HHM402-17-Q-0011.pdf

UNCLASSIFIED

REQUEST FOR QUOTATION THIS RFQ IRJ IS 0 IS NOT A SMALL BUSINESS SET-ASIDE

PAGE OF PAGES

<THIS IS NOT AN ORDER) 1 I 11

1. REQUEST NO. 12. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF. ~ RATING

HHM402-17-Q-0011 UNDER BOSA REG. 2

ANO/OR OMS REG. 1

Sa. ISSUED BY 6. DELIVER BY (Date)

Virginia Contracting Activity -A TIN: CFO-HQ JAN 31 , 2017 Bolling AFB. Bldg. 6000 7. DELIVERY Washington DC 20340-5100 IRJ FOB DESTINATION

OTHER 0 (See Schedule)

Sb. FOR INFORMATION CALL (NO COLLECT CALLS)

9. DESTINATION

NAME TELEPHONE NUMBER

Matthew L Wallace AR=OE I NUMBER a. NAME OF CONSIGNEE

8. TO: DUNS:

a. NAME lb COMPANY b. STREET ADDRESS HHP440 clo SKC, LLC 3300 75TH AVE. REAR ENTRANCE

c. STREET ADDRESS c. CITY

LANDOVER

d. CITY e.STATE I'· ZIP CODE d. STATE le. Z IP CODE

MD 20785

10. PLEASE FURNISH QUOTATIONS TO THE IMPORTANT: This is a request for information and quotations fumished are not offers. If you are unable to quote, please

ISSUING OFFICE IN BLOCK Sa ON OR so indicate on this form and return it to the address in Block Sa. This request does not commit the Government to pay any BEFORE CLOSE OF BUSINESS (Date) costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for

JAN 18, 201 7 Quotation must be completed by the quoter.

11 . SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO. SUPPLIES/ SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(a) (b) (c} (d) (e) (f)

Please See Continuation Page for Line Item Details

a. 10 CALENDAR DAYS(%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS(%) d. CALENDAR DAYS

12. DISCOUNT F OR PROMPT PAYMEN T NUMBER I PERCENTAGE

NOTE: Additional provisions and representations Oare Dare not attached.

13. NAME ANO ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

le. STATE If. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO 1S. DATE OF QUOTATION

SIGN QUOTATION

a. NAME (Type or print)

c. TITLE (Type or print)

UNCLASSIFIED

16. SIGNER

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6-9S) Prescribed by GSA-FAR (48 CFR) S3.215-1(a)

ITEM NO.

UNCLASSIFIED

SCHEDULE Continued

SUPPLIES/SERVICES QUANTITY

1. Contract Type: Firm-Fixed Price

2. The period of performance for the award shall be one

(1) base year four (4) option year periods.

3. Quotes are due to the following email address on 18 January 2017 at 9:00 AM Eastern Standard Time.

4. Quote delivery address:

matthew.wallace@dodiis.mil

5. All questions/inquiries concerning this RFQ shall be submitted via-emailtomatthew.wallace@dodiis.mil.

6. The contractor shall provide services in accordance with the attached Statement of Work (SOW).

7. RFQ is set-aside for small business.

BASE PERIOD 1.00

Class 1701 - For Formal Dining Training 180 students

Period of Performance: 01/31/2017 to 01/30/2018

BASE PERIOD 1.00

Class 1702 - For Formal Dining Training 180 students

Period of Performance: 01/31/2017 to 01/30/2018

BASE PERIOD 1.00

Class 1703 - For Formal Dining Training 180 students

Period of Performance: 01/31/2017 to 01 /30/2018

OPTION YEAR I 1.00

Class 1801 - For Formal Dining Training 180 students

Period of Performance: 01/31/2018 to 01/30/2019

OPTION YEAR I 1.00

Class 1802 - For Formal Dining Training 180 students

Period of Performance: 01/31/2018 to 01/30/2019

OPTION YEAR I 1.00

Class 1803 - For Formal Dining Training 180 students

Period of Performance: 01/31/2018 to 01/30/2019

OPTION YEAR II 1.00

Class 1901 - For Formal Dining Training 180 students

Period of Performance: 01/31/2019 to 01/30/2020

OPTION YEAR II 1.00

UNCLASSIFIED

PAGE 2 OF 11 HHM402-17-Q-0011

UNIT UNIT PRICE AMOUNT

EA

EA

EA

OPT

EA

OPT

EA

OPT

EA

OPT

EA

OPT

EA

ITEM NO.

