Heavy_Duty_Equipment_Repair_-_Citywide.pdf

INVITATION TO BID

CWB057266

HEAVY DUTY EQUIPMENT REPAIR - CITYWIDE

CITY OF BRIDGEPORT

DEPARTMENT OF PUBLIC PURCHASES

999 BROAD STREET

BRIDGEPORT CT 06604

Submission Deadline:

Tuesday, June 23, 2026 by 2:00 pm

Table Of Contents

1. Invitation to Bid

2. Bid Information

3. Bid Sheet

4. Submission Instructions

5. Terms and Conditions

6. Vendor Questionnaire & Submission

Attachments:

A - Construction Services Insurance Rider

B - Construction Services Insurance Rider - Large Project $5M+

1. Invitation to Bid

1.1. Description

The City of Bridgeport (City) seeks to establish a contract with a qualified Contractor(s) for repair and parts services of heavy-duty trucks cab and chassis, including but not limited to: Mack and Freightliner on an as needed basis.

The intent of the Invitation for Bid is to obtain firm fixed (hourly) labor rate and pricing information for the repair of heavy-duty truck cab and chassis for the City of Bridgeport, all agencies, including those of the Board of Education, on an as needed basis for the current fiscal year of 2027 ending June 30, 2027. Only bidders with repair shop facilities located in the

Bridgeport or nearby surrounding locations should submit a bid.

This Invitation to Bid shall be the basis for establishing a contract to cover requirements for one

(1) year period with the renewal option of up to (2) two annual extensions if all parties are in agreement.

By submission of a Bid, Bidder agrees to accept the City’s predetermination of labor time required per job.

(See attached Bid Information Tab)

1.2. Contractors Requirements and Responsibilities

Contractor must be licensed in the State of Connecticut and all employees must be properly certified and qualified to perform the work. Out of state bidder must provide the City of

Bridgeport with a Certificate of Authority to Do Business in the State of Connecticut within five days of a Notice of Intent to Award. This can be obtained from the Connecticut Secretary of

State.

The contractor will be responsible for the safety of the work site.

The contractor is responsible obtaining and paying for any and all permits as required.

This contract award will require that the successful vendor have a valid SAM, DUNS, CT and

Federal Tax ID numbers prior to commencing work.

The Contractor is prohibited from assigning, transferring, conveying, subletting, or otherwise disposing of the ultimate contract award or its rights, title or interest therein or its power to execute such agreement to any other person, company or corporation without the prior consent and approval in writing by the City.

1.3. Bid Bond

This is a unit pricing bid and no Bid Bond will be required.

1.4. Certificate of Insurance (COI)

Prior to award a satisfactory COI will be required. Policies listing auto and general liability insurance with endorsement of additional insure and notice of cancellation will be requested.

1.5. The City of Bridgeport reserves the right to:

• Reject any and all bids in whole or in part or to waive any informality in bidding if it is determined to be in the best interest of the City of Bridgeport.

• To make awards to multiple bidders

• To place purchase orders not based solely on low bid when time is a critical factor.

• Verify payment of all real and personal property taxes by the Contractor prior to the award of any contract renewal

• Award a contract resulting from the solicitation to the responsible vendor whose offer, conforming to the solicitation, will be most advantageous to the City of Bridgeport, cost, price, location and other factors specified elsewhere in this solicitation, considered

No work or deliveries shall be performed under the contract award until a Purchase Order has been issued by the Purchasing Department.

Suppliers must comply with the attached criteria and will be monitored and evaluated to the level of satisfaction during their performance.

Each using Department will assess their performance in compliance with the Invitation to Bid in providing goods or services under this contract.

2. Bid Information

2.1. OVERVIEW

The City seeks to engage outside provider(s) to perform Heavy Duty Trucks repair jobs such as brake repair/replacement, engine and transmission work, springs, welding body repair and body fabrication, etc.

