HHS OIG FMSD Requirements Manual 2020_101620.pdf

DEPARTMENT OF HEALTH AND HUMAN SERVICES

Office of Inspector General

VERSION 2020

OFFICE OF MANAGEMENT AND POLICY

FACILITIES MANAGEMENT AND SECURITY DIVISION

FACILITY PROJECTS

REQUIREMENTS MANUAL

U.S. Department of Health and Human Services Office of Inspector General SPACE AND SECURITY STANDARDS

September 2019 1

Contents

Section 1. OIG Space Requirements .................................... Error! Bookmark not defined.

Section 2. Facility and Operational Requirements

Building Requirements

Hours of Operation

Government Vehicle Parking

Loading Zone / Dock Access

Egress

Section 3. Design and Construction Requirements

General Design and Construction Standards

Physical Security Requirements

Typical OI Security Plan

Doors and Partitions

Evidence Sizing

Section 4. Infrastructure Requirements

LAN Room Requirements

Electrical Infrastructure Requirements

1. Systems Furniture

2. Multi-Function Device (MFD)’s

3. AV Equipment

4. Air Conditioning (AC) Equipment

5. Physical Security Systems

Cabling Infrastructure Requirements

DIB Lab and Fiber Cabling Requirements

September 2019 2

Section 1. OIG Space Requirements

The Department of Health and Human Services (DHHS) Office of Inspector General (OIG) mission is to provide objective oversight to promote the economy, efficiency, effectiveness, and integrity of HHS programs, as well as the health and welfare of the people they serve. Since its 1976 establishment, the OIG has been at the forefront of the Nation's efforts to fight waste, fraud, and abuse in Medicare, Medicaid, and more than 100 other DHHS programs. HHS-OIG is the largest inspector general's office in the Federal Government, with approximately 1,600 employees.

HHS-OIG’s mission is carried out using a multidisciplinary, collaborative approach, with each of our six components playing a vital role in government oversight – Immediate Office of Inspector General (IO), Office of Audit Services (OAS), Office of Evaluation and Inspections (OEI), Office of Investigations (OI), Office of Management and Policy (OMP), and Office of Counsel to the Inspector General (OCIG).

HHS-OIG Headquarters, Regional, and Field site locations must be leased and built according to agency-specific construction and security standards for our offices to effectively carry out our mission. All offices must comply with the Building Requirements, Physical Security requirements, and construction standards set forth in this document. Compliance with the specifications contained in this manual ensures adequate security, minimizes operational costs, and provides consistency in the construction and space planning of general-purpose office space and sensitive/secured areas.

Reference Section 2. Facility and Operational Requirements for building requirements prior to lease procurement.

All GSA leases must be full service – tenant improvements must include all required items, including but not limited to parking for law enforcement Government Owned Vehicles (GOVs), supplemental air conditioning equipment when required, maintenance and service agreements, and overtime utilities to support after hours operations.

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Section 2. Facility and Operational Requirements

I. HHS OIG Office of Investigations (OI) offices have specific Building Requirements that must be met prior to lease award:

A. OI office space will not be located in a building that has thoroughfare under, or through, any part of the building.

B. OI personnel must have 24-hour, unrestricted access to the office and parking area.

C. Office cleaning must be performed during core business hours that have been agreed upon by building personnel and the Special Agent in Charge (SAC) or Headquarters Branch Director (HQBD).

D. OI office space will not be located on the ground floor or top floor of any building. OI office space will consist of contiguous space located on one floor. OI offices will not be located with window space which is adjacent to outside fire escapes, ledges or mezzanines. OI office space will be located in a building with a lobby, as there will be no direct access to OI office space from outside the building.

E. Security requirements for the parking area structure for official Government vehicles will depend on local conditions which will be evaluated on a case-by-case basis by the SAC/HQBD. Parking areas must be able to accommodate full-size vans and trucks. The building must provide a sufficient number of dedicated contiguous parking spots for law enforcement vehicles.

F. A freight or public elevator that has the ability to provide “individual service” is required when OI personnel must transport secured individuals or evidence. The elevator should provide direct service from the drop off point in the parking or loading area to the office floor. Where appropriate, elevator keys will be provided to the senior OI representative.

G. Non-descript signage should be utilized to provide general room assignments and should not identify the specific use of the space.

II. Hours of Operation

Standard HHS OIG operating hours are between 7:00 AM to 6:00 PM, 5 days per week (except for Federal Holidays). Building entrance, common corridors, and restrooms should be accessible 24/7 as HHS OIG frequently must access HHS OIG space during after-hours and weekends. The HVAC should be zoned accordingly should HHS OIG require overtime utilities after core operating hours. Additionally, the LAN Room may require 24/7 cooling and may require a supplemental AC unit. OIG recognizes that all utility costs in excess of 10 hours per day Monday through Friday will be paid for as overtime utilities. GSA should ensure a full-service lease is awarded to include Overtime Utility costs, maintenance and services on all equipment. Specific LAN room cooling requirements shall be determined during design.

III. Government Vehicle Parking

HHS OIG assigns law enforcement Government Owned Vehicles (GOVs) to all OI agents and secure

September 2019 4 parking for these vehicles is required to be secured as part of all lease agreements. HHS OIG prioritizes obtaining secure, structured, reserved parking spaces for all GOVs. Other offered parking may be reviewed by HHS OIG on a case-by-case basis. Access to parking garages must be secure and accessible 24/7.

IV. Loading Zone and/or Dock Access

HHS OIG frequently handles the loading and unloading of bulk items and secure evidence from GOVs and requires a loading dock and/or zone be available with direct freight access to the OIG floor in the building. The ability to lock off this freight elevator when required is essential for transporting sensitive materials and persons of interest to the HHS OIG space.

