HHD Wood Gravel -PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

Howard Hanson Dam

Transport of Large Wood Debris and Gravel Purchase and Delivery (Rev. 17 June 2026)

PART 1

General Information

1. GENERAL: This contract is to 1) transport large wood debris around Howard A.

Hanson Dam (HAHD) in King County, Washington and 2) purchase gravel and deliver it at Zone 1 below Howard Hanson Dam. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the wood transport services as well as purchase and deliver gravel as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The U.S. Army Corps of Engineers (Corps) operates HHD on the upper Green River in King County Washington. Completed in 1962, the Dam is a multipurpose project authorized for flood risk management, low-flow augmentation, municipal and industrial water supply, and ecosystem restoration. Management of wood debris received in the reservoir and the addition of gravel downstream of the dam is required to maintain operation of the facility and meet ecosystem restoration requirements.

1.3 Objectives: The objective of this Performance Work Statement (PWS) is to 1) transport large wood debris around HAHD and 2) purchase and delivery of gravel in the Green River downstream of the dam at Zone 1.

1.4 Scope: Services to be provided by the Contractor include loading, hauling, and offloading, pieces of large wood debris or logs as well as purchase and delivery of gravel.

1.5 Period of Performance: See Part 5

1.6 General Information

1.6.1 Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

1.6.2 Quality Assurance: The government shall evaluate the

contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on how the Government assesses the contractor’s performance in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: Contractor is not required to conduct work on the following Federal holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s

Birthday Columbus Day

Washington’s Birthday Veteran’s Day Memorial Day Thanksgiving Day

Juneteenth National Independence Day Christmas Day

Independence Day

1.6.4 Hours of Operation: 0630 - 1700.

1.6.5 Place of Performance: The work to be performed under this contract will be performed within the Tacoma Public Utilities Municipal Watershed both upstream and downstream of the HAHD, King County, Washington as illustrated in the map in Attachment 1 and 2.

1.6.6 Type of Contract: Firm Fixed Price

1.6.7 Security Requirements: All work occurs within the controlled watershed for the City of Tacoma drinking water supply. Contractor must show proof of vehicle registration and obtain necessary permits from the City of Tacoma in order to work inside the watershed gate. Contractor shall also provide all names of contractor personnel to Warren Douglas, Corps Maintenance Supervisor for HAHD (206) 316-3070;

warren.f.douglas@usace.army.mil).

1.6.8 Special Qualifications: NOT APPLICABLE

mailto:warren.f.douglas@usace.army.mil

1.6.9 Post Award Conference/Periodic Progress Meetings: The

Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Project Manager (PM), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 RESERVED

1.6.11 Key Personnel: The following personnel are considered key personnel by the government: Technical Point of Contact (TPOC).

Nathan C. Malmborg, Project Manager.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel do not have to wear badges in unsecured areas at the project.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions:

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

RESERVED

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK. Monday through Friday, unless specified otherwise.

ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation EM Engineering Manual HIPAA Health Insurance Portability and Accountability Act of 1996 HHD Howard Hanson Dam KO Contracting Officer ODC Other Direct Costs PPE Personal Protective Equipment PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services:

3.1 Services: The Government will provide personnel to assist the contractor gain access to Howard Hanson Dam, McDonald Field log deck, and the downstream River Mile 60 delivery location. Government personnel will identify relevant materials (large wood) identified in the PWS. Contractor shall purchase and deliver gravel following the specifications as explained in Section 5 of this document.

3.2 Facilities: NOT APPLICABLE

3.3 Utilities: NOT APPLICABLE

3.4 Equipment: NOT APPLICABLE

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: NOT APPLICABLE

4.3 Materials: The Contractor shall furnish all materials, supplies, and equipment necessary to meet the requirements under this PWS.

4.4 Equipment: The Contractor shall provide all equipment needed to meet the requirements under this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Basic Services. The contractor shall provide services for 1) transport of large wood and 2) Purchase and Delivery of gravel.

5.1.1 Base Task 1: Transport up to 40 pieces of large wood debris

Task requires transport of large wood in the vicinity of HAHD and the Green River in King County Washington. Wood (also referred to as logs) shall be transported from either the Dam forebay location or the McDonald Field log deck located upstream of HAHD within the Tacoma Municipal Watershed to the lower river approximately four miles downstream of HHD. The McDonald Field log deck is approximately 8 miles above the dam. The total transport distance is approximately 12 miles along a gravel road (see map in Attachment 1). The maximum size log is 50 ft long and 48 inches diameter with attached root ball (10+ ft diameter rootball). Most logs would be smaller than the maximum size and on the order of 20 to 50 ft long and 24 inches in diameter. Logs may or may not have attached root balls. Logs shall not be cut for transport unless longer than 50 ft. Individual logs will be identified by the Government for transport.