2.2. PARTS

The City seeks to establish a fixed percentage (%) over (vendor) cost for replacement parts needed in the repair process.

2.3. LABOR

The municipal garage utilizes software from Ron Turley Associates which will advise standard labor repair time. When Vin# and job operations are entered. When work orders are placed, the allowable time of completion will be provided for vendor quoting and invoicing purposes.

2.4. PICK UP/DELIVERY

The vendor will deliver/pick up equipment with the option of the city picking up and dropping off, once repairs are complete.

2.5. INSPECTION OF PARTS

The contractor must hold all parts removed and replaced during the rebuilding process for any agency inspection, prior to disposal.

2.6. MATERIALS

All parts and materials used shall meet or exceed manufacture specifications and/or recommendations for the specific vehicle on which the part will be used. The vendor shall be required to furnish written price quote to the requesting department. City will then choose to recommend OEM or aftermarket parts.

2.7. REQUIREMENTS

Bid will be considered only from vendors who are licensed by the Connecticut Department of

Motor Vehicles and have been working in the Heavy equipment repair business for at least two

(2) years.

2.8. SCOPE

The intent of this bid is to establish a contract agreement award to selected bidders to meet the

City of Bridgeport requirements, with the terms and conditions on the Agreement. Please be advised that any unforeseen repairs not included in the original quote must be authorized by the

City prior to the commencement of work.

This Bid shall be open to ALL City of Bridgeport Agencies. This shall include but is not limited to: The Police department; Fire department; Board of Education; Sikorsky Airport; Local Non-

Profit Organizations; others for which all terms, conditions and specifications of this bid shall apply. Heavy Duty Trucks for repair shall primarily include: Ford, Mack, Freightliner, Allegiance, and Oshkosh.

2.9. AUTHORIZATION

No work shall be performed without prior written authorization from a department representative. Work performed without such authorization shall be done at no cost to the City of

Bridgeport. Suppliers shall comply with the following criteria and will be monitored and evaluated to the level of satisfaction during their performance.

The Project Manager for the City will assess their performance in compliance with the invitation for Bid in providing goods or services under contract.

1. Net prices at which the City will be billed

2. Overall completeness of items offered

3. Ability of the contact to render satisfactory service

4. Size of stock maintained at the place of business

5. Time required for repair

6. Location of contractor’s place of business

7. Bidder’s qualification

8. No subcontracting is allowed

9. Core Charges should not be included in the price quote

10. Vendors are responsible for any damages that occur to City equipment on their premises.

3. Bid Sheet

BID FORM

All bidders must carefully review the Invitation to Bid document and the attached Bid

Information Sheet before completing and submitting this Bid form.

Line Item Description Unit of Measure Unit Cost

1 LABOR RATE HOUR

2 TRAVELING FEES PER TRIP

PARTS MARK-UP

Line Item Description Unit of Measure Percentage

3 REQUIRED PARTS - PERCENTAGE MARK-UP

OVER COST

PERCENT

4. Submission Instructions

4.1. Submission Instructions

All submissions must be submitted via the procurement portal.

Special Submission Circumstances: The procurement portal, OpenGov, is the electronic bid submission process of choice for City of Bridgeport purchases. In the event, a bidder is unable to submit electronically through the city’s procurement portal, bids can be submitted, by mail, as outlined below. Non-electronic submissions are accepted on an exception only basis.

4.2. Contacting the City of Bridgeport

The exclusive means by which all prospective respondents may obtain ITB packages, direct inquires, request and receive addenda and supplemental information, and submit proposals shall be through the City of Bridgeport’s bidding platform.

The City of Bridgeport has made it possible for vendors to view our solicitations, download bid packages and ask questions, free of charge.

