26QE043_SOW_WasherDryer_043026.pdf

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Statement of Work (SOW) Commercial Washer and Dryer

Lejeune High School

1.0 OBJECTIVE

The Department of War Education Activity (DoWEA) serves the educational needs of children of military service members and Department of War civilian employees by providing pre-kindergarten (Pre-K) through 12th-grade educational requirements in three Regions: Americas, Pacific, and Europe. The Americas schools are located within the continental United States as well as Puerto Rico and Cuba is currently comprised of 54 schools providing daily nutritional meals for Pre-kindergarten through 12th grade. Pacific schools are located throughout Japan, Okinawa, South Korea, and Guam;

and European schools are located throughout Germany, England, Belgium, Netherlands, Spain, Italy, Turkey, and Bahrain. There are 159 DoWEA schools serving over 65,000 students.

The Department of War Education Activity (DoWEA) requires a commercial washer and dryer for the gym area at Lejeune High School. This equipment will aid in the athletic program and gym curriculum.

The washer and dryer will be utilized to clean the uniforms for the sports program.

2.0 BACKGROUND

Athletes rely on high-quality equipment to perform at their best in their sports, and the DoWEA school programs require dependable laundry equipment to meet the specific needs of uniform maintenance for sports and other significant school activities. Investing in commercial laundry machines, rather than those made for home use, offers several benefits that improve cleanliness, efficiency, and the overall functioning of the athletic program at Lejeune High School.

3.0 SCOPE OF WORK

3.1 Overview

The selected contractor will create an installation plan, acquire, and install all required equipment, labor, and expertise to ensure the delivery of a fully operational washer and dryer as outlined in the quote and specification drawings. The selected contract shall identify a Project Manager\Lead Installer who will act as Project Manager for this appliances’ procurement and installation. The contracted services will include supervision, labor, and equipment required for the full installation of the washer and dryer obtained under this contract. The installation will also address all essential electrical and plumbing connections.

The Contractor shall provide all labor, equipment, materials, tools, quality control, supervision, shipping and transportation plus provide equipment installation, and overall set-up requirements as specified in the SOW.

The Contractor shall also conduct a Site Acceptance Testing (SAT) with the customer which will verify that the contractor installed everything correctly, confirms the product meets all contractual performance requirements, and ensures it functions properly in the operational environment before final

4/30/26 2 acceptance and closeout.

3.2 Equipment Requirements

The Contractor shall procure and deliver the following products with specifications that meet or exceed the requirements listed. The Contractor shall send submittals of products to be installed for approval to the Point of Contact (POC) within five (5) calendar days of receipt of Award to coordinate material colors and the delivery/installation schedule based on availability of the product.

Submittals shall be in electronic form (such as product descriptions from website). Submittals must be approved by the Government before delivery is scheduled.

3.3 Technical Specifications:

Electric Commercial Washer/Brand name or Equal Modern design 208 volts/50-60Hz/1ph Capacity: 50 - 70 lb Dimensions: max 34.5"width x 40"- 50"depth x 42"- 58" height Wash speed: 48 rpm, Extraction speed: 579 rpm

Electric Commercial Dryer/ Brand Name or Equal Modern design 460 volts/50-60Hz/3ph Capacity: 50 - 70 lb Dimensions: max 34.5"width x 47"- 55"depth x 72"- 81" height Additional Requirement Steel Mounting Base 6" Required for anchoring washer to the concrete floor

4.0 INSTALLATION

4.1 Installation Services

Installation services will be necessary for the designated delivery location and date at Lejeune School.

The Contractor is expected to unload and deliver the products to the area within the school designated by the Point of Contact (POC), unless stated otherwise in the delivery order. Information regarding the designated POC will be included in each Delivery Order along with a delivery schedule in advance.

4.1.1 Due to limited temporary storage space at the school, the contractor will retain the washer and dryer equipment until a complete delivery and installation schedule is established between the contractor and the government. Once delivery occurs, the items must be assembled and installed as soon as possible, or within ten (10) calendar days after delivery.

4.1.2 Installation but must be coordinated in writing and approved in writing by the Government prior to execution. Either party may request work to be completed after hours, including evenings and/or weekends.

4.1.3 Assembly and installation must be completed no later than the specified date provided on the Delivery Order. Any late delivery/installation will be considered unfavorable performance.

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4.1.4 The steps required for installation services include: storage, delivery, staging, installation, site cleanup, inspection, punch list and final walk-through.

4.1.5 The Contractor shall assemble and install all products as requested and be responsible for ensuring all products are properly wired and plumbed according to code for the building and breaker boxes. The Contractor shall ensure the purchased equipment being provided can be supported by the current electricity of the building. All work must be performed by qualified technicians and adhere to local building codes and regulations.