UNCLASSIFIED

SCHEDULE Continued

SUPPLIES/SERVICES QUANTITY

Class 1902 - For Formal Dining Training 180 students

Period of Performance: 01/31/2019 to 01/30/2020

OPTION YEAR II 1.00

Class 1903 - For Formal Dining Training 180 students

Period of Performance: 01/31/2019 to 01/30/2020

OPTION YEAR Ill 1.00

Class 2001 - For Formal Dining Training 180 students

Period of Performance: 01/31/2020 to 01/30/2021

OPTION YEAR Ill 1.00

Class 2002 - For Formal Dining Training 180 students

Period of Performance: 01/31/2020 to 01/30/2021

OPTION YEAR Ill 1.00

Class 2003 - For Formal Dining Training 180 students

Period of Performance: 01/31/2020 to 01/30/2021

OPTION YEAR IV 1.00

Class 2101 - For Formal Dining Training 180 students

Period of Performance: 01/31/2021 to 01/30/2022

OPTION YEAR IV 1.00

Class 2102 - For Formal Dining Training 180 students

Period of Performance: 01/31/2021 to 01/30/2022

OPTION YEAR IV 1.00

Class 2103 - For Formal Dining Training 180 students

Period of Performance: 01 /31/2021 to 01 /30/2022

UNCLASSIFIED

PAGE30F11 HHM402-17-Q-0011

UNIT UNIT PRICE AMOUNT

OPT

EA

OPT

EA

OPT

EA

OPT

EA

OPT

EA

OPT

EA

OPT

EA

SECTION

UNCLASSIFIED

Table of Contents

Statement of Work

52.204 - 7

52 . 2 12 - 1

52 . 212 -4

52. 2 17 - 8

52.217 - 9

SYSTEM FOR AWARD MANAGEMENT (OCT 2016)

INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2016)

CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS (MAY 2015)

OPTION TO EXTEND SERVI CES (NOV 1999)

OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

7 52 . 232-1 PAYMENTS (APR 1984 )

8 1052.232-90 I NVOICING PROCEDURES AND PAYMENT - FIXED PRICE CONTRACTS (MAR 2014)

9 52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

10 52.217-5 EVALUATION OF OPTIONS (JUL 1990)

PAGE 4 OF 11 HHM402-17-Q-0011

. 1 Statement of Work

SECTION

PAGE 5 OF 11 HHM402-17-Q-0011

STATEMENT OF WORK

For Formal Luncheon "Forging Official Relations"

Revision 0 12 Jan 2017

Professional service, meal preparation and instruction to advise and assist in the teaching of attaches, their staff members, and spouses in the practical aspects of dining etiquette, protocol, and official guest/host duties for the Joint Military Attache School (JMAS). All services will be rendered at the UNCLASSIFIED level.

1. Major Tasks.

a. Provide a formal five course meal (soup appetizer, entree salad, dessert), sorbet palate cleanser, bread and bucter, coffee and tea, sparkling juice and service in a private room for up to 30 participants up to seven times for each class, with classes held three times a year (spring, fall and winter).

b. Waiters must be able to serve the meal in the English, French, and Russian service styles.

c. Waiters must have experience working with the diplomatic community to offer cogent insights on dining in the internationally accepted continental style service as well as American table manners.

2. Specifications. The following specifications shall apply:

a. Venue will provide JMAS with the following services:

(1) Conduct a Formal Luncheon Dining Tutorial as a practical diplomatic exercise three times a year, one in the spring, fall and winter. Each tutorial will have up to 180 persons and will be held four to seven times per class iteration on different days. Dates to be coordinated in sufficient time for both JMAS and the venue.

(2) The restaurant will maintain enough special implements (such as but not limited to, European sized spoons, fish knives and fish forks) to serve up to 30 students during each tutorial exercise in a room separate from public customers. (See example below)

(3) Waiters will serve the meal in the English, French, and Russian service styles.