Instructions to do so are as follows:

1. Go to the procurement portal, OpenGov https://procurement.opengov.com/portal/bridgeportct

2. Click on any bid you see. It will take you that bid’s page.

3. On the right-hand side of the page, click on Register now for free!

4. After you register, you'll be able to view/download or ask questions on any bid you have interest in.

If you have any trouble registering, please contact OpenGov using the chat feature or send an email to procurement-support@opengov.com

General Information: All inquiries regarding this bid must be presented in writing and may be posted directly on the procurement portal, OpenGov. All answers will be published in the form of addenda on the procurement portal.

Addenda Notification: Respondents are required to register on the procurement portal, OpenGov. Once the respondent has completed registration, they will receive addenda notifications in their email. Ultimately, it is the sole responsibility of each respondent to periodically check the site for any addenda.

Late Submissions: The City of Bridgeport will not assume responsibility if a submission is misdirected, or its delivery is delayed. The city will not accept late submission. It shall be the sole responsibility of the submitter to pay for any type of delivery service charge, and to see that the Office of the Purchasing Agent receives his/her submission on time. The clock used shall be the Purchasing Agent’s official date and time stamp clock. The City does not assume financial responsibility for late deliveries by the U.S. Postal System or any other delivery service.

4.3. Electronic Submission Instructions

THIS METHOD IS PREFERRED.

The City of Bridgeport is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup.

Once you have completed account registration, browse back to this page, click on "Submit

Response", and follow the instructions to submit the electronic bid.

4.4. Paper Submission Instructions

SPECIAL SUBMISSION CIRCUMSTANCES ONLY

SEALED ONE (1) ORIGINAL, THREE (3) COPIES AND ONE (1) ELECTRONIC VIA

THUMBDRIVE MUST BE SUBMITTED.

https://procurement.opengov.com/portal/bridgeportct mailto:procurement-support@opengov.com https://procurement.opengov.com/signup

Bid Submission: Sealed submissions must be received and time-stamped by the Department of

Public Purchases prior to ITB closing time. No submission received after closing time will be considered. The opening will be in the City of Bridgeport Department of Public Purchases’

Conference Room. To ensure proper handling and avoid misdirected delivery, please mark your

ITB envelope as follows:

CWB057266 Heavy Duty Equipment Repair - Citywide

If your envelope is not marked accordingly, the City will not assume responsibility for late delivery or deliver to the incorrect location.

Mail your submissions to:

Caroline Sanchez City of Bridgeport Department of Public Purchases 2nd floor, 999 Broad Street Bridgeport, CT 06604

ITB submissions are due:

Tuesday, June 23, 2026 no later than 2:00 pm Eastern Standard Time (EST)

Late Submissions: The City of Bridgeport will not assume responsibility if a submission is misdirected, or its delivery is delayed. The city will not accept late submission. It shall be the sole responsibility of the submitter to pay for any type of delivery service charge, and to see that the Office of the Purchasing Agent receives his/her submission on time. The clock used shall be the Purchasing Agent’s official date and time stamp clock. The City does not assume financial responsibility for late deliveries by the U.S. Postal System or any other delivery service.

NOTE: IF THE MARGARET E. MORTON GOVERNMENT CENTER, 999 BROAD STREET

BRIDGEPORT, CT IS CLOSED FOR ANY UNFORESEEN EVENT, BIDS WILL BE DUE AT

THE SAME TIME ON THE NEXT BUSINESS DAY THAT THE MARGARET E. MORTON

GOVERNMENT CENTER IS OPEN.

4.5. Submission Compliance

Certificates of Insurance: Certificates of insurance will be required from the awarded contractor prior to the commencement of any work and shall be furnished to the Department of

Public Purchases, Margaret E. Morton Government Center, Second Floor, 999 Broad Street, Bridgeport, Connecticut 06604 and must be shown to the City of Bridgeport as an additional insured with thirty (30) days’ notice for cancellation or non-renewal of policy. A copy of the endorsement insurance will also be required for this project.

No Conflicts | Disclosure: the awarded contractor must accurately complete and submit the No

Conflicts/Disclosure Form when it receives a Notice of Intent to Award. Failure to submit the No

Conflicts within three (3) business days of receipt of the Notice of Intent may result in the loss of the award.