V. Egress

Any means of egress (i.e., delayed egress or access to an exit stairwell) serving non-OIG tenants shall not pass through any OIG-occupied space.

September 2019 5

Section 3. Design and Construction Requirements

This section establishes the general construction requirements for HHS OIG construction projects. In the event of a conflict between the GSA Request for Lease Proposals (RFP) and the HHS/OIG Specific Requirements, the DHHS/OIG Specific Requirements shall prevail.

General Design and Construction Standards

I. General Interior Construction Requirements:

A. Direct/Indirect Light Fixtures – High efficiency T-8, T-5 or LED light fixtures (and associated ballasts or drivers) shall be installed in ceiling grid, or pedant mounted. Ceiling grid fixtures shall be either 2’ wide by 4’ long or 2’ wide by 2’ long. Lamp color shall be maintained at 3500K and the CRI (Color Rendition Index) must be maintained at a minimum of 80 for the term of the lease unless an alternate light color is approved by OIG.

Fixtures shall have a minimum of two tubes and shall provide 50 foot-candles at desktop level (30” above finished floor) with a maximum uniformity ratio of 1.5:1. Emergency egress lighting levels shall be provided in accordance with the local applicable building codes (but not less than 1 foot-candle) by either an onsite emergency generator or fixture-mounted battery packs. Where fluorescent direct/indirect fixtures are not indicated in this document, other fixtures appropriate for that specific condition should be used. The Lessor shall ensure that the cost of the shell specified lighting in the Solicitation for Offers needs to be subtracted from the total lighting cost in the Tenant improvement pricing.

B. Surge Protective Device(s) (SPD) – will be required and must be located prior to the building’s main distribution panel (or at the panels/service serving the Government’s leased space). The Lessor shall be responsible for replacement of MX modules when a failure occurs and the system indicates the module is defective. U.S. Government IT (Information Technology) staff will periodically inspect LED indicator lights and contact GSA/Lessor when LED indicators show replacement is necessary. The Lessor shall be responsible for providing, installing and maintaining this system throughout the entire term of the lease.

C. Building Services / Service Demarcation, Voice and Data

i. Voice – GSA/General Contactor (GC) shall provide and install (1) 2” conduit (PVC, Schedule 80 outside, with EMT Metallic raceway inside) with pull string to run without break from the building Demarcation (DMARC), i.e. where voice service comes into the building NOT from the floor DMARC) directly to the HHS OIG LAN Room. The conduit will house the cable extension of the POTS line connected to the OIG intrusion detection system (IDS). The cable will be pulled and installed by the phone service provider. All other phone service, other than the security POTS line, being extended from the DMARC to the OIG space, does not need to be housed in conduit and may utilize the building wiring infrastructure if available.

ii. Data – OIG will contract with the local service provider to install and extend a data circuit from the building DMARC to the OIG LAN Room. The data circuit extension does not need to be housed in conduit.

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iii. GSA/Lessor shall coordinate with phone and data circuit service providers to provide appropriate access to building-controlled spaces to enable these installations to be completed, prior to occupancy.

D. Cabling Infrastructure – GSA / General Contractor (GC) shall furniture all cabling infrastructure as specified in the Design Intent Drawings (DIDs) as part of the contract for construction. Reference Section 4. Infrastructure Requirements; Cabling Infrastructure Requirements for specifics. Cable trays (basket and ladder) shall be installed per manufacturer’s recommendations and be coordinated with mechanical ducts, sprinklers, plumbing, etc. to ensure a 12” clearance above the tray from any obstructions.

Cabling drop locations shall be installed as specified in the drawings, and may include wall-mounted jacks, jacks installed on systems furniture baseboards, and ceiling-mounted jacks for connection to WIFI Access Points (APs). This work (materials and labor) shall be warranted for the term of the lease. Within 30 days of cabling plant completion, the contractor shall provide: Letter of Certification, Implementation Report, Detailed Materials List, Cable Plan Test Certification Letter, Copper Cable Test Results, Fiber-optic Cable Test Results, Cabling Warranty Documentation, and As-built Cable Plan Drawings. The cost of this work shall be paid by the government though the Tenant Improvement allowance. Upon final cost reconciliation of the project, the cost of the data and voice cabling shall be provided to OIG for budgetary purposes. Cabling for agency security systems will not be included in the GSA/GC contract, but rather will be installed by the agency’s security contractor.

E. Electronic Security System (ESS) – GSA and the General Contractor (GC) shall be responsible for the construction of space and the installation of door hardware (mechanical and electric), glazing, and physical barriers to meet OIG security standards described in the Physical Security Requirements section. HHS OIG will furnish and install an Electronic Security System comprised of Physical Access Control Systems (PACS), Intrusion Detection Systems (IDS), and Visual Surveillance Systems (VSS), including all devices and low voltage cabling. GSA and the GC are responsible for the installation of all infrastructure necessary to support the OIG security equipment. This includes, but is not limited to, conduit systems with appropriately sized pull strings, back boxes and cable trays, and high voltage electrical power.

F. Sound Transference – It is the intent of OIG to minimize the sound transference between private offices, conference rooms, open office areas, and public corridors. These walls shall be identified in this document and Construction Documents as requiring a STC rating of

45. OIG understands the challenges of achieving this STC rating. HHS OIG requires that all walls are constructed slab to deck with 5/8” Gypsum drywall and filled with batt insulation. Perimeter (Demising Walls) and Vestibule wall types have additional requirements to include expanded metal mesh and ballistic-resistant material. Reference Physical Security Requirements section for specifics.

