FBO_Solicitation_HHSN16-R-001621.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

2. CONTRACT NO.

TBD

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

NUMBER

5. SOLICITATION NUMBER

HHSN16-R-001621

PAGE 1 OF

1 46

6. SOLICITATION ISSUE

DATE

05/02/2016

7. FOR SOLICITATION

INFORMATION CALL: •

a. NAME

Philpotts (No Phone Calls)

b. TELEPHONE NUMBER (No collect calls)

301-451-2716

8. OFFER DUE DATE/

LOCAL TIME

06/01/2016

5:00 P.M EST

9. ISSUED BY CODE

Department of Health and Human Services National Institutes of Health Clinical Center (CC)

Center Drive Bldg Bethesda, MD

10. THIS ACQUISITION IS UNRESTRICTED OR ASIDE:

| | SMALL BUSINESS

HUBZONE SMALL

% FOR:

W O M E N - O W N E D SMALL BUSINESS

SERVICE-DISABLED

V E T E R A N - O W N E D

SMALL BUSINESS

| (WOSB) ELIGIBLE UNDER T H E W O M E N - O W N E D

SMALL BUSINESS PROGRAM

SIZE STANDARD:

32.5 Million

DELIVERY FOR FOB DESTINA

TION UNLESS BLOCK IS

MARKED

SCHEDULE

THIS CONTRACT IS A

RATED ORDER UNDER

700)

13b. RATING

14. METHOD OF SOLICITATION

• R F Q [ X ] R F P

15. DELIVER TO

Center Bldg 10-CRC, Bethesda MD 20892

16. ADMINISTERED BY

Contract Specialist: Daytona Philpotts Email: Daytona.philpotts@nih.gov

CODE

17a. CONTRACTOR/ CODE

OFFEROR

FACILITY

C O D E

18a. P A Y M E N T WILL BE MADE BY

Government Purchase Card

C O D E

- See Addendum -

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT A N D P U T SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES T O A D D R E S S S H O W N IN BLOCK 18a UNLESS BLOCK

B E L O W IS CHECKED S E E A D D E N D U M

ITEM NO.

20.

S C H E D U L E OF SUPPLIES/SERVICES

2 1 .

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

A M O U N T

SEE SCHEDULE

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. A C C O U N T I N G A N D APPROPRIATION DATA 26. TOTAL A W A R D (For Govt. Use Only)

[X] 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 62.212-1. FAR AND 52.212-5 ARE ATTACHED. ADDENDA

| 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR IS ATTACHED. ADDENDA

ARE ARE NOT ATTACHED

| | ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED T O SIGN T H I S D O C U M E N T A N D RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR A G R E E S TO FURNISH A N D

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE A N D ON A N Y

ADDITIONAL SHEETS SUBJECT TO T H E T E R M S A N D CONDITIONS SPECIFIED

29. A W A R D OF CONTRACT: REF. OFFER

. . Y O U R OFFER ON SOLICITATION

(BLOCK INCLUDING A N Y ADDIT IONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS A C C E P T E D AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES O F AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME A N D TITLE O F SIGNER (Type or print) DATE SIGNED 31b. N A M E OF CONTRACTING OFFICER (Type or print) 31c. DATE S IGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR)

RFP Solicitation Number: HHSN16-R-001621

P A R T A - S F 1 4 4 9

P A R T B - Continuation of SF1449

S C H E D U L E O F S U P P L I E S / S E R V I C E S

The Government contemplates awarding multiple-year Fixed-Price Indefinite Delivery Indefinite Quantity (IDIQ) contracts, as identified under FAR Part 12 in conjunction FAR Part for direct Patient Hotel Lodging no third party Hotel Management Companies.

Introduction

The National Institutes o f Health Clinical Center (CC) is America's clinical research hospital and the world's largest hospital dedicated totally to clinical research. Through clinical research, promising discoveries i n the laboratory are translated into better health and health care for all. Currently, there are approximately 1,500 active clinical research studies.

The N I H Clinical Center is a unique facility i n that all patients are on a research protocol and many patients travel here from across the country and world and may be here for extended stays. Sometimes these patients are alone, may not have many visitors, and/or are without family members for support. Many patients wi th chronic or acute illnesses have depleted their financial resources and the cost o f travel and lodging causes them additional stress. A positive experience wi th lodging accommodations is an important contributor to a patient's overall well-being. These patients play a critical role in the N I H mission and as a result lodging costs may be partially reimbursed by the N I H Clinical Center.

Background

The vision o f the N I H Clinical Center is to serve as the nation's premier research hospital for conducting clinical research to improve the health of human kind. It also serves as a national resource for clinical research by developing diagnostic and therapeutic interventions; enhancing systems to ensure the safe, efficient, and ethical conduct o f clinical research; training clinical researchers; and leading the response to the nation's public health needs.

