Psychologists-PWS-v1.pdf

PERFORMANCE WORK STATEMENT

Department of Defense Education Activity

4800 Mark Center Drive

Alexandria, VA 22350

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School Psychologist Services, Fort Stewart Schools

Supporting Tasks

The tasks below are to help the Contractor gain a better understanding of the requirements to successfully meet the objective. They are not all inclusive, so the Contractor is expected to develop the total solution to meet all the requirements in accordance with a performance-based approach.

Period of Performance

Base Period: 04 Nov 24 – 31 Jul 25

Option Period: 01 Aug 25 – 31 Jul 25

1 Requirements

1.1 Task 1, Major Duties—The Contractor shall:

1.1.1 Consultant Services/Collaborations: Participates in conferences with school staff members regarding behavioral characteristics and issues of students/families, and psychological factors of the school environment. Coordinates with community/military medical, psychological, and psychiatric personnel for exchanging of mutual information regarding shared issues of the school and community (including crisis intervention). Collaborates with teachers and specialists on interventions for students experiencing academic, social or personal difficulties.

1.1.2 Prevention/Intervention Programs: Assists in developing, implementing, or consulting with school wide prevention/intervention programs (i.e., conflict resolution, social skills, anti-bullying programs, etc.) that foster a positive and safe school climate.

1.1.3 Student Assistance Teams: Advises/consults with teachers and other school staff members on strategies to work with students presenting academic, social or behavioral concerns; assists with the development of accommodation/modification plans; and provides appropriate intervention strategies and recommendations to ensure student success across all school settings.

1.1.4 Individual/Group Counseling: Provides counseling services individually and/or in groups on issues such as (but not limited to) academic success, developing social skills, anger management, stress management, and behavior control.

1.1.5 Individual Assessments: Administers, interprets, and/or evaluates the results of individual psychological measurements (including but not limited to intellectual/cognitive, social, achievement, and personality) for a variety of audiences and provides recommendations for interventions strategies based on the results.

1.1.6 Professional Learning: Participates with area, district and school personnel in individual and group activities to increase understanding and promote awareness of child development, learning strategies, behavior management, and the appropriate use of assessment data.

Years Categories Psychologists Hours/Day Days (est.) Total Hours

Base

Period

Diamond ES 1 7.0 130 910

Kessler ES / Murray ES 1 7.0 130 910

Base Period Total 1820

Option

Period

Diamond ES 1 7.0 182 1,274

Kessler ES / Murray ES 1 7.0 182 1,274

Option Period Total 2,548

1.2 Task 2, Other Responsibilities—The Contractor shall:

1.2.1 Provide school psychologist services daily from 0800-1530 when school is in session.

1.2.2 Coordinate the final work schedule (hours/days) with the COR, per the table below.

1.2.3 Adheres to and, when applicable, implements safety and security procedures; contributes to creating a school climate conducive to learning, achievement, and citizenship; participates in professional development opportunities, as appropriate; participates in committee activities, as required to review, evaluate, and develop educational materials to improve the educational program; participates in DoDEA systemwide assessment programs, as required; informs school administration of education deficiencies, 28 Aug 24 2 critical issues, and emergencies; may be required to supervise students in such venues as outside activities, lunchroom, and bus arrivals and departures, and may be assigned to serve as a sponsor, coach, or consultant of an extracurricular activity.

1.2.4 Performs other related duties as assigned. any personal information regarding any person authorized for services

1.2.5 Be attired appropriately for the school environment (business casual).

1.2.6 Ensure the quality and accuracy of its services is maintained.

1.2.7 Adhere to the Standards of Conduct, per Technical Exhibit #1.

1.2.8 Not release any personal information regarding any person authorized for services

1.3 Task 3, Meetings: The Contractor shall attend virtual meetings at no additional cost to the Government and provide the medium through which each meeting occurs, record each meeting’s minutes. Submit the draft minutes to the COR within two business days of the event and finalize the minutes two business days after receipt of written feedback from the COR. Note: Costs associated with attending any face-to-face meetings shall be handled/ paid for as stated in the contract.

1.3.1 Post-Award Conference: Participate in a video- or teleconference with the COR five business days after award IAW FAR Subpart 42.5.

1.3.2 Other Post-Award Meetings: Meet with the Contracting Officer (KO), COR, and/or other Agency personnel, as appropriate, to review Contractor performance, as required by DoDEA. The KO may discuss the Agency’s view of Contractor performance, and the Contractor shall apprise the Agency of any problems being experienced. The Contractor shall take appropriate action to resolve any outstanding issues the Agency raises.

2 Constraints

2.1 Qualifications—The work at each school shall be performed by a certified school psychologist. The proposed school psychologists shall meet the following qualifications that the COR will verify prior to award:

2.1.1 A master’s degree in school psychology or a state license in school psychology is required. Course work must have included a practicum in school psychology. A second category is not required.

2.1.2 Is proficient in English and possesses basic computer skills.

2.1.3 Possesses a clean criminal background check less than one year old and provide a copy five (5) days after contract award.

2.1.4 If replacing a school psychologist is required after contract award, the Contractor shall provide a person that meets or exceeds the qualifications and experience of the one provided upon award. The

Contractor shall notify the COR in writing regarding all personnel changes ten business days in advance of the change.

