HHES 9.16.26 Serving Line Equipment RFP.docx - Google Docs.pdf

HANOVER-HORTON SCHOOL DISTRICT

REQUEST FOR PROPOSALS

FOR THE PURCHASE OFELEMENTARY SCHOOL

SERVING LINE EQUIPMENT

RFP-2027-002

September 17th, 2026

I. SUBMISSION DEADLINE AND BID REQUIREMENTS

ThisRequestforProposalsisintendedtoresultintheprocurementofcertainequipmentfor theHanover-HortonSchoolDistrict(“SchoolDistrict”)BoardofEducation.Itisanticipatedthatthis procurement will exceed the statutory bid threshold, which is currently $31,321. Bids must be received by the School District on or before:

October 5th, 2026, at 9:45 a.m.

1.1 BidEnvelope.An opaque, sealed envelope containing your Bid, and any other supporting data tobesubmittedtherewith,mustbemarkedinthelowerrighthandcornerwiththefollowing description:

HANOVER-HORTON SCHOOL DISTRICT

ELEMENTARY SCHOOL SERVING LINEEQUIPMENT PROPOSAL

[PROPOSER'S NAME]

[PROPOSER'S ADDRESS]

[PROPOSER'S TELEPHONE NUMBER]

The envelope must be addressed and delivered to:

Hanover-Horton School District Attention: Cierra Warner

School Food Service Director 10000 Moscow Road

Horton, MI 49246

1.2 LateBids. EachBidderisresponsibleforsubmissionofitsBid.BidsorrevisionstoBids received after the date and time specified above will be rejectedforconsiderationbytheSchool District. Any rejected Bids will be returned to the Bidder unopened. The School District is not liable for any delivery or postal delays.

1.3 OriginalBidandCopies. EachBidmustbeanoriginal,written,hardcopy,signedbyan authorizedmemberoftheBidder’sfirm.Alongwiththeoriginal,signedBid,theBiddershallalso submit two (2) copies of the Bid.

1.4 OpeningofBids. The bids will be publicly opened and read aloud by the Superintendent at theSchoolDistrict’sadministrativeoffices,immediatelyfollowingthedeadline for bid submission on October 5th, 2026, at 10:00 a.m. At least one (1) other School District employee will also be present. An award will not be made immediately. The School District’s Board of Education will make any award at a later time and/or date.

1.5 Optional Walkthrough. UponappointmentwiththeDistrictandbeforethebidsubmission deadline, the Bidder may conduct a pre-bid walkthrough of the facilities. The Bidder may ask questions about the facilities, equipment, and the RFP during such walkthrough.

1.6 Clarifications and Addenda.

1.6.1 IntenttoRespond. Each Bidder who intends to submitaBidinresponsetothis RFPmay(butshallnotbeobligatedto)submit,viaemail,an“IntenttoRespond”toCierraWarner at cierra.warner@concordschools.net. An IntenttoRespondshallincludethenameoftheBidder, the name of the contact person, and that person’s email address. The School District intends to communicate with Bidders via email, including with respect to Bid clarifications and addenda.

Those BidderswhofailtoproperlyprovideanIntenttoRespondarenotprecludedfrombidding, however, they will not receive responses and shall be solely responsible for obtaining any such information from the School District in an alternative manner.

1.6.2 RequestsforClarification. Bidders must examine the Bidding Documents and otherwisesatisfythemselvesastothescopeofsameandtheirrespectiveresponses.Biddersmust notify the School District, as soon asdetected,ofanyerrors,omissions,orinconsistenciesinthe ProjectrequirementsorotheraspectsoftheBiddingDocuments.AfterBidsubmission,theSchool District will not entertain any complaint or claim that thetermsoftheBiddingDocumentswere misunderstood. Bidders may request clarification of information within the Bidding Documents.

AllsuchrequestsshouldbemadeinwritingtoCierraWarneratthepropertyaddressand/oremail address given above and with the subject line “Equipment Bidding Documents Request for Clarification”.Awrittenresponsetoallwrittenrequestsforclarificationwillbemadewithinfive

(5) business days after the receiptofsuchrequests.Norequestsforclarificationwillbeaccepted less than 6 days before the deadline for bid submission. The responses to any requests for clarification will be provided to all Bidders who filed an Intent to Respond or are otherwise on record with the School District as having received a copy of the Bidding Documents.

1.6.3 Addenda. IfitbecomesnecessarytoreviseanypartoftheBiddingDocuments, by addition, deletion, clarification, or correction, notice of the revision will be emailed to those providinganIntenttoRespondandotherwiseavailabletoallBiddersuponanappropriaterequest.