In 2005, the Mark O. Hatfield Clinical Research Center was opened. This state of the art facility is home to inpatient units, day hospitals and research labs and connects to the existing Warren Grant Magnuson Clinical Center, which opened its doors to patients i n Together, the Magnuson and Hatfield centers form the N I H Clinical Center, the world's largest clinical research complex, servicing a dual role: providing humane and healing patient care and an environment for clinical researchers to advance clinical science.

RFP Solicitation Number:

B.2 P A Y M E N T W I L L B E M A D E B Y , Block 18a

F A R clause 52.232-18 Availability of Funds. (Apr 1984)

B.2-2 F A R clause 52.232-36 Payment by Third Party (May 2014)

(a) General.

(1) Except as provided in paragraph (a)(2) o f this clause, the Contractor agrees to accept payments due under this contract, through payment by a third party in lieu of payment directly from the Government, i n accordance with the terms of this clause. The third party and, i f applicable, the particular Governmentwide commercial purchase card to be used are identified elsewhere in this contract.

(2) The Governmentwide commercial purchase card is not authorized as a method of payment during any period the System for Award Management (SAM) indicates that the

Contractor has delinquent debt that is to collection under the Treasury Offset

Program (TOP). Information on TOP is available at

I f the S A M subsequently indicates that the Contractor no longer has delinquent debt, the

Contractor may request the Contracting Officer to authorize payment by

Governmentwide commercial purchase card.

(b) Contractor payment request.

(1) Except as provided in paragraph (b)(2) o f this clause, the Contractor shall make payment requests through a charge to the Government account wi th the third party, at the time and for the amount due in accordance wi th those clauses o f this contract that authorize the Contractor to submit invoices, contract financing requests, other payment requests, or as provided i n other clauses providing for payment to the Contractor.

(2) When the Contracting Officer has notified the Contractor that the

Governmentwide commercial purchase card is no longer an authorized method of payment, the Contractor shall make such payment requests accordance with instructions provided by the Contracting Officer during the period when the purchase card is not authorized.

(c) Payment. The Contractor and the third party shall agree that payments due under this contract shall be made upon submittal o f payment requests to the third party i n accordance with the terms and conditions o f an agreement between the Contractor, the

Contractor's financial agent ( i f any), and the third party and its agents ( i f any). No payment shall be due the Contractor until such agreement is made. Payments made or due by the third party under this clause are not payments made by the Government and are not to the Prompt Payment Act or any implementation thereof in this contract.

(d) Documentation. Documentation o f each charge against the Government's account shall be provided to the Contracting Officer upon request.

(e) Assignment o f claims. Notwithstanding any other provision o f this contract, i f any payment is made under this clause, then no payment under this contract shall be assigned under the provisions o f the assignment o f claims terms o f this contract or the Assignment of Claims Act o f 1940 (31 3727. 41

(f) Other payment terms. The other payment terms o f this contract shall govern the content and submission of payment requests. I f any clause requires information or documents in or wi th the payment request, which is not provided in the third party agreement referenced in paragraph (c) o f this clause, the Contractor shall obtain instructions from the Contracting Officer submitting such a payment request.

B.3 S E R V I C E S

Period of Performance

The term o f this contract is multiple-year Fixed-Price Indefinite Delivery Indefinite Quantity (IDIQ) contracts. The intent o f the Government is to issue task orders that w i l l the period o f performance o f the contract.

Period of Performance: Exact Date TBD, - Exact Date T B D , 2021

The following table provides the Line Item Structure for this contract. The Offeror shall complete the pricing schedule by populating each section o f the table:

B.3-2 Period of Performance including all Options: Exact Date T B D , 2016 through Exact Date TBD, 2021

Line Item Lodging Price Per

Night Minimum/Maximum Price per

Show

2016 - 2017 $ 1 night 17,000 nights $

2017 - 2018 $ 1 night 17,000 nights $

2018 - 2019 $ 1 night 17,000 nights $

2019 - 2020 $ 1 night 17,000 nights $

2020 - 2021 $ 1 night 17,000 nights $

T A S K / C A L L O R D E R P R O C E D U R E S

GENERAL INFORMATION: The Government w i l l issue the Task Order Proposal Request (TOPR) to the Blanket Purchase Agreement holders. The Government intends to give all multiple award contractors a "fair opportunity" to compete for all orders.

Task/Call Orders w i l l be issued on a Firm-Fixed Price Basis for non-personal services.

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a. Upon award o f the multiple-award Blanket Purchase Agreements, OPC Contracting Officers are authorized to issue Task/Call orders. The Contracting Officer (CO) w i l l be responsible for monitoring the overall contractor performance o f the Task/Call Orders.

b. The Government may include FAR Option to Extend the Term of the Contract, i n TOPRs and subsequent task/call orders when determined appropriate by the Contracting Officer. Task/Call orders may be issued for six month period and can include option periods.