Logs shall be placed at the RM 60 placement location at the direction of the Government. Logs will be placed by the contractor directly into the Green River at the toe of the gravel berm, or on top of the gravel berm, or along the slope of the gravel berm, or in the staging area (see attached map), as required by site conditions at the time of transport.

Up to 40 logs per year will be transported and placed during the work period during August 1 thru January 31. Logs may be transported in groups of approximately 20 logs at a time. Future transport cycles of up to 20 logs per cycle will likely be dependent on river conditions. For example, if the river removes logs placed during the first transport cycle, if needed, a second round of up to 20 logs may be transported to the RM 60 release site. It is assumed that 2 cycles of transport can be accomplished during the August 1 to January 31 period. However, if the river has not removed previously placed logs, additional log transport may not occur during the work period. Logs could also be transported in groups larger than 20 as determined by the Government. The Government will provide notice to the contractor if and when additional transport cycles of wood should be conducted.

The contractor is expected to perform the work within three weeks of the Government notice.

All logs greater than 20 ft long and 12 inches in diameter will be tagged by the Government with 2-inch aluminum discs. Tagging will occur at the time logs are off loaded at the in-river placement location and prior to final placement.

All work occurs within the controlled watershed for the City of Tacoma drinking water supply. Contractor must show proof of vehicle registration and obtain necessary permits from the City of Tacoma in order to work inside the watershed gate. Care must be taken when working in the watershed area to insure quality drinking water is maintained.

A road use fee of $25.00 per trip will be charged to the Contractor for use of roads within the watershed for all trucks in excess of 14,000 pounds. Payment shall be made directly to the City of Tacoma. No separate payment will be made for this fee by the Government. Also, the contractor will abide by the City of Tacoma decontamination of equipment inspection prior to entering the watershed. This inspection should be coordinated with the City of Tacoma or the contract TPOC, Nathan Malmborg at least a week in advance. The Contractor must contact Mr. Jarrod Kaiser, City of Tacoma Watershed Manager at (253) 502-8808 for specific payment information and decontamination protocols. NOTES: Payments will be based on actual quantities.

5.1.2 Task 2. Purchase and Delivery of Gravel

5.1.2.1 Location: The project is located on the Green River, in southeast King County near Palmer, Washington. The project site is just inside the Tacoma Headworks gate and 4 miles downstream from Howard Hanson Dam. Refer to Figure 1.

5.1.2.2 Method of Delivery: Materials can be delivered by using solo truck, truck and trailer, and/or truck and transfer.

Contractor must be able to deliver 1,000 tons of material per day to the project site (Figure 1). Deliveries will be coordinated by the Government Project Manager, Mr.

Nathan Malmborg (206) 316-3021. All rock delivered shall be weighed and the scale tickets certified by authorized scale operators.

5.1.2.3 Delivered Materials Required: 10 inch minus round

rock. The delivery quantity is between 3,000 and up to 14,000 tons per year meeting the specifications and criteria below or as directed by the Government. Delivery dates and amount of gravel will be determined by the Government and occur between August 1st thru August 31st (Summer Cycle) and from November 15 thru February 15th (winter cycle). Delivery will most likely occur during the first two weeks in August but is dependent on suitable environmental conditions and other factors. All rock shall be screened, round river rock that meets the specifications and criteria described below.

Payment will be made on a per ton basis for delivered and accepted gravel that meets the specifications. It is noted that unit of measure is in U.S. ton of 2,000 lbs.

NOTES: Payments will be based on actual quantities.

5.1.2.4 Rock Gradation Specifications:

• 10-inch Minus Rounded Rock

Sieve Size %Finer

10 inch (254 mm) 95 - 100 8 inch (203 mm) 85-95 6 inch (152 mm) 70-85 4 inch (102 mm) 45-60 2 inch (51mm) 15-30 1 inch (25 mm) 5-15

0.5 inch (13 mm) 0-5 Specifications are on a percent weight basis.

5.1.2.5 Rock Acceptance Criteria:

Prior to delivery, all rock shall be subject to acceptance by the Government. Acceptance will in part be determined by laboratory gradation analysis conducted prior to delivery. Gradation report shall be sent to the Government at least one week prior to initial rock delivery to confirm gradation meets specification. Daily gradation reports shall be sent to the Government for each day rock is delivered to the project site.

