery date and time for replacement goods shall also be included as appropriate.

e. Quarterly Sanitation Report

The Contractor shall submit a sanitation report by email for warehouses and delivery vehicles 15 days after the end of each quarter. The reports shall include documentation of the dates of sanitation and agents used for all warehouses and delivery vehicles.

f. Quarterly Pest Control Report

The Contractor shall submit pest control and inspection reports by email 15 days after the end of each quarter. Contractor shall submit reports for each warehouse where products have been stored or held from the point of manufacture to the point of delivery to the NINDS AHCS. The reports shall include the dates and results of pest control inspections and the dates and compounds used if any chemical pest control agents are used.

All Contractor reports are expected to reflect and confirm the processes and procedures proposed in the successful proposal.

Security Requirements While in the NIH facility, the Contractor shall be accompanied by a government employee at all times. The Contractor will not have access to government data or networks. The Contractor has no need for and shall not be issued personnel security badge(s).

Performance Evaluation Standard:

The following Performance Evaluation Standards shall be used for this requirement:

Performance Standard

Evaluation Mechanism Acceptable Quality Level Resolution Method

Delivery Efficiency and

Product Quality

Monthly Delivery &

Product Quality Report

All monthly scheduled deliveries are made on time. Any product replacement required within the month is completed within 24 hours.

Emergency orders are delivered within 24 hours.

No more than 2% of products must be returned or replaced each month due to water damage, vermin/pest

In the event of unacceptable quality in a report, the contractor shall provide a plan for delivery and product quality improvement, with target quality levels for the following report periods, within 5 business days. The plan shall be implemented thereafter with Government approval.

damage or presence, expired product, or torn packaging

Unacceptable quality extending for more than a quarter shall be cause for issuance of a cure notice.

Warehouse and Delivery

Method Sanitation

Quarterly Sanitation

Report

Sanitation processes completed each month are listed, dated, and certified to have been performed by the Contractor in accordance with the Contractor's Sanitation and Pest

Control plan.

returned or replaced in the quarter due to water damage or expired product.

In the event of unacceptable quality in a report, the contractor shall develop and present a sanitation improvement plan, with target quality levels for the following report periods, within 5 business days. The plan shall be implemented on government approval.

Unacceptable quality extending for two quarters shall be cause for issuance of a cure notice.

Warehouse and Delivery Method Pest

Control

Quarterly Pest Control Report

No more than three (3) rodents trapped inside vendor storage area each month (distinct from those caught outside the building).

returned or replaced in the quarter due to vermin/pest damage or presence.

Pest Control processes completed each month are listed, dated, and certified to have been performed by the Contractor in accordance with the

Contractor's Sanitation and Pest Control plan.

In the event of unacceptable quality identified in a report, the contractor shall develop and present a pest control improvement plan, with target quality levels for the following report periods, within 5 business days, which shall be implemented on government approval.

Unacceptable quality extending for two quarters shall be cause for issuance of a cure notice.

Place of Performance:

The place of performance shall be the NIH Main Campus, a government owned facility, at 9000 Rockville Pike, 35 Convent Drive, Bldg. 35, Bethesda, MD 20892.

Period of Performance:

The required period of performance shall be a base period of one (1) year plus four (4) one-year option periods. The base period of performance shall be November 1, 2016 through October 31, 2017.

Contract Type:

An Indefinite Delivery Indefinite Quantity (IDIQ)/Requirements-type contract with economic price adjustment for fuel is anticipated.

The government reserves the right to make one, more than one, or zero awards in reference to this solicitation. NIH will consider making multiple IDIQ/Requirements-type awards among vendors able to provide at least four (4) of the required items if doing so provides the best value for the government.

Should multiple awards be made, they will be made on the basis of best value in consideration of both technical factors and price. Multiple awards, if made in reference to this solicitation, shall be made in accordance with available budget up to a maximum of two (2) awards.

Invoicing Procedures:

Invoicing procedures shall be identified at time of award. NET30 invoicing with payment via Electronic Funds Transfer (EFT) is anticipated.

Question and Answer Period Interested contractors may submit questions relating to this requirement. Questions shall be submitted to the contract specialist, Lauren Phelps, via email at lauren.phelps@nih.gov by or before August 3, 2016 at 6:00 PM EST. Late questions shall not be accepted. Questions will be anonymized and answered and the answers will be provided as soon as possible after the question deadline via solicitation amendment. Should no questions be received, no amendment shall be posted.