The School District may, but shall not be required to, deliver addenda by regular mail or other method. AlladdendashallbecomeapartoftheBiddingDocuments.NoAddendashallbeissued after the close of businessone(1)daybeforethedeadlineforbidsubmission.EachBidderbears responsibility forconfirmingpriortosubmittingaBidthatithasreceivedallissuedAddenda.To avoidmiscommunication,eachBiddershouldacknowledgealladdendawhichithasreceived,but the failure of a Bidder to receive, or acknowledge receipt of anyaddendumshallnotrelievethe Bidder of the responsibility for complying with the terms thereof.

1.6.4 Availability. CopiesoftheBiddingDocumentsandanyassociatedaddendamaybe receivedfromtheDistrictadministrationofficesduringnormalbusinesshourspriortothetimeand date specified above for the submission of Bids.

1.7 BidInformationControlling. Each Bidder shall prepare its Bid based only on the information containedintheBiddingDocuments,notwithstandinganyinformationthatmayhave been previously provided to, or alternately obtained by, a Bidder. A Bidder noting any inconsistency within the Bidding Documents or between the Bidding Documents and any mailto:cierra.warner@concordschools.net information previously or alternately obtained should submit a request for clarification. No information communicated verbally or in writing to or from a Bidder shall be effective unless confirmed in writing in the Bidding Documents, an addendum to the Bidding Documents, or a request for clarification response.

1.8 ReservationofRights. ItistheintentoftheSchoolDistricttoawardanycontractin due course after a reasonable period of time to evaluate Bids in light oftherequirementsofthe BiddingDocuments.TheSchoolDistrictreservestherighttobethesolejudgeofanyequivalency determinations, to waive any bid requirement in accepting or rejecting bids, to waive any irregularityinthebidprocessoranyBid,andtherighttodeterminethelowestresponsiblebidder forpurposesofbidaward.Allordersorcontractswillbeawardedtothelowestresponsiblebidder;

however, consideration can be given to:

● the quality of the item(s) to be supplied;

● its conformity with specifications;

● suitability to the requirements of the school;

● delivery terms;

● past performance of vendor.

The School District reserves the right to request additional information from any orallBidders, including an oral interview to discuss, clarify, and answer any questions regarding the Bid. The School District reserves the right to reject any or all bids. Grounds for rejection of Bids may include, but are not limited to:

● Failure of Bid to conform to requirements of the Bidding Documents

● Submitting a Bid imposing conditionswhichwouldmodifythetermsandconditionsofthe

Bidding Documents or limit the Bidder’s liability to the School District on any awarded contract

● Submitting a Bid determined by the School District to be unreasonable in price

● The Bidder is determined by the School District not to be a responsible Bidder

● Any other legal reason deemed relevant by the School District and which is consistently applied

1.9 ReleaseofClaims. Each Bidder submitting a Bid releases the School District fromany and all claims arising out of, and related to, the bidding process and the selection of a contractor.

1.10 BidderBearsCostsofBid. ABidderisresponsibleforanyandallcostsitincurs(orthat areincurredbyothersonitsbehalf)inpreparingorsubmittingaBid,orinotherwiserespondingto the Bidding Documents.

1.11 Modification or Withdrawal of Bids.

1.11.1 Bidssubmittedearlymaybemodifiedorwithdrawnpriortothesubmissiondeadline.

AnymodifiedorresubmittedBidshallbesubmittedinthesamefashionasrequiredbytheBidding Documents and shall be worded so as not to reveal the amount of the original proposal sum.

1.11.2 Bids submitted and not timely modified or withdrawn shall be irrevocable for a minimum period of ninety (90) calendar days following the submission deadline.

1.12 Collusive Bidding and Relationship Disclosure.

1.12.1 The Bidder certifies that its Bid is made without any previous understanding, agreementorconnectionwithanyperson,firm,orcompanymakingaBidforthesameprojectand is in all respects fair and without outside control, collusion, fraud, or other illegal action.

1.12.2 TheBiddershallsubmitaFamilialRelationshipDisclosureinsubstantiallytheform included within these Bidding Documents.

1.12.3 The Bidder shall submit a certification under the Iran Economic Sanctions Act in substantially the form included within these Bidding Documents.

1.13 Federal Requirements. The following appliestoprocurementsfundedbyfederalgrantsor programs.

1.13.4 The Bidder shall submit a Debarment and Suspension Certification (Federal requirement).TheBiddercertifiesper2CFR200.214thatneitheritnoritsprincipalsarepresently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency in substantially the form included within these Bidding Documents.

