HE1260-15-R-0008_Bus_Driver_Services_in_Okinawa.pdf

SEE ADDENDUM

(No Collect Calls)

HE1260-15-R-0008 30-Oct-2015

b. TELEPHONE NUMBER

+81-611-744-5877

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 30 Nov 2015

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HE12609. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MIYOKO HOKAMA

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DODEA-PACIFIC - PROCUREMENT DIVISION

MS. MIYOKO HOKAMA, UNIT 35007

APO AP 96376-5007

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE HE7001 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

OKINAWA STUDENT TRANSPORTATION OFFICES

MICHAEL RIVERA

UNIT 35007 BOX 0031

FPO AP 96373-0031

TEL: 315-645-8763 FAX:

+81-98-957-4535FAX:

TEL: 644-5877 DSN SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

488490

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF89

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HE1260-15-R-0008

Section A - Solicitation/Contract Form

SF 1449 ADDENDUM

INFORMATION TO OFFERORS. All offerors shall provide, along with their proposal, all information requested in the Addendum to FAR 52.212-1 of the request for proposal.

A. Title: Okinawa Bus Driver Services B. Invoicing Instructions: Reference Section I – DFARS Clause 252.232-7006 C. Points of Contact:

Contract Specialist: Miyoko Hokama DoDEA-Pacific Procurement Division Unit 35007

AP 96376-5007

Telephone: Operator 098-953-5877 From US. +81-6117-445877 E-Mail: miyoko.hokama@PAC.DODEA.EDU

Contracting Officer: Angela Dash DoDEA-Pacific Procurement Division Unit 35007

APO AP 96376-5007

Telephone: Operator 098-953-5883 From US +81-6117-445883 E-Mail: angela.dash@PAC.DODEA.EDU

D. Formal Communication:

1. Formal Communication such as requests for clarification and/or information concerning this solicitation should be submitted via email to the Contract Specialist, Miyoko Hokama at miyoko.hokama@pac.dodea.edu.

2. No information concerning this solicitation or requests for clarification will be provided in response to telephone calls from prospective offerors. Inquiries will be answered and provided to all offerors via an Amendment. Questions from offerors shall be submitted no later than 20 October 2015 at 3:00 pm local Japan Standard Time.

E. Procurement Method: This requirement is being procured using FAR 12 and FAR 15 Procedures.

F. Proposed Periods of Performance (POP):

Base Year: 1 1 January 2016 – 31 December 2016 Option Year 1: 1 January 2017 – 31 December 2017 Option Year 2: 1 1 January 2018 – 31 December 2018 Option Year 3: 1 1 January 2019 – 31 December 2019 Option Year 4: 1 1 January 2020 – 31 December 2020

Options: The government may extend the ordering period IAW FAR 52.217-9 of the contract by exercising options for four additional 12-month periods.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES ESTIMATED

QUANTITY

UNIT UNIT PRICE ESTIMATED AMOUNT

0001 10 Months Bus Driver Service(Daily Commuting)

FFP

Bus Driver Service(Daily Commuting) The Contractor shall perform Bus Driver services on all routes listed in Attachment 2 in accordance with the terms and conditions of the contract and the Performance Work Statement (PWS) Section 2.1.

FOB: Destination

ESTIMATED

NET AMT

UNIT UNIT PRICE ESTIMATED AMOUNT

0002 250 Each Bus Driver Service (Curricular)

FFP

Curricular Trips The Contractor shall perform Bus Driver services in accordance with the terms and conditions of the contract and the PWS Section 2.2.1. The estimated quantity is the estimated number of trips and the contractor's unit price is the price per trip. See Attachment 3 for the workload historical data.

UNIT UNIT PRICE ESTIMATED AMOUNT

0003 200 Each Bus Driver Service (Co-Curricular)

FFP

Co-Curricular/Activity Trips The Contractor shall perform Bus Driver services in accordance with the terms and conditions of the contract and the PWS Section 2.2.2 and 2.2.4.

The estimated quantity is the estimated number of trips and the contractor's unit price is the price per trip. See Attachment 3 for the workload historical data.

UNIT UNIT PRICE ESTIMATED AMOUNT

0004 100 Each Bus Driver Service (FAR EAST EVENTS)

FFP

(FAR EAST EVENTS) Trips The Contractor shall perform Bus Driver services in accordance with the terms and conditions of the contract and the PWS Section 2.2.3. See The estimated quantity is the estimated number of trips and the contractor's unit price is the price per trip.

See Attachment 3 for the workload historical data.

UNIT UNIT PRICE ESTIMATED AMOUNT

1001 10 Months OPTION Bus Driver Service(Daily Commuting)

FFP

Bus Driver Service(Daily Commuting) The Contractor shall perform Bus Driver services on all routes listed in Attachment 2 in accordance with the terms and conditions of the contract and the Performance

UNIT UNIT PRICE ESTIMATED AMOUNT

1002 250 Each OPTION Bus Driver Service (Curricular)

FFP

Curricular Trips The Contractor shall perform Bus Driver services in accordance with the terms and conditions of the contract and the PWS Section 2.2.1.