EVALUATION CRITERIA

The government will award an IDIQ contract(s) with economic price adjustment from this requirement on the basis of best value, technical factors and price considered. Technical factors shall be considered more important than price. The technical evaluation factors are as follows, in order of importance:

a) Mandatory Criterion - Confirmation of Capability to Provide Brand-Name-Only

Supplies (PASS/FAIL):

The Contractor shall be evaluated for their understanding and documentation of capability to provide the specific brand-name-only supplies detailed in this project’s requirements. Contractors that do not confirm capability to provide brand-name-only supplies shall not be further evaluated or considered.

b) Delivery Approach (35 Points):

The Contractor shall be evaluated for their approach to delivery. The government will evaluate the Contractor’s Delivery Plan and Disaster Recovery Plan for ability to provide timely delivery of feed and bedding, including during periods of natural disaster or inclement weather, as evidenced by availability and type of delivery vehicles, delivery management and organization, level of inventory, location of production facilities and warehouses, and procedures for delivery of replacement goods and for delivery during emergencies.

c) Sanitation and Pest Control Approach (20 Points):

The Contractor shall be evaluated for their approach to sanitation and pest control.

The Government will evaluate the Contractor’s Sanitation and Pest Control plan for proposed control methods in both the delivery trucks and warehouse/storage spaces.

The Sanitation and Pest Control Plan shall be evaluated for capability to prevent ingress of rodents, insects, and other pests, water damage, mold, and inventory management to ensure expired products are not delivered. Trapping of pests shall be viewed more favorably than chemical pesticide applications. The Plan shall also be evaluated in reference to the Performance Evaluation Standards included in this Statement of Work.

d) Contract Management and Communications Approach (20 Points):

The Contractor shall be evaluated for their approach to contract management and communications. The government will evaluate for accessibility of Contractor staff for telephone and email support as well as for hours of availability. The Contractor shall be evaluated for ability to communicate during potential emergency requirements and ability to track fuel usage information.

e) Past Performance (25 Points):

The Contractor shall provide a list of three (3) contracts or purchase orders completed during the past 5 years, similar in size and scope to the requirements outlined in the SOW. Past performance provided shall be specific to support of animal research facilities within the United States and must include verifiable references. Past Performance shall include the following information:

Name of Contracting Organization Contract Number, Type and Value, if applicable Description of Contractor’s responsibilities as they relate to this SOW Period of Performance Contact Name and Title Telephone E-mail Address

Past Performance shall be evaluated for relevance to the current requirement, including relevance to an indefinite-delivery indefinite-quantity requirement with economic price adjustment.

EVALUATION METHOD

Technical evaluation shall be performed using adjectival rating as follows:

Excellent (90 to 100 Points) Very Good (80-89 Points) Good (70 to 79 Points) Fair (60 to 69 Points) Poor (0 to 59 Points)

The government reserves the right to make one, more than one, or zero awards in reference to this solicitation. NIH will consider making multiple IDIQ/Requirements-type awards among vendors able to provide at least four (4) of the required items if doing so provides the best value for the government.

Should multiple awards be made, they will be made on the basis of best value in consideration of both technical factors and price. Multiple awards, if made in reference to this solicitation, shall be made in accordance with available budget up to a maximum of two awards.

Award(s) shall be made to the contractor(s) offering the greatest value in consideration of both technical factors and price. Award shall not be considered for proposals evaluated to be “Poor.”

RESPONSE FORMAT

Responses to this requirement must include clear and convincing evidence of the offeror’s capability of fulfilling the requirement as it relates to the technical evaluation criteria. Each evaluation criterion must be addressed in a technical proposal. The price quote must include item descriptions and specifications per the requirements listed above as well as associated pricing.

Contractors must provide their Company Name, Dun & Bradstreet Number (DUNS), Taxpayer Identification Number (TIN), Business Size, Physical Address, and Point of Contact Information in their responses. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.”

APPLICABLE CLAUSES AND PROVISIONS

The FAR clauses and provisions below shall apply to this solicitation. Please note that any clauses requiring fill-ins shall be completed at time of award.

1. All Offerors MUST be actively registered in the System for Award Management (SAM) www.sam.gov.

2. The provision at FAR clause 52.212-1, Instructions to Offerors – Commercial Items (April 2014), applies to this acquisition.

3. A completed copy of the provision at FAR clause 52.212-3, Offeror Representations and Certifications – Commercial Items (March 2015), is required with any offer submitted. This requirement may be met by completion of the provision in the System for Award Management.

4. FAR clauses 52.212-4, Contract Terms and Conditions – Commercial Items (May 2015) and 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items (June 2016) apply to this acquisition.

5. FAR 52.216-2 Economic Price Adjustment – Standard Supplies (January 1997) is applicable to this acquisition and fill-ins shall be completed at time of award.

