Combined_Synopsis_Solicitation_HE1260-16-Q-9041_PE_Equipment_for_Perry_HS.pdf

29 July 2016

TO: ALL PROSPECTIVE VENDORS

FROM: DODEA-PACIFIC PROCUREMENT DIVISION

UNIT 35007

APO AP 96376-5007

SUBJECT: HE1260-16-Q-9041 – Physical Education Equipment for Perry High School

i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

ii. Solicitation HE1260-16-Q-9041, Physical Education Equipment, is issued as a Request for Quotation (RFQ) for Perry High school in Iwakuni, Japan.

iii. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-87 effective 6 April 2016.

iv. The associated North American Industrial Classification System (NAICS) code for this procurement is 423910, Sporting and Recreational Goods and Supplies Merchant wholesalers, the small business size standard is 100 employees.

v. Contract Line Items

CLIN

No Description Quantity Unit $ Price

Physical Educational Materials and Equipment

See attached list

1 JOB

FOB Delivery

(Please specify destination and shipping method)

1 JOB

Total Price

If quoting an equal item; vendor shall provide item name, item #, description, and picture (if applicable).

The equal items shall meet or exceed the attached specifications.

DEPARTMENT OF DEFENSE EDUCATION ACTIVITY

PACIFIC DIRECTOR’S OFFICE

UNIT 35007

APO AP 96376-5007

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P295_49304

vi. Delivery is FOB Destination within 90 days after purchase order is issued by one of the following shipping methods:

a. Ship to the following address:

APO Address:

M.C. Perry High School

PSC 561 BOX 1874

FPO AP 96310-0019

1600 UNIT 14057O BLDG 1600 UNIT 140APO AP 96543-40AP 96543-4

Local Address:

M.C. Perry High School

Bldg 550, Beigun Iwakuni Kichi-nai

2-Chome, Mitumi-Cho, Iwakuni-Shi, Yamaguchi-Ken 740-0025

Japan

b. If the physical Education equipment will be shipped from the Contiguous United

States, ship to the following DLA Consolidation Point. Additional information regarding packaging when shipped via Consolidation Point can be found at:

http://www.dla.mil/LandandMaritime/Offers/Services/TechnicalSupport/Logistics/Packag ing/OCONUSShip.aspx

Tracy Facility, CCP BLDG. 30

25600 South Chrisman Road

Tracy, CA 95376-5000

MARK FOR:

M.C. Perry High School

MCAS SUPPLY DEPOT IWAKUNI JP

TCN: To be provided at the time of award

vii. FAR 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. FAR 52.212-1 is replaced in its entirety by the addendum found at item xiii., below.

viii. FAR 52.212-2, Evaluation -- Commercial Items, does not apply to this acquisition. Purchase

Order shall be issued to the vendor that offers the lowest priced quote that meets the specifications of the educational materials and equipment described in the attached list.

ix. FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, applies to this acquisition. All vendors must be registered in System for Award Management (www.sam.gov) at the time of quote submittal.

http://www.dla.mil/LandandMaritime/Offers/Services/TechnicalSupport/Logistics/Packaging/OCONUSShip.aspx http://www.dla.mil/LandandMaritime/Offers/Services/TechnicalSupport/Logistics/Packaging/OCONUSShip.aspx http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1450_198347 http://www.sam.gov/

x. FAR 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

xi. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive

Orders—Commercial Items applies to this acquisition. (b) (6) 52.204-10; (b) (8) 52.209-6; (b)

(11) (i) 52.219-3; (b) (14) (i) 52.219-6; (b) (22) 52.219-28; (b) (25) 52.222-3; (b) (26) 52.222-19;

(b) (27) 52.222-21: (b) (28) 52.222-26; (b) (33) (i) 52.222-50; (b) (40) 52.223-18; (b) (41)

52.225-1; (b) (44) 52.225-13; (b) (50) 52.232-33)

xii. Additional provisions and clauses that apply to this acquisition are:

Provisions:

FAR 52.204-7 System for Award Management

FAR 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation

FAR 52.211-6 Brand Name or Equal

FAR 52.222-56 Certification Regarding Trafficking in Persons Compliance Plan

FAR 52.225-18 Place of Manufacture

FAR 52.225-25 -- Prohibition on Contracting with Entities Engaging in Certain Activities or

Transactions Relating to Iran—Representation and Certifications

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (http://farsite.hill.af.mil)

DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials

DFARS 252.203-7996 Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements - Representation (DEVIATION 2016-O0003)(OCT 2015)

DFARS 252.204-7004 Alternate A, System for Award Management;