1.13.5 The Bidder shall submit a Lobbying Certification.Thisclauseprohibitstheuseof federalfundstoinfluencegovernmentofficialsandrequiresthecontractortoformallycertifytheir compliance with these anti-lobbying regulations. Additionally, it mandates the submission of Standard Form-LLL if any non-federal funds were used for lobbying activities related to the agreement in substantially the form included within these Bidding Documents.

1.13.6 The bidder shall submit a Buy American Certification in substantially the form included within these Bidding Documents that states the Bidder will comply with the Buy Americanprovision(7CFR210.21(d)and220.16(d)).TheBiddermustprovidecertificationforall equipment. If a non-domestic product is proposed, a 'Buy American Exception' form must be submitted for District approval prior to award.

1.13.7 To the extent applicable, the Bidder shall submit a Clean Air/WaterCertificationin substantially the form included within these Bidding Documents that states Bidder agrees to comply with all applicable standards of the Clean Air Act and Federal Water Pollution Control Act.

1.13.8Totheextentapplicableforfederallyassistedprocurements,thisRFPincorporatesby reference all provisions required by 2 CFR Part 200, Appendix II.

1.14USDA Nondiscrimination Statement

In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institutionisprohibitedfromdiscriminatingonthebasisof race,color,nationalorigin,sex(includinggenderidentityandsexualorientation),disability,age, or reprisal or retaliation for prior civil rights activity.

Program information may be made available in languages other than English. Persons with disabilitieswhorequirealternativemeansofcommunicationtoobtainprograminformation(e.g., Braille,largeprint,audiotape,AmericanSignLanguage),shouldcontacttheresponsiblestateor localagencythatadministerstheprogramorUSDA’sTARGETCenterat(202)720-2600(voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.

To file a program discrimination complaint, a ComplainantshouldcompleteaFormAD-3027, USDA Program Discrimination Complaint Form, which can be obtained online at: USDA ProgramDiscriminationComplaintForm,fromanyUSDAoffice,bycalling(866)632-9992,or bywritingaletteraddressedtoUSDA.Thelettermustcontainthecomplainant’sname,address, telephone number, and a written description of the alleged discriminatory action in sufficient detailtoinformtheAssistantSecretaryforCivilRights(ASCR)aboutthenatureanddateofan allegedcivilrightsviolation.ThecompletedAD-3027formorlettermustbesubmittedtoUSDA by:

1. Mail:S. Department of Agriculture Office of the AssistantSecretary for Civil Rights 1400 Independence Avenue, SW Washington, D.C. 20250-9410;or

2. Fax:(833) 256-1665 or (202) 690-7442; or

3. Email:Intake@USDA.gov

This institution is an equal opportunity provider.

II. SELECTION TIME LINE, CRITERIA, AND EVALUATION

2.1 The Bidding Documents shall bereleased,andBidsthereafterconsidered,onthefollowing schedule:

Release of Bidding Documents September 17th, 2026 Deadline for Requests for

Clarification and Addenda September 30th, 2026 Bids Due October 5th, 2026 Post-Bid Interviews (if conducted) October 6th-7th, 2026 Award of Contract By October 16th, 2026 Delivery/Installation By Date March 26th-30th, 2027 https://links-2.govdelivery.com/CL0/https:%2F%2Fwww.usda.gov%2Fsites%2Fdefault%2Ffiles%2Fdocuments%2FUSDA-OASCR%2520P-Complaint-Form-0508-0002-508-11-28-17Fax2Mail.pdf/1/0101019d8c2e93f6-c1994f2f-d74c-4903-a7dc-7101040542db-000000/T6XnMoJNVebr898AT6N0IceDqw4pjb-A2EhOU21p_f8=452 https://links-2.govdelivery.com/CL0/https:%2F%2Fwww.usda.gov%2Fsites%2Fdefault%2Ffiles%2Fdocuments%2FUSDA-OASCR%2520P-Complaint-Form-0508-0002-508-11-28-17Fax2Mail.pdf/1/0101019d8c2e93f6-c1994f2f-d74c-4903-a7dc-7101040542db-000000/T6XnMoJNVebr898AT6N0IceDqw4pjb-A2EhOU21p_f8=452 https://www.google.com/maps/search/1400+Independence+Avenue,+SW+Washington,+D.C.+20250-9410?entry=gmail&source=g

The School District reserves the right, in its sole discretion, to change or eliminate any or all portionsoftheabove-identifiedselectiontimelineasitdeterminestobeinitsbestinterest,withor without notice to Bidders. Notwithstanding the foregoing, any change in the deadline for Bid submission must comply with applicable competitive bidding laws, if any.