Rock shall be subjected to such tests as are necessary to demonstrate to the satisfaction of the Government that the materials are acceptable for use in the work. At a minimum the rock shall meet the following test requirements. Test results shall be provided to the Government at least one week prior to initial rock delivery.

Test Test Method Requirement

Specific Gravity (Bulk SSD) ASTM C 127 2.60 minimum

Absorption ASTM C 127 2.0% maximum Wetting and Drying SPD Test Procedure (1) No fracturing(3) Sulfate Soundness ASTM C 88(2) 10% max.loss(4) Abrasion Loss ASTM C 535 50% max. loss(4) Freeze and Thaw ASTM D 5312 5% maximum(5)

Acceptance of any rock shall not constitute acceptance of all rock from a source. All accepted rock shall be:

(a) of the same lithology as the original rock from which test results or service records were taken as a basis for authorization of the source;

(b) sound, durable and hard, and free from laminations, weak cleavages, undesirable weathering, or blasting or handling-induced fractures (or fracture zones which subtend more than 1/3 of the total circumference of the rock along the plane of fracturing);

(c) of such character that it will not disintegrate from the action of air, water, or the conditions of handling and placing; and,

(d) clean and free from earth, clay, refuse, or adherent coatings.

Rock of unsuitable quality and/or size distribution as required by these specifications may be rejected at the discretion of the Government if specifications and above requirements are not met. The Government may conduct independent gradation analysis or visual inspection or other such tests as deemed necessary to confirm rock quality and specification. Any rejected rock shall be promptly removed from the project at no expense to the Government. Any portions of the work covered by these specifications containing rejected rock will be considered incomplete.

Rock delivery timing and acceptability will be coordinated through the Corps Project Manager, Nathan Malmborg

(206) 316-3021.

5.1.3 Period of Performance: The periods of performance (POP) for the contract are as follows:

Base Period:

• Base Year: 1 August 2026 thru 31 July 2027 (Exact dates TBD at award)

Option Period(s):

• 1st Option Year: 1 August 2027 thru 31 July 2028

• 2nd Option Year: 1 August 2028 thru 31 July 2029

• 3rd Option Year: 1 August 2029 thru 31 July 2030

• 4th Option Year: 1 August 2030 thru 31 July 2031

(Exact dates TBD at award)

5.1.4 Security Requirements for Clearance with the City of Tacoma:

All work occurs within the controlled watershed for the City of Tacoma drinking water supply. Contractor must show proof of vehicle registration and obtain necessary permits from the City of Tacoma in order to work inside the watershed gate.

Contractor shall also provide all names of contractor personnel to Warren Douglas, Corps Maintenance Supervisor for HHD (206) 764- 6975; warren.f.douglas@usace.army.mil.

5.1.5 Safety Requirements:

Operation of equipment shall be conducted in accordance with the requirements of EM 385-1-1, “Safety and Health Requirements Manual”. All personnel are required to have PPE in accordance with EM 385 1-1. All dump trucks are required to have backup alarms and tailgates. EM 385 1-1 can be found at http://www.usace.army.mil/publications/eng-manuals/em385-1- 1/toc.htm

5.1.6 Inspection and Supervision:

All work shall be conducted under the direction of the Government, Seattle District, Army Corps of Engineers.

5.1.7 Work Week:

Work week for delivery of materials will be Monday through Friday unless otherwise directed by the Government.

mailto:warren.f.douglas@usace.army.mil http://www.usace.army.mil/publications/eng-manuals/em385-1-1/toc.htm http://www.usace.army.mil/publications/eng-manuals/em385-1-1/toc.htm

5.2 RESERVED

5.3 Security Requirements:

5.3.1 Access and General Protection/Security Policy and Procedures: All contractors and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (RFO clause 52.204-9), Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

5.3.2 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

5.3.3 The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-Verify system. An initial list of verified/eligible Candidates must be provided to the project manager no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

http://www.uscis.gov/e-verify

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions)

6.1 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. This includes Engineering Manual (EM) 385- 1-1.