The estimated quantity is the estimated number of trips and the contractor's unit

UNIT UNIT PRICE ESTIMATED AMOUNT

1003 200 Each OPTION Bus Driver Service (Co-Curricular)

FFP

Co-Curricular/Activity Trips The Contractor shall perform Bus Driver services in accordance with the terms and conditions of the contract and the PWS Section 2.2.2 and 2.2.4.

The estimated quantity is the estimated number of trips and the contractor's unit

UNIT UNIT PRICE ESTIMATED AMOUNT

1004 100 Each OPTION Bus Driver Service (FAR EAST EVENTS)

FFP

(FAR EAST EVENTS) Trips The Contractor shall perform Bus Driver services in accordance with the terms and conditions of the contract and the PWS Section 2.2.3. The estimated quantity is the estimated number of trips and the contractor's unit price is the price per trip. See

UNIT UNIT PRICE ESTIMATED AMOUNT

2001 10 Months OPTION Bus Driver Service(Daily Commuting)

FFP

Bus Driver Service(Daily Commuting) The Contractor shall perform Bus Driver services on all routes listed in Attachment 2 in accordance with the terms and conditions of the contract and the Performance

UNIT UNIT PRICE ESTIMATED AMOUNT

2002 250 Each OPTION Bus Driver Service (Curricular)

FFP

Curricular Trips The Contractor shall perform Bus Driver services in accordance with the terms and conditions of the contract and the PWS Section 2.2.1.

The estimated quantity is the estimated number of trips and the contractor's unit

UNIT UNIT PRICE ESTIMATED AMOUNT

2003 200 Each OPTION Bus Driver Service (Co-Curricular)

FFP

Co-Curricular/Activity Trips The Contractor shall perform Bus Driver services in accordance with the terms and conditions of the contract and the PWS Section 2.2.2 and 2.2.4.

The estimated quantity is the estimated number of trips and the contractor's unit

UNIT UNIT PRICE ESTIMATED AMOUNT

2004 100 Each OPTION Bus Driver Service (FAR EAST EVENTS)

FFP

(FAR EAST EVENTS) Trips The Contractor shall perform Bus Driver services in accordance with the terms and conditions of the contract and the PWS Section 2.2.3. The estimated quantity is the estimated number of trips and the contractor's unit price is the price per trip. See

UNIT UNIT PRICE ESTIMATED AMOUNT

3001 10 Months OPTION Bus Driver Service(Daily Commuting)

FFP

Bus Driver Service(Daily Commuting) The Contractor shall perform Bus Driver services on all routes listed in Attachment 2 in accordance with the terms and conditions of the contract and the Performance

UNIT UNIT PRICE ESTIMATED AMOUNT

3002 250 Each OPTION Bus Driver Service (Curricular)

FFP

Curricular Trips The Contractor shall perform Bus Driver services in accordance with the terms and conditions of the contract and the PWS Section 2.2.1.

The estimated quantity is the estimated number of trips and the contractor's unit

UNIT UNIT PRICE ESTIMATED AMOUNT

3003 200 Each OPTION Bus Driver Service (Co-Curricular)

FFP

Co-Curricular/Activity Trips The Contractor shall perform Bus Driver services in accordance with the terms and conditions of the contract and the PWS Section 2.2.2 and 2.2.4.

The estimated quantity is the estimated number of trips and the contractor's unit

UNIT UNIT PRICE ESTIMATED AMOUNT

3004 100 Each OPTION Bus Driver Service (FAR EAST EVENTS)

FFP

(FAR EAST EVENTS) Trips The Contractor shall perform Bus Driver services in accordance with the terms and conditions of the contract and the PWS Section 2.2.3. The estimated quanitty is the estimated number of trips and the contractor's unit price is the price per trip. See Attachment 3 for the workload historical data..

UNIT UNIT PRICE ESTIMATED AMOUNT

4001 10 Months OPTION Bus Driver Service(Daily Commuting)

FFP

Bus Driver Service(Daily Commuting) The Contractor shall perform Bus Driver services on all routes listed in Attachment 2 in accordance with the terms and conditions of the contract and the Performance

UNIT UNIT PRICE ESTIMATED AMOUNT

4002 250 Each OPTION Bus Driver Service (Curricular)

FFP

Curricular Trips The Contractor shall perform Bus Driver services in accordance with the terms and conditions of the contract and the PWS Section 2.2.1.

The estimated quantity is the estimated number of trips and the contractor's unit

UNIT UNIT PRICE ESTIMATED AMOUNT

4003 200 Each OPTION Bus Driver Service (Co-Curricular)

FFP

Co-Curricular/Activity Trips The Contractor shall perform Bus Driver services in accordance with the terms and conditions of the contract and the PWS Section 2.2.2 and 2.2.4.

The estimated quantity is the estimated number of trips and the contractor's unit

UNIT UNIT PRICE ESTIMATED AMOUNT

4004 100 Each OPTION Bus Driver Service (FAR EAST EVENTS)

FFP

(FAR EAST EVENTS) Trips The Contractor shall perform Bus Driver services in accordance with the terms and conditions of the contract and the PWS Section 2.2.3. The estimated quantity is the estimated number of trips and the contractor's unit price is the price per trip. See

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

DoDEA PACIFIC – OKINAWA DISTRICT

OKINAWA BUS DRIVER

PERFORMANCE WORK STATEMENT

INTRODUCTION

Department of Defense Education Activity (DoDEA) Pacific requires school bus driver services for Sure Start through grade 12 students that ride school busses to attend DoDEA Pacific schools located within Okinawa.

