Heating Fuel BPA SOW.pdf

SCOPE OF WORK

Hospital Fuel Oil Purchase

Pine Ridge Service Unit 607 Indian Health Road

Pine Ridge, SD 57777

INTRODUCTION & PURPOSE

The Pine Ridge Hospital uses #2 S15 ultra-low sulfur dyed fuel oil for hot water boilers for heating, hot water heaters for domestic use, and electric generators for emergency power generation.

The purpose is to establish a Blanket Purchase Agreement (BPA) to supply the facility with bulk delivery of fuel oil.

SCOPE OF WORK

Deliver the requested amount of fuel oil typically in 8,000 gallon shipments. Vendor will be notified when facility storage tank can hold 8,000 gallons of fuel. Vendor will have 10 business days to deliver fuel from the time of facility’s request. Vendor shall supply approximately 150,000 gallons of fuel oil per year.

EQUIPMENT

Bulk trailer will need delivery hose and cam-lock hose connection.

QUALITY

Fuel delivered to the hospital must meet American Society for Testing Materials (ASTM) quality standards for Distillation (D86) and Physical/Chemical Properties; Calculated Cetane Index, API Gravity at 60F, Cloud Point, Pour Point, Sulfur, Water and Sediment.

SUBMITTALS

Third party inspection reports on an annual basis of the fuel quality being supplied to the facility.

RECEIVABLES

Fuel and receipt of purchase.

TRIBAL EMPLOYMENT RIGHTS OFFICE (TERO) REQUIREMENTS

Contractors engaging in work on the Pine Ridge Indian Reservation will be required to comply with the Indian preference and Indian preference program requirements administered by the Oglala Sioux Tribe Tribal Employment Rights Office (TERO).

Before commencing work, contractors and sub-contractors are required to submit an acceptable “Compliance Agreement” to the TERO office. Copies of this form can be obtained from the TERO office. Typical requirements of TERO include a fee of 4% on the total contract price, and submission of weekly certified payroll reports to TERO.

Additionally, the rules and regulations of the TERO Ordinance require that no person who is not a local Indian shall be employed by a covered employer until a work permit has been obtained for them from TERO. The annual work permit fee for each employee is $250.00.

Contractors are strongly encouraged to contact the TERO office at (605)867-5167 for an explanation of tribal requirements and required fees and permits.

PERIOD OF PERFORMANCE:

Period of Performance will be for one (1) year from the Date of Award, with four (4), one (1) year option periods. Blanket Purchase Agreement and will NOT obligate any funds. Funds will be obligated prior to starting performance through the issuance of a BPA Call. Orders may be submitted electronically, facsimile, or hard copy. Delivery shall be within 10 from the date of award of each BPA Call.