2. TASK-CALLORDER CRITERIA A N D E V A L U A T I O N PROCESS: The evaluation criteria w i l l reflect best value analysis for performance-based acquisitions. The FAR encourages consideration o f non-price evaluation factors as part o f the best value analysis. A t a minimum, the Government w i l l evaluate past performance on the call orders under this contract. In submitting task-call order pricing, contractors are obligated to propose rates no higher than those proposed in Attachment 1 (Price Matrix) for the first five years of performance and any extension o f services under this contract. Starting only in year two of the contract period of performance, Contractors may request rate adjustments for the second, third, fourth and fifth years o f the contract period o f performance in accordance wi th procedures outlined in FAR (Economic Price Adjustment clause), but not for the first year o f the contract period of performance.

3. The Government may acquire services through the issuance of Task/Call Orders via a letter or electronically. Performance can only be authorized by issuance o f a task-call order or revision thereto issued by the contracting officer or other Government designated official. Any changes w i l l be issued in writing, w i l l set forth any additional obligation incurred by the Government, w i l l be adequately funded, and shall be signed by the CO in advance o f the contractor initiating the change.

4. The Contracting Officer w i l l initiate the TOPR process by sending a written TOPR letter and attachments as appropriate or designated official, to all awardees electronically via email.

a) Date

b) Name and email address o f

c) Place of performance

d) Period o f performance

e) Other pertinent data as necessary

5. Each awardee is expected to participate i n the competition for each TOPR under this BPA. I f an awardee is unable to submit a quote, a brief written statement as to why the awardee is unable to submit a quote is required. Lack of participation in the task-call order competition w i l l be considered in the Government's evaluation o f the contractor's performance. Contractors who do not compete for task-call orders for 12 consecutive

Page 5 o f 46 months may be eliminated from fair opportunities to compete for future task-call orders and may be terminated for cause.

6. The date for the contractor to begin performance at N I H Clinical Center w i l l be designated in the TOPRs. Submission o f complete credentialing/privileging packages shall be required not less than 30 days after task order award unless otherwise specified i n the task order. Performance must begin on the date stated in the task order unless a delay is approved by the CO. Failure to begin performance as stated in the task order or as authorized by the CO w i l l be reflected on performance assessments and may be a basis for termination for default.

7. TASK ORDER/DELIVERY ORDER CONTRACT OMBUDSMAN

In accordance with FAR Ombudsman w i l l review complaints from contractors regarding the award o f Task Orders and ensure that all contractors are afforded a fair opportunity to be considered, consistent wi th the procedures i n the contract.

The Task/Call Order contract Ombudsman is:

Dr. Richard G. Wyatt NIH Competition Advocate 1 Center Drive, Room 160, MSC 0151 Bethesda, 20892-0151

Phone: (301) 496-4920 E-mail: WyattRG@mail.nih.gov

8. The non-FAR Part 12 discretionary FAR, HHSAR, and L O C A L clauses included herein are incorporated into this contract either by reference or i n full text. I f incoiporated by reference, see clause 52.252-2 herein for locations where full text can be found.

of Clause)

Page 6 o f 46

B.4 D E L I V E R I E S O R P E R F O R M A N C E

Invoice Submission i . Bi l l ing Procedures

a. The Contractor(s) w i l l submit invoices for the room occupancy rate and any local or city fees that may apply. The N I H Clinical Center is a Federal Institution that is exempt from any federal, state or sales taxes.

b. The government w i l l not be charged for amenities such as telephone calls, movie purchases, internet services, alcohol, room service, room upgrades, or any other charges beyond the agreed room occupancy rate. These additional items w i l l be billed to and paid for by the room occupant/guest. There w i l l be limited parking fees allowed with advance approval by a N I H official only at the time the reservation is requested.

c. The government w i l l not be responsible for costs related to negligence/damage to the facilities. Any such charges w i l l be billed directly to the room occupant/guest.

i i . Invoice Procedures

a. After the award o f this contract, the selected vendor w i l l begin submitting invoices on a weekly basis. Payment w i l l be processed within thirty (30) days via the government purchase card upon receipt o f a proper invoice.

b. The Vendor shall submit an original invoice by email and (2) electronically on company letterhead to the Clinical Center Contract Specialist and the Clinical Center COR, referencing contract number wi th service dates for the lodging.

i i i . Invoice Requirements:

Submit one invoice weekly

Invoice to include the following:

b. Invoice on company letterhead wi th company tax ID number and DUNS number

c. N I H contract number

d. Date range covered in Invoice

e. Names of hotel guests

f. Lodging dates for each guest

g. Amount for each guest

h. Total for each invoice i . Individual guest folio for individual guest stay

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3. Individual guest folio

a. Full name o f the N I H representative who made the reservation

b. Name o f hotel guest

c. Lodging dates

d. Amount per night

e. Total lodging for the guest

iv. The contractor shall submit the original and e-mail invoices to the following two