2.2 BidInformation. Bids must demonstrate an understanding of the scope of equipment and the ability to accomplish the tasks set forth herein and must include information that will enabletheSchoolDistricttodeterminetheBidder’soverallqualifications.EachBidshallinclude the informationidentifiedbelowandotherwiserequiredbytheBiddingDocuments,butmayalso includeanyotherinformationthattheBidderfeelsissignificantwithrespecttotheSchoolDistrict making an informed decision relative to the Bid.

2.2.1 Original bid document and copies as required by Section 1.3.

2.2.2 TheBidshallincludethelegalnameoftheBidder,astatementofwhethertheBidder is a sole proprietor, a partnership, corporation, or other legal entity, and the date of organization/incorporation. The Bid shall be signed by a person authorized to bind the Bidder contractually.

2.2.3 The Proposed Contract Sum shall beidentifiedon,andincompliancewith,theBid Form attached hereto as Attachment G. TheProposedContractSumshallbeidentifiedasatotal dollar amount. Alternates are encouraged (e.g., reduced pricingoptions,proposedupgrades),but will be considered only if the Bidder is first considered responsive to the pricing requirements identified above.

2.2.4 The Bid shall identify all applicable warranties, manufacturer warranties and otherwise, in any manner related to the Project. Warranty information shall include length of warranty and warranty limitations (if any).

2.2.5 By submitting a Bid, each Bidder is attesting the following:

2.2.5.1 Bidder has read and understands the Bidding Documents and requirements and the Bid is made in accordance therewith,

2.2.5.2 Bidder warrants that it is familiar with the relevant property, project requirements, and scope of work to be performed, including all Addenda issued for the work,

2.2.5.3 Bidder’spriceisbaseduponallrequiredwork,personnel,supplies,materials andequipment,taxesandothercostsdescribedintheBiddingDocumentsandinaccordancewith all terms and conditions without exception.

2.2.5.4 Bidder shall provide evidence of all insurances required by the Bidding Documents.

2.2.5.5 Bidderacknowledgesandagreestocomplywithallapplicablefederal,state, and local laws, rules, regulations, codes, ordinances and policies that apply to Michigan public schools.

2.2.5.11 School District Policy and Administrative Guideline Requirements:

2.2.5.1 The naming of a given manufacturer and model number is not intended to limit bidding but to establish the level of quality desired for the variousitemsrequired.Bidders shouldexercisecareinbiddingequivalentitems.Completedescriptiveliteraturemustaccompany equivalent bids. Samples will be requested if necessary.

2.2.5.2 Bidpriceshallincludedeliverytothepointofuse.Whereitshallbedeemed necessary byschoolofficials,thesuccessfulbiddershallbepreparedtoprovideinstructioninuse and care of equipment delivered in both written form and on a demonstration basis.

2.2.5.3 Optional accessories necessary for the basic use of equipment shall be included in the base bid. Such accessories not necessary for the basic use but deemed desirable shall be included as an alternative bid with a complete description.

2.2.5.4 Each group of items or individual item, if classified in this way, shall constitute a separate bid. The Board of Education, however, may accept a combined bid for all items bid by one bidder.

2.2.5.5 Deliverydateisapartofthebidandmustbesubmittedonthebidformatthe time of bidding.

2.2.5.6 Biddersarerequiredtousethebidformattachedforbasebids.Alternatebids may be attached to the bid form.

2.2.5.7 All bids shall be exclusiveofapplicableexcisetaxes.Exemptionformswill be executed when necessary.

2.2.5.8 Allbidsshallbesubmittedinsealedenvelopesclearlymarkedwiththewords "Bid Opening", the date and time of bid opening, the bid, and the name of the bidder.

2.2.5.9 Manufacturer's written guarantees shall accompany each bid. Bidders may state in writing, additional guarantees which will become a part of the bid and considered in making awards.

2.2.5.10 Where applicable, service facilities and convenience of service will be considered as part of the bid. When necessary, bidders shall submitevidenceofabilitytoinstall adequately, service or supply the required items, and that the sale or provision of such items or services is a substantial, regular and continuous part of the bidder's business.

2.2.5.11 Where applicable, bidders shall certify that all relevant Federal, State, and local laws have been complied with.

2.2.5.12 No order awarded under these specifications, or any part thereof, shall be sublet or assigned without the written approval of the Superintendent.

2.2.5.13 The Bidder acknowledges that by submitting a bid, the specifications and other instructions are in the bidder's opinion, appropriate and adequate for the intended purpose.

2.2.5.14 The Bidder shall specifically identify and explain anyandallcomplaintsor requestedexceptionstoitscompliancewiththerequirementsoftheBiddingDocuments(including AttachmentsAthroughH). Thefailuretospecificallyidentifyandexplainanexceptionshallbe deemed an express agreement to be bound by the terms of Bidding Documents.