1.0 SCOPE

The contractor shall provide all personnel, materials, supervision, training and other items and services necessary to perform bus driver services for designated DoDEA Pacific school buses as defined in this Performance Work Statement (PWS).

2.0 BUS OPERATIONAL REQUIREMENTS

2.1 DAILY COMMUTING SERVICE

2.1.1. The Contractor shall perform daily bus driver service to support commuting runs between the hours of 0530 to1730, Monday through Friday for approximately 183 days each school year. The Government will provide the routes, bus stops, and number of registered riders to the Contractor no less than fifteen days prior to the first day of school each year. The school calendar for each school year is located at http://www.dodea.edu/Pacific/calendar.cfm . The current routes and schedules are provided; see Attachment 2. The Government will provide a new SY calendar during the month of June for the following school year. No service is required on school holidays, regularly scheduled school vacations, or when the schools are closed due to inclement weather or some heightened force protection levels.

2.1.2. Daily commuting service is defined as morning (AM) and afternoon (PM) commuting runs. The Contractor shall schedule bus transportation to arrive at all schools not earlier than 20 minutes prior to the scheduled start of the school day and not later than 5 minutes prior to school starting time. The bus shall be in place to pick up students 10 minutes prior to the last bell at the end of the school day and transport passengers to arrive at the final bus stop on a route not later than 60 minutes after the close of school.

2.1.3. The Contractor shall provide daily bus driver commuting services during the AM/PM commuting periods to the school locations listed in Attachment 2.

2.1.4. Daily commuting related service hours begin at 0530 and end by 1730 Monday through Friday except holidays and no school days. There are two runs during this time. The morning run is 0730-0930, and the afternoon run is 1330-1530. The Contractor shall be responsible for ensuring employees (drivers) are at the correct locations to perform these services. The Government is not responsible for shuttling Contractors to their place of work. Times may vary due to early release or late start days due to inclement weather, teacher work days, or heightened force protection measures.

2.1.5. AM commuting runs will consist of picking up students at their assigned bus stops both on base and off base and then transporting them along the designated routes to the respective school’s loading zone where the students will exit the bus.

2.1.6. PM commuting runs will consist of picking up students at each respective school’s loading zone and then transporting the students back to their assigned bus stops both on-base and off-base along the designated routes, where the students will exit the bus.

2.1.7. Route and Bus Stop Schedule. The Contractor in coordination with the DoDEA Okinawa Transportation Supervisor shall prepare a schedule of arrival and departure times for all school bus routes and bus stops for Contracting Officer’s Representative (COR) approval. The Contractor shall provide one copy of the COR’s approved route(s) with arrival and departure schedule(s) to the Contracting Officer (KO) within 30 days after contract award or 3 weeks prior to start-up of school or 10 days from notification of a change as applicable. The Contractor shall ensure that drivers follow the established bus routes.

2.1.8. The Contractor shall continually assess the routes and provide recommended safe and efficient route structure changes when schedules cannot be adhered to on a consistent basis.

2.1.9. Bus stops shall be placed in close proximity to the majority of housing locations serviced at commercial bus stops whenever possible.

2.1.10. Routes shall be optimized for minimum ride time and highest ridership possible.

2.1.11. Late to School Bus Report. The Contractor shall provide a Late Bus Report each time a school bus arrives less than five minutes prior to the school’s starting time.

2.1.12. Daily Number of Passengers. The Contractor shall maintain a daily count of passengers transported on each one way trip and record of kilometers driven for each scheduled school bus route.

This passenger and kilometer utilization data shall be compiled for reporting. The contractor shall submit the information in a weekly report entitled “Student Ridership Report” to the COR.

2.1.13. On commuting runs the driver shall not depart the bus stops earlier than the scheduled time. Any deviations in time greater than 10 minutes shall be reported to the COR.

2.1.14. School make-up date. School make-up class days shall be considered as normal school days.

The Contractor shall be responsible for providing bus drivers on school make-up days. The Government will give the Contractor three days advance notification to change the pick-up or delivery points or to provide bus service on school make-up days.

2.2 CURRICULAR/CO-CURRICULAR SERVICES

2.2.1. Curricular Transportation. The contractor shall provide bus drivers to transport students for school curriculum activities and events within the normal school day. Destinations include but are not limited to Museums, Parks, Factories, and Historical Sites. Departure and returns are normally the same day between 0800-1430 hours. The workload history (historical data) is contained at Attachment 3.

2.2.2. Co-Curricular Transportation. The contractor shall provide bus drivers to transport students to support the Okinawa High School’s after school activities and athletic programs. These trips are normally outside the regular school day schedule and can take place on weekends and holidays.

Destinations include but are not limited to local schools and practice facilities. Buses to support this service will normally depart/return the installation the same day between 0500-2300 hours. The workload history (historical data) is contained at Attachment 3.

