RFI_Evidence_Tracking_System.docx

Request for Information Evidence Tracking Software

The mission of the Department of Defense (DoD) Office of Inspector General (OIG) is to (1) detect and deter fraud, waste, and abuse in DoD programs and operations; (2) promote the economy, efficiency, and effectiveness of the DoD; and (3) help ensure ethical conduct throughout the DoD. The Defense Criminal Investigative Service (DCIS) is the criminal investigative arm of the DoD OIG and is mandated by law and regulation to, among other things, report certain matters to the Congress, the Secretary of Defense, and the Attorney General.

NAICS 511210- Software Publishers

OBJECTIVE

DCIS has determined a need exists to upgrade the Evidence Tracking System (ETS) software in order to:

· Address security concerns about old software that is not being updated by the vendor

· Address end-of-life concerns about current software

· Address customization requirements RE: chain of custody reports and potential conflicts with DCIS Form 14 chain of custody documents

· Enhance functionality, including customizable dashboards

The government is interested Software SAFE authorized resellers of the current software subscription and maintenance support currently in place:

· Current Software in place is SAFE 'On Premise' CAL License (Qty 15)

· Annual maintenance and support (Qty 15)

The Government is also interested in alternate solutions that will meet the minimum requirements of the SAFE 'On Premise' CAL Software as mentioned herein.

Salient Characteristics:

· Need to upgrade existing software due to security concerns - existing software is no longer updated by Tracker Products and NETSEC has expressed concerns about lack of security updates

· Ability to migrate legacy data into new software - legacy system also produced by Tracker Products and migration path already exists to migrate existing data into new system

· Highly customizable without need for custom development - important because of recent concerns over "Chain of Custody" report in ETS and potential conflicts with DCIS Form 14 chain of custody section (potential discovery concern)

· Ability to capture data and process evidence into and out of custody by barcode scanner

· Seamless replacement to current system also produced by Tracker Products (no need for extensive user training

Requirements details:

1. Commercial Firm-fixed Price Contract

2. Follow-on requirement. SAFE 'On Premise' CAL License is in place currently.

3. Base plus four option periods

Feedback request

1. Price: Vendors are asked to review the RFI and provide a Cost Estimate which outlines the cost.

2. Capabilities statement: Responses to this RFI shall not exceed five (5) pages, not including cover letter and contact information. All vendors responding to this RFI shall provide: (1) a capabilities statement which sufficiently demonstrates the performance acumen directly related to the governments requirement; (2) amount of time it took to complete previous similar efforts; (3) citation of any current or past customers (within last two years) to include contract number, point of contact telephone number or email address; (4) business size standard (i.e. 8(a), small, large, SDVOSB, etc.); (5) any known government contract vehicles (such as GSA) that is available for government use.

3. Feedback/Suggestions: Vendors are encouraged to provide any feedback and propose suggestions regarding the requirement.

All inquiries regarding this RFI are due to the Government by 1200 (Noon EST) May 21st 2019.

This RFI is issued solely for information and planning purposes. It does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. This RFI does not commit the Government to contract for any supply or service whatsoever. Further, DoD OIG is not seeking proposals at this time and will not accept unsolicited proposals. Respondents are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI. All costs associated with responding to this RFI will be solely at the interested party’s expense. Submissions will not be returned. Failure to respond to this RFI does not preclude participation in any future RFP, if any is issued. The information provided in this RFI is subject to change and is not binding on the Government. It is the responsibility of potential offerors to monitor these sites for additional information pertaining to this effort. Any information that the vendor considers proprietary should be clearly marked as such.

Point of contact for this RFI is Nicholas Wiggins at Nicholas.wiggins@dodig.mil.