Henry_Vilas_Zoo_Seal_Shade_Structure_(Addendum_#3_Revision).pdf

DANE COUNTY

1919 ALLIANT ENERGY CENTER WAY

MADISON, WISCONSIN 53713

Department of Public Works

Request For Bids No. 325023

HENRY VILAS ZOO SEAL SHADE STRUCTURE

RFB Let Date: June 5, 2025

Deadline for Questions: June 27, 2025

Bid Due Date: July 10, 2025, 2:00 pm

Bids must be submitted electronically to:

https://procurement.opengov.com/portal/countyofdane

County of Dane

REQUEST FOR BID – OpenGov Documents

Henry Vilas Zoo Seal Shade Structure

Sections:

I. Project Description II. Instructions for Electronic Bid Submission

III. Schedule of Bid Pricing Items IV. Bid Submission - Checklist V. Bid Submission - Pricing

Attachments:

A - 325023 Final RFB

Request For Bid: 325023 Henry Vilas Zoo Seal Shade Structure

1. Project Description

1.1. Summary

Dane County is inviting Bids for construction services to provide a structural steel canopy to provide shade for the seal exhibit at the Henry Vilas Zoo. The Public Works Engineering Division will receive Bids electronically until 2:00 p.m., July 10th, 2025 - RFB No. 325023. Henry Vilas Zoo Seal Shade Structure, 702 S Randall Ave., Madison, WI.

1.2. Background

The project will provide two steel canopies over each of the existing seal pond exhibits. Work will be conducted during open zoo hours. Close coordination with zoo employees and visiting public is required.

1.3. Contact Information

Reed Rodenkirch

LTE

1919 Alliant Energy Center Way

Madison, WI 53713

Email: rodenkirch.reed@danecounty.gov

Phone: (920) 450-8789

Department:

Public Works

1.4. Timeline

Bid Letting Date June 5, 2025

Pre-Bid Meeting (Non-Mandatory) June 26, 2025, 10:00am

Existing Seal Exhibit at Henry Vilas Zoo

Question Submission Deadline June 27, 2025, 10:00am

Bid Due Date July 10, 2025, 2:00pm mailto:rodenkirch.reed@danecounty.gov tel:(920)450-8789

2. Instructions for Electronic Bid Submission

2.1. General Electronic Bid Submission Process

The Project Manual and Construction Documents for this project are available for download in the

Attachments Section.

To Submit a Bid:

All interested bidders must register for free at Dane County’s eProcurement Portal:

• Go to https://procurement.opengov.com/login

• Click “Sign Up” to create a username and password, then activate your account.

• Select relevant project categories to receive notifications (e.g., 91200 – Public Works Projects).

• Use the RFB Number, Organization Name, or Proposal Title to locate the solicitation.

• Subscribe to “New Project Updates” to stay informed.

• Note that Unacknowledged addenda will not preclude a Bidder from submitting a Bid. Please ensure that Bidder is aware of all addenda prior to the unsealing of Bids.

For help setting up or navigating your account, contact: procurementsupport@opengov.com

Questions & Inquiries:

• All inquiries related to this Request for Bids (RFB) must now be submitted electronically through

Dane County’s eProcurement Portal.

• Questions must be submitted before 10:00 am on Friday, June 27, 2025. Bidders are responsible for raising any questions, exceptions, or suggested changes during this period.

• If a bidder identifies any ambiguity, error, conflict, omission, or inconsistency in the RFB, they must immediately notify the designated County contact to request clarification or a revision.

• Direct communication with Dane County employees is strictly prohibited, except as outlined in this

RFB. Only the designated County contacts listed in the RFB are authorized to provide information or respond to inquiries.

• Bidders are responsible to check back regularly for Addenda or Updates.

For questions about this RFB, contact:

Reed Rodenkirch, LTE

Phone:(920) 450-8789

Email: rodenkirch.reed@danecounty.gov

Dane County is an Equal Opportunity Employer.

https://procurement.opengov.com/portal/countyofdane/projects/169659/document?section=1558307 https://procurement.opengov.com/login

2.2. Bid Submittal Requirements

Bidders submitting on this project must adhere to the following instructions:

Best Value Contracting (BVC):

• All contractors are required to be pre-qualified as a Best Value Contractor prior to bid due date.

o Subcontractors must become pre-qualified ten (10) days prior to commencing work.

• To avoid delays, Bidders are urged to become pre-qualified as early as possible.

• Additional information can be found at https://publicworks.danecounty.gov/bvc o For a list of current contractors, visit https://publicworks.danecounty.gov/bvc/current o To submit an application for BVC certification, visit https://publicworks.danecounty.gov/bvc/application

Bid Submittal Documentation:

• Bidders shall upload ALL required documentation and answer ALL questions in the Bid

Submission - Checklist Section. Omission of any required documentation/information may result in rejection of Bid.