(a) The Contractor warrants that the unit price stated in the Schedule for _________ [offeror insert Schedule line item number] is not in excess of the Contractor’s applicable established price in effect on the contract date for like quantities of the same item. The term “unit price” excludes any part of the price directly resulting from requirements for preservation, packaging, or packing beyond standard commercial practice. The term “established price” means a price that—

(1) Is an established catalog or market price for a commercial item sold in substantial quantities to the general public; and

(2) Is the net price after applying any standard trade discounts offered by the Contractor.

http://www.sam.gov/ http://www.sam.gov/

(b) The Contractor shall promptly notify the Contracting Officer of the amount and effective date of each decrease in any applicable established price. Each corresponding contract unit price shall be decreased by the same percentage that the established price is decreased. The decrease shall apply to those items delivered on and after the effective date of the decrease in the Contractor’s established price, and this contract shall be modified accordingly.

(c) If the Contractor’s applicable established price is increased after the contract date, the corresponding contract unit price shall be increased, upon the Contractor’s written request to the Contracting Officer, by the same percentage that the established price is increased, and the contract shall be modified accordingly, subject to the following limitations:

(1) The aggregate of the increases in any contract unit price under this clause shall not exceed 10 percent of the original contract unit price.

(2) The increased contract unit price shall be effective—

(i) On the effective date of the increase in the applicable established price if the Contracting Officer receives the Contractor’s written request within 10 days thereafter; or

(ii) If the written request is received later, on the date the Contracting Officer receives the request.

(3) The increased contract unit price shall not apply to quantities scheduled under the contract for delivery before the effective date of the increased contract unit price, unless failure to deliver before that date results from causes beyond the control and without the fault or negligence of the Contractor, within the meaning of the Default clause.

(4) No modification increasing a contract unit price shall be executed under this paragraph (c) until the Contracting Officer verifies the increase in the applicable established price.

(5) Within 30 days after receipt of the Contractor’s written request, the Contracting Officer may cancel, without liability to either party, any undelivered portion of the contract items affected by the requested increase.

(d) During the time allowed for the cancellation provided for in paragraph (c)(5) of this clause, and thereafter if there is no cancellation, the Contractor shall continue deliveries according to the contract delivery schedule, and the Government shall pay for such deliveries at the contract unit price, increased to the extent provided by paragraph (c) of this clause.

6. FAR Clause 52.216-18: Ordering (Oct 1995) applies to this acquisition as follows:

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from [To Be Determined].

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered “issued” when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

7. FAR 52.216-19: Order Limitations (Oct 1995) applies to this acquisition as follows:

(a) Minimum order. Following the initial minimum order, when the government requires supplies or services covered by this contract in a quantity of less than 5 items, the government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor in a single shipment —

(1) Any order for a single item in excess of 300 bags of feed; or

(2) A series of orders from the same ordering office within seven (7) days that together call for quantities exceeding the limitation in paragraph (b)(1) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within two (2) days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the government may acquire the supplies or services from another source.

8. FAR 52.216-21, Requirements (October 1995) is applicable to this acquisition.

(a) This is a definite-quantity, indefinite-delivery contract for the supplies or services specified, and effective for the period stated, in the Schedule.

(b) The government shall order the quantity of supplies or services specified in the Schedule, and the Contractor shall furnish them when ordered. Delivery or performance shall be at locations designated in orders issued in accordance with the Ordering clause and the Schedule.

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that time shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after September 30, 2021.

9. The Defense Priorities and Allocations System (DPAS) are not applicable to this requirement.

10. FAR clause 52.217-5 Evaluation of Options (July 1990) applies to this acquisition.

11. FAR clause 52.217-8 Option to Extend Services (November 1999) applies to this acquisition.

12. FAR clause 52.217-9 Option to Extend the Term of the Contract (March 200) applies to this acquisition.

13. The Defense Priorities and Allocations System (DPAS) are not applicable to this requirement.

In addition, the Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size must be included in the response. All Offerors must have an active registration in the System for Award Management (SAM) www.sam.gov."

NOTE

Responses to this solicitation must include sufficient information to establish the interested parties’ bona-fide capabilities of providing the product or service. The price quote shall include:

unit price, list price, shipping and handling costs, delivery days after contract award, delivery terms, prompt payment discount terms, F.O.B. Point (Destination or Origin), product or catalog number(s); product description; and any other information or factors that may be considered in the award decision.

CLOSING STATEMENT

All responses must be received by the closing date of this announcement and must reference solicitation number HHS-NIH-NIDA-SSSA-CSS-16-428. Responses shall be submitted electronically via email to Lauren Phelps, Contract Specialist, at lauren.phelps@nih.gov.

http://www.sam.gov/ mailto:lauren.phelps@nih.gov

Ordering and Receiving: The maximum quantity that the government may order over the life of the IDIQ contract is detailed in the table below. The minimum quantity which may be ordered for the life of the contract is detailed in the same table.