2.3 EvaluationofBids. The School District shall have the right to take such steps as are necessary to determine the ability of the Bidder to perform the work in a prompt and efficient manner in accordance with the Bidding Documents. In determining the qualifications and responsibilities of theBidder,theSchoolDistrictshalltakeintoconsiderationthosecriterialisted in Section 2.2 and any other consistently-applied information the School District deems necessary.

2.3.1 In accordancewith7CFR210.21andMDEprocurementguidelines,thecontractwill be awarded to the responsiveandresponsiblebidderwhoseproposalismostadvantageoustothe SchoolFoodAuthority(SFA),withpriceastheprimaryfactor,butnotthesole,determiningfactor.

Other factors include service & delivery timeline.

2.3.2 The District takes affirmative steps to ensure Minority and Women’s Business Enterprises (MWBE) are utilized per 2 CFR 200.321.

2.3.3 The School District reserves the right to reject any and all Bids and to waive informalitiesand/ortechnicalitieswherethebestinterestoftheSchoolDistrictmaybeserved.The School District shall award to the lowest responsive and responsible bidder. It is expressly acknowledgedandagreedthattheSchoolDistrictmayawardtheBidinparts,tomultipleBidders, if deemed in the School District’s best interest. If a Bidder wishes only to be considered foran award of the entire scope of work, it must expressly state so in its Bid Proposal.

2.4 Contract Award and Requirements.

2.4.1 The award of this contract is contingent upon securing an acceptable Bid, as determined withintheSchoolDistrict’ssolediscretion.AcceptanceoftheBidder’sProposalshall be binding and enforceable only upon approval by the School District’s Board of Education.

2.4.2 AcceptanceoftheBidder’sProposalincorporatestheBiddingDocuments(including AttachmentD)andacceptedportionsoftheBidder’sBid,subjectto:(a)anyspecificexceptionto thetermsasidentifiedandexplainedinwritingbytheBidderpursuanttoSection2.2.12andagreed tobytheSchoolDistrict. IntheeventofanyinconsistencybetweenoramonganyoftheBidding

Documents,thebid,oranyotherdocumentreferencedorincorporatedtherein,theprovisionthatis most favorabletotheSchoolDistrict(asdeterminedintheSchoolDistrict’ssolediscretion)shall govern. Any submitted Bid is an offer to enter into a contract based upon the foregoing.

III. DESCRIPTION OF SERVICES

3.1 Generally. Bidder shall furnish all supplies, materials, delivery, installation, training, owner’s manuals, warranties, and other services identified in the BiddingDocumentsand/orany awarded contract, subject to Section 2.4.2, at least equivalent to the industry standard level of performance and in accordance with promisedandotherwiseagreed-upontimelines.Biddershall perform in an expeditious manner, in accordance with industry standards, shalldailycleanwork areasanddisposeofanytrash,andshallcoordinatewiththeDistricttominimizedisruptiontoits regular operations.

3.2 ScopeofEquipment.BiddershallprovideequipmentasdescribedinAttachmentH,hereto.

Thenamingofanygivenmanufacturerand/ormodelnumberisnotintendedtolimitbidding,butto establish the level of quality desiredforthevariousrequireditems.Biddersmaybidequivalents, but shall provide an explanation of how the product is an equivalent, including descriptive literatureandsamplesasapplicable,buttheSchoolDistrictshallhavethefinaldecisionregarding equivalent status. As described in Attachment H.

3.3 ComplianceWithLaw. TheBidderanditsemployeesarerequiredto,andshallatall times, comply with any and all standards, regulations,codesandlawsoffederal,state,andlocal governments, including but not limited to the handling of materials, licensing and permitting requirements, privacy issues, student record issues and any other issues arising out of the procurement.

3.4 Taxes. Any and all taxes are deemed included in a submittedbid,unlessandtotheextent expressly stated on the bid form. It is acknowledged that the School District is tax-exempt.

Attachments to Bid Documents:

Attachment A – Familial Disclosure Form

Attachment B – Iran Economic Sanctions Act Certification

Attachment C –Debarment and Suspension Certification

Attachment D –Lobbying Certification & SF-LLL Disclosure

Attachment E –Buy American Certification

Attachment F– Clean Air and Water Certification

Attachment G – Bid Form

Attachment H – Equipment List Attachment A – Familial Disclosure Form

AFFIDAVIT OF ______________________________

(insert name of affiant)

STATE OF MICHIGAN )

)ss

COUNTY OF _________________ )

___________________________________makesthisAffidavitunderoathandstatesas follows:

(insert name of affiant)

1. I am a/the:

G President

G Vice-President

G Chief Executive Officer

G Member

G Partner

G Owner

G Other (please specify) ________________________ of[insertnameofcontractor],abidderfortheprovisionofequipmentatHanover-HortonSchool

District.