• Bidders shall provide their electronic bid pricing in the Bid Submission - Pricing Section.

Definition(s) of Base Bid, Alternate Bids, Allowances, Unit Pricing and another pricing items can be found in this section.

https://publicworks.danecounty.gov/bvc https://publicworks.danecounty.gov/bvc/current https://publicworks.danecounty.gov/bvc/application https://procurement.opengov.com/portal/countyofdane/projects/169659/document?section=1558312 https://procurement.opengov.com/portal/countyofdane/projects/169659/document?section=1558312 https://procurement.opengov.com/portal/countyofdane/projects/169659/document?section=1558309

3. Schedule of Bid Pricing Items

3.1. Schedule of Alternate Bids

Add Alternate Bid No. 01 - West Canopy: Add to provide second of the indicated design canopies. Base bid will be eastern canopy only.

4. Bid Submission - Checklist

4.1. CONTACT INFORMATION

4.1.1. Contact Name*

*Response required

4.1.2. Title or Position*

*Response required

4.1.3. Telephone No.*

*Response required

4.1.4. Email Address*

*Response required

4.2. BID SUBMISSION

Upload the following required documents.

4.2.1. Bid Guarantee*

Each bid shall be accompanied by a bank certified check, cashier’s check, or bid bond in the amount of

5% of the total bid price, made payable to Dane County.

Please scan and upload a copy of your bid bond/cashier's check. DO NOT UPLOAD ANY FILES OTHER

THAN BID BOND.

*Response required

4.2.2. Proposed Subcontractor List *

Please download the below documents, complete, and upload.

• 00_43_36-Proposed_Subcontra...

*Response required

4.3. BIDDER'S AFFIDAVITS

4.3.1. Are you able to complete this project in the timeframe below?* Assuming a start date of September 1, 2025, Public Works requires this project to be completed by April

1, 2026.

☐ Yes

☐ No

*Response required

When equals "No"

4.3.2. Enter the date your firm can substantially complete this project:* *Response required https://government-project.s3.us-west-2.amazonaws.com/43477/b2435a03-5e90-4774-bd48-68ca17c2b8d8_00_43_36-Proposed_Subcontractor_Form_2025-04-04.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4IP62IGND%2F20250701%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250701T150140Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEN7%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIAeuQb9VHNvwcVlPhAaiHB5Fgm4hMqAJPL4de%2FtHgih8AiEA3Tm9%2F%2Fja3d2seDbAsmoPQW%2FIi%2FMStrQcymM0Hy4kBUQqjAUI1v%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDIQKJ2cN2o%2FfD7YP8irgBJ9YP%2BeFFqxaM0KGkQ6C7YAA6ztfkleESiIugqhDt%2FSPWLmNll8n6rF3Me705cBAp1EE19oLUyh2SQujgfsGNlMzbAHxL68ulV00o2jVzpverenqRALvUUVzJlur44pfN01C3PDeGpW8vFIMSk6%2FvwIAciPCTYLCUH1jfLw9eIOJk7TEjC0myiNSKk9h3j%2FEwBLiwUmKdHkSryHUAsBMbjkLvXPgqEqcm0WYdr2ufx52TRC6EvipACZETlVhOecx6gExFF3uaAPNo9ZM4f7d4HUHvdT%2F%2FsZcKxQa0RpBEMJ06dLEpkKaiAkecPCoiAJ%2FVCaJixucJ8tFVHXkqg%2FoonGVnL5lhU5YvHcbyXfs2dfhPnQcDRM8vQQfhWnOh8OZhSxukQ%2B9QCkGvQkrom0JAITwTXm1y%2FzXHztAo%2B62BlGAmcpsrSSJm8Gnd1DcgYTwXHe%2BCT2hCwg96uofWNkeiXVZnZICz29rJXtjFlVjtF3eAPu9okHmvmAq5H0f6JDJfEw3rvQFJrrV5xsf%2Bu6dVL5FzyxOocDGhAM6wvPOyJSbrQXs2p9ka0OJlRc9%2FT92TbCM5nDte8cmzcmKTnZg6XLxxCGUlsbMxfWlm3%2FxtE2otLm%2Fgb6jiwSMNJh8pqRjVwSOWzMKZTK6USyibgPdd3zANsXp5LUL0d1uNGOEwKgZE8xMDqQe6YWuFOYw6cPbMv%2BFo%2FjrR4YNeXluHWSduuieQmQv361GaHp7EBP6CF0TgCc2TjhYv3SLe4MVAmZS5niZ2UxoDef6C3gY5ZHeRU%2B9Xsr9mUK0yVONuNV7w0fuMLDAj8MGOpsBX7uxkZZpoSeWASR7NFR6QHMBVh5ZEbQ%2B8h9i8t1POMJhhRfNPPrIBHEJw%2B84uK3%2FhK7ImR15gngFJfGH13%2BsCkzmZ9wggSAEw118V9BWrYe6JuzMgcWzFLbSzegYZeAwwLV43Bk%2B5GFYafxoh6JFs0PD%2BUB9LhaNi4SlzqPaXfGJs0fiha82NJm56ov8Dxa0rpzWKFuuITo6fq8%3D&X-Amz-Signature=d5c35375878af0649ce57de6fa4218413b5be35cabff67c43e7ab13d2550996c&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%2200_43_36-Proposed_Subcontractor_Form_2025-04-04.pdf%22&x-id=GetObject

