HHS_Limited_Source_Justification_-_Business_and_Test_Data_Requirements_Integration_Engineering_Support.pdf

Limited Source Justification

“Source Selection Information – see FAR 2.101 and 3.104”

1. Identification of the agency and contracting activity.

a. Federal agency and contracting activity. HHS.

Department of Health and Human Services (HHS)/Centers for Medicare and Medicaid Services (CMS)/Office of Acquisition and Grants Management (OAGM)

b. Sponsoring organization.

Office of Information Services

c. Project Officer information.

• Project Officer name.

Paul Weiss

• Mailing address.

7500 Security Boulevard Baltimore, MD 21244

• E-mail address.

• Telephone number.

2. Nature and/or description of the action being approved.

a. Acquisition purpose and objectives.

The purpose of this acquisition is to acquire contractor support to define, build and manage test data in support of Enterprise Management and Data Management Integration for the office Consumer Information and Insurance Group (CIISG). The objective of this acquisition is to ensure that test data is developed in conformance with CIISG data standards.

b. Project background.

In April 2012, Genova Technologies (Genova) was competitively awarded task order HHSM-500-B0003 under Blanket Purchase Agreement (BPA) HHSM-500-2012-00021B for CIISG requirements development, requirements analysis, requirements management and technical assistance. This new acquisition is a logical follow-on to the services already being provided.

3. Description of the supplies or services required to meet the agency’s needs (including the estimated value).

a. Project title. Business and Test Data Requirements Integration Engineering Support

b. Project description.

See attached Statement of Work

• Requirement type.

Support services (non-research & development) Supplies/equipment Information technology (IT) Other (specify): ____________________

• Type of action.

New requirement Follow-on Other (specify): ______________________

• Proposed contract/order type.

Firm-fixed-price Time and materials Indefinite delivery (specify whether indefinite quantity, definite quantity, or requirements): ___________ Other (specify): ___________

• Acquisition identification number.

APP 122208

c. Total estimated dollar value and performance/delivery period.

Estimated dollar amount -

Anticipated Period of performance – 12 month base period, with two 12 month option periods

4. Identification of the justification rationale [see 8.405-6(a) and (b)] and, if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service.

a. Acquisition authority.

This acquisition is conducted under the authority of the Multiple

Award Schedule Program. Consideration of schedule contractors will be restricted to fewer than the number required by Federal Acquisition Regulation (FAR) 8.405-6(a)(1) i.e., fewer than three FSS contractors).

This acquisition is conducted under the authority of the Multiple

Award Schedule Program. Consideration of schedule contractors will be restricted only to the item peculiar to one manufacturer as provided in FAR 8.405-6(a)(2).

b. Demonstration of the proposed contractor(s) unique qualifications to provide the required supply or service.

• Name and address of the proposed contractor(s).

Genova Technologies (Genova) 5250 N River Blvd.

Cedar Rapids, IA 52411-7747

• Nature of the acquisition and proposed contractor(s) unique qualifications.

Genova is currently performing requirements engineering work for CIISG through a competitively awarded BPA task order.

5. Determination by the ordering activity Contracting Officer that the order represents the best value consistent with FAR 8.404(d).

GSA has already determined the price of the services under Federal Supply Schedule (FSS) contracts to be fair and reasonable. In accordance with FAR 8.405-4 an additional discount from Genova will be sought prior to placing the order.

Price evaluation will consist of comparing the contractor’s quote to their approved FSS pricelist and to actual orders for similar services awarded based on competition. The level of effort and labor mix used to formulate the fixed price will be analyzed. The price evaluation will be documented in the task order file.

6. Description of the market research conducted among schedule holders and the results, or a statement of the reasons market research was not conducted.