2.2.3. Co-Curricular Transportation. The Contractor shall provide bus drivers to transport students in support of Okinawa District’s Far East events and sports programs. Destinations include but are not limited to local schools and practice facilities. Buses to support this service will normally depart/return the installation the same day between 0500-2300 hours. The workload history (historical data) is contained at Attachment 3.

2.2.4. The Contractor shall perform co-curricular school bus services for any 24-hour period, including Saturday and Sunday, U.S. and Japanese holidays as requested by the COR with the exception of the New Year’s holiday 1 & 2 January. The Contractor shall follow the most direct bus route to the destination.

2.2.5. Trip Request. The COR will provide the Contractor with a work order request to include a complete description of curricular/co-curricular school bus services to be performed normally at least three (3) working days prior to the requested schedule date.

2.3 PASSENGER MANAGEMENT REQUIREMENTS

2.3.1. Buses and vehicles shall pick-up or discharge passengers only at the designated stops at the times specified on the schedules.

2.3.2. At the school(s), the driver shall wait with their bus and passengers until a member of the school staff is available to take charge of the Kindergarten and Sure Start students. In the event no staff member is present within five (5) minutes of the vehicle’s arrival (or scheduled arrival, whichever is later) at the school, the driver shall immediately notify the dispatcher, who shall contact the COR for instruction using the on board communication device. The school staff will bring Kindergarten and Sure Start students to the bus at the end of the school day.

2.3.3. Student. In cases of serious misconduct (such as vandalism, assault, fighting etc.), the driver shall stop the vehicle as soon as possible and immediately contact the COR for further instructions. In less serious cases of misconduct, such as passengers making excessive noise or standing while the vehicle is in motion, the driver shall stop the vehicle on the side of the rode until order is restored and then proceed with the route. In the event of an incident that impedes continuing the bus route safely, the contractor shall immediately contact the COR for further instructions using the on board communication device. The Contractor shall document all misbehavior incidents on the government form shown in Technical Exhibit 1 and send a copy to the COR after completing the bus route.

2.4 VEHICLE OPERATIONS

2.4.1. Routes. Drivers shall make all stops on their commute routes, regardless of delays or reason for delays unless directed by the COR. If no students are present for an activity bus, the driver will return to the bus depot. For activity routes, the driver may proceed directly to stops for the onboard students and stop only at the activity bus authorized bus stops.

2.4.2. Traffic Laws. Vehicle drivers shall comply with Japanese and U.S. Forces traffic laws and regulations.

2.4.3. Passenger Safety. Vehicle drivers shall be responsible for the safety of passengers. Drivers shall not Transfer passengers from one bus to another during the route unless instructed by the COR.

2.4.4. Bus Stops. Buses shall pick up or discharge passengers only at the designated stops set forth by the Okinawa District Transportation Office and the COR. Bus drivers shall not allow any unauthorized personnel to board his/her bus.

2.4.5. Bus Route Number Signs. Drivers shall ensure the correct route number sign is displayed prior to the first scheduled stop for that route.

2.4.6. Parking. The Government will not reimburse the Contractor for parking fees incurred during curricular, co- curricular events, therefore every effort should be made to find no fee parking in the general vicinity.

2.4.7. The Contractor shall obtain insurance for all contractor personnel and vehicles used in support of this contract. The contractor shall be liable for, and shall indemnify and hold harmless the government against, all actions or claims for loss or damage to property or injury or death of persons, resulting from the fault, negligence, or wrongful act or omission of the contractor, its agents or employees.

2.5 INSPECTIONS

2.5.1. Operational Inspections. The contractor shall perform a pre and post operational inspection of all vehicle assets used to support transportation services. The contractor shall report any operational or safety concerns to the COR for action. All equipment needed to perform pre and post operational inspections will be provided by the government.

2.5.2. Student Left on Bus. Drivers shall immediately notify the dispatcher/COR of any student(s) remaining on the bus at the completion of the run. After notifying the COR, the driver shall ensure the student(s) are transported to the location specified by the COR.

2.5.3. Items Lost and Found on the Bus. The Contractor shall report all lost and found items left on the bus to the Student Transportation Office (STO) as soon as possible but not to exceed 4 duty hours following return, and attempt to return the items to the student on the following run if directed to do so by the STO.

2.5.4. Security Inspection. The Contractor shall perform a security inspection of the school bus as part of the pre- operational inspection. In addition, the Contractor shall inspect the bus at the completion of each run and report any packages or unidentified items found or left on buses immediately to the COR.

Inspections shall also be conducted when the bus is left unattended for more than 5 minutes, except when parked in the secure parking within the secured parking facility.