(2) individuals:

To be determined Contracting Officer Representative Patient Support Services Department National Institutes o f Health Clinical Center 10 Center Drive Building (CRC) Bethesda, Maryland 20892 Email: To be determined

To be determined Alternate Contracting Officer Representative Patient Support Services Department National Institutes o f Health Clinical Center

Center Drive Building (CRC) Bethesda, Maryland 20892 Email: To be determined

P A R T C - S O L I C I T A T I O N P R O V I S I O N S

52.212-1 Instructions to Items. (April 2014)

C.2-1 Addendum FAR is hereby amended to reflect the changes shown below as to the specific paragraph revised.

(a) The RFP does not commit the Government to pay any cost for the preparation and submission o f a proposal. It is also brought to your attention that the Contracting Officer is the only individual who can legally commit and obligate the Government to the expenditure o f public funds i n connection wi th the proposed acquisition.

(b) Period for acceptance o f Offers. The Offeror agrees to hold the prices in its offer for calendar days from the date specified for receipt o f offers, unless another time period is specified in an addendum to the solicitation.

(c) Page limitations are set for each evaluation factor. Offerors must use Times New Roman font style and must use font size single-spaced, for text portions o f their proposals. A l l lines o f text must be numbered for easy/accurate referencing.

A l l margins must be set at one-inch. The proposal shall not include any marketing materials o f any kind and shall strictly address the requirements o f the solicitation. Use o f recycled paper and soy-based ink is strongly recommended.

(d) The Offeror must be submitted in three parts: Volumes 1 - 3 i n the following quantities: one (1) marked as such, six (6) hardcopies, and one (1) complete electronic copy sent via email to: . Each volume shall be clearly marked by the volume number and title.

(e) These instructions establish the minimum acceptable requirements for the format and content o f the written proposal. Failure to comply wi th all proposal submission instructions may result i n o f the Offeror's entire proposal.

(f) The proposal must be prepared in THREE PARTS:

a. Volume 1: Technical Proposal and Key Personnel

b. Volume 2: Performance Risk (Past & Present Performance)

c. Volume 3: Price

(g) Each o f these volumes shall be separate and complete i n itself so that evaluation o f one may be accomplished independently o f evaluation o f the other.

(h) The Government w i l l evaluate proposals i n accordance with the evaluation criteria set forth i n FAR 52.212-2 of this RFP.

(i) It is understood that your proposal w i l l become part o f the official contract file.

(j) Upon completion of the initial evaluation of Volumes the Government reserves the right to conduct site visits o f the hotels which are deemed acceptable and reasonable i n price. Site visits w i l l only be conducted at those that are anticipated to receive an award. Site visits w i l l be evaluated using the checklist as attached to this solicitation.

Technical Proposal (Volume I) shall be limited to one hundred pages, containing twelve point font, single spaced lines, and one (1) inch margins. Tables and graphics shall be no smaller then 9 point font and must be legible. Resumes are excluded from the page limitation and shall be provided as a separate attachment. Resumes are requested for the program manager or the responsible for managing the hotel and its services. A l l other items, including cover letter, Table o f Contents, list o f exhibits, etc.

are included in the page count. The Government reserves the right to stop evaluation of a proposal after the page limitation (100) has been reached.

K E Y P E R S O N N E L Key Personnel Experience - The offeror shall demonstrate the education, qualifications, capabilities, and experience o f its Manager by submitting a resume. The Offeror shall also include a letter o f commitment for the Manager covering the period o f time he or she w i l l be supporting this requirement. The offeror shall also address how i t would replace the Manager wi th a similarly qualified and experienced individual in a timely manner. This individual shall demonstrate qualifications and past experience in the management o f similar programs within the last five years. Qualifications may include degrees (bachelors or masters) i n the appropriate field o f expertise.

Offers shall submit information for key personnel.

a) Name, title, phone number, e-mail and resume o f the individual who w i l l be managing this contract for the vendor.

b) Name, title, phone number, e-mail and resume o f the individual who w i l l be the on-site manager for the hotel and the main point of contact for any issues related to daily operations

(k) Price Proposal (Volume III ) The following table provide the Line Item Structure for this contract. The Offeror shall complete the pricing schedule by populating of table.

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C.3-2 Period of Performance including: Exact Date TBD, 2016 through Exact Date

T B D , 2021

Period of Performance Lodging Price Per

Night Price per Cancellation/No Show

(Exact Date TBD) $ $

Inquiries

Offerors must submit all questions concerning this solicitation in writing to the Contract

Specialist: Daytona Philpotts at: davtona.philpotts@nih.gov . Questions should be received no later than Monday, May 9 t h , 2016 at 5:00 P.M. (Eastern Standard Time)

Any responses to questions w i l l be made in writing, without identification o f the questioner, and w i l l be included in an amendment to the solicitation.