G. Finishes – Finish materials will be specified in the Design Intent Drawings (DIDs). HHS

OIG requires (3) color scheme options that are neutral and include the following finish types: Commercial carpet tile, VCT/Rubber/Laminate flooring, vinyl base, paint (typical paint and option for accent colors), millwork laminate (horizontal and vertical), painted metal (i.e. Cage), door hardware, and others as specified. Preferred color scheme options

September 2019 7 include Cool (green/blue), Warm (beige/brown), and Contemporary (cool neutral, high contrast). All outside corners in common areas will be protected by a 4’0” corner guard.

H. Electrical Circuits – Dedicated/Isolated circuits will be required as specified in the

Construction Documents, specifically for copiers, shredders, microwaves, refrigerators, and other specified equipment. Dedicated outlets shall be a different color than the building standard. Reference Section 4. Infrastructure Requirements; Electrical Infrastructure Requirements for specifics.

I. Standard Duplex Electrical Outlet and Data Outlet Installations – Duplex electrical outlets and data/phone outlets shall be installed with the upper edge of the outlets no higher than 18 inches above finished floor (AFF) in all offices, conference rooms and open office areas, unless otherwise specified in the Design Intent Drawings.

J. Signage and Identifying Design Criteria

a. Exterior Signage shall be located outside the Main Entrance to the HHS OIG space and will identify the agency office name. Specific language will be determined by HHS OIG during the Design phase.

b. Interior Signage shall be installed outside all interior doors in order to identify space names and room numbers. Signage shall be wall mounted and shall include slots to insert pre-printed pages to identify numbers and names. The naming convention will be determined by and inserted by HHS OIG staff post-installation. The signage shall be consistent in size, color, style and shall coordinate with selected finish scheme.

c. Secure Area Signage shall be placed on fence perimeter(s) around exterior setbacks.

Refer to 41 Code of Federal Regulations (CFR) 102-74 for further examples.

d. Video Surveillance System (VSS) Surveillance Advisory signage must be posted around perimeter and facility entrances to OIG leased property and be easily visible.

e. All regulatory signage outside of OIG occupied space should be conspicuously posted and be easily visible. Internationally recognized symbols are recommended.

II. Demising Walls and Exterior Windows

A. Demising walls shall be constructed to PBS100 Tier 1 High Performance: 25-gauge metal studs at 16"O.C., with 5/8" gypsum board on each side.

B. Expanded metal embedded in the demising walls may be required for Office of Investigations spaces based on existing building conditions found during the OIG security assessment. See Physical Security Requirements Section.

C. A ballistic hardline may be required at the main entry point for Office of Investigations spaces based on existing building conditions found during the OIG security assessment. See Physical Security Requirements Section.

D. If air plenum openings are required, the space between the drop ceiling and slab above shall be protected by 13-gauge expanded metal to allow airflow.

E. All HVAC ducts, vents, and similar openings more than 96 square-inches or 11 inches in diameter that enter or pass through perimeter walls will be protected with either 1/2" steel man-bars every 6" O.C. with all connections and fasteners welded, or 9-gauge metal mesh

September 2019 8 tac-welded 6” O.C.

F. Security window film of 7-mil thickness will be required on perimeter façade windows.

DOW 995 structural silicone sealant will be used to anchor the film onto the supporting window frame for effective blast or impact resistance. Any building or locality-specific requirements that are more stringent shall take precedence.

G. No operable windows within 16 feet (two stories) of the ground or other access point.

Windows within 16 feet of the ground or other access point shall will be locked with L-brackets using security screws.

III. Interior Space Types and Requirements

A. Private Offices

i. Adjacency – Window facing or interior, adjacent to staff workstations and conference rooms.

ii. Floor – Carpet tile with the following attributes, pattern loop, 100% type 6/6 nylon, 1/10 gauge, 8 stitches per inch, tuft density 6,000, 20 oz yarn weight.

iii. Walls - Gypsum wall board constructed slab to deck, with sound batting (STC rating of

45), painted with VOC water-based eggshell finish from slab to finished ceiling. Provide 4” vinyl or rubber base

iv. Door – solid core hardwood veneer door with commercial grade office function cylindrical lockset to accept replaceable Small Format Interchangeable Core (SFIC), closer and 2” HM frame with welded corners. Side light or transom requirements shall be discussed during design if required.

v. Ceiling – 2’ x 2’ ACT with tegular edges, mineral core and 25% recycled content or Government approved equal. Ceiling height is 8’-0” or similar.

vi. Lighting – fluorescent or LED direct/indirect fixtures providing 50 foot candles at 30”

AFF.

vii. Electrical, Data, Voice – min. four (4) duplex electrical receptacles, ceiling mounted cable jack for WIFI AP and/or wall mounted data/voice jacks to be determined during design.

B. Conference and Teaming Rooms

i. Adjacency – Window facing or interior, adjacent to private offices and staff workstations.

ii. Floor – Carpet tile with the following attributes, pattern loop, 100% type 6/6 nylon, 1/10 gauge, 8 stitches per inch, tuft density 6,000, 20 oz yarn weight.

iii. Walls - Gypsum wall board constructed slab to deck, STC rating of 45, painted with low

VOC water-based eggshell finish from slab to finished ceiling. Provide 4” vinyl or rubber base

iv. Door – solid core hardwood veneer door with commercial grade office function cylindrical lockset to accept replaceable Small Format Interchangeable Core (SFIC), closer and 2” HM frame with welded corners. Side light or transom requirements shall be discussed during design if required.

v. Ceiling – 2’ x 2’ ACT with tegular edges, mineral core and 25% recycled content or Government approved equal. Ceiling height is 8’-0” or similar.

vi. Lighting – fluorescent or LED direct/indirect fixtures providing 50 foot candles at 30”