2.5.5. Bus Cleaning. The contractor shall be responsible for maintaining the cleanliness of the interior and exterior of all buses. Exterior cleaning will consist of a general washing weekly. The contractor shall wax the bus once annually during periods of no school (winter, spring or summer breaks). Based on water restrictions, the COR will grant authority to use the Government’s bus wash system and associated cleaning equipment for vehicles. The contractor must comply with all instructions, safety procedures and administrative requirements when using this service. The contractor shall furnish the necessary cleaning materials/supplies/wax, ensuring no hazardous cleaning materials are used. Interior cleaning shall consist of removal of trash and cleaning of bus floors daily, cleaning of window surfaces weekly, cleaning of the passenger seats to preclude soiling passenger clothing and cleaning of any body fluid spills using the government provided “Body Fluid Kit” as required. The contractor shall clean the Child Safety Restraint Systems (CSRS). Seat belts shall be fastened together in an orderly manner at the end of each run to ensure operability.

2.5.6. Bus/Vehicle Mileage/Fuel Consumption Report. The Contractor shall provide a monthly report to the COR that captures by vehicle number the start and end odometer reading, total number of miles, and fuel consumption. Fuel consumption is required to be tracked by fuel key and the driver.

2.6 INCLEMENT WEATHER/UNFORESEEN CONDITIONS

2.6.1. Inclement Weather. In the event of inclement weather, the Contractor may be required to move the buses to a safe location as directed by the COR.

2.6.2. School Closure/Late Start. If schools close early or start late due to a typhoon, earthquake conditions, or other unforeseen reasons (e.g. water and /or power outage), all vehicle drivers shall be on one (1) hour recall time to report to their work assignment after the COR notifies the Contractor that schools will close or start late (revised schedule).

2.6.3. Break Downs or Performance Delays. In the event of vehicle failure, Contractor personnel illness, or incapacitation for any reason which stops the completion of any route or causes a delay of fifteen (15) minutes or more, the Contractor shall immediately contact the COR. The Contractor shall provide a driver to complete the route(s) at no additional cost to the Government.

3.0 CONTRACT PERSONNEL

3.1. General. The Contractor shall provide personnel who have all the skills, qualifications, licenses, and training to perform the required tasks under this PWS.

3.2. Contractor personnel shall NOT use verbal assault, foul language, personal or racial insults, threats of physical violence to obtain a student’s name or to enforce discipline during the performance of contracted services.

3.3. Contractor personnel shall limit contact with passengers to those actions necessary for the safety of the passengers; for example, to assist passengers boarding/de-boarding the bus, to assist in fastening seat belts (where required), break up fights, administer first aid and keep passengers from falling or tripping.

3.4. Contractor personnel shall not engage in any conduct of a sexual nature (verbal or physical) with passengers. Reports of Contractor employees using improper language or physical touching shall be cause for the employee to be immediately suspended, at the Government’s request, from performing any services under this contract.

3.5. Contractor personnel shall present a clean and neat appearance and be easily recognized as contractor employees. The contractor shall provide each employee a standardized uniform bearing the name of the company and employee’s name tag in English. Nametags shall be worn in a manner that they are clearly visible at all times during the performance of duties. Personnel shall wear shoes that cover both toe and heel and are appropriate for running, jumping and basic climbing. Personnel shall not wear tank tops, shorts, and clothing with offensive language, hooded sport type pull over sweater or hooded over garments.

3.6. Contractor personnel shall not use tobacco, eat or drink at any time while performing contracted services. This includes in and around school buses and on school grounds.

3.7. Contract personnel shall not provide or sell beverages, food, candy, tobacco products or merchandise to passengers.

3.8. Contractor personal shall not be under the influence of medications, alcohol, or drugs that could impair their senses while performing services of this PWS.

3.9 Medical Certifications. The contractor shall maintain medical certifications for all personnel and must be annotated in the master employee list. The certifications shall attest that the eligible personnel are free of all communicable diseases to include Tetanus, Diphtheria, and Chickenpox.

3.10. Cellular Phones. Cellular phone use is prohibited while operating the bus (texting and phone calls).

Only official calls are authorized while performing driver duties. If the operator needs to answer or place a call, they shall ensure that the bus is stopped and parked in a safe location before using the communication device provided.

3.11 The Contractor shall appoint a project manager who has the authority to act as the centralized point of contact for work performed under this contract and can act on behalf of the contractor on all matters pertaining to the daily operation of tasks being performed under this contract. The COR must be able to contact the project manager at any time, 24 hours a day, 7 days a week as necessary. The project manager must be able to speak, read, and write English sufficiently enough to effectively communicate with the COR, contracting officials, and school officials. The project manager or designated alternate shall be available during normal duty hours within thirty minutes to meet on the installation with government personnel designated by the COR to discuss problem areas. The contract manager is responsible for performing the contract’s requirements; however, is not required to be physically present throughout the normal work day. After normal duty hours, the contract manager or alternate shall be available to be contacted via telephone and able to report on site within two hours.

3.12 The contractor may utilize the government’s On-Board Vehicle Surveillance System (OBVSS) for quality control purposes under the supervision of the STO.

3.13 The contractor shall adhere to the Privacy Act, 1974 in regard to student information e.g. student information in folders, IEP, video etc.

3.1 PERSONNEL, SKILLS, QUALIFICATIONS AND LICENSES

3.1.1. General. The contractor shall provide an employee listing of personnel who have the skills and qualifications to perform the required tasks under this PWS. The contractor shall ensure all personnel have successfully completed the training as outlined in section 7.0 prior to having unsupervised access to their assigned students.

