Hearing_Aid_Equipment_and_Supplies.pdf

2024-RFQ-1555

HEARING AID EQUIPMENT AND SUPPLIES

County of San Mateo

455 County Center undefined

Redwood City, CA 94063

RELEASE DATE: May 22, 2024

DEADLINE FOR QUESTIONS: May 27, 2024

RESPONSE DEADLINE: May 29, 2024, 6:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/smcgov https://secure.procurenow.com/portal/%7bproject.government.code%7d

County of San Mateo

Hearing Aid Equipment and Supplies

1. Introduction

2. Scope Details

3. Pricing Proposal

4. Vendor Questionnaire

Attachments:

A - County of San Mateo's Standard Terms & Conditions

1. Introduction

1.1. Summary

The County of San Mateo is seeking quotes for Hearing Aid Equipment and Supplies.

1.2. Timeline

Release Project Date May 22, 2024

Question Submission Deadline May 27, 2024, 6:00pm

Proposal Submission Deadline May 29, 2024, 6:00pm

2. Scope Details

2.1. Selection Criteria

• Price

• Availability

• Delivery, no later than June 1, 2024

2.2. Details

Please submit your bid, which must include all fees and expenses, on OpenGov no later than the bid submission deadline. If suggesting additional options, indicate whether those are included in the price quoted. If not included in the price quoted, provide separate pricing for those additional options.

If quotes are not associated with a current government contract, the attached terms and conditions will become the basis of the contract.

If you have questions or suggestions, please submit those through OpenGov as soon as possible to allow ample time for a response and any follow-up questions.

2.3. Payments

The County’s total obligation under this agreement will be in Net 30 Terms.

2.4. W-9 Form

When awarded, be prepared to e-mail a copy of your most recent W-9 form; signed within one year of quote submission date. The County will not accept forms signed more than one year of that date.

2.5. System For Award Management (SAM)

Bidder is registered and in good standing with https://sam.gov. Bidder shall submit the company’s SAM

Report to the County. If bidder is not registered, not in good standing and does not submit SAM Report to the County, bid will be rejected.

2.6. Standard Limited Warranty

Vendor warrants all supplies to be free from all materials defects and expressly represents that all such required supplies can perform the function service for which they were intended. If any products fail to conform to the warranties set forth in this section, vendor shall replace the non-conforming products with substantially similar products or credit the purchase price of the products. Supplier shall bear all cost of returning, replacing and disposing of the defected products.

2.7. Shipping and Delivery

• Location o San Mateo Medical Center

222 W 39th Avenue

Redwood City, CA 94403 https://sam.gov/

• Delivery Notification

Notify County representative, information will be shared at awarding, seventy-two (72) hours in advance of delivery. Failure to notify the County may result in return of the items to contractor at contractor’s expense.

After delivery of the items, the County will have five working days to conduct the final receiving inspection. All items including manuals, warranty forms, and license forms, etc., must be submitted at time of delivery.

The County will notify the contractor immediately if the item does not meet specifications. The contractor will be required to remove the items at his/her cost. If the contractor fails to remove the items within the specified period, the County may return it to the Contractor at Contractor's expense and risk.

2.8. Shipping

Unless otherwise directed, all goods are to be shipped FOB destination, freight prepaid, and unloaded to the designated dock or unloading area. The County will have no liability for any items until they are accepted at their final destination by the County.

All shipments of goods must include a packing list.

Packing lists, packages, shipping notices, and other documents affecting an order must include applicable order numbers, or the orders may be rejected and returned at no cost to the County.

2.9. Determination of Responsiveness

Each bid will be evaluated to determine whether it conforms to the instructions set forth in this RFQ. Bids that fail to conform will be rejected as non-responsive.

Bids that are missing pages or that are incomplete, that cannot be opened for any reason, that are conditional, that have been transferred to another bidder, that show any alteration of forms, that include exceptions, or that show irregularities of any kind may be rejected as non-responsive.

2.10. Awarding

Award, if made, will be to the responsive, responsible bidder offering the lowest price for the goods and services described in this solicitation, or if applicable, for a specific portion of the goods and services described in this solicitation.

2.11. Terms and Conditions

The County of San Mateo’s Standard Terms and Conditions is included as an attachment and shall apply.

3. Pricing Proposal

RFQ #1555 HEARING AID EQUIPMENT AND SUPPLIES

EQUIPMENT

Line Item Description Unit of Measure Unit Cost

1 Audioscan Verifit 2 [*] Each

[*] Denotes item is taxable

Sales Tax (@ 9.38%)

RFQ #1555 HEARING AID EQUIPMENT AND SUPPLIES

SUPPLIES

Line Item Description Unit of Measure One Time or

Continuous

Purchase

Percentage

1 Hearing aids (various models) Each Continuous

2 Earmolds Each Continuous

3 Repair/replacement parts and supplies

(receivers, domes, wax guards, earhooks)

Each Continuous

4 Insert earphones Each Continuous

5 Otoscope specula Each Continuous

6 Immittance tips Each Continuous

7 Otoease or similar lubricant Each Continuous

8 Probe tubes Each Continuous

9 Ear impression supplies (syringes or impression gun, silicone impression material, ear dams, pen light)

Each Continuous

10 Earmold tubing, glue, cutter, stretcher Each Continuous

11 Hearing aid batteries Each Continuous

Line Item Description Unit of Measure One Time or

Continuous

Purchase

Percentage

12 Cleaning supplies for equipment and hearing aids (sprays, wipes, etc.)

Each Continuous

4. Vendor Questionnaire

4.1. System for Award Management (SAM) Confirmation**

Please check box to indicate your firm is registered with the System for Award Management (SAM).

Bidder is required to be in good standing with https://sam.gov/SAM/ and submits SAM Report.

☐ Please confirm

*Response required

4.2. System for Award Management (SAM) Registered Business Name**

Please enter the Business Name your firm is registered under in the System for Award Management

(SAM).

*Response required

4.3. System for Award Management (SAM) UEI (Unique Entity ID) No.**

Please enter the UEI (Unique Entity ID) No. your firm is registered under in the System for Award

Management (SAM).

*Response required

4.4. W9 Tax Form**

*Response required

4.5. SAM (System Awards Management) Report**

*If not register, click below link to register: https://sam.gov/content/entity-registration

*Response required

4.6. County of San Mateo's Standard Terms & Conditions*

Bidder has read and accepts the County of San Mateo's Standard Terms and Conditions.

☐ Please confirm

*Response required https://sam.gov/SAM/ https://sam.gov/content/entity-registration