AFF.

a. Recessed or suspended light fixtures directly over conference table

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b. Lighting controls specific to different areas of the room, i.e. on/off and dimmable

– lighting plan and fixture specifications to be confirmed at time of design.

vii. Electrical, Data, Voice – min. eight (8) duplex electrical receptacles, ceiling mounted cable jack for WIFI AP and/or wall mounted data/voice jacks

viii. HVAC – independently zoned HVAC with thermostat in this room.

ix. Miscellaneous – sufficient backing support provided in wall for AV monitor (HHS OIG provided). Core drill may be required at floor underneath conference table to accommodate power, cabling, and HDMI connectivity at the table top.

x. Interactive Training Simulator (ITS) Equipment - OI Conference Room Only Note: Min. required screen distance is 16’-0”, 17’-0” recommended

D. Interview Room

i. Adjacency – Adjacent to main suite entry.

ii. Floor – Carpet tile with the following attributes, pattern loop, 100% type 6/6 nylon, 1/10 gauge, 8 stitches per inch, tuft density 6,000, 20 oz yarn weight.

iii. Walls - Gypsum wall board constructed slab to deck, STC rating of 45, painted with low

VOC water-based eggshell finish from slab to finished ceiling – see Physical Security Requirements Section for additional details. Provide 4” vinyl or rubber base.

iv. Door – two entrance doors, one leading from the public corridor into the interview room, and the second leading from within OI secure space into the interview room. Solid core

September 2019 10 hardwood veneer door with commercial grade storeroom function lockset to accept replaceable Small Format Interchangeable Core (SFIC), closer and 2” HM frame with welded corners. Door off of public corridor to have mortise lockset; door off of OI secure space to have cylindrical lockset. Side light or transom requirements shall be discussed during design if required – see Physical Security Requirements Section.

v. Ceiling – 2’ x 2’ ACT with tegular edges, mineral core and 25% recycled content or Government approved equal. Ceiling height is 8’-0” or similar.

vi. Lighting – fluorescent or LED direct/indirect fixtures providing 50 foot candles at 30”

AFF.

vii. Miscellaneous – sufficient backing support provided in wall for AV monitor (HHS OIG provided). Core drill may be required at floor underneath conference table to accommodate power, cabling, and HDMI connectivity at the table top.

viii. Handcuff Ring - If required, a handcuff ring (a steel eyebolt or bar) securely installed to the wall at the interview table at a height specified by the agency.

ix. ESS - PACS Electric Strike, PACS Card Reader, IDS PIR (sensor only), Duress Alarm (Desk Mounted)

E. Open Office Area – Includes workstations, touchdown stations, and bench seating

i. Adjacency – Majority of floorplate, adjacent to other support spaces

ii. Walls – Gypsum wall board painted with low VOC water-based eggshell finish slab to finished ceiling. Provide 4” vinyl or rubber base.

iii. Floor – Carpet tile with the following attributes, pattern loop, 100% type 6/6 nylon, 1/10 gauge, 8 stitches per inch, tuft density 6,000, 20 oz yarn weight.

iv. Ceiling - 2’ x 2’ ACT with tegular edges, mineral core and 25% recycled content or

Government approved equal. Ceiling height is 8’-0”.

v. Lighting – fluorescent or LED direct/indirect fixtures providing 50 foot candles at 30”

AFF.

vi. Electrical, Data, Voice – Required number of convenience duplex electrical receptacles along walls, ceiling mounted cable jacks for WIFI AP and/or wall mounted data/voice jacks to be determined during design. If equipment such as copiers or shredders are located in the open office area, dedicated electrical circuits may be required.

vii. ESS – PACS Electric Strike, PACS Card Reader, VSS Fixed Camera (Ceiling), IDS PIR (keypad and sensor)

F. Administrative, File, Copier Area – May be open office or in an enclosed room

i. Floor – vinyl composition tile or rubber flooring, or carpet tile.

ii. Walls – Gypsum wall board painted with low VOC water-based eggshell finish slab to finished ceiling. Provide 4” vinyl or rubber base.

iii. Door – no door is required (provide 2” HM frame opening with welded corners).

iv. Ceiling - 2’ x 2’ ACT with tegular edges, mineral core and 25% recycled content or

Government approved equal. Ceiling height is 8’-0”.

v. Lighting – fluorescent or LED direct/indirect fixtures providing 50 foot candles at 30”

AFF.

vi. Electrical, Data, Voice – dedicated duplex electrical receptacle and data/voice (2D/1V) location for Copier. Two duplex electrical outlets and one data/voice (2D/1V) location at counter height adjacent to copier location. Convenience outlets as required.

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G. Evidence Storage, Tech and Surveillance Equipment Storage, Firearms Storage Rooms

i. Adjacency – No adjacency requirements, but all spaces likely adjacent to each other, interior location preferred, no windows if located at exterior.

ii. Floor – Vinyl composition tile or rubber flooring. Provide 4” vinyl or rubber base.

iii. Walls – shall be constructed with 25 gauge metal studs 16” on-center, with gypsum board on each side - see Physical Security Requirements Section. The area of any single opening shall not exceed 100 square inches and shall be secured by 13-gauge metal mesh.