DFAR 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls

(DEVIATION 2016-O0001)(OCT 2015)

DFARS 252.204-7011 Alternative Line Item Structure;

Clauses:

FAR 52.252-2 -- Clauses Incorporated by Reference (http://farsite.hill.af.mil), DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials, DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights, , DFARS 252.203-7997 Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements(DEVIATION 2016-O0003)(OCT 2015)

DFARS 252.204-7003 Control of Government Personnel Work Product, DFARS 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident

Reporting, (DEVIATION 2016-O0001)(OCT 2015)

DFARS 252.225-7001 Buy American and Balance of Payments Program, DFARS 252.225-7002 Qualifying Country Sources as Subcontractors, 252.225-7048 Export-

Controlled Items, DFARS 252.225-7048 Export-Controlled Items

DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports, DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions, DFARS 252.232-7010 Levies on Contract Payments, DFARS 252.247-7023 Transportation of Supplies by Sea.

52.212-1 Addendum—As noted at item viii. this Addendum replaces the text of FAR

52.212-1 in its entirety:

http://farsite.hill.af.mil/ http://farsite.hill.af.mil/

Instructions to Vendors—Commercial Items

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits a quotation in its own name, but which proposes to furnish an item which it did not itself manufacture, is 100 employees.

( b ) Quotations must be received no later than 1600 Japan Standard Time, 5

August 2016. Submission shall be via email to miyoko.hokama@pac.dodea.edu. As a minimum, quotations must show-

(1) The Request for Quote number;

(2) The name, address, and telephone number of the vendor;

(3) Item Number and Descriptions of the educational materials and equipment being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(4) Price and any discount terms;

( c ) Reserved.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotations. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during testing.

(e) Multiple quotations. Vendors are encouraged to submit multiple quotations presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each quotation submitted will be evaluated separately.

(f) Late submissions.

(1) Vendors are responsible for submitting quotations so as to reach the

Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be https://www.acquisition.gov/sites/default/files/current/far/html/FormsStandard67.html#wp1189284 mailto:miyoko.hokama@pac.dodea.edu considered unless it is received before purchase order issuance and the

Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(g) Issuance of purchase order. Quotations should contain the vendor’s best technical and price terms. The Contracting Officer may reject any or all quotations. The Contracting Officer may issue a purchase order to other than the vendor with the lowest priced quotation. After the evaluation of quotations, the

Contracting Officer may negotiate final terms with one or more vendors of the

Government’s choice before issuing any purchase order. The Contracting Officer will not negotiate with any vendors other than those of the Government’s choice and will not use the formal source selection procedures described in FAR part 15.

(h) Multiple purchase orders. The Government does not intend to award multiple purchase orders from this solicitation.

(i) Availability of requirements documents cited in the solicitation.

(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item

Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to-

GSA Federal Supply Service Specifications Section

Suite 8100

470 L’Enfant Plaza, SW

Washington, DC 20407

Telephone (202) 619-8925

Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or

Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215)

697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all quotations exceeding $3,500, and quotations of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management

(SAM) database.) The vendor shall enter, in the block with its name and address on the cover page of its quotation, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the vendor’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the vendor to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR

Subpart 32.11) for the same concern. If the vendor does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. A vendor within the United States may contact Dun and Bradstreet by calling 1-866-705-

5711 or via the internet at http://fedgov.dnb.com/webform. A vendor located outside the United States must contact the local Dun and Bradstreet office for a

DUNS number. The vendor should indicate that it is a vendor for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of a quotation, the vendor acknowledges the requirement that a prospective contractor shall be registered in the SAM database prior to purchase order issuance, during performance and through final payment of any contract resulting from this solicitation. If the vendor does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to issue the purchase order to the next otherwise successful registered vendor. Vendors may obtain information on https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2032_11.html#wp1043964 http://fedgov.dnb.com/webform registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Requests for information. The contracting officer may not notify unsuccessful vendors that responded to this solicitation. Vendors may request information on purchase order(s) resulting from this solicitation from the contracting officer.

xiii. Defense Priorities and Allocations System (DPAS) and assigned rating do not apply to this acquisition.

xiv. Quotes must be received no later than 1600 Japan Standard Time, 5 August 2016.

Submission shall be via email to miyoko.hokama@pac.dodea.edu.

xv. For additional information regarding this solicitation, please send an email to Miyoko.Hokama at miyoko.hokama@pac.dodea.edu . Please ensure to reference the Request for Quote number in the subject line.

Attachment 1: Item List

Attachment 2: Samurai Logo https://www.acquisition.gov/