Enterprise_Document_RFI_-_FINAL.pdf

REQUEST FOR INFORMATION (RFI)

GENERAL SERVICES ADMINISTRATION (GSA)

GSA IT

ENTERPRISE DOCUMENT MANAGEMENT SYSTEM (EDMS) RFI

THIS IS A REQUEST FOR INFORMATION (RFI) NOTICE ONLY. THIS IS NOT A

REQUEST FOR PROPOSAL. THIS IS NOT A SOLICITATION. The General Services Administration, Office of Administrative Services, Internal Acquisition Division, is issuing this RFI notice to measure the interest and availability of other than large business firms, including HUBZone, 8(a), Service Disabled Veteran Owned Small Business (SDVOSB), Women Owned Small Business (WOSB) or other Small Business concerns that are capable of performing the Enterprise Document Management Software System Services.

The purpose of this RFI is to gain knowledge of interest, capabilities, and qualifications of various companies. It is not to be construed as a commitment by the Government. A contract will not be awarded as a result of this RFI. No reimbursement will be made for any costs associated with providing information in response to this RFI or any follow up information requests. Failure to respond will not in any way prevent a potential offeror from participation in future solicitations. All information provided will be given consideration and may influence the development of future solicitation requests.

The function of this RFI is to conduct market research on the following:

1. BACKGROUND:

GSA provides real estate, acquisition, and technology services to the Federal Government.

Employing approximately 17,000 employees and contractors, GSA is responsible for providing technology services to other Federal Government agencies that include acquisition support through the administration of GSA schedules, Indefinite Delivery and Indefinite Quantity (IDIQ), and Government Wide Acquisition Contracts (GWACs). GSA is also tasked with the responsibility for the leasing, and maintenance of over 9,600 buildings and 215,500 government vehicles.

2. The EDMS will serve as the official repository for GSA electronic records, documents, and file and is based on Alfresco. The EDMS is currently built on Alfresco Enterprise, on-premise. GSA plans to expand to a hybrid architecture which will include Alfresco One on the BSP cloud. Legacy document management systems include systems based on EMC Documentum, ImageNow, and Oracle UCM. All are currently on premise. In order to meet GSA’s document migration needs, a migration tool that supports the hybrid environment is required.

3. OBJECTIVE:

The purpose of this request is to identify the market for the following:

Provide a software solution which can be readily integrated into GSA’s Alfresco Environment to support and speed up the migration to Alfresco Enterprise and Alfresco One from:

● Windows file shares,

● EMC Documentum,

● Alfresco Enterprise,

● Alfresco One,

● Oracle UCM, and

● Appian

4. SCOPE OF WORK:

Software Requirements The product vendor shall provide a software utility that will speed up migration of content onto GSA’s new Alfresco based, EDMS platform. The requirements for this solution are:

● Accepts command line input,

● Provides GUI interface,

● Open Source solution,

● Detailed logging,

● Error handling,

● Rollback,

● Configurable and customizable to implement business rules, including adding metadata and creating/changing folder structure,

● Allow for independent multi-threaded and simultaneous migrations, and

● Allow for the implementation of custom components during migration runs.

Source Platform List Platforms from which documents and files will be migrated will include but may not be limited to:

● Alfresco Enterprise,

● Alfresco One,

● EMC Documentum,

● Oracle UCM,

● Appian, and

● Windows file shares.

5. TASKS AND DELIVERABLES

Training and support The vendor shall provide up to 40 hours of training and support during the base year and each option year exercised. Training and support activities must be approved in advance by the

COTR.

Software Delivery The software code, binary files and installation instructions, as well as any product documentation must be made available to the GSA implementation team.

Delivery Schedule Due dates for deliverables are as follows:

Task Deliverable Due Date

5.1 Training and support availability Within 7 days of date of award

(DOA)

5.2 Software Delivery Within 7 days DOA

Inspection and Acceptance All deliverables must meet the government's requirements. The GSA COTR will accept/reject the deliverables. The COTR has the right to reject or require correction of any deficiency(s) found in any deliverable that is contrary to the information contained in the contractors' accepted proposal. The contractor shall be notified in writing by the COTR of the specific reasons why the deliverable is being rejected. The Contractor shall have five (5) work days to correct the rejected deliverable and return it to the Government COTR.

Place of Performance The COR will be the point of contact (POC) to furnish copies of any required documentation for this effort and provide access to principals for system integration.

The site to be used for implementation:

GSA / OCIO / Solutions Engineering Division (IDS) 1800 F Street, NW Washington, DC 20405

Local travel is not reimbursable. Local travel is defined as within fifty (50) miles of the place of performance. No travel will be paid to the contractor to or from the GSA building.

6. PERIOD OF PERFORMANCE

The total period of performance (POP) shall be 5 years (one base year and four (4) one year options). The period of performance shall be from the date of award for 12 months. The base year shall consist of the tasks and deliverables described in section 5 to include one-year of software license maintenance support.

7. CONTRACTOR RESPONSE:

The Contactor shall include the following in their response:

1. Identify previous experience meeting the same or similar scope. Provide up to five (5) projects where those requirements have been met. All projects must have been completed in the past five (5) years.

2. Written, supporting narrative for three (3) of the five (5) projects. Include a brief project summary, total project dollar value, project period of performance, a brief scope description including performed tasks and deliverables provided/developed for the project, identification of customer/client, and contract type. Do not exceed five (5) total pages.

3. Information identifying your company size standard (i.e., number of employees and/or annual revenue) and socio economic classification (i.e. Small, Small Disadvantaged, etc.), applicable NAICS, and company DUNs number.

8. RESPONSE INFORMATION

Upon review of industry response to this RFI, the Government will determine whether a set-aside acquisition in lieu of full and open competition is in the Government's best interest. This RFI is a market research tool being used to determine the availability and adequacy of potential small business sources prior to determining the method of acquisition and ultimate issuance of an award. The Government is not obligated to and will not pay for any information received from the potential sources as a result of this RFI. It is requested that interested small businesses submit to the contract specialist a brief capabilities statement package (single spaced, Times Roman, 12 point font minimum) demonstrating ability to perform the requested services. Respondents are not to submit brochures and marketing materials and any such material will be discarded.

The Respondent is requested to submit a response that includes the following:

Business name and office locations(s).

• Point of Contact (POC) name, email, phone number, and web address

• Contract number and/or GSA Schedule(s) Holder Information, if applicable

• Business size classification (small, SDVO, WOSB, etc.)

• CAGE code, DUNS number

• Business capability

• Possible NIACS codes associated with this action

• Responses to the Questions

• Past Performance Information

RESPONSES ARE DUE NLT 12 September 2016, NLT 12:00 PM EST. LATE RESPONSES WILL NOT BE ACCEPTED. Responses shall be sent via email to the Contracting Officer, Bonnie Impastato at bonnie.impastato@gsa.gov. Responses can be sent before the closing date.

This is a RFI. No solicitation exists; therefore, do not request a copy of the solicitation. If a solicitation is released it will be synopsized in FedbizOpps or GSA Schedules. It is the potential offeror’s responsibility to monitor the release of any solicitation. The information provided in this RFI is subject to change and is not binding on the Government. GSA has not made a commitment to procure any of the items discussed, and release of this RFI should not be construed as a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned.

Do not include the following in your response:

• Proposals or offers

• Requests to be considered for award or to be notified of a future solicitation

• Requests to be added to a mailing or distribution list

• Questions or comments not related to this RFI mailto:bonnie.impastato@gsa.gov