They shall be painted with low VOC water-based eggshell finish from slab to finished ceiling.

iv. Door – solid core hardwood veneer door with commercial grade storeroom function mortise lockset with replaceable core and 2” HM frame with welded corners – see Physical Security Requirements Section 3.

v. Ceiling - 2’ x 2’ ACT with tegular edges, mineral core and 25% recycled content or Government approved equal. Ceiling height minimum 9’-0”.

vi. Lighting – fluorescent or LED direct/indirect fixtures providing 50 foot candles at 30”

AFF.

vii. Electrical, Data, Voice – provide duplex electrical receptacles every 15’ along each wall, ceiling mounted cable jacks for WIFI AP and/or wall mounted data/voice jacks to be determined during design. If equipment such as copiers or shredders are located in the open office area, dedicated electrical circuits may be required.

viii. ESS – PACS Electric Strike, PACS Card Reader, VSS Fixed Camera (Ceiling), IDS PIR (keypad and sensor only)

ix. Cage Walls and Doors – 10-gauge metal mesh cage walls and doors may be required to subdivide the evidence room into several secure areas. Cage walls shall be slab to slab, secured to the floor below and slab above, and the dropped ceiling shall be installed around the cage walls. The cage door shall typically be a sliding or swinging door and will have the same hardware and ESS requirements as a typical door and will have security devices installed. Reference Physical Security Requirements Section;

Evidence Sizing for diagrams.

H. Entry Vestibule (when required)

i. Adjacency – Main entrance to space, directly off public corridor. Within Vestibule, there must be (1) door leading directly to Interview Room, (1) door leading directly to the tenant space, and (1) door existing to the public corridor.

ii. Floor – Carpet tile with the following attributes, pattern loop, 100% type 6/6 nylon, 1/10 gauge, 8 stitches per inch, tuft density 6,000, 20 oz yarn weight.

iii. Walls – The vestibule area walls shall consist of slab-to-slab drywall with ballistic rated material. The ballistic rated material must be firmly anchored to the wall studs inside the secured area. If air plenum openings are required, these openings are to be covered with 13-gauge expanded steel mesh. The area of any single opening shall not exceed 100 square inches. Specifics will be provided in the Design Intent Drawings.

iv. Doors - The door leading from the vestibule area to the office space shall consist of a single, solid core wood or steel door hung in a metal frame. The door will have a ballistic rating that is equal to the surrounding walls - see Physical Security Requirements Section. The door shall be equipped with a heavy-duty pneumatic door closure. Door shall have a commercial grade storeroom function mortise lockset with replaceable core.

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v. Ceiling - 2’ x 2’ ACT with tegular edges with mineral core and 25% recycled content or Government approved equal. Ceiling height is 8’-0”.

vi. Lighting – fluorescent or LED direct/indirect fixtures providing 50 foot candles at 30”

AFF.

vii. Electrical, Data, Voice – provide duplex electrical receptacles as required by code

viii. ESS - PACS Electric Strike, PACS Card Reader, VSS 360 Camera (Ceiling)

I. LAN / SAN Room – LAN, Security, Phone equipment, and SAN if required

i. Floor – vinyl composition tile or rubber flooring

ii. Walls – Gypsum wall board painted with low VOC water-based eggshell finish slab to finished ceiling – see Section 3. Construction Requirements; Doors and Partitions.

Provide 4” vinyl or rubber base.

iii. Door – solid core hardwood veneer door with commercial grade storeroom function mortise lockset with replaceable core and 2” HM frame with welded corners – see Section 3. Construction Requirements, Doors and Partitions.

iv. Ceiling - 2’ x 2’ ACT with tegular edges with mineral core and 25%25% recycled content or Government approved equal. Ceiling height min. is 8’-0”. Open ceiling acceptable.

v. Lighting – fluorescent or LED direct/indirect fixtures providing 50 foot candles at 30”

AFF.

vi. Miscellaneous – wall mounted 4’ x 8’ x 3/4” thick fire-retardant plywood backing installed 4’ above the floor

vii. ESS - PACS Electric Strike, PACS Card Reader, VSS Fixed Camera (Ceiling), IDS PIR (if located outside OIG space)

viii. Electrical, Data, Voice – Reference Section 4. Infrastructure Requirements; LAN Room Layouts, Cabling Infrastructure Requirements, and DIB Lab and Fiber Cabling Requirements.

J. DIB Lab

i. Adjacency – In proximity to, or adjacent to LAN/SAN room, interior space.

ii. Layout – Space to accommodate agency-provided workbench stations – reference

Section 4 Infrastructure Requirements; DIB Lab and Fiber Cabling Requirements.

iii. Floor – Vinyl composition tile.

iv. Walls – Gypsum wall board painted with low VOC water-based eggshell finish slab to finished ceiling. See Section 3. Construction Requirements; Doors and Partitions.

Provide 4” vinyl or rubber base

v. Door – 42” Pallet-Sized, solid core hardwood veneer door with commercial grade storeroom function mortise lockset with replaceable core and 2” HM frame with welded corners – see Section 3. Construction Requirements, Doors and Partitions.

vi. Ceiling - 2’ x 2’ ACT with tegular edges with mineral core and 25% recycled content or Government approved equal. Ceiling height minimum 8’-0”.

vii. Lighting – LED or fluorescent direct/indirect or parabolic fixtures providing 50 foot-candles at 30” AFF.

viii. Electrical, Data, Voice – HHS OIG will provide power, cabling and fiber specifications and a detailed scope of work at the time of design. Reference Section 4 Infrastructure Requirements; DIB Lab and Fiber Cabling Requirements.

September 2019 13

ix. Power - Dedicated 20-amp circuits for the power at each workstation. Two dual-gang boxes (total of 4 outlets). Provide power strips with 8 or 10 outlets each, connected to the work bench surface.

ix. ESS – PACS Electric Strike, PACS Card Reader, VSS Fixed Camera (Ceiling), IDS PIR (sensor only). Duress Button under workbench surface.