Submission of Proposals

(a) Proposals are due by Wednesday, June 1st, 2016 at 5:00 P.M. (Eastern

Standard Time).

(b) Proposals may be hand-carried or mailed to the following address:

U . S. Department o f Health and Human Services

National Institutes o f Health Office o f Purchasing and Contracts Attention: Daytona Philpotts

6707 Democracy Suite Bethesda, M D 20892-0001

(c) The RFP number should be clearly stated on the original and all copies o f each proposal submitted.

Companies that previously submitted proposal may do so again. Collect calls wil l not be accepted. No Phone Calls Please.

(End o f Addendum to FAR 52.212-1)

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52.212-2 Evaluation-Commercial Items. (Oct 2014)

(a) The Government w i l l award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation w i l l be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Technical Capability

2. Past Performance

3. Price

Technical and past performance, when combined, are more

(b) Options. The Government w i l l evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable i f the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice o f award or acceptance o f an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result i n a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part o f an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

C.5-2 Addendum FAR 52.212-2 is hereby amended to reflect the changes shown below as to the specific paragraph revised.

a) The Government w i l l evaluate each proposal strictly i n accordance wi th its contents. A proposal that is unrealistic i n terms o f technical quality or price w i l l be deemed reflective of an inherent lack o f technical competence or indicative o f failure to comprehend the complexity and risks o f the contractual requirements.

Such proposals may be determined unacceptable.

Technical acceptability w i l l be determined through an evaluation o f the offeror's technical proposal. In addition, offerors must possess a record o f favorable or neutral past performance. Except for communications conducted for the purpose of minor the Government intends to evaluate proposals and award a contract without discussions. Therefore, each initial offer should contain the offeror's best terms from a technical and price standpoint. However, the Government reserves the right to conduct discussions i f i t is later determined by the Contracting Officer to be necessary.

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C.5-3 The Government w i l l evaluate the Technical Proposal using the point system from points.

C.5-4 The Government w i l l evaluate the Past Performance Factor using the following adjectival ratings below using Points.

Rating Points Definition

Neutral N 0 No past performance available for evaluation. Offeror has asserted that it has no directly related or similar relevant past performance experience. Proposal receives no merit or demerit

Outstanding 13-15 Based on the Offeror's record of past performance, no issues, concerns, or risks are associated with receiving timely services and contract performance. Past performance surveys and the Offeror's experiences indicate that the Offeror is capable of exceeding the requirements of the delivery order. The Contractor has demonstrated significant experience with and and of large

Good G 9 -12 The Offeror's record of past performance indicates there is very little risk associated with receiving quality products, timely services and full contract performance. Past performance surveys and the Offeror's experience indicate the Offeror wi l l meet or exceed the requirements of the delivery order. The Contractor has demonstrated experience with and knowledge of the issues and problems of large organizations.

Acceptable A 1 - 8 The Offer's record of past performance indicates that there is some potential risk associated with receiving quality products, timely services, and contract performance. Past performance surveys and the Offeror's experience indicate the Offeror may have some problems during performance of the delivery order.

The Contractor has demonstrated limited experience with and knowledge of the issues and problems of large organizations.

Unsatisfactory U 0 The Offeror's record of past performance indicates it wi l l be unable to perform successfully on the delivery order.

C.5-5 Cost/Price Factors

Offeror(s) cost/price proposal w i l l be evaluated for reasonableness. For a price to be reasonable, i t must represent a price similar or below the government per diem as stated from GSA. The Offeror shall submit firm fixed prices for all items listed i n Section B.

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C.5-6 Evaluation of Options

It is anticipated that any contract awarded from this solicitation w i l l contain option provision(s) and periods(s). In accordance wi th FAR clause 52.217-5 Evaluation o f Options, (July the Government w i l l evaluate offers for award purposes by addition the total price for all options to the total price o f the basic requirement, except when it is determined in accordance with FAR not to be in the Government's best interests. Evaluation o f options w i l l not obligate the Government to exercise the option(s)

C.5-7 Selection for Award

Offeror should be aware that the Government shall perform a "best value analysis" and the selection for award shall be made to the Offeror whose proposal is most advantageous to the Government, taking into consideration the technical factors listed above and the total proposed price across all contract periods. Technical and Past Performance are significantly more than price or non-price related factors.

C.5-8 Technical Evaluation Factors

The evaluation w i l l be based on the demonstrated capabilities of the prospective Contractor in relation to the needs of the as set forward i n the RFP. Each proposal must document the feasibility o f successful implementation o f the requirements o f the RFP. The Offeror should show that the stated in the proposal are understood and offer a logical program for their achievement. Offerors must submit information sufficient to evaluate their proposals based on the detailed criteria listed below.

P A R T I : T E C H N I C A L C A P A B I L I T Y .