2. Ihavepersonalknowledgeand/orIhavepersonallyverifiedthatthefollowingare all of the familial relationships existing between the owner(s) and the employee(s) of the aforementioned contractor and the school district's superintendent and/or board members:

3. I have authority to bind the aforementioned contractor with the representations containedherein,andIamfullyawarethattheschooldistrictwillrelyonmyrepresentationsin evaluating bids for the business services.

4. I declare the above information to be true to the best of my knowledge, information and belief. I could completely and accurately testify regarding the information contained in this affidavit if requested to do so.

(signature of affiant)

Dated: ________________

Subscribed and sworn before me in _________________ County, Michigan, on the ___ day of _________________, 2026 ____________________________________________(signature) _____________________________________________ (printed) Notary public, State of Michigan, County of ________________ My Commission expires on _____________________________ Acting in the County of ________________________________

Attachment B –Iran Economic Sanctions Act Certification

I am the _______(title)________ of_____________(bidder)_______________,orIam bidding in my individual capacity ("Bidder"), with authority to submit a binding bid for the provision of equipment at Hanover-Horton School District. I have personal knowledgeofthe mattersdescribedinthisCertification,andIamfamiliarwiththeIranEconomicSanctionsAct, MCL 129.311, et seq. ("Act"). I am fully aware that the school district will rely on my representations in evaluating bids.

I certify that Bidder is not an Iran-linked business, as that termisdefinedintheAct.I understandthatsubmissionofafalsecertificationmayresultincontracttermination,ineligibility tobidforthree(3)years,andacivilpenaltyof$250,000ortwicethebidamount,whicheveris greater, plus related investigation and legal costs.

(signature)

(printed)

(date)

Attachment C – Debarment and Suspension Certification

In accordance with 2 CFR 200.214

The undersigned bidder certifies, to the best of its knowledge and belief, that it and its principals:

1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in this transaction by any Federal department or agency;

2. Have not, within a three-year period preceding this bid, been convicted of or had a civil judgment rendered against them for fraud, antitrust violations, or theft;

3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity.

(signature)

(printed)

Attachment D – Lobbying Certification & SF-LLL Disclosure

In accordance with 31 U.S.C. 1352

The Bidder certifies that no Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency or a Member of Congress in connection with the awarding of this contract.

Disclosure Requirement: If any funds other than Federal appropriated funds have been used for lobbying activities, the bidder must complete and submit Standard Form-LLL (Disclosure of Lobbying Activities) alongside this certification.

Check one:

● [ ] No non-federal funds used (SF-LLL not required).

● [ ] Non-federal funds used (SF-LLL attached).

(signature)

(printed)

Attachment E – Buy American Certification

In accordance with 7 CFR 210.21(d) and 220.16(d)

The Bidder certifies that it will comply with the Buy American provision, ensuring that all equipment and agricultural commodities provided are produced in the United States.

Exception Clause: If a non-domestic product is proposed, the Bidder must submit a "Buy American Exception" form and receive written District approval prior to the contract award.

Documentation for the origin of all equipment must be available upon request.

(signature)

(printed)

Attachment F – Clean Air and Water Certification

Compliance with Clean Air Act & Federal Water Pollution Control Act

To the extent applicable for equipment procurement, the Bidder agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act (42 U.S.C.

7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387).

The Vendor agrees to report any violations to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

(signature)

(printed)

Attachment G - Bid Form

Attn: Cierra Warner, School Food Service Director

Bidder shall provide necessary information including but not limited to the information below.

Bidder can attach additional pages as necessary to provide additional information or explanation.

Bidder Information:

Name Address

Telephone Number Facsimile Number Email Address Type of Organization Date of Incorporation/Organization

Pricing Terms:

Base Bid ______________________________________________

References:

Please list 2 school references for which your firm has provided equipment, along with the contact information and type of equipment.

School District: ____________________________________________________ Contact: ____________________________________________________ Phone Number/Email:____________________________________________________ Type of Equipment: ____________________________________________________

School District: ____________________________________________________ Contact: ____________________________________________________ Phone Number/Email:____________________________________________________ Type of Equipment: ____________________________________________________

Acknowledgments:

Yes No Original bid and required number of copies provided?

All applicable warranties identified?

Bidder has read Bidding Documents and understands project requirements?

Bidder is familiar with scope of work and related difficulties (if any)?

Bidder has received all Addenda issued for the project?

Bidder’s bid amount includes all required work, personnel, supplies, materials, equipment, taxes, and other costs described in Bidding Documents?

