Combined_SynopsisSolicitation_Oki_Athletic_Officials-14May14.pdf

14 May 2014

To: All Prospective Offerors

Subject: Request for Proposal – HE7001-4086-8918 Okinawa Athletic Officials

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation, reference number HE7001-4086-8918, is issued as a Request for Proposal (RFP). This procurement is being solicited as open market using NAICS Code 711219 – Other Spectator Sports (referees and umpires).

DoDEA-Pacific is issuing this Request for Proposal (RFP) to solicit proposals for the purpose of entering into a Contract for Athletic Officials to officiate DoDDS Okinawa athletic games.

** Performance Work Statement (PWS) and Exhibit Line Items (ELINs) attached

This acquisition is being conducted using FAR 12 and 13.5 Test Program. The Government anticipates awarding a 5 year (Base + 4 Option Years) Firm-Fixed Price Indefinite Delivery-Indefinite Quantity contract in response to this RFP. If you are interested in responding to this requirement, you may participate by submitting a proposal in accordance with this RFP.

Period of Performance: 1 October 2014 – 30 September 2015 (+ 4 Option Years) Place of Performance: Okinawa, Japan

Contract Line Items:

CLIN 0001: Athletic Officials - Regular Season Base Year (see attached exhibit line items for price proposal) CLIN 0002: Athletic Officials – Tournament/Far East Season Base Year (see attached exhibit line items for price proposal) CLIN 1001: Athletic Officials - Regular Season Option Year 1 (see attached exhibit line items for price proposal) CLIN 1002: Athletic Officials – Tournament/Far East Season Option Year 1 (see attached exhibit line items for price proposal) CLIN 2001: Athletic Officials - Regular Season Option Year 2 (see attached exhibit line items for price proposal) CLIN 2002: Athletic Officials – Tournament/Far East Season Option Year 2 (see attached exhibit line items for price proposal) CLIN 3001: Athletic Officials - Regular Season Option Year 3 (see attached exhibit line items for price proposal) CLIN 3002: Athletic Officials – Tournament/Far East Season Option Year 3 (see attached exhibit line items for price proposal) CLIN 4001: Athletic Officials - Regular Season Option Year 4 (see attached exhibit line items for price proposal) CLIN 4002: Athletic Officials – Tournament/Far East Season Option Year 4 (see attached exhibit line items for price proposal)

DEPARTMENT OF DEFENSE DEPENDENTS SCHOOLS PACIFIC/

DOMESTIC DEPENDENT ELEMENTARY & SECONDARY SCHOOLS - GUAM

DIRECTOR’S OFFICE

UNIT 35007

APO AP 96376-5007

The Government shall satisfy the minimum guarantee requirement of the awarded IDIQ contract with an amount of $1,500.00 per base period and any exercised option periods of performance. The maximum dollar amount the Government may order under this contract is to be determined and will be specified in the schedule after contract award up to and including the quantity designated in the schedule as the maximum.

Ordering Procedures:

The following procedure shall be followed when placing task orders under the awarded contract:

(a) Only appointed Contracting Officers employed by the Department of Defense Education Activity (DoDEA) shall issue task orders under this contract.

(b) A Standard Form (SF) 1449 will be issued for each task order. The SF 1449 shall constitute the instrument for the placement of items required under this contract.

(c) Each task order shall define its own delivery schedule(s) and delivery location(s).

(d) The ceiling amount for each task order will be the ceiling price stated therein and may not be exceeded except when authorized by a modification to the delivery order.

(e) Task orders issued shall include, but not be limited to, the following information:

1. Date of order

2. Contract number and delivery order number

3. Accounting and appropriation data

4. Description of the item(s) to be delivered

5. Place of delivery

6. The inspecting and accepting codes

7. Period of performance

A. FAR 52.212-1 Instruction to Offerors - Commercial Items applies to this solicitation ADDENDA To FAR 52.212-1

GENERAL INSTRUCTIONS:

PROPOSALS SHALL INCLUDE THE FOLLOWING INFORMATION:

1. Statement of guarantee signed by the offeror’s president/authorized POC that all officials are or will be trained in NFHS rules of the sport they are officiating.

2. Statement of guarantee signed by the offeror’s president/authorized POC that the offeror has required officials currently on staff or will recruit and be ready for performance starting 1 October 2014.

3. Past Performance Contact List – The offeror shall provide at least 3 customers that can provide information on the quality of your organization’s past performance for same/similar services within the last 3 years. Past performance references may be inside and/or outside the federal government. The following information shall be provided for each customer:

a. Organization

b. Name of Point of Contact

c. Phone Number

d. Email Address

e. Contract Number, Period of Performance, and Contract Value

f. Description of services provided

The Government may also base an offeror’s past performance record on government knowledge, government-wide Past Performance Information Retrieval System (PPIRS) or any other reasonable basis.

If an offeror has no past performance record, the offeror shall receive a neutral rating. Past performance will be evaluated in accordance with FAR 13.106.

4. Price: Completed Exhibit Line Item (ELIN) price proposal (attached) for base and 4 option years.

Quotes shall be inclusive of all applicable costs if offeror is outside the performance location.

5. Representations and Certifications: A completed copy of all of the following provisions:

FAR 52.212-3 Alt1, Offeror Representations and Certifications Commercial Items and DFARS 252.212-7000 Offeror Representations and Certifications – Commercial Items FAR 52.225-25 Prohibition on contracting with Entities Engaging in Sanctioned Activities Relating to Iran – Representation and Certification

Or submit with your offer a statement that Reps and Certs are in the System for Award Management (SAM). It is recommended that Reps and Certs be completed in SAM at website:

https://www.sam.gov/portal/public/SAM/.