Non-Collusion Affidavit: all bidders must accurately complete and submit non-collusion affidavits with all bids or bids will be considered non-responsive.

Addendums: all bidders shall check the procurement portal regularly to see if any addendums are issued.

Contract Award Requirements: the contract award will require that the successful will require that the successful vendor have a valid SAM, DUNS, CT, and Federal Tax ID numbers prior to commencing work.

4.6. Reservation of Rights

This solicitation is for an “Invitation to Bid (ITB) only”. This invitation to bid is not to be construed as a specific proposal or an offer to buy any products or services. Notwithstanding anything else herein to the contrary, the City expressly reserves all rights in its sole discretion and in the best interests of the City at any time prior to the selection of a preferred respondent and purchase order:

Bid Rejection: The City of Bridgeport reserves the right to reject any and all bids in whole or in part or to accept any bid, in its sole discretion if doing so deemed to be in the best interest of the

City of Bridgeport. This includes the right to reject any or all bids or to decline to make an award. Further, the City of Bridgeport reserves the right to make an award to more than one bidder or make awards not based solely on low bid when time is of the essence.

Expenses: The City shall not be responsible for and/or shall not pay any costs associated with the preparation, submission, or presentation of any submission, or costs incurred by the responding firms during the interview and negotiations phase of the solicitation process

Information and Materials: Any information or materials submitted to this ITB shall become the property of the City of Bridgeport and will not be returned. All submitted materials will be available for public review.

MSDS: The City of Bridgeport may request MSDS (Material Safety Data Sheets) or additional product information and literature or samples on any brands or products proposed as equivalents to those listed herein prior to award or to be included with shipment.

Tax Delinquency: The City of Bridgeport reserves the right to ensure bidders are not delinquent on any City real estate and personal property taxes, ate the time of bid opening.

Purchase Order: No work of deliveries shall be performed under the contract award until a

Purchase Order has been issued by the Purchasing Department.

Contract Award: The City of Bridgeport reserves the right to award a purchase order to the responsible bidder whose bid, conforming to the solicitation, will be most advantageous to the

City of Bridgeport in terms of cost. Other factors such as lead time, equipment, availability and other factors specified in this solicitation may be considered.

Bid Dates: The City of Bridgeport reserves the right to modify any dates other terms of the ITB upon posting notice. Please keep in mind dates are estimates only and are subject to change.

Liability: The City of Bridgeport is not liable to any Respondent for damages of any type, however arising.

Title: vendors are prohibited from assigning, transferring, conveying, subletting, or otherwise disposing of the ultimate contract award or its rights, title or interest therein or its power to execute such agreement to any other person, company or corporation without the prior consent and approval in writing by the City.

Taxes: bidders should not include any taxes in their quotation for which the city is not liable. The City of Bridgeport will issue tax-exempt certificates covering the work upon request.

5. Terms and Conditions

All City of Bridgeport contracture terms, conditions, and requirements apply.

5.1. Additional to Purchase Order Terms and Conditions; General Provisions, and Award, and Formation of Contract:

Independent Contractor. Contractor is an Independent Contractor with respect to its relationship to the City.

Indemnification. Contractor shall indemnify, defend and hold harmless the City and its representatives from and against any and all claims, demands, suits, proceedings, liabilities, judgments, losses, costs or damages in any way relating to the negligent, willful or wanton acts or omissions of the Contractor or is agents and employees arising out of or in connection with the goods and/or services provided by Contractor.

Termination; Events of Default: Termination for Convenience. The City may terminate the

Agreement at any time and for any reason on seven (7) days written notice. Notwithstanding, City shall compensate Contractor for goods or services satisfactorily rendered prior to termination.

5.2. Payment Terms

All payments will be made in accordance with the terms and conditions set forth in the resulting

Agreement.