Bidder agrees to comply with all applicable federal, state, and local laws, rules, regulations, codes, ordinances, and policies that apply to Michigan public schools?

Exceptions

Identify All Exceptions To Bidding Documents: _____________________________________________

Attachment H – Project Scope

General Requirements:

● Manufacturer Standard: LTI, Duke, or equivalent. All equipment items listed below must be "or equivalent".

● Dimensional Flexibility: Counter lengths, depths, and heights specified herein represent standard target dimensions. Bidders may offer equivalent equipment that varies by up to +/- 3 inches Width or Depth per component or module, provided the assembled line fits the overall intended space, aligns smoothly, and retains full function and capacity.

● Interlocking Alignment: All mobile serving counter modules (Hot Food Counter, Utility Counters, Cold Food Counter) must feature an internal locking device system on both ends consisting of a heavy-duty stainless steel pin-and-latch mechanism mounted beneath the countertop. This must allow all units to lock together smoothly into a single, cohesive, connected line or be operated independently as needed.

● Height & Depth Consistency: All line counters must be quoted at a standard body depth of 32" (+/- 3") with a uniform ADA-compliant body height of 30" for customer facing equipment and 34” for non-customer facing equipment. Item 1 (below) is the only non-customer facing equipment listed.

● Base Tray Slide Requirement (Included in Base Bid): All counter units must include 18-gauge stainless steel tray slides/runners (or fold-down tray rails) mounted on the customer side to accommodate tray movement along the serving line.

● Countertop Surface: All counter units must feature a continuous-look Wilsonart Morning Ice 9204CE or equivalent solid surface countertop.

● Exterior & Base Trim: All counter bodies must feature plastic laminate veneer on the customer side and exposed ends (Formica Taupe Walnut or equivalent standard laminate finish) and recessed stainless steel kick plates attached 1/2" off the floor for easy mobility.

● Mobility / Base Support: All counter units must be equipped with heavy-duty 5" diameter swivel casters with brakes (or equivalent mobile/stationary base support systems that allow units to be easily positioned, interlocked, and locked in place).

● Open to suggestions / equivalent substitutituions & alternates on electrical and plumbing specifications defined below, if appropriate.

Itemized Equipment Specifications:

Item 1: 46” 3-Well Mobile Hot Food Serving Counter (or equivalent)

● Dimensions: 46"W (+/- 3") x 32"D (+/- 3") x 34" body height

● Construction: 14-gauge stainless steel top, heavy-gauge steel body, and undershelf. Internal pin & latch locking devices on both ends. Recessed stainless steel kick plates on customer side and exposed ends.

● Wells & Plumbing: (3) sealed hot food wells with 1" drain line, drain valve, and individual brass shut-off valves.

● Electrical: 120V / 60Hz / 1-phase, 2250W total (18.8A), NEMA cord and plug (10 ft cord).

● Food Guard: Contemporary adjustable food shield (approx. 45-1/2"W x 20"D x 20-1/8"H) converting from full-service to self-service. Single shelf with 3/8" tempered glass top shelf and sloped front guard, 1/4" tempered glass end closures, and stainless steel support posts.

● Operator & Customer Accessories: 7"D fold-down customer-side cutting board/shelf in 18-gauge stainless steel on hinged brackets, mounted flush to countertop. 7"D fold-down operator-side cutting board/shelf in 18-gauge stainless steel on hinged brackets, mounted flush to countertop.

Item 2: 74" Mobile Utility Counter with Heated & Lighted Food Guard (or equivalent)

● Dimensions: 74"W (+/- 3") x 32"D (+/- 3") x 30" body height

● Construction: 14-gauge stainless steel top, 20-gauge steel body, and undershelves. Internal pin & latch locking devices on both ends. Recessed stainless steel kick plates on customer side.

● Customer Accessories: 7"D fold-down customer-side cutting board/shelf in 18-gauge stainless steel on hinged brackets, mounted flush to countertop. Mounted at 32" AFF.

● Electrical & Base Outlets: 6 ft power cord and plug. Base-mounted electrical outlet with galvanized junction box, duplex receptacle, and stainless steel cover, wired to existing power source.

● Food Guard: Contemporary food shield (approx. 73-1/2"W x 20"D x 20-1/8"H), adjustable from full-service to self-service. Single shelf with 3/8" tempered glass top shelf and sloped guard, 1/4" tempered glass end closures, and stainless steel support posts. Includes integrated LED light under shelf (120V) and radiant heater under shelf (120V) wired to base.