4.3.3. BVC-Does your company meet Dane County's Best Value Contracting requirements for this project?*

General Contractors and subcontractors shall meet all applicable Best Value Contractor requirements.

BVC applies to contracts over $50,000 single trade and $100,000 multiple trade. For additional information: https://publicworks.danecounty.gov/bvc

Failure to be properly and accurately certified as a Dane County Best Value Contractor will result in an automatic rejection of a bid submission.

☐ Yes

☐ No

*Response required

When equals "Yes"

4.3.4. Enter the date (MM-DD-YY) in which your company was approved as a Dane County Best Value Contractor.* Your status can be viewed/confirmed at:

https://publicworks.danecounty.gov/bvc/current

Maximum response length: 10 characters

*Response required

4.3.5. Fair Labor Practice Certification*

Has your company been found by the National Labor Relations Board ("NLRB") or the Wisconsin

Employment Relations Commission ("WERC") to have violated any statute or regulation regarding labor standards or relations in the seven years prior to the date this bid submission is signed?

If yes is answered, a copy of any relevant information regarding such violation is required to be uploaded with your bid submission.

Additional information about the NLRB and WERC can be found using the following links:

www.nlrb.gov and http://werc.wi.gov.

• No, our company has NOT been found by the NLRB or the WERC to have violated any statute or regulation regarding labor standards or relations in the seven years prior to the date this bid submission is signed.

• Yes, our company HAS been found by the NLRB or the WERC to have violated any statute or regulation regarding labor standards or relations in the seven years prior to the date this bid submission is signed.

☐ Yes

☐ No

*Response required https://publicworks.danecounty.gov/bvc https://publicworks.danecounty.gov/bvc/current http://www.nlrb.gov/ http://werc.wi.gov/

When equals "Yes"

4.3.6. Please supply your supplemental documents in the file upload.

4.3.7. Emerging Small Business Report*

For projects over $100,000, Bidder has already or will submit Emerging Small Business Report to the Office of Equity and

Inclusion within 10 business days of Bid Due Date. For more information refer to 00 21 13 - Instruction to Bidders or contact:

Dane County Contract Compliance Specialist

City-County Building, Room 356

210 Martin Luther King, Jr. Blvd.

Madison, WI 53703

OEI@danecounty.gov

608/266-4192

☐ Please confirm

*Response required

4.3.8. Bidder has reviewed and acknowledges all Q&A.*

☐ Yes

☐ No

*Response required

4.3.9. I understand that if any addendum is issued, I will have to acknowledge the posted addendum.*

☐ Please confirm

*Response required

4.3.10. W9 Upload*

Please upload your company's most recent W9 form signed within the past 12 months.

*Response required

4.4. SIGNATURE AFFIDAVIT

4.4.1. RFB Response Signature Affidavit*

This is an electronic signature form via DocuSign that is required to be signed upon finalizing submission of bid or proposal.

NOTE: For detailed instructions on how to complete the forms via DocuSign, please access the help articles below:

How to Complete DocuSign Forms

How to Download, Complete and Upload without DocuSign

Click here to go to the form

*Response required mailto:OEI@danecounty.gov https://help.procurement.opengov.com/en/articles/5659414-how-to-complete-docusign-forms https://help.procurement.opengov.com/en/articles/5608000-how-to-download-docusign-forms https://powerforms.docusign.net/f1c7fcf0-1471-4a9b-a78c-320384102be7?env=na4&acct=89dea4ef-d946-42fe-b789-43edb8d4c6b1&accountId=89dea4ef-d946-42fe-b789-43edb8d4c6b1

5. Bid Submission - Pricing

BASE BID

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Base Bid - Eastern Canopy 1 LS

TOTAL

ADD ALTERNATE BID TABLE

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Add Alt No.1 - Western Canopy 1 LS

TOTAL