3.1.2. Vehicle Drivers. The Contractor shall ensure employees providing bus and vehicle driver services under this contract have the most current and valid professional certifications for driving the vehicles they are assigned IAW Prefectural Public Safety Commission for large sized vehicles carrying passengers.

Drivers shall have good/clean driving records (no speeding tickets, DUI, or any other traffic violation that would affect the drivers record) within the past five years and meet the physical requirements (physical exams, immunizations, etc.) for performing school bus driver services. Each driver shall possess his/her license when operating a vehicle under this contract.

3.1.3. Driver’s License. The Contractor shall maintain copies of individual bus drivers’ licenses and certifications on file, which shall be made available to the COR upon request.

3.1.7. Personnel Report. The Contractor shall provide a personnel report to the COR and Contracting Officer (KO) on a quarterly basis. The personnel report shall be divided into three sections as follows:

- Section I - Contractor Personnel

Section I shall list all contractor employees performing under this contract. The list shall include all employee’s names, positions, work locations, date of the Criminal Background Check, employee’s date of hire and termination date.

- Section II - Bus Drivers

Section II shall contain all bus/vehicle drivers to include the driver’s name, driver’s license number, and expiration date.

- Section III – Employee Training Record

Section III shall contain all employees and their current training records.

3.1.8. Contractor personnel shall be in be in good health and physically capable of lifting and carrying a minimum of 40 pounds.

4.0 SECURITY AND SAFETY REQUIREMENTS

4.1 SECURITY REQUIREMENTS

4.1.1. Criminal Background Checks. In accordance with, DoDI 1402.5 and DoDEA HQ memorandum dated September 5, 2009, contractor employees coming in contact with students shall be vetted for criminal and security records through local level host nation checks and or as required for issuance of a U.S. Military installation pass that allows access during FPCON Charlie. The contractor may employ personnel before the completion of a background check. However, at all times and while in care of children, the employee must be within sight and supervision of another qualified staff member and a new employee listing shall be provided to COR reflecting new hires. The contractor must keep the local STO manager up to date on which company employees have been assigned to ride their assigned school buses. The certification of background check shall be made available upon request by the COR in English. This requirement applies for all Contractor employees directly associated with the program at the commencement of the contract and for all new employees hired after the contract award date whose positions shall bring them in direct contact with students. All employees must have this background check and there are no exceptions or waivers. The Contractor shall immediately inform the COR if an employee under this contract commits a criminal offense that would create a risk to the safety of students or if an employee is charged with any offense which could result in suspension or revocation of driver's license or other professional certification. Contract personnel must be notified that if a background check yields negative or derogatory results, termination of employment may be possible. The contractor is responsible all costs associated with the background checks.

4.1.2. The COR with the concurrence of the District Transportation Specialist (DTS) reserves the right to immediately suspend a contractor’s employee from performing duties aboard the bus if their behavior or performance is deemed unprofessional or inappropriate. The employee shall not perform duties aboard the bus until cleared by COR. The COR will report all suspensions to the Contracting Officer within one business day.

4.1.3. Installation/Base Passes. The Government will issue all required installation/base passes to Contractor employees at no cost to the Contractor. The Contractor shall provide the names of drivers to the COR to gain access to military installations 5 working days prior to the scheduled first day of contractor’s performance for each period of performance. The Contractor shall be responsible for all passes issued to its employees under this contract. Passes shall only be used in performance of duties under this contract. Passes must be in the employee's possession at all times while on a military installation. The Contractor shall return base passes upon termination of employment or completion or termination of this contract, to the Japanese Pass Section, Security Police and certification of receipt shall be obtained and a copy given to the COR. Any lost or stolen passes shall be reported to the COR immediately. The contract manager shall fill out a Military Police report stating the details of the loss or theft.

4.1.4. Military Security Inspections. All Contractor vehicles may be inspected or searched by U.S. Military Security personnel before entering, while on, or leaving the military installation, at a location and time determined by the Government. “Vehicles are subject to search by military police, by drug and/or explosives experts (to include canines).”

4.1.5. Zero Tolerance Weapons Policy. Weapons are items carried, presented, or used in the presence of another person in a manner likely to make a reasonable person fear for their safety. Contractor employees shall not carry and or possess weapons of any type while performing duties on or off any installation.

4.1.6. Key Control. The Contractor shall establish and implement methods to ensure keys (including fuel keys) issued by the government are not lost or misplaced and are not used by unauthorized persons.

Duplication of keys is not permitted. The contractor shall report lost keys to the COR immediately.

4.1.6.1. If keys, other than master keys, are lost, the Contractor may be required, upon written direction of the COR, to re-key or replace the affected lock or locks or perform re-keying at the contractor’s expense.

In the event a master key is lost, the Government will replace all locks and keys for that system and the total cost deducted from the monthly payment due to the Contractor.

4.1.6.2. The opening of locked areas by Contractor employees to allow non-contractor personnel access to the premises is not authorized.

4.1.6.3. Vehicle Security. The Contractor shall ensure all vehicles and equipment (kits, etc.) are secured on the bus at the end of the day. Ignition keys and fuel keys shall be turned back into the Contractor’s dispatcher at the end of the duty day.

