health leval sole sourcePM_Part813.pdf

VHAPM Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification Template >SAT‐$7.5M under FAR13.5

PM Part 813.5 SAP for Certain Commercial Items Original Date: 08/30/17 Revision 03 Date: 02/11/2021

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C263‐21‐AP‐4292

1. Contracting Activity: Department of Veterans Affairs, Network 23 Contracting Office, 4801 Veterans Drive, St. Cloud, MN 56303

Organizational Activity: Department of Veterans Affairs, Minneapolis VA Health Care System, One Veterans Drive, Minneapolis, MN 55417

2237 Number: 618‐21‐4‐4005‐0878

2. Nature and/or Description of the Action Being Processed: A firm‐fixed purchase order to provide a Health Level Data Analytics Subscription and related modules for the Minneapolis VA Health Care System.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: The Minneapolis VA Health Care System requires a Health Level Data Analytics Subscription. The following items are required for this procurement:

Foundations from Health Level Data Analytics Subscription (Part Number: HLBIP)

Performance Management Module (Part Number: PMM‐2020)

Staffing and Capacity Management Module (Part Number: CPMM‐2020)

Real‐Time Workspaces Module (Part Number: RTDM‐2020)

Foundations Radiology Order Protocoling per physical facility up to 150,000 Annualized SIUID volume (Part Number: PFM‐2020)

The total estimated value of the acquisition is [REDACTED]

The period of performance: 09/23/2021 to 09/22/2022

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106‐1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

(X) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert

Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

PM Part 813.5 SAP for Certain Commercial Items Original Date: 08/30/17

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): This is a sole source acquisition is to continue procuring the Health Level Data Analytics Subscription, as the current order will end on 9/20/2021, and prevent adverse impact on the mission should there be a lapse in this subscription.

This bridge procurement will allow the government to work on a new long‐term procurement.

In addition, the software subscription and modules must be compatible with the existing servers that were put into place last year and require no additional implementation services to start running reports. To switch to a different software at this juncture would render the existing servers and installation services that were procured in Fiscal Year 2018 useless. It also provides a consistency between reporting done thus far, and that which is conducted in the new Period of Performance.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: This is a bridge procurement to continue procuring the Health Level Data Analytics Subscription, as the current order will end on 9/20/2021, and prevent adverse impact on the mission should there be a lapse in this subscription. This bridge procurement will allow the government to work on a new long‐term procurement.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable: The pricing will be determined fair and reasonable IAW FAR 13.106‐3 (a)(2)(ii), based on Comparison of Proposed Prices Found Reasonable on Previous Purchases.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: VetBiz was searched under NAICS code 511210 which produced 478 results. No other market research was conducted as this bridge contract until a new long term procurement is put in place.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: None.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: The Government will continue to conduct market research to ascertain if there are changes in the market place that would enable future actions to be competed.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona

Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

[SIGNATURE REDACTED] 08/25/2021

Mary Shaw Date Operations Manager‐Imaging Minneapolis VA Health Care System

PM Part 813.5 SAP for Certain Commercial Items Original Date: 08/30/17

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

[SIGNATURE REDACTED] 08/25/2021

Andrea Harter Date Contracting Officer Network 23 Contracting Office (NCO 23)

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

[SIGNATURE REDACTED] 08/25/2021

Jameson Schwartz Date Branch Chief Network 23 Contracting Office (NCO 23)