4.1.6 The Contractor shall provide and be responsible for all necessary wire pulls, wire, control wire, conduit, breaker, startup and all other equipment or any part for the proper operation of that equipment including proper operation of all equipment controls.

4.1.7 Installation includes delivery/receiving of equipment to the site, rigged in place, leveled, (including bolting and grouting any applicable washer/extractors as required by manufacturers). Also connect water inlet hoses, drains and electrical existing utilities within 5 feet of the machine.

4.2 During and after installation:

4.2.1 Contractor installation personnel shall not enter any area other than the designated project area and shall be escorted at all times while students are inside the school.

4.2.2 Contractor personnel shall maintain a means of egress from all designated work areas to comply with national local fire codes including staging and assembly areas, building loading dock, corridors, elevator lobbies, and stairs.

4.2.3 The Contractor shall (at all times) maintain a clean and orderly work environment keeping the job site, including staging and storage areas used by the contractor, free from accumulations of waste material or rubbish. Material/debris shall be removed on a daily basis when work is in progress, as a deterrent to accumulation and/or spreading unnecessarily into adjacent areas. All debris shall be hauled away from the military installation by the Contractor. The contractor shall not use trash cans and dumpsters on the military installation for debris.

4.2.4 Floors shall be protected with plastic, cardboard, or other covering to protect the integrity of the floors from dents, scratches, or other damage when delivering, moving, and installation of appliances.

4.2.5 The contractor shall protect all warranties by immediately correcting all omissions, mistakes, or damage.

4.2.6 Unless directed otherwise by the POC, the contractor shall remove from the project site any defective product or material that has been delivered to the site in error within twenty-four (24) hours.

4.2.7 Prior to completion of the work, the Contractor shall remove from the vicinity of the work area all waste materials, shipping containers, packing rubbish, unused materials, and other like material, belonging to the Contractor or used under the Contractor's direction. The Contractor shall

4/30/26 4 clean up and dispose of waste materials or rubbish in accordance with this paragraph and all applicable federal, state, and local regulations, standards, codes, and laws.

4.2.8 Walk-through and Punch List: Within three (3) workdays after completing installation, the contractor and the Government will jointly verify the working condition of the equipment, the quality of the installation, and the quality of the goods received and develop a punch-list.

4.2.9 During the initial walk-through, the contractor shall provide a team of installers responsible for correcting all deficiencies and making all adjustments, as required, for Agency occupancy and use of the equipment.

4.3 Repairs

Any building(s) damage caused by the installation team, including damage to walls, ceiling and floors shall be corrected at contractor’s expense.

4.3.1 The contractor shall correct all punch-list items to the satisfaction of the Government.

Representatives from the contractor's project management and installation teams will accompany the on-site POC on a final walk-through/punch list inspection of the entire product installation within ten

(10) working days after distribution of the punch-list.

4.3.2 The Contractor shall restore building(s) to the same condition as before the start of equipment installation. The Contractor shall repair building damage with techniques that meet the environmental specifications.

4.3.3 The Government will sign the final inspection and acceptance receipt upon completion of in-side delivery, unpacking, assembly/installation, and removal of all packing debris.

4.4 Training and Documentation

4.4.1 The Contractor is required to provide thorough training for selected school staff. The training will include topics such as installation, safety, operation, and maintenance.

4.4.2The Contractor will provide User Guides and other support materials for the ongoing management of the washer and dryer.

5.0 DELIVERABLES

All deliverables shall be marked “For Official Use Only (FOUO)” and protected accordingly.

Electronic submittals with multiple pages must be arranged so they can be easily maneuvered with links to index pages. The Contractor is responsible for delivering the following services for the washer and dryer: unboxing, inspecting damage, moving the units to the specified location, removing shipping bolts, leveling the appliances, connecting them to existing, code-compliant water, gas, electrical, and venting utilities, testing for functionality, and disposing of all packaging materials. Additionally, Contractors must remove debris and install anti-tip brackets.

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Warranty: All washer and dryer products included in this purchase order will be covered by the manufacturer's standard published warranty.

6.0. ACCESS TO THE INSTALLATION.

6.1 The POC at the site will provide the contractor and its subcontractor(s) with access to the site when school is not in session, after school hours, and on weekends. Limited access during school hours may be granted for activities that do not disrupt the learning environment or create safety issues.

6.2 Contractor Parking

Parking spaces for company vehicles may be assigned to the contractor as coordinated with the On-Site Representative. Contractor employees shall comply with parking regulations.

6.3 Staging, Storage, and Work Areas

If requested, the contractor may be permitted to establish a temporary area designated for the storage of materials. The contractor shall make this request through the POC for review, approval, and coordination with the POC at site.