(4) Waiters will have experience working with the diplomatic community to offer cogent insights on dining in the internationally accepted continental style service as well as American table manners.

(5) Venue owner will serve as ex-officio advisor to JMAS on dining matters, assisting in the development of new methods of instruction to enhance the representational role of the American attache in the international diplomatic community.

b. Specific objectives of this contract are as follows:

PAGE 6OF11 HHM402-17-Q-0011

(1) To permit students to gain practical knowledge of dining etiquette and guest/host duties during diplomatic social functions, specifically formal meals.

(2) To expose students to professionals with experience in diplomatic dining and serving matters.

(3) To bring students with a variety of interests and backgrounds together in a comfortable learning environment to examine their individual dining skills. To encourage students to avoid potentially embarrassing errors in etiquette, likely to be interpreted on a personal, rather than cultural level, by their future attache contacts.

(4) To provide practice for anache designates, their staff, and spouses in manipulating their knives and forks properly, in performing guest of honor/host duties at table, in understanding seating protocol, in offering toasts, and otherwise to provide hands-on experience in international diplomatic dining.

(5) To instill confidence during students' training through acmal social experience as a preview of dining events where their behavior and conversation will be scrutinized.

c. The Joint Military Attache School Point of Contact will be the COR assigned to the contract and will coordinate the Fonnal Luncheon dining tutorial and venue as required.

d. COR assigned to contract will be designated to receive invoices for the Government and to represent the Contracting Officer (CO) in the technical phases of the work, and to assist the contractor as necessary for contract performance. COR is not authorized co:

(1) Change any of the terms and conditions of this contract Changes in the scope of work will be made only by the Contracting Officer by properly signed written modifications to the contract;

3. Deliverables:

Preparation, presentation, and consultation as specified above for the following JMAS Classes:

a. 1701, 1702 and 1703 during Calendar Year (CY) 2017.

b. 1801, 1802, and 1803 during Calendar Year (CY) 2018.

c. 1901, 1902, and 1903 during Calendar Year (CY) 2019.

d. 2001, 2002, and 2003 during Calendar Year (CY) 2020.

e. 2101, 2102, and 2103 during Calendar Year (CY) 2021.

4. Period of Performance: Performance period will be during the JMAS classes for CY 17-

CY2021.

Perfonnance period will be during the JMAS classes for the following calendar years:

a. 1701, 1702 and 1703 during Calendar Year (CY) 2017.

b. 1801, 1802, and 1803 during Calendar Year (CY) 2018.

c. 1901, 1902, and 1903 during Calendar Year (CY) 2019.

d. 2001, 2002, and 2003 during Calendar Year (CY) 2020.

e. 2101, 2102, and 2103 during Calendar Year (CY) 2021.

PAGE 7 OF 11 HHM402-1 7-Q-001 1

Dates for classes will be on mutually agreeable dates between the contracror and JMAS for each class.

5. Place of Performance:

A private dining facility in the Washington DC area, chat is located within a thirty-minute drive both to and from the DIAC.

6. Invoices.

a. The Contractor shall submit proper invoices in original and three copies to the payment office for payment. Interim/periodic invoicing is pcnnitted. A proper invoice muse include:

(1) Name of the rescaurant concerned and invoice dace.

(2) Contract Purchase/Delivery Order Number (13 characters beginning with

HHM402-.)

(3) Description, price, and quantity of services actually delivered or rendered.

( 4) Dates of se1viccs delivered and number of persons attending.

(5) Shipping and payment terms, and such other substantiating documentarion information as required by the contract.

(6) Name where practical, ticle, phone number, and complete mailing address of responsible officiaJ to whom payment is co be sent.

(7) CLIN

(8) ACRN

b. Invoices conraining defects or impropriety will be rejected. The payment period will commence from the date of receipt by the Governmem of a corrected invoice or the date on which the Government accepts the propeny or services, whichever is later.

c. A copy of the invoice will be provided to the POC/COR ar the address below for certification. lnvoice must be sent to NSA Accounts Payable IA W the contract clause 1052.232-90 Invoicing Procedures.