PART 7

ATTACHMENT/TECHNICAL

7. Attachment/Technical Exhibit List:

7.1 Attachment 1/Technical Exhibit 1 – Vicinity Map for Wood

7.2 Attachment 2/Technical Exhibit 2 – Vicinity Map for Gravel

7.3 Attachment 3/Technical Exhibit 3 – Quality Assurance Surveillance Plan

ATTACHMENT 3

Quality Assurance Surveillance Plan

Howard Hanson Dam Transport of Large Wood Debris and Gravel Purchase and Delivery

1. Overview This performance-based Quality Assurance Surveillance Plan (QASP) sets forth the procedures and guidance that the Project Manager (PM) and the PM’s designee, the Technical Point of Contact (TPOC), will use in evaluating the technical performance of the Contractor in accordance with the terms and conditions of the performance work statement (PWS). The QASP objective is to define Government procedures to be used to verify that appropriate performance and quality assurance methods are used in the management of this performance-based contract. The purpose of the QASP is to assure that performance of specific activities and completion of milestones are accomplished in accordance with all requirements set forth in the

PWS.

This QASP describes the mechanism for documenting noteworthy accomplishments or discrepancies for work performed by the Contractor. Information generated from USACE’s surveillance activities will directly feed into the evaluation of performance discussions with the Contractor. The intent is to ensure that the Contractor performs in accordance with performance metrics set forth in the contract documents, USACE receives the quality of services called for in the contract, and USACE only pays for the acceptable level of services received.

The QASP details how and when USACE will monitor, evaluate, and document Contractor performance on the PWS. The QASP is intended to accomplish the following:

• Define the role and responsibilities of participating USACE representatives.

• Define the key milestones/deliverables that will be assessed.

• Define performance standards for key milestones/deliverables.

• Describe the surveillance methodology that will be employed by USACE in assessing the Contractor’s performance.

• Describe the surveillance documentation process and provide copies of the form that USACE will use in evaluating the Contractor’s performance.

• Outline corrective action procedures.

2. Roles and Responsibilities

2.1 Role and Responsibilities of USACE personnel

The Project Manager (PM) is responsible for technical administration of the project and assures proper USACE surveillance of the Contractor’s performance. The PM has designated the USACE technical point of contact (TPOC) as the responsible party for monitoring, assessing, recording, and reporting on the technical performance of the Contractor as indicated in the performance schedule. The USACE TPOC will be assisted by other USACE technical staff in assessing the technical performance of the Contractor. The USACE TPOC will raise all performance issues to the PM for resolution.

The USACE Contracting Officer (KO) has overall responsibility for overseeing the Contractor’s performance. The KO is responsible for monitoring of the Contractor’s performance in the areas of contract compliance, and contract administration; reviewing the PM’s assessment of the Contractor’s performance; and resolving all differences between the PM’s assessment and the Contractor’s assessment of performance. It is the KO that assures the Contractor receives impartial, fair, and equitable treatment under the contract.

The KO is ultimately responsible for the final determination of the adequacy of the Contractor’s performance.

USACE is responsible for administering the contract and ensuring that they receive technically accurate and appropriate deliverables. USACE is responsible for quality assurance of the Contractor’s work. A multi-disciplinary team, led by the USACE TPOC, will review and comment on written deliverables. It is not the responsibility of USACE to perform quality control for the Contractor or to execute work that the Contractor was contracted to perform. USACE will coordinate all Government comments on written deliverables, and it is USACE that will evaluate and rate the Contractor at the end of the contract. USACE will work with the Contractor to identify and correct any deficiencies prior to those deficiencies adversely impacting the project.

USACE will also perform quality assurance review of the Contractor’s field practices during any field investigations. It is the responsibility of USACE to ensure that the Contractor receives comments on all deliverables within the allotted time on each of the submittals.

3. Performance Standards for Key Milestones/Deliverables

The Contractor’s performance will be evaluated by assessing the key milestones/deliverables described in the performance work statement according to two standards: quality and timeliness. For each of the performance standards, USACE will assign one of two ratings of the Contractor’s performance: acceptable, or unacceptable (as shown in Table 1). Further detail on each of these standards is outlined in Table 2.

Table 1 - Performance Standards

Performance Standard Acceptable Performance Unacceptable Performance

Quality Contractor meets or exceeds the requirements in

Contractor does not meet the requirements in the PWS for the milestone/ deliverable.

the PWS for the milestone/ deliverable.

Timeliness

Contractor provides milestone/deliverable according to or ahead of the schedule outlined in the

PWS.

Contractor provides milestone/deliverable behind the schedule outlined in the PWS

If a milestone/deliverable is rated as being of unacceptable quality at the time that the PWS deadline for the milestone/deliverable expires, the milestone/deliverable will automatically receive an unacceptable rating for timeliness. At no point will a milestone/deliverable receive an acceptable rating for timeliness if it is rated as being of unacceptable quality. Overall acceptable performance on a milestone/deliverable requires ratings of acceptable for both the quality and timeliness standards.