Vendors shall be actively registered in SAM in order to be awarded a Government contract.

6. Your proposal shall also include the following Information:

A. Tax identification number (TIN) B. Dun & Bradstreet Number (DUNS) C. Cage Code D. Complete Business Mailing Address E. Contact Name F. Contact Phone G. Contact email address Note: All vendors must be actively registered in System for Award Management (SAM) to be considered for award. Visit www.sam.gov

CONTRACT AWARD

The government anticipates a single award of a firm fixed price indefinite delivery indefinite quantity commercial contract resulting from this RFP. Contract award shall be made to the responsible offeror whose proposal represents the best value to the government, price and other factors considered.

B. 52.212-2 Evaluation—Commercial Items applies to this solicitation.

As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows:

EVALUATION—COMMERCIAL ITEMS (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Technical Capability to meet the government requirement in accordance with attached performance work statement, price, and past performance. Technical and past performance, when combined, is equal in importance to price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision)

To be considered technically capable, offeror shall guarantee officials will be trained in NFHS Soccer rules as specified within the RFP and PWS and the offeror shall guarantee they have required Soccer officials currently on staff or will recruit and be ready for performance starting 1 October 2014. Offerors found technically capable will then be evaluated for price. To calculate the offeror’s total price proposal, the government will add the subtotals of all Soccer officials for base and option years.

C. ADDITIONAL SOLICITATION PROVISIONS AND CLAUSES

Note: Provisions will be removed prior to award.

1. The clause at 52.212-4, Contract Terms and Conditions – Commercial Items applies to this acquisition.

a. The following clauses are an addendum to 52.212-4: 52.204-7, 52.237-2, 52.245-1, 252.216-7006 (Fill-in: date of award; contract expiration date), 52.216-19 (Fill-in: 1 game; the contract value; the contract value; 2 days), 52.216-22 (Fill-in: 60 days past the expiration date), 52.217-8 (Fill-in: 30 days), 52.217-9 (Fill-in: 5 days; 30 days; 30 months), 52.232-18, 52.252-5 (Fill-in: Department of Defense FAR Supplement; Chapter 2), 52.252-6 (Fill-in: Department of Defense FAR Supplement; Chapter 2), 252.204-7001, 252.212-7000, 252.222-7002, 252.225- 7041, 252.225-7043, 252.229-7000, and 252.233-7001.

2. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items applies to this acquisition; including 52.222-50 Alt I, 52.233-4, 52.233-3, 52.204-10, 52.209-6, 52.222-26, 52.222-21, 52.225-13, and 52.232-33.

3. The clauses 252.203-7000 and 252.232-7003

4. The clause at 252.232-7006, Wide Area Work Flow Payment Instructions (to be completed at award).

- NOTE: Use of Wide Area Work Flow is mandatory; please register at www.wawf.eb.mil.

5. CONTRACTOR MANPOWER REPORTING REQUIREMENTS

“The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of Defense Education Activity (DoDEA) via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at:

http://www.ecmra.mil/.”

52.252-1 Solicitation Provisions Incorporated by Reference.

SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at these addresses:

FAR: http://farsite.hill.af.mil/vffara.htm DFARS: http://farsite.hill.af.mil/VFDFARA.HTM (End of provision)

52.252-2 Clauses Incorporated by Reference.

As prescribed in 52.107(b), insert the following clause:

CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses:

FAR: http://farsite.hill.af.mil/vffara.htm DFARS: http://farsite.hill.af.mil/VFDFARA.HTM (End of clause)

QUESTIONS:

If you have questions regarding this requirement, please submit your inquiries on or before 8:00 am, Wednesday, 21 May 2014, Japan Standard Time (7:00 pm, Tuesday, 20 May 2014, Eastern Standard Time). Questions shall be submitted via email to the Contract Specialist at:

jennifer.knutson@pac.dodea.edu. No telephonic inquiries will be answered.

RFP DUE DATE:

The RFP Due date for proposals is on or before 8:00 am, Monday, 16 June 2014, Japan Standard Time (7:00 pm, Sunday, 15 June 2014, Eastern Standard Time). Proposal submission shall be emailed to jennifer.knutson@pac.dodea.edu.

Notice: DoDEA Pacific has a size limitation of 10MB for each email to a DoDEA Pacific email addressee. The offeror is solely responsible for ensuring that the offeror's proposal or correspondence successfully transmits to, and is received by, its intended DoDEA Pacific email addressee. The offeror is advised to immediately contact the intended email addressee for acknowledgement of email receipt.

Tax Exemption Status: The Department of Defense Education Activity (DoDEA), including the DoDEA-Pacific, and the schools, facilities and offices comprising of DoDEA-Pacific, are activities of the United States Federal Government. As such, DoDEA-Pacific, like all other US federal government agencies and organizations, are precluded from being taxed by reason of the Supreme Court Decision in McCullough v. Maryland, 17 USC 316 (1817). In addition, various US States have codified this immunity by appropriate statutes. Although DoDEA-Pacific are exempt from taxation, the following information is provided in case the public requires verification of DoDEA’s tax-exempt status: DoDEA Federal Tax ID is #26-2331642.

Sincerely, // Original Signed // Sheila Riley Contracting Officer

Attachment:

1. Performance Work Statement

2. Exhibit Line Items (ELINs)