Item 3: 46" Mobile Cold Food Serving Counter with Double-Deck Food Shield (or equivalent)

● Dimensions: 46"W (+/- 3") x 32"D (+/- 3") x 30" body height

● Construction: 14-gauge stainless steel top, heavy-gauge steel body, undershelf, and hinged louvered grill. Internal pin & latch locking devices on both ends. Recessed stainless steel kick plates on customer side.

● Cold Pan: NSF-7 8" deep stainless steel mechanical cold pan (approx. 42-1/2" x 21-3/4" liner) with 1" drain line and shut-off valve, touchscreen control, and self-contained refrigeration system (120V, 5.2A, NEMA 5-15 plug, 6 ft power cord).

● Food Guard: Contemporary food shield (approx. 45-1/2"W x 20"D x 20-1/8"H), adjustable from full-service to self-service. Single shelf with 3/8" tempered glass top shelf and sloped guard, 1/4" tempered glass end closures, and stainless steel support posts.

● Customer Accessories: 7"D fold-down customer-side cutting board/shelf in 18-gauge stainless steel on hinged brackets, mounted flush to countertop.

Item 4: 30" Mobile POS / Cashier Utility Counter - Left-Hand Tray Slide (or equivalent)

● Dimensions: 30"W (+/- 3") x 32"D (+/- 3") x 30" body height

● Construction: 14-gauge stainless steel top, 20-gauge steel body, partial undershelf, and stainless steel tube foot rest. Internal pin & latch locking device (mounted opposite cashier).

Recessed stainless steel kick plate on cashier's left.

● Cashier Features: Stainless steel cash drawer with lock and keys.

● Tray Slide & Electrical: Solid stainless steel tray slide on hinged brackets with (2) 1/8" die-formed rubbing tracks mounted on cashier's left (32"W x 7"D, mounted at 32" AFF). 10 ft power cord and plug. Base-mounted duplex electrical outlet with junction box and stainless steel cover, wired to power source.

Item 5: 74" Mobile Cold Food Serving Counter with Sliding Base Doors (or equivalent)

● Dimensions: 74"W (+/- 3") x 32"D (+/- 3") x 30" body height

● Construction: 14-gauge stainless steel top, heavy-gauge steel body, undershelf, sliding double-wall base doors without lock, and hinged louvered grill. Internal pin & latch locking devices on both ends. Recessed stainless steel kick plates on customer side.

● Cold Pan: NSF-7 8" deep stainless steel mechanical cold pan (approx. 70-1/2" x 21-3/4" liner) with 1" drain line and shut-off valve, touchscreen control, and self-contained refrigeration system (120V, 6.9A, NEMA 5-15 plug, 10 ft power cord).

● Food Guard: Contemporary food shield (approx. 73-1/2"W x 20"D x 20-1/8"H), adjustable from full-service to self-service. Single shelf with 3/8" tempered glass top shelf and sloped guard, 1/4" tempered glass end closures, and stainless steel support posts.

● Customer Accessories: 7"D fold-down customer-side cutting board/shelf in 18-gauge stainless steel on hinged brackets, mounted flush to countertop.

Item 6: Second 30" Mobile POS / Cashier Utility Counter - Right-Hand Tray Slide (or equivalent)

● Dimensions: 30"W (+/- 3") x 32"D (+/- 3") x 30" body height

● Construction: 14-gauge stainless steel top, 20-gauge steel body, partial undershelf, and stainless steel tube foot rest. Internal pin & latch locking device (mounted opposite cashier).

Recessed stainless steel kick plate on cashier's right.

● Cashier Features: Stainless steel cash drawer with lock and keys.

● Tray Slide & Electrical: Solid stainless steel tray slide on hinged brackets with (2) 1/8" die-formed rubbing tracks mounted on cashier's right (32"W x 7"D, mounted at 32" AFF). 6 ft power cord and plug. Base-mounted duplex electrical outlet with junction box and stainless steel cover, wired to power source.

Scope of Work / Delivery & Installation:

● Services: Uncrate, inspect, deliver, set in place, and interlock new serving line units. Hook up all units to electrical and plumbing. Ensure all units are fully operational upon setup.

● Warranty: Minimum 2-year parts and labor warranty on serving line counters and guards.

Alternates / Optional Upgrades (Quoted as Separate Line Items):

● Item 1: Provide quote for 30” H alternative

● Solid Surface Countertop Extension: Provide a separate alternate line item price to upgrade from standard stainless steel tray slides to extended Wilsonart Morning Ice 9204CE (or equivalent) solid surface countertops extended up to a total depth of 44" (+/- 3") with stainless steel support runners beneath the extended edges.

● Waterless Hot Food Wells (Item 1): Option to upgrade Item 1 Hot Food Counter to waterless hot well technology.

● Existing Equipment Removal: Removal and disposal of existing equipment quoted as a separate, optional line item.