Table 2 - Detailed Description of Performance Expectations

Performance Objectives

Performance Standard Monitoring Method

Tasks 5.1.1, 5.1.2, 5.1.3: LWD transport

USACE approval of wood transport and placement

Contractor communication with Government; Government inspection of work

4. Surveillance Methodology

The surveillance methods listed below will be used in the administration of this

QASP.

100% Inspection: At the completion of all key milestones and deliverables, performance will be evaluated through 100% inspection (e.g., document review).

The USACE will document performance for each completed milestone/deliverable prior to payment, as described in Section 6.0.

Periodic Progress Inspection: At the USACE’s discretion, periodic teleconferences may be conducted to evaluate progress toward key milestones and deliverables.

The TPOC may call this teleconference if he/she believes that deficiencies exist that must be addressed prior to milestone/deliverable completion. While corrective action or re-performance will be required if necessary, the Contractor will not be financially penalized for unacceptable performance recorded in periodic progress reports, provided that final performance evaluation of the milestone/deliverable is deemed acceptable.

5. Surveillance Documentation The USACE TPOC will use a performance evaluation form to record evaluation of the Contractor’s performance for each milestone and deliverable in accordance with the methodology described in this PWS and QASP. The USACE TPOC must substantiate, through narratives in the form, all unacceptable ratings. Performance at the acceptable level is expected from the Contractor. At a minimum, the evaluation form will indicate actual and scheduled delivery times and number of reviews required to achieve the final product.

The USACE TPOC will forward copies of all completed performance evaluation forms to the PM and KO and Contractor within one week of performing the inspection. When a milestone/deliverable receives an overall unacceptable rating, the Contractor will explain, within 15 days, in writing to PM why performance was unacceptable, how performance will be returned to acceptable levels, and how recurrence of the problem will be prevented in the future.

The PM will review each performance evaluation form prepared by the USACE TPOC. When appropriate, the PM and KO may investigate further to determine if all the facts and circumstances surrounding the event were considered in the USACE TPOC’s opinions outlined on the form. The PM or KO will immediately discuss any unacceptable rating with the Contractor to assure that corrective action is promptly initiated.

The USACE TPOC will maintain a complete QA file. This file will contain copies of all performance evaluation forms and any other related documentation. The USACE TPOC will forward these records to the PM and KO at termination or completion of the task order.

6. Payment and Corrective Action

Full payment for a milestone/deliverable will be provided upon verification of overall acceptable performance, as rated on quality and timeliness. This verification will be recorded in a performance evaluation specifying overall Contractor performance as either acceptable or unacceptable for the milestone/deliverable. If a milestone/deliverable is unacceptable re-performance is required until the milestone/deliverable is acceptable.

7. Quality Assurance Surveillance Forms

Attached are the quality assurance surveillance forms that will be used by USACE to detail any required corrective actions. Additional quality assurance feedback will come in the form of comments on documents, USACE performance evaluations, field checklists, and letters to the Contractor.

8. Applicable Reference Documents

Reference documents or materials applicable to this PWS are listed below:

QUALITY ASSURANCE MONITORING FORM

Date: ___/____/______

Work Task (Milestone/Activity): _______________________________________

Survey Period: ___/____/______ through ___/____/______

Method of Surveillance: TPOC Review

Evaluation of Contractor’s Performance: _______

Evaluation

Corrective Action Required: Yes No

Narrative Discussion of Contractor’s Performance during Survey Period:

Discussion

CORRECTIVE ACTION FORM FOR QASP

1) Work Task (Milestone/Activity): _________________________

2) Survey Period: ___/____/______ through ___/____/______

3) Description of the Failure/Deficiency that Precipitated the Corrective Action:

Description

4) Description of the Criterion that the Failure/Deficiency was Evaluated Against:

5) Personnel Involved in the Identification of the Failure/Deficiency, Determination of the Appropriate Corrective Action, Approval of the Corrective Action, and Implementation of the Corrective Action:

6) Description of the Corrective Action that was Required:

7) Date/Time of Implementation of the Corrective Action: ___/____/______

8) Follow-Up Information to Prevent Recurrence of Failure/ Deficiency (i.e., Need For

Revision of Procedures or Specifications):

9) Personnel Responsible for Follow-Up Work:

10) Planned Date for Follow-Up Surveillance: ___/____/______

11) Other Notes:

Other