4.1.7. Lock Combinations. The contractor shall restrict access to all government provided lock combinations to preclude unauthorized entry.

4.1.8. Security Briefings. The contractor shall inform all of their personnel and document annually the security requirements of this contract.

4.1.9. General. The Contractor and its employees shall not disclose or cause to be disseminated any information concerning the operation of the US bases and camps which could result in or which could increase the likelihood of the possibility of a breach of base/camp security or interrupt the continuity of their operations. The COR shall be notified of all inquiries in connection to the performance of this contract which may cause or require the dissemination of official information. All Contractor employees performing under this contract shall be required to adhere to the provisions outlined under the DoD 5400.11-Regulation, DoD Privacy Program.

4.2 SAFETY REQUIREMENTS

4.2.1. Natural Emergencies. Should schools close early due to typhoon, earthquake, or other emergency conditions, the Contractor shall be ready to support student transportation needs within one hour after notification from the COR regarding the school situation.

4.2.2. Evacuation Drills. The Contractor shall be required to participate in two evacuation drills annually.

Evacuation drills consist of evacuating the students using the emergency exit door and timing the event.

This also includes providing transportation during school emergency evacuations. The COR will coordinate and supervise the evacuation drills.

4.2.3. Passengers. The driver shall not depart the bus stop or move the bus from the halted position until each student is seated and/or completely clear of the bus, doors securely closed, and a visual safety check around the vehicle for students and vehicular traffic is completed, then the bus may move safely.

4.2.4. The bus and vehicle drivers shall not leave students/passengers on buses or vehicles unattended.

However, if it becomes necessary for the driver to leave the vehicle while passengers are on board, the driver shall take precautions to ensure the safety of the passengers. The bus shall be parked, emergency brake engaged, engine turned off and key removed from the ignition.

4.2.5. First Aid Kits. Safety Aides and Safety Attendants shall be familiar with the use and application of its contents. Kits will contain, but not limited to, the following: compress bandages, adhesive tape, Band- Aids and clear topical antiseptic or an antiseptic which does not stain.

4.2.6. Blood-borne Pathogen, Body Fluid Kits & Vomit Bag. Safety Aides and Safety Attendants shall be familiar with the use and application of its contents. Kits will aid in cleaning up spills and protect individuals from exposure to possible blood-borne pathogens.

4.2.7. Bioenvironmental and Hazardous Material Handling. The contractor shall comply with all Host Nation and U.S. Government regulations regarding the proper handling and disposing of bioenvironmental and hazardous materials. Bioenvironmental and hazardous materials include but are not limited to bodily fluids and waste.

4.3. ACCIDENTS/INCIDENTS

4.3.1. Accidents. Accidents are defined as events when the bus leaves the roadway, collides with another object, or is hit by another object. Any accident occurring while the bus is en route to and from the bus staging area or school, with or without students on board, shall be reported immediately per 6.3.3.

4.3.2. Incidents. Incidents are defined as those occasions, while students are on board which something happens that places the personal safety of the occupants of the bus in or potentially in jeopardy; i.e., children left on the bus, physical injuries, damage to the bus, threats to individual safety as a result of a weapon or item(s) designed to look like weapon(s), or a health related emergency requiring professional medical attention (e.g., epileptic seizure), etc.

4.3.3. Actions upon an Accident or Incident. The Contractor shall check for passenger injuries and if necessary provide first aid and/or call for medical assistance. The Contractor shall contact dispatch as soon as practical, but no later than 20 minutes after the accident. The Contractor shall immediately contact the COR, but no later than 10 minutes after learning of the accident. The driver shall not move the vehicle unless directed by the Contracting Officer, COR, or law enforcement personnel. If required by the COR, the Contractor shall provide a replacement driver and/or bus to complete the route at no additional cost to the Government.

4.3.4. Accident/Incident Report. The Contractor shall report any accidents/incidents to the COR, as outlined in 5.3.1 and 5.3.2. The written report shall be submitted to the COR as soon as practical, but not later than 24 hours from occurrence of accident/incident. TECHNICAL EXHIBIT 2.

5.0 TRAINING

5.1. The Contractor shall provide all initial and recurring training necessary to ensure employees are and remain competent to perform the tasks of this PWS. The Contractor shall be responsible for providing detailed instructions of the rules and regulations related to the operations specified; training in driver requirements, bus operations, passenger management and any additional topics provided by the COR to include Red Cross or similar agency certified training in First Aid and CPR training. The contractor is responsible for ensuring drivers are familiar with route stops, times, school loading zones, gate entry and loading zone procedures. The Government will make buses available prior to start of the school year for one day for new driver orientation and familiarization.

5.2. Training Requirements. Contractor personnel shall accomplish the following minimum training requirements annually prior to the first day of each new school year.

REQUIREMENT

NARRATIVE

MODULE BLOCK

(HOURS)

Cardiopulmonary Resuscitation 8.0 Hours (Initial and Bi-Annual) Cardiopulmonary Resuscitation 4.0 Hours (Annual Refresher) First Aid and Blood Borne Pathogens 4.0 Hours School Safety Training 1.0 Hours (Bi-Annually)

5.3. Training Records. The Contractor shall keep a record of all training and applicable certificates for each employee. The Government reserves the right to review the Contractor’s training records at any time during the performance of this contract.