In order to determine the best method for procuring the required services the following market research was conducted:

(1) The Committee for Purchase From People Who Are Blind or Severely provides the services described on the AbilityOne website which includes Administrative, Contact Centers, Custodial, Document Management, Fleet Management, Food Services, Grounds Maintenance, Healthcare Environmental, Laundry, Secure Document Destruction, Secure Mail/Digital Document, Supply Chain Management and Warehouse, and Total Facilities Management. None of these service areas provide the specialized requirements engineering expertise that is required for this effort.

(2) Currently there are no mandatory FSS that provide information technology services.

(3) Optional Use of Federal Supply Schedules – The services required are within scope for Schedule 70, which is classified as an optional FSS. In accordance with FAR Part 8.405-3, the CMS/OAGM has established a Blanket Purchase Agreement for professional requirements engineering services. The development of test data is part of the requirements phase for CIISG enterprise architecture and is within the scope of the BPA.

(4) Genova is already engaged in the requirements phase for CIISG enterprise architecture and developing test data is a logical extension of the work they are already performing.

(5) No other FSS contractors have been contacted.

7. Any other facts supporting the justification.

The required work is a logical follow-on to FSS order HHSM-500-B0003 under Blanket Purchase Agreement HHSM-500-2012-00021B.

A new competitive acquisition would result in unacceptable delays in fulfilling the agency’s requirement. The test data that is to be defined, built and managed through this award will be provided to an independent contractor for test execution. Deliverable dates for the test data align with the software release schedule. In order to meet the software release schedule the contractor needs to begin defining the test data immediately. Without test data the test teams cannot take place for States, Federal Partners, Issuers and CMS. To not make this award in the quickest manner possible will jeopardize testing for the new market segment critical to the Affordable Care Act.

A logical follow-on is in the government’s best interest for the purpose of economy and efficiency. Creation of test data is a logical component of the requirements phase. Genova is already tasked with developing, analyzing and managing the business requirements for this effort. The new award would entail Genova aligning test data with the business logic they captured in the requirements, as well as insuring the test data and requirements are integrated.

Grouping test data together with business and data requirements is common with the Capability Maturity Model and it is efficient to have the same contractor performing the work. If the new work were awarded to a different contractor it would result in a duplication of cost since two contractors would be involved in the requirements phase for this effort instead of one, as well as a loss of time attributed to the learning curve.

8. Statement of the actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made.

a. Removal of barriers to competition.

At the end of the period of performance, if additional requirements engineering and test data work is necessary it will be awarded competitively. If appropriate, the requirements capture and the defining of test data will be part of the same requirement, not separate.

b. Listing of sources, if any, that expressed an interest, in writing, in the acquisition.

“No other sources have expressed an interest, in writing, in the proposed acquisition.”

9. Program office certification.

This is to certify that the portions of this justification that have been developed by the undersigned program office personnel, including supporting information and/or data verifying the Government’s minimum needs or requirements, or other rationale for limited sources, are accurate and complete.

Official Name & Title Signature Date

Project Officer Paul Weiss /s/ 9/18/12

Project Officer’s

Immediate Supervisor

Scott Shippy /s/ 9/18/12

Head of the Sponsoring

Program Office

Monique Outerbridge /s/ 9/17/12

10. a) Contracting Officer certification.

This is to certify that the justification for the proposed acquisition has been reviewed and that to the best of my knowledge and belief the information and/or data provided to support the rationale and recommendation for approval is accurate and complete.

Official Name & Title Signature Date

Contracting Officer, OAGM/DITC/DISC

Camille Timmerman /s/ 9/18/12

b) Concurrence.

Official Name & Title Signature Date

Division Director

OAGM/DITC/DISC

Andrew Mummert /s/ 9/18/12

Group Director

OAGM/DITC

Derrick Heard /s/ 9/18/12

Director

OAGM/DPWS

Famane Brown /s/ 9/20/12

11. Chief of the Contracting Office and Head of the Contracting Activity signature(s).

Official Name & Title Signature Date

Chief of the Contracting

Office

N/A N/A N/A

Head of the Contracting

Activity

Melissa Starinsky for Dan Kane

/s/ 9/20/12