K. Break Room

i. Adjacency – Adjacent to Open Office Area.

ii. Millwork – Laminate counter tops and cabinets. Specifics to be provided in DIDs.

iii. Floor – Vinyl composition tile.

iv. Walls – Gypsum wall board painted with low VOC water-based eggshell finish slab to finished ceiling. Provide 4” vinyl or rubber base.

v. Door – No door is required (provide 2” HM frame opening with welded corners).

vi. Ceiling – 2’ x 2’ ACT with tegular edges with mineral core and 25% recycled content or Government approved equal. Ceiling height minimum 9’-0”.

vii. Lighting – LED or fluorescent direct/indirect or parabolic fixtures providing 50-foot candles at 30” AFF.

viii. Electrical, Data, Voice – Sufficient direct-circuited outlets to support (1) counter-top microwave and (1) commercial refrigerator.

ix. Other – Sink with garbage disposal, Insta-Hot, water line for refrigerator required.

September 2019 14

Physical Security Requirements

I. PHYSICAL SECURITY ASSESSMENTS

HHS OIG will coordinate with Federal Protective Service to conduct new or recurring facility physical security surveys (Facility Security Assessments). Additionally, upon award of new space, HHS OIG will perform an agency-specific Physical Security Assessments (PSA) to identify the possible threats or vulnerabilities that particular site is subject to, in order to develop the physical security measures for the space. Completion of the FSA and PSA will require information regarding building security measures be provided by the lessor to HHS OIG.

II. SECURITY SYSTEMS

To ensure operational security, HHS OIG will furnish and install Electronic Security Systems (ESS) in all spaces. ESS includes Physical Access Control Systems (PACS), Intrusion Detection Systems (IDS), Visual Surveillance Systems (VSS), and duress buttons. HHS OIG provides oversight of security equipment integration during installation. HHS OIG is responsible for maintenance, repair, or replacement as necessary during and after the warranty period.

OIG will be responsible for designing, furnishing, installing, and programming the ESS. Throughout the project, the Physical Security Team will coordinate as necessary with the OIG Facilities Management project manager, GSA, and the lessor’s team including the architect/engineering firm and general contractor.

A. Security Design.

1. OIG will develop the security design that is included in the agency-provided DID set.

The GSA/lessor is responsible including all appropriate security drawings and details in the Construction Documents package for necessary permitting.

B. Physical Access Control Systems.

1. Physical Access Control Systems (PACS) will control perimeter entry points to the suite, as well as other identified access/egress points, and secure areas within the agency space.

2. Perimeter entry doors and secured area doors will include a:

a. One (1) Door Contact (Double-Pole Double-Throw);

b. One (1) electronic strike;

c. One (1) card reader; and

d. One (1) Request to Exit (REX) sensor.

3. The PACS door hardware will be configured with a storeroom function mortise lockset, and the system must be configured as “fail-secure”, ensuring the door remains locked from the outside in the event of a power failure. Locking hardware shall be used that can be released mechanically by the door lever inside the space, allowing egress at all times.

4. Card Readers: Will be programmed to read Government-issued PIV cards only. Only OIG personnel will be programmed for access to the space (no GSA or building staff).

5. Electric strikes shall be furnished and installed by the GC:

a. Electric strikes must meet all specifications of UL Standard 1034, Burglary-

September 2019 15

Resistant Electric Locking Mechanisms.

b. Electric strikes should not allow the auxiliary-latch to be in the fully extended position when the door is closed. Appropriate electric strike plates will be installed.

C. Intrusion Detection Systems. The IDS will have the ability to provide both audible and visual annunciation at the point of intrusion. The Federal Protective Service MegaCenter will be responsible for monitoring the system. A procedure for responding to an alarm activation after hours should be established between OIG personnel and building management. OIG personnel should provide building management with an after-hours contact list. The IDS will consist of:

1. Windows: Install motion sensors and/or glass-break sensors on windows below 12’ from ground level.

2. Entry doors and emergency exit doors should have:

a. Door Contact (Double-Pole Double-Throw) magnetic switch;

b. Alarm system keypad (main entry door only); and

c. Motion Sensor coverage (Passive Inferred Sensor (PIR)).

3. Alarm Panels

D. Visual Surveillance Systems. General suite perimeter entrances, emergency exits, and other secured areas will be monitored by a video camera.

E. Duress Buttons. Dress alarm buttons to be installed in interview rooms.

F. Video Intercom System. A fixed VSS camera shall be installed in the public corridor area to monitor visitors. This camera will also integrate with the Master Visitor Intercom station to allow agency personnel to view real time footage of visitors via Interior Intercom devices.

III. DOORS

A. Locksets:

1. All component perimeter doors, and Office of Investigations SAN and evidence room doors (“sensitive areas”) will be equipped with a heavy-duty mortise lockset as specified by the American National Standard Institute (ANSI), A156.3 Grade-A certified.

a. All locksets will include an auxiliary latch which deadlocks the latch bolt in place when the door is closed to protect against shimming/intrusion.

b. All mortise locksets must accept a 7 Pin Small Format Interchangeable Core

(SFIC).

2. All non-sensitive areas that require an OIG card reader will be equipped with a GSA approve ANSI cylindrical storeroom function lockset.

a. All cylindrical locksets must accept a 7 Pin Small Format Interchangeable Core (SFIC).

B. Non-hold open door closer on all perimeter doors and any interior door equipped with card reader.

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C. Perimeter doors will have a through-bolted door closer to ensure the door secures upon entry and egress.

D. All doors will be installed so that hinge pins are not exposed in an unsecured area. If circumstances dictate that they must be exposed in an unsecured area, all reverse mounted, out-swinging doors will have heavy-duty butt hinges with non-removable pins.

Hinge pins located on the unsecured side of the perimeter must be designed to preclude door removal.