6.4 Work Area Requirements

The contractor shall maintain the worksite in a reasonably neat appearance through daily cleanups. The contractor is responsible for securing all tools and materials at the close of business and protecting all materials from exposure to the elements. This requirement applies to all job areas.

6.5 Patching and Painting

Where building modifications are made and/or legacy equipment is removed from doors and walls, the contractor shall plug and patch holes and restore the areas to match the surrounding finish.

6.6 Security Requirements

6.6.1 Personnel Screening

All Contractor personnel requiring access to the facility must undergo and pass a background check as required by DoWEA and Marine Corps Base Camp Lejeune regulations prior to the start of work.

6.6.2 Base Access

The Contractor is responsible for coordinating all necessary base access and vehicle passes for its personnel in accordance with MCB Camp Lejeune policies.

6.6.3 On-Site Conduct

All Contractor personnel shall be escorted by a Government representative while in the school.

Personnel must check in with school administration upon arrival and check out upon departure each day.

The Contractor shall provide a list of all contractors and subcontractors requiring access to the site, buildings, and/or other work areas shall be provided and kept up to date. Circumstances surrounding the removal of contract employees include security deviations/incidents and credible derogatory information received or uncovered on contract members during the course of the contractual period. The contractor company shall make any necessary changes in the appointment(s).

6.7 FPCON Impact on Work Levels

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Contractors are not considered mission essential in this SOW; therefore, access to the installation during increased force protection condition (FPCON) DELTA is not authorized.

6.8 Security Regulation Compliance

The contractor will be required to comply with all security regulations and directives as identified herein, and other security requirements located in this contract. The contractor shall not divulge any financial, planning, programming, or budgeting information without the express consent of the Government as outlined in Operational Security (OPSEC) and Information Security regulations.

7.0. WARRANTY AND MAINTENANCE

7.1 All appliance products provided under this purchase order shall be fully warranted by the manufacturer’s standard published warranty.

8.0. ACCEPTANCE CRITERIA

8.1 Final acceptance of the work performed under this SOW will be granted only after the following conditions have been met to the satisfaction of the Government POC:

8.1.1 Verification of Deliverables: All products/documentation specified in Section 5.0 have been delivered and accounted for.

8.1.2 Successful Functional Test: The Contractor shall conduct a joint functional test with the Government POC to demonstrate that all system components are operating as required. This includes start up, testing, and training.

Upon completing all final mechanical connections for this equipment package, the Contractor will initiate startup, make final adjustments, test all equipment, and provide training for all operators present during the startup.

8.1.3 Formal Acceptance: Upon successful completion of the functional test, the Government POC will provide the Contractor with a signed and dated formal acceptance document acknowledging that the work is complete and satisfactory.

9.0 POINTS OF CONTACT

9.1 POC for this task order are listed in the task order award document.

10.0 PERIOD OF PERFORMANCE AND PROJECT SCHEDULE

10.1 Period of Performance (POP). The POP will be stipulated in the appropriate CLIN.

10.2 Project Schedule

The Contractor shall provide a detailed Project Schedule. At a minimum, the schedule shall include proposed date for kick-off meeting, site survey, the proposed installation, and SAT. An updated Project Schedule shall be provided after acceptance of the design. Contractor shall notify the Government immediately if the schedule falls more than 30 calendar days behind and provide updated Project Schedule.

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10.2.1 Normal school work hours are from 0730 – 1600, Monday through Friday with the exception of Federal holidays when the schools are closed. School calendars are located at:

https://gordones.DoWEA.edu/school-calendar Calendars are subject to change based on weather or other conditions.

10.2.2 Delivery shall occur no earlier than ten (10) calendar days before the projected installation start date.

10.2.3 Contractor is advised that all schools are not equipped with loading docks that access the ground floor. The contractor shall be responsible for inside delivery to the locations in the school designated by Government receiving personnel.

10.2.4 Site Survey: The contractor shall conduct a site-survey within ten (10) calendar days prior to delivery and installation of the washer/dryer. The Government will provide in each delivery order, names and phone numbers of key personnel required for delivery/installation coordination and quality assurance. Site survey shall be coordinated with the designated POC prior to arriving at the school. The purpose of the site survey is to:

10.2.4.1 Confirm delivery access and acquire directions to the school.

10.2.4.2 Confirm delivery and installation locations for food service equipment.

10.2.4.3 Confirm installation date(s) and hours of access to the school. See paragraph 9.2.1.

10.2.4.4 The contractor shall coordinate with the designated POC 24 hours prior to delivery to coordinate available times.

END OF SOW

https://gordones.dodea.edu/school-calendar