Total Points = 85 The offeror shall provide sufficient information to demonstrate its understanding o f the requirements, providing a concise, detailed, and thorough discussion of its technical capability to successfully provide the services as stated in the Statement o f Work.

Failure to provide the requirement documentation or Certifications may cause your offer to be and not considered further for award.

Please address all items o f the statement o f work including:

Section I I

a) Hotel and Room Requirements (Items 27 points

b) 2.2 Room reservations (Items 2.2.1 - 2.2.7) points

c) 2.3 Customer Service (Items 2.3.1 - 2.3.7) 10.5 points

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d) 2.4 Patient Emergencies (Item 2.4.1) 3.5 points

e) 2.5 Room Maintenance (Item 2.5.1) 3.5 points

2.6 General Building Requirements and Specifications (Items 2.6.1 - 2.6.9) 24 points

g) 2.7 Performance Monitoring 6 points

K E Y P E R S O N N E L Total Points = 5 The offeror's Key Personnel experience w i l l be evaluated to determine whether they have the appropriate education, qualifications, capabilities, and experience to successfully supervise and implement the performance o f the requirements and that the offeror's plan for replacing key personnel as necessary w i l l facilitate seamless performance of the requirements

Offers shall submit information for key personnel.

c) Name, title, phone number, e-mail and resume o f the individual who w i l l be managing this contract for the vendor.

d) Name, title, phone number, e-mail and resume of the individual who w i l l be the on-site manager for the hotel and the main point o f contact for any issues related to daily operations

P A R T I I : P E R F O R M A N C E R I S K (PAST AND P R E S E N T P E R F O R M A N C E )

Total Points = 10 Performance (See FAR Provision 52.212-2 Addendum Government intends to evaluate.)

Offerors shall provide a specific narrative explanation o f each contract listed in Section 1 above describing recency and relevancy o f the requirements i n this solicitation.

In this context: "Recency" - To be recent, some portion o f the performance effort must have occurred within 3 years from the date o f issuance o f this solicitation.

"Relevancy" - Relevant performance includes products or services that are the same or similar in scope, magnitude and complexity to the effort described in the solicitation.

For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The Offerors shall indicate i f any o f the contracts listed were terminated and the type and reasons for the termination.

I V : P R I C E

a) Offerors shall provide pricing for all items specified on each Contract Line

Item Number o f the Solicitation.

b) Data Universal Numbering System (DUNS) / CAGE Code. This paragraph is amended to state that the offeror shall obtain these Codes and include them in the proposal. Registration i n the Central Contractor Registration (CCR) and the Online Representations and Certifications, i f you are a US Award cannot and shall not be made to an offeror without these codes.

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C.5-9 52.212-3 O F F E R O R REPRESENTATIONS AND CERTIFICATIONS (MAR 2015)

The Offeror shall complete only paragraph (b) o f this provision i f the Offeror has completed the annual representations and certification electronically via the System for

Award Management (SAM) website accessed through I f the

Offeror has not completed the annual representations and certifications electronically, the

Offeror shall complete only paragraphs (c) through (p) o f this

(a) Definitions. As used in this provision-

"Economically disadvantaged women-owned small business (EDWOSB) concern" means a small business concern that is at least percent directly and unconditionally owned by, and the management and daily business operations o f which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance wi th 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age o f 18 under the menace o f any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age o f pursuant to a contract the enforcement of which can be accomplished by process or penalties.

"Highest-level owner" means the entity that owns or controls an immediate owner o f the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control o f the highest level owner.

"Immediate owner" means an entity, other than the offeror, that has direct control o f the offeror. Indicators o f control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use o f employees.

"Inverted domestic corporation", means a foreign incorporated entity that meets the definition o f an inverted domestic corporation under 6 applied in accordance with the rules and definitions o f 6 U.S.C. 395(c).

"Manufactured end product" means any end product i n product and service codes

(PSCs) except-

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades o f Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

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(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

"Place of manufacture" means the place where an end product is assembled out o f components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. I f a product is disassembled and reassembled, the place o f reassembly is not the place of manufacture.

"Restricted business operations" means business operations i n Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act o f 2007 (Pub. L . Restricted business operations do not include business operations that the person (as that term is defined in Section 2 o f the

Sudan Accountability and Divestment Act o f 2007) conducting the business can demonstrate-

(1) Are conducted under contract directly and exclusively wi th the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office o f Foreign

Assets Control i n the Department o f the Treasury, or are expressly exempted under

Federal law from the requirement to be conducted under such authorization;

(3) Consist o f providing goods or services to marginalized populations of Sudan;

(4) Consist o f providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist o f providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

"Sensitive technology"-

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used

(i) To restrict the free flow o f unbiased information i n Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people o f Iran; and

(2) Does not include information or informational materials the export of which the

President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50

"Service-disabled veteran-owned small business

(1) Means a small business concern-

(i) Not less than percent o f which is owned by one or more service-disabled veterans or, in the case o f any publicly owned business, not less than percent o f the stock o f which is owned by one or more service-disabled veterans; and

17 46

(ii) The management and daily business operations o f which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver o f such veteran.