E. All doors will have no less than a 1/8” and no more than a 3/16” reveal on the latch side of the door in order to prevent prying. If large gaps exist upon Agency acceptance testing/inspection, GSA GC will correct by installing a door astragal.

F. All interior and exterior reverse mounted, out-swinging doors will have a latch-guard plate installed.

IV. KEYING

A. OIG will furnish and install all cores and keys for all new office space.

B. Doors will not be keyed to the building master keying system, and no keys will be provided to GSA, lessor, or building operations personnel.

C. All doors controlled by PACS will have a key-override capability.

V. PERIMETER WALLS – OFFICE OF INVESTIGATIONS ONLY

A. General Construction Standards. Below are the typical partition types for each space, however, site specific conditions identified during the agency’s Physical Security Assessment will determine the exact design of these partitions.

1. Federal Buildings: Construct walls to PBS100 Tier 1 High Performance: 25-gauge metal studs at 16"O.C., with 5/8" gypsum board on each side. Expanded metal is not required.

2. Commercial Leased Buildings: Construct walls, slab-to-slab, with 16-gauge studs at 16" O.C., 13-gauge expanded metal mesh between studs, and with 5/8" gypsum board on each side.

VI. BALLISITIC HARDLINES – OFFICE OF INVESTIGATIONS ONLY

A. General Construction Standards. Below are the typical requirements for ballistic rated doors and partitions, however, site specific conditions identified during the agency’s Physical Security Assessment will determine the exact design of these doors and partitions.

1. Federal Buildings: No ballistic hardline required.

2. Commercial Leased Buildings: Construction a ballistic rated hardline at the entrance to the OI office space.

At the suite entry door and interview room door along the public corridor, a single hardline will be constructed with Ballistic-resistant (BR) material (UL

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Standard 752, Level 3) at a minimum height of eight (8) feet above the finished floor and a minimum of four (4) feet to the left and right of the two doors. The wall above the false ceiling will be constructed of 13-gauge expanded mesh. Wall sections to be specified in DID package.

These doors shall consist of a single, solid core wood or steel door hung in a metal frame. The door will have a ballistic rating that is equal to the surrounding wall.

B. Typical Entrance Configuration.

Typical Drawings Legend/Notes

Card Reader

Fixed Camera

IDS Key Pad

IDS Motion Sensor

Duress Alarm

Sub-Master Intercom Station

Master Intercom Station

5/8" gypsum board

BR material, UL Standard 752, Lvl III

Omit Passive Inferred (PIR) Request to Exit (REX) sensor on the door.

Typical A: Ballistic Hardline Requirement

Typical B: Non-Ballistic Hardline Requirement

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VII. EVIDENCE STORAGE

Evidence storage rooms will be located within the interior of the OI general-purpose space whenever possible.

A. General Construction Standards. Based on a Physical Security Assessment, site specific conditions will determine the design of evidence storage perimeter walls.

1. If evidence storage room(s) are located within OI general-purpose perimeter, walls will be slab-to-slab construction.

2. If evidence storage room(s) are located outside OI general-purpose perimeter, located in:

a. Federal Buildings: Construct walls to PBS100 Tier 1 High Performance:

25-gauge metal studs at 16"O.C., with 5/8" gypsum board on each side.

Expanded metal is not required.

b. Commercial Leased Buildings: Construct walls, slab-to-slab, with 16-gauge studs at 16" O.C., 13-gauge expanded metal mesh between studs, and with 5/8" gypsum board on each side.

3. If air plenum openings are required, 13-gauge expanded metal shall be installed between the drop ceiling and the slab above.

4. All HVAC ducts, vents, and similar openings more than 96” or 11” in diameter that enter or pass through OI perimeter partitions require 1/2" steel man-bars every 6" O.C. with all connections and fasteners welded, or 9-gauge metal mesh tac-welded 6” O.C.

5. Metal “cage” partitions may be utilized within the OIG space to achieve separation and security.

B. Windows. All walls of evidence storage rooms will preclude windows whenever possible. If this cannot be avoided, windows will be covered to prevent hostile observation by opaque window film, or by blinds turned to no more than a 45-degree angle, permanently fastened at top and bottom, and contained between an inner and outer layer of glass.

VIII. SECURED AREAS: DIB LABS, DEFENSE TACTICS, TECHNICAL EQUIPMENT, and

STORAGE ROOMS

Secured areas will be located within the interior of the OI general-purpose space whenever possible.

A. Perimeter Construction Standards.

1. The walls will consist of slab to slab construction.

2. Where any portion of wall space for the rooms referenced in this subsection is outside of the general perimeter of the office space, that portion will be built out to requirements stated in Section II Demising Walls and Exterior Windows.

IX. LAN and SAN ROOMS

SAN and IT equipment rooms house servers, rack equipment, and telecommunications equipment that may be located on multiple floors within a single building or in a separate room located outside of OI general-purpose perimeter space.

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A. Perimeter Construction Standards.

2. Where any portion of wall space for the rooms referenced in this subsection is outside of the general perimeter of the office space, that portion will be built out to requirements stated in Section II Demising Walls and Exterior Windows.

X. WEAPONS STORAGE ROOM

Weapon storage rooms will be located within the interior of the OI general-purpose space whenever possible.

A. Weapon Perimeter Construction Standards.

2. Where any portion of wall space for the rooms referenced in this subsection is outside of the general perimeter of the office space, that portion will be built out to requirements stated in Section II Demising Walls and Exterior Windows.

B. Weapons Storage.

1. Container/Safe. All weapons and ammunition are contained in an agency-approved container, furnished and installed by the agency.