5.3.1. Cardiopulmonary Resuscitation (CPR): The instructor is a certified American Heart Association (AHA) or American Red Cross (ARC) member. There are many resources available within the military communities to contact and coordinate this vital training requirement. First responders such as fire department and hospital personnel and the ARC are viable sources. Eight hours of training is required for initial certification and four hours for re-certification.

5.3.2. First Aid and Blood Borne Pathogens: This training is required every two years. There are many resources available through the military communities.

5.3.3. School Bus Safety and Evacuation Training: This bi-annual training is required to familiarize contract personnel on school bus emergency and evacuation procedures. This training will be provided by the local STO in conjunction with students and school officials.

6.0 GOVERNMENT FURNISHED PROPERTY/EQUIPMENT/ITEMS

6.1. Facility. The Government will provide usage of a shared facility, telephone (local calls only), computer, printer, office furniture, and utilities to accommodate the Contractor employees on Okinawa, Japan. The Government will also provide a parking facility on Okinawa where buses shall be kept and parked. The Contractor shall report any government furnished items/equipment needing repair or replacement to the

COR.

6.2 Equipment. The government will provide the following equipment items:

ITEM NAME QTY LOCATION

Office telephone 1 EA Camp Foster STO Chair 1 EA Camp Foster STO Desk workstation 1 EA Camp Foster STO Desktop computer 1 EA Camp Foster STO Monitor 1 EA Camp Foster STO Keyboard/Mouse 1 EA Camp Foster STO Printer 1 EA Camp Foster STO Scanner 1 EA Camp Foster STO

6.3. Computer and Internet Agreement. Contractor employees with access to Government computers are required to sign DoDEA Form 6600.1-F1, “DoDEA Computer and Internet Access Agreement for Employees, Contractors, and Volunteers,” and apply for a Computer Access Card (CAC) prior to gaining access to DoDEA’s information technology resources. This includes connecting to a DoDEA network in order to obtain access to the Internet. No user’s account will be assigned to a Contractor unless DoDEA Form 6600.1-F1 has been signed and on file. A record of the signed agreement shall be maintained by the Contractor and a copy shall be provided to the COR.

6.4. Vehicles. The Government will make available to the Contractor the following buses needed to fulfill the bus driver transportation services described in this PWS.

Description Quantity

44-53 Passenger – School Bus (City- Type)

18 Passenger Micro-bus 10 14 Passenger Micro-bus w/lift 3 Total 69

6.4.1 In the event of removal of any bus from service or additional buses added, the Government will provide a new list of buses by plate number. If the quantity of buses increases, the KO may require the contractor to provide additional drivers.

6.4.2 The Government will also provide a parking facility where the buses shall be kept and parked. The contractor shall be responsible for safeguarding all property provided for contractor use. At the close of each work period, Government equipment, materials, and gates to the bus parking lot shall be secured.

6.4.3 Fuel. The Government will provide fuel, at no additional cost to the contractor for all Government furnished vehicles used in the performance of this contract. Fuel allocation for vehicles will be United States Military standard for each type of vehicle. The Contractor shall ensure all vehicles have sufficient fuel to meet transportation requirements. The vehicles will fuel up using government assigned fuel keys on Okinawa, Japan. Use of the fuel key allows for 24-hour access to fuel.

6.4.4 Diesel Exhaust Fluid. The Government will provide Diesel Exhaust fluid (AdBlue), at no additional cost to the contractor for all government furnished vehicles used to support the Urea SCR system on the bus. The contractor shall refill all vehicles with sufficient diesel exhaust fluid to meet transportation requirements.

6.4.5. Bus Wash. The Contractor has the authority to use the Government operated and provided car wash system and associated cleaning equipment located at the Okinawa District Transportation office on Okinawa, Japan. The Contractor shall comply with all instructions, safety procedures, and administrative requirements when using this service. No hazardous cleaning materials shall be used.

6.5. Equipment or property used in support of the PWS shall be left and secured on the bus at the end of the day.

6.1 CONTRACTOR FURNISHED EQUIPMENT

6.1.1 General Office Supplies.

6.1.2. First Aid Kit. Each bus shall have a complete kit near the driver’s compartment. The Contractor shall maintain these kits in “as new” condition.

BASIC COMPONENTS

Description Units Kits

Adhesive Bandages, 1” x 3”, 16 per unit 1 Adhesive Tape, ½ x 5 yds.,2 per unit 1 Alcohol Wound Wipes, Antiseptic, 10 per unit 1 Absorbent Compress, 32 sq.in., 1 per unit 1 Burn Cream, 0.9 gm foil Packs, 12 per unit 1 Gauze pads, 3” x 3”, Sterile, 4 per unit 1 Gloves, Medical Exam, Nitrile, 4 per unit 1

Triangular Bandage, Muslin, 1 per unit 1 Adhesive Strips, 2 ¼ x 3 ½ , 6 per unit 1

6.1.3. Body fluid kit. Each bus shall have a kit to…