Service-disabled veteran means a veteran, as defined i n 38 101(2). with a disability that is service-connected, as defined in 38

"Small business concern" means a concern, including its affiliates, that is independently owned and operated, not dominant i n the field o f operation in which i t is bidding on Government contracts, and qualified as a small business under the criteria i n

13 CFR Part 121 and size standards in this solicitation.

"Small disadvantaged business concern", consistent wi th CFR means a small business concern under the size standard applicable to the acquisition, that-

(1) Is at least percent unconditionally and directly owned (as defined at 13 CFR

124.105) by-'

(i) One or more socially disadvantaged (as defined at CFR and economically disadvantaged (as defined at CFR individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at

CFR 124.104(c)(2); and

(2) The management and daily business operations o f which are controlled (as defined at 13.CFR by individuals, who meet the criteria paragraphs ( l ) ( i ) and

(ii) o f this definition.

"Subsidiary" means an entity in which more than 50 percent o f the entity is

Directly by a parent corporation; or

(2) Through another subsidiary o f a parent corporation.

"Veteran-owned small business concern" means a small business concern-

(1) Not less than 51 percent o f which is owned by one or more veterans (as defined at 38 101(2)) or, i n the case o f any publicly owned business, not less than percent o f the stock o f which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more

"Women-owned business concern" means a concern which is at least percent owned by one or more women; or i n the case o f any publicly owned business, at least percent o f its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

"Women-owned small business concern" a small business concern-

(1) That is at least 51 percent owned by one or more women; or, in the case o f any publicly owned business, at least percent o f the stock o f which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

"Women-owned small business (WOSB) concern eligible under the WOSB Program"

(in accordance with CFR part means a small business concern that is at least percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United

States.

(b)

(1) Annual Representations and Certifications. Any changes provided by the offeror i n paragraph (b)(2) o f this provision do not automatically change the representations and certifications posted on the S A M website.

(2) The offeror has completed the annual representations and certifications electronically via the S A M website accessed through gov. After reviewing the S A M database information, the offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212¬

3, Offeror Representations and Certifications-Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the code referenced for this solicitation), as o f the date of this offer and are incorporated i n this offer by reference (see FAR except for paragraphs .

[Offeror to identify the applicable paragraphs at (c) through (p) o f this provision that the offeror has completed for the purposes o f this solicitation only, i f any.

These amended and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as o f the date o f this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result i n an update to the representations and certifications posted electronically on

SAM.]

(c) Offerors must complete the following representations when the resulting contract w i l l be performed in the United States or its outlying areas. Check all that apply.

(1) Small business concern. The offeror represents as part o f its offer that i t • is, • is not a small business concern.

(2) Veteran-owned small business concern. [Complete only i f the offeror represented itself as a small business concern in paragraph (c)(1) o f this provision.] The offeror represents as part o f its offer that i t o is, o is not a veteran-owned small business concern.

(3) Service-disabled veteran-owned small business concern. [Complete only i f the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.] The offeror represents as part o f its offer that i t o is, o is not a service-disabled veteran-owned small business concern.

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(4) Small disadvantaged business concern. [Complete only i f the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, that i t • is, • is not a small disadvantaged business concern as defined in 13

CFR 124.1002.

(5) Women-owned small business [Complete only i f the offeror represented itself as a small business concern in paragraph (c)(1) o f this provision.] The offeror represents that i t • is, • is not a women-owned small business concern.

(6) WOSB concern eligible under the WOSB Program. [Complete only i f the offeror represented itself as a women-owned small business concern in paragraph (c)(5) o f this provision.] The offeror represents that-

(i) It • is not a WOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It • is, • is not a joint venture that complies wi th the requirements of 13 CFR part 127, and the representation in paragraph (c)(6)(i) o f this provision is accurate for each WOSB concern eligible under the WOSB Program participating i n the joint venture.

[The offeror shall enter the name or names o f the WOSB concern eligible under the

WOSB Program and other small businesses that are participating in the joint venture:

.] Each WOSB concern eligible under the WOSB Program participating in the joint venture shall submit a separate signed copy of the WOSB representation.

(7) Economically disadvantaged women-owned small business (EDWOSB) concern.

[Complete only i f the offeror represented itself as a WOSB concern eligible under the

WOSB Program in (c)(6) o f this provision.] The offeror represents that-

(i) It • is, • is not an EDWOSB concern, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It • is, • is not a joint venture that complies w i th the requirements o f 13 CFR part and the representation in paragraph o f this provision is accurate for each EDWOSB concern participating in the joint venture. [The offeror shall enter the name or names o f the EDWOSB concern and other small businesses that are participating in the joint venture: .] Each EDWOSB concern participating in the joint venture shall submit a separate signed copy of the EDWOSB representation.