5.3. Warranty and Support

(Specify any warranty and support requirements.)

Example: In addition to any warranty implied by law or fact, and any other express warranties, bidder expressly warrants all items to be free from defects in design, workmanship and materials to conform strictly to applicable specifications and to be fit and sufficient for the purpose intended to be merchantable. All warranties shall survive inspection, test, acceptance of and payment by the City.

5.4. Openness of Procurement Process

Written responses, other discussions, correspondence, and all other pertinent records shall be handled as public records in compliance with State and Federal open records statutes and regulations.

5.5. Errors and Omissions

Once a response is submitted, the City of Bridgeport may consider requests by any contractor to correct errors or omissions but shall retain sole discretionary authority to determine the outcome of such a request.

5.6. Collusion

By offering a response to this ITB the supplier certifies that no attempt has been made or will be made by the consultant to induce any other person or firm to submit or not to submit a proposal for the purpose of restricting competition. All persons interested in this project, principal or principals being named therein, and no other person have an interest in this project or in the

Agreement which they may participate in. No person or agency has been employed or retained to solicit or secure this Agreement upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting legitimate employees or established commercial agencies maintained by the consultant for the purpose of doing business. All firms interested in this project (including the firm's employees, representatives, agents, lobbyists attorneys and subconsultants) will refrain, under penalty of disqualification, from direct or indirect contact for the purpose of influencing the selection or creating bias in the selection process with any person who may play a part in the selection process, including the evaluation panel and other administrative staff. The policy is intended to create a level playing field for all potential firms; assure that contract decisions are made in public and to protect the integrity of the selection process.

5.7. Suspension and Debarment

The City will not participate in contracts with parties that have been debarred, suspended or excluded from Federal assistance programs per 2 CFR part 180 and part 1532 and 40 CFR part

31.35. Further, the respondent is required to verify that the respondent, or its principals, as defined at 49 CFR 19.995, or affiliates, as defined at 49 CFR 29.905, are excluded or disqualified as defined at 49 CFR 29.40 and 29.945

The respondent is required to comply with 49 CFR 29, Subpart C and must include the requirement to comply with 49 CFR 29, Subpart C in any lower-tier covered transaction it participates in.

By signing and submitting its bid or proposal, the respondent or proposer certifies as follows:

The certification in this clause is a material representation of fact relied upon by the City if it is later determined that the respondent or proposer knowingly rendered an erroneous certification, in addition to remedies available to the City the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. The respondent or proposer agrees to comply with the requirements of 49 CFR 29, Subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The respondent or proposer further agrees to include a provision requiring such compliance in its lower-tier covered transactions.

5.8. Insurance Requirements

Prior to award a satisfactory Certificate of Insurance (COI) will be required. See attachment section for Construction Services insurance coverage.

5.9. Conflict of Interest

The proposer certifies that to the best to their knowledge or belief, no elected/appointed official or employee of the City is financially interested, directly or indirectly, in the purchase of the foods or services specified in this Request for Proposal.

Proposers are required to complete and answer the No Conflict form located in the Vendor

Questionnaire & Submission section.

5.10. City Exempt from Certain Taxes

The City is exempt from certain Connecticut sales taxes under Title 12, Chapter 219 of the

Connecticut General Statues, as amended from time to time. Services and materials for this project are exempt from State of Connecticut sales tax.

6. Vendor Questionnaire & Submission

1. Federal I.D. Number or Social Security Number:*

*Response required

2. Contractor's License Number*

*Response required

3. Confirmation*

Bidders confirms that they have carefully review the Invitation to Bid document and the attached

Bid Information Sheet before completing and submitting this Bid form.

☐ Please confirm

*Response required

4. No Conflicts-Disclosure Form*

Please download the below documents, complete, and upload.

• NO_CONFLICTS_FORM_10-2018_a...