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Typical OI Security Plan

As of 10/01/20

Typical Drawing A: Leased Building

Typical Drawing B: Federal Building

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Typical Partitions Types

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Evidence Sizing

Evidence room sizing will vary by site, but on average approximately 75 SF / agent is allocated for evidence storage. Evidence and other special storage, like surveillance equipment, firearms and ammunition, and defensive tactics gear may be stored in separately partitioned rooms or may be stored in a single room partitioned by wire mesh cages with card reader access. Reference Physical Security Requirements for construction and security requirements for these spaces.

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Section 4. Infrastructure Requirements

LAN Room Layouts

LAN room configuration and rack requirements will vary by office. The LAN room will house all HHS OIG network equipment and security equipment on a single 4-post rack. There will be a requirement for approximately (5) dedicated circuits at the rack location, and (4) additional if the DIB lab is included.

The General Contractor (GC) will be required to provide the 4-post rack, patch panel(s), plywood backboard, and all power and cabling infrastructure as detailed in the Design Intent Drawings (DIDs).

Separate thermostat required for independent temperature control and 24/7 cooling. Reference Electrical Infrastructure Requirements Section 5. Physical Security Systems; Cabling Infrastructure Requirements; and DIB Lab and Fiber Cabling Requirements.

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LAN Room Construction Requirements:

Floor – vinyl composition tile or rubber flooring, or carpet tile.

Ceiling - 2’ x 2’ ACT with tegular edges with mineral core and 25%25% recycled content or Government approved equal. Ceiling height is 8’-0”.

Lighting – fluorescent or LED direct/indirect fixtures providing 50 foot candles at 30” AFF.

ESS - PACS Electric Strike, PACS Card Reader, VSS Fixed Camera (Ceiling), IDS PIR (if located outside OIG space)

Rack Specifications:

All cabinets will be equipped with a grounding bar, installed vertically against a rear leg of frame. If the RJ-45 patch panels have the ground lug positioned on the left side the ground bar will be mounted on the left leg.

If the RJ-45 patch panels have the ground lug positioned on the right side the ground bar will be mounted on the right leg.

Cabinets will be positioned in room in such a way as to provide front and rear access. The cabinet must have three- (3) sided access (front, rear and one side).

Securing the rack is required and specific methods depend on local building requirements.

Cabinet must be a minimum 30” deep (EPACS requirement) Rack Specifications:

o 42U Height (82”) o Width: 19” o Depth: 30” minimum o Weight Capacity: > 900lb

Figure 1: 42U Rack

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Sample Rack Elevation:

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Electrical Infrastructure Requirements

HHS OIG will require specific electrical utilities to be installed to support various equipment and functions. Systems furniture, IT equipment, security equipment, HVAC equipment, and AV equipment will require specific electrical utilities, and each will be specified in the Design Intent Drawings (DIDs).

General electrical requirements are listed below:

1. Systems Furniture

Specific electrical requirements for systems and other furniture (i.e. Conference Tables, etc.) requiring base feed connectivity or hard wiring shall be provided in the Construction Drawings.

2. Multi Function Devices (MFDs)

Multi Function Devices (MFDs) will be installed in each office to support printing, coping, and fax machine functions. This equipment will be located on the Design Intent Drawings (DIDs), and will include requirements for cabling and power where required.

Utility Requirements for MFDs:

(1) POTS lines for Fax function

(1) data drop with RJ45 wall plate and RJ45 connection terminated at the patch panel

(1) dedicated 20a circuit with a NEMA 5-20R connector is required at MFD location(s). C558 and C658 MFD’s minimum requirement is NEMA 5-15R.

MFD’s moves must be coordinated HHS OIG. The service provider requires that the vendor perform any moves, including moves within the suite.

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3. AV Equipment

HHS OIG will procure and install AV equipment (Microsoft Surface Hub or similar). Below is the vendor-recommending mounting information and utility locations. Required connections include:

Recessed NEMA 5-15R power receptacle – This is a recessed outlet to allow the Surface Hub to mount flush to the wall.

Data port with RJ45 wall plate with (1) RJ45 data drop to the LAN closet patch panel.

HDMI (A1 and A2) to allow a laptop to attach to the Surface Hub without network access. Preferred installation to be run through floor core drill to conference table base and terminated at conference table top, when applicable.

Alternatively, an HDMI cable can be connected directly from the Surface Hub to a laptop.

Figure 2: Recessed Outlet (Leviton 689-W)

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4. Air Conditioning (AC) Equipment

HHS OIG may require supplemental Air Conditioning (AC) in LAN rooms where the BTU output of installed equipment will exceed the base building system’s cooling capacity. This will likely be required at all locations that include a DIB lab. GSA must award a full-service lease in these instances and ensure the supplemental unit is included in the initial build out, that the lessor maintains the unit, and that over-time utilities associated with running the unit are included in rent charges. Specific electrical and other infrastructure requirements shall be determined by the A&E during the Construction Documents phase when applicable. Typically, no larger than a 4-ton unit will be required when applicable.

5. Electronic Security System

The GC shall furnish and install high voltage power to support all security panels within the HHS OIG space. The final electrical connections to the equipment being installed are the responsibility of the HHS OIG Security Contractor. While routing of the high voltage power conduit is at the discretion of GSA, the high voltage security wiring shall not share conduit with non-security wiring. Detailed electrical requirements regarding conduit, receptacles, and Electrical Distribution Panels will be included in the DIDs.

a. Conduit

i. Conduit sizing and routing shall be in accordance with the National Electric Code (NEC).

ii. If security cabling travels outside of Agency controlled space, GC will install minimum of 3/4” conduit runs at discretion of Agency. Each conduit run, from start to finish, must include a pull string.

b. Power & Receptacles

i. The following electrical shall be installed by the GSA/GC in the LAN…