Note: Complete paragraphs (c)(8) and (c)(9) only i f this solicitation is expected to exceed the simplified acquisition threshold.

(8) Women-owned business concern (other than small business concern). [Complete only i f the offeror is a women-owned business concern and did not represent itself as a small business concern i n paragraph (c)(1) o f this provision.] The offeror represents that it • is a women-owned business concern.

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(9) Tie bid priority for labor surplus area concerns. I f this is an invitation for bid, small business offerors may identify the labor surplus areas in which costs to be incurred on account of manufacturing or production (by offeror or first-tier amount to more than 50 percent o f the contract

HUBZone small business concern. [Complete only i f the offeror represented itself as a small business concern in paragraph (c)(1) o f this provision.] The offeror represents, as part o f its offer, that-

(i) It • is, • is not a HUBZone small business concern listed, on the date o f this representation, on the List o f Qualified HUBZone Small Business Concerns maintained by the Small Business Administration, and no material changes in ownership and control, principal office, or HUBZone employee percentage have occurred since i t was certified in accordance with 13 CFR Part 126; and

(ii) It • is, • is not a HUBZone joint venture that complies wi th the requirements of 13 CFR Part 126, and the representation in paragraph o f this provision is accurate for each HUBZone small business concern participating in the HUBZone joint venture. [The offeror shall enter the names of each of the HUBZone small business concerns participating in the HUBZone joint venture: .] Each HUBZone small business concern participating in the HUBZone joint venture shall submit a separate signed copy of the HUBZone representation.

(d) Representations required to implement provisions o f Executive Order

(1) Previous contracts and compliance. The offeror represents that-

(i) It • has, • has not participated in a previous contract or subcontract to the Equal Opportunity clause of this solicitation; and

(ii) It • has, • has not filed all required compliance reports.

(2) Affirmative Action Compliance. The offeror represents that-

(i) I t • has developed and has on • has not developed and does not have on at each establishment, affirmative action programs required by rules and regulations o f the Secretary o f Labor (41 parts 60-1 and 60-2), or

(ii) It • has not previously had contracts to the written affirmative action programs requirement o f the rules and regulations o f the Secretary o f Labor.

(e) Certification Regarding Payments to Influence Federal Transactions U.S.C.

(Applies only i f the contract is expected to exceed B y submission o f its offer, the offeror certifies to the best o f its knowledge and belief that no Federal appropriated funds have been paid or w i l l be paid to any person for influencing or attempting to influence an officer or employee o f any agency, a Member o f Congress, an officer or employee of Congress or an employee o f a Member of Congress on his or her behalf i n connection wi th the award o f any resultant contract. I f any registrants under the

Lobbying Disclosure Act o f 1995 have made a lobbying contact on behalf o f the offeror

21 46 with respect to this contract, the offeror shall complete and submit, wi th its offer, OMB Standard Form L L L , Disclosure o f Lobbying Activities, to provide the name of the registrants. The offeror need not report regularly employed officers or employees o f the offeror to whom payments o f reasonable compensation were made.

(f) Buy American Certificate. (Applies only i f the clause at Federal Acquisition

Regulation (FAR) 52.225-1, Buy American-Supplies, is included in this solicitation.)

(1) The offeror certifies that each end product, except those listed in paragraph (f)(2) o f this provision, is a domestic end product and that for other than COTS items, the offeror has considered components of unknown origin to have been mined, produced, or manufactured outside the United States. The offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products, i.e., an end product that is not a COTS item and does not meet the component test i n paragraph (2) o f the definition o f "domestic end product." The terms

"commercially available off-the-shelf (COTS) i tem" "component," "domestic end product," "end product," "foreign end product," and "United States" are defined in the clause o f this solicitation entitled "Buy

(2) Foreign End Products:

Line Item No. Country of Origin

[List as necessary]

(3) The Government w i l l evaluate offers i n accordance wi th the policies and procedures of FAR Part

(g)(1) Buy American-Free Trade Agreements-Israeli Trade Act Certificate. (Applies only i f the clause at FAR Buy American-Free Trade Agreements-Israeli Trade

Act, is included in this solicitation.)

(i) The offeror certifies that each end product, except those listed in paragraph or (g)( l ) ( i i i ) o f this provision, is a domestic end product and that for other than

COTS items, the offeror has considered components o f unknown origin to have been mined, produced, or manufactured outside the United States. The terms "Bahrainian, Moroccan, Panamanian, or Peruvian end product," "commercially available off-the-shelf (COTS) item," "component," "domestic end product," "end product," "foreign end product," "Free Trade Agreement country," "Free Trade Agreement country end product," "Israeli end product," and "United States" are defined…