*Response required

5. REPAIR SHOP INFORMATION SHEET*

Please download the below documents, complete, and upload.

https://government-project.s3.us-west-2.amazonaws.com/115403/31223730-5bed-41f3-bdeb-c2f97ce250c6_NO_CONFLICTS_FORM_10-2018_and_02-2025.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4NLMZENMG%2F20260528%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260528T192425Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEOv%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJIMEYCIQDfxZvJ3eCUKUstoGERvOyV6mFxHTpC3JmGB8E%2BKgdm3AIhAOGHUXnfN6LDd0z8Q3H9A3KKaJLOLrAcZEW8r27RBObdKpUFCLT%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgykq5WODQ15p8uDai4q6QTjvhgQ9agskTuQ83jwPXgHJuIHWx%2FMkms%2Fb6vmvEnehrutHXXjdNK9rWobijr%2FFBPIVsV3oJubc6eg0rnSMn%2FIF0k0In9Fjj5xO%2BBzNMN4YY7egU3YiBh75GKXPqSnXkPtiGlgd%2FjAPikJ1S%2BiByUQ0VppwJv%2FideG4M35OigwWAqxV%2FLBVL47KomR5MCsYcLIMrRuJdlng45CS73P2iXEGXp1L6JDDAxgOR2NzawBA6pxfe59lFw0bJy1TzP3kCszgo1pN1AaYs6ZZ%2B6SDMgOJvr5zQK5OGWk2bYCt1I8vQrBs7MyIxVWkIfCQoF2YrLAnM3ANSuLxVcSNGkzVQBNsxNBkmXagcpPu8oBZBXhj%2FpIE8sKByYgjYEzmXTFze7oluC2LWYq8Ate7YJyNurqS5afuWzNLGxXs3Ma0EL77e9lSGb%2FVHLw7VJbKUm3U9lA1oYCPd%2Fytee7RmF5X%2Fz0rBGEBPjMZQWCsMq1QQyvG%2BMpWBUbnCnufY9GkHb0zCnu9af9MieRb380S21dvo9LRS4hFy357P2%2Bydu5MIvioE0dOtXCyut6DDvu9qtNPjqmIR9B%2FHlkQb9dYTq4gxBx4XK6k0iZ1gG7BirNRHX15R1i5vT82JIovBgGxCTf38weTgMPwPnRkzQL3C1ExwW5J%2B8%2BUrirOLN%2B6zHHk7i6dVDbh6KhMtjeqsohMwveP4f15UhqAQBrkOypt6A1qhUaV%2FQ1PBxcDtV2f4cMhlGDwXq5UumNoNedmw4Nw2ykqT9SpQK2LDc2ChcjrYA8QyeHjat9cFbAKtiTRnXo82B5D%2F4c38Rt4kUiETDtoeLQBjqYAQfb5pTwfoAsMmrD%2F5iBTs2baaMIoqe1xlvUukgy9WhBZINmUdsDlTI3iKGyBv3bq2tBHihyfS4RbYfRj3RKcGYrOclAXHTmJO4bOqBz91kRRSCrTCc1dVwxWDcLBLvrv8kOkSKCBF7RezHTDdhrO5R7N4UQfJfI8mq%2BnjHNrfUaKxL5Id7xS3FqTptQy434bosEWVmVaxNh&X-Amz-Signature=13ffdd28930b5b0cebd2331de439a02ea4379c2e294b10bd34dc5d97f371c52f&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22NO_CONFLICTS_FORM_10-2018_and_02-2025.pdf%22&x-id=GetObject

• REPAIR_SHOP_INFO_FORM_REPAI...

*Response required

6. Additional Vendor Documents (optional)

Vendor can upload additional documents relevant to solicitation.

https://government-project.s3.us-west-2.amazonaws.com/268710/6d6aac07-bf96-4356-a4ea-4298fe537ff6_REPAIR_SHOP_INFO_FORM_REPAIR_SERVICES_FOR_HEAVY-DUTY_TRUCKS.pdf