Example:

Defense Intelligence Agency 7400 Pentagon ATIN: ADI-3A, Olga A. Hrycaj Washington, D.C. 20340-5100 012a.hzycaj@dodjjs.mil

PAGE 8 OF 11 HHM402-17-Q-0011

. 2 52 . 204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2016)

PAGE 9 OF 11 HHM402-17-Q-0011

{Reference 52.204-7)

. 3 52.212- 1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2016)

(Reference 52 . 212-1 )

. 4 52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS (MAY 2015)

(Reference 52.212-4)

. 5 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

(Reference 52.217-8)

. 6 52 . 217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000 )

(Reference 52.217-9)

. 7 52.232-1 PAYMENTS (APR 1984)

{Reference 52.232- 1)

. 8 1052.232-90 INVOICING PROCEDURES AND PAYMENT - FIXED PRICE CONTRACTS (MAR 2014)

As prescribed in 1032 .206 91(a), insert t he following clause:

(a) Invoices shal l be s ubmitted through the e lectronic invoicing int e r net website using t he procedures described at: http: //www.nsa.gov/business/programs/electronic_invoicing.shtml, unless otherwise authorized. Access to the e l ectronic invoi cing website requires a n External Certificate Au t hority/

Interim External Certificate Authority (ECA/IECA) PK! certificate. Information on purchasing an ECA/ IECA certificate is available on the internet at: http://iase.disa .mil/pki/eca/index.html . Contact the electronic commerce office at (410) 854-5445 if you need additional information . After obtaining the ECA/IECA certificate, contact the electronic commerce office to obtain an account if one currently does not exist.

(b) At a minimum, invoices must contain t he f ollowing.

(1 ) Name and address o f t he contractor .

(2) Invoice date and invoice number.

(3) Contract numbe r f or suppl ies del ivered or services perf ormed (if award is a delivery or job order, ensure entire cont r act number basic award and order number is included) .

(4) Description, quantities and prices must be described exactly as shown on the cont r a c t , including (i) Contract Line Item Number (CLIN), (ii) Sub-Line I tem Number (SLI N) (Where no SLIN applies, specify 00 for the SLIN number.), and (iii) Accounting Classification Reference Number {ACRN) . (NOTE : An invoice not properly allocated to include all three of these numbers shall be an improper invoice under the Prompt Payment Act and automatical ly rejected by the paying office.)

(5) Name of the contractors official (and address ) to whom payment is to be sent, if other than Electronic Funds Transfer (EFT ) is authorized .

(6) Shipping/payment terms (e.g. , date o f s hipment , address , discount for prompt payment) .

(7) Name , tit le , phone number and mailing address of person to be noti f i ed in the event o f a defective invoice.

(8) Taxpayer I denti fication Number (TIN) , EFT banking informat i on, and Data Universal Numbering System (DUNS) number.

(9) CORs name.

(10) Any other information or documentation required by the contract .

(c) The contractor is authorized to invoice

(d ) The COR is required to review and approve invoices as part of the payment process. When invoicing electronically, the identified COR wil l automatically receive notification of a pending invoice.

PAGE 10 OF 11 HHM402-17-Q-0011

(e} Questions regarding payment shall be directed to the Finance and Accounting Office at (443) 654-3700.

(End of Clausel

. 9 52.212 -2 EVALUATION--COMMERCIAL I TEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible of feror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered . The following factors shall be used to evaluate offers: Technical capability and price. Lowest Price Technically Acceptabl e .

[Contracting Officer shall insert the sign i ficant evaluation factors, such as

(i) technical capability of the item offered to meet the Government requirement;

(ii) price;

(iii) past performance (see FAR 15.304);

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise t he option (s).

(cl A wri tten notice of award or accept ance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified i n the offer, shal l result in a binding contract without f urther action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer) , whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provis ion )

. 10 52.217-5 EVALUATION OF OPTIONS (JUL 1990)

Except when i t is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Gover nment wi ll evaluate offers for award purposes by adding t he total p r ice for a ll options to the t otal price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s) .

(End of Provision)

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