2.2 Security Requirements: Contractor personnel performing work under this contract shall follow each military base or installation’s rules and regulations for contracted services to include the guidance in Technical Exhibit #2.

3 Government-Furnished Information / Resources

4.1 Provide appropriate facilities for the school psychologist to deliver services.

4.2 Provide an identity badge to expedite entering the installation.

4.3 Provide a Common Access Card (CAC) for the contracted school psychologists.

4 Contract Deliverables

Milestone/Deliverable Word /

Excel

Digital

Copies

PWS

Planned

Frequency

Major Duties Yes Yes 1.1 Monday-Friday 0800-1530

Other Responsibilities Yes Yes 1.2 As required with prior notice from the COR

Privacy Training Yes Yes 2.2.3 Three days after receipt of a written request

Privacy Verification Yes Yes 2.2.4 120 calendar days prior to end of each contract year

5 Acronyms and Definitions

PA/PII Privacy Act/Personally Identifiable Information

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Contract Line-Item Number (CLIN): Basic structural element in a procurement instrument describing and organizing the required product or service for pricing, delivery, inspection, acceptance, invoicing, and payment.

The use of the term “line item” includes “subcontract line number”, (SLIN), as applicable.

Contracting Officer (KO): Only individual with expressed authority to obligate (bind) the Government by means of entering, administering, and terminating contracts within the limits of the authority delegated via a KO’s warrant.

Contracting Officer’s Representative (COR): Qualified and trained Government employee, nominated by the requiring activity (RA) and appointed in writing by a KO primarily to perform specific technical or administrative functions on a specific contract(s); serves as the ‘eyes and ears’ of a KO to assure the Government’s best interests are protected via the terms and conditions of the contract(s) appointed. COR’s do not have authority to obligate

(i.e., bind) the Government.

Contractor: Supplier or vendor contracted to provide specific supplies or services to the Government. The term herein refers to the prime.

Deliverable: Usually physically delivered items but may include such items as digital documents/reports.

Performance Requirements Summary (PRS): Tabular listing of performance objectives and standards that provides the basis for a meaningful QASP.

Performance Work Statement (PWS): Statement of work for performance-based acquisitions describing the required results in clear, specific, and objective terms with measurable outcomes.

6 Performance Requirement Summary

Performance

Objective

Performance

Standard Acceptable Quality Level Inspection Method

Task I, Major Duties

PWS 1.1

PWS-

compliant Help address students’ school psychology-related needs. Participates actively in meetings and provides input as needed.

COR inspection and stakeholder feedback

Task 2, Other

Responsibilities, PWS 1.2

PWS-

compliant

COR inspection and stakeholder feedback

Task 3, Meetings

PWS 1.3

PWS-

compliant Attends all meetings as required.

COR inspection and stakeholder feedback

Privacy Training

PWS 2.2.3

PWS-

compliant

No more than one certificate per year sent to the COR more than three business days from the date of the COR’s request for it.

COR inspection

Privacy Verification

PWS 2.2.4

PWS-

compliant

Submitted 120 calendar days prior to the end of each contract year.

COR inspection

Technical Exhibit #1 – Standards of Conduct

Contractor personnel performing under this contract shall comply with the Standards of Conduct.

The Contractor agrees that inappropriate conduct shall not be tolerated and may be grounds for suspension or dismissal of a Contractor employee(s) under this contract.

1.1 Professional and Responsive Service—Each Contractor employee shall:

1) Deliver high quality and responsive service to every customer

2) Project positive attitude and proactive assistance

3) Treat everyone with courtesy and respect

4) Honor commitments and agreed upon deadlines

5) Perform work in a manner that does not disturb students, faculty or other facility occupants

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1.2 Standards of Conduct—During the performance of this contract while in the Government facilities or while dealing with DoDEA staff or students, each Contractor employee shall not under any circumstances violate the following standards. Any Contractor employee who does violate any of the standards may face immediate removal and shall be replaced so that students do not experience a disruption of services.

1) Use verbal assault, foul language, personal or racial insults, or threats of personal violence, or comment on the personal appearance of students and government employees.

2) Engage in any conduct of a sexual nature, verbal or physical, to include reading or display of nudity or pornographic material.

3) Engage in physical contact with students and government employees, except as required for reasons of safety, first aid, or cardiopulmonary resuscitation (CPR).

4) Show verbal or physical affection toward students or government employees or take photographs of them.

5) Report for work under the influence of or impaired by alcohol, drugs, or medications which may affect the ability to perform safely under this contract.

6) Sell, give to or accept from students any beverage, food or tobacco product or any gift or item, irrespective of monetary value.

7) Wear clothing with insignia reflecting religious, political or social messages or slogans, but shall dress in a neat, professional manner.

8) Dress appropriately, present a professional appearance and be well groomed for the duties being performed in a PK-12 school environment as well as office environment (shorts, T-shirts, sandals, etc. are examples of inappropriate dress).

1.3 Safety: Each Contractor employee shall safeguard and maintain all Government property as well as provide for the safety and well-being of personnel employed in the performance of this contract. The Contracting

Officer may require the Contractor to remove from any facility or grounds any employee working under this contract for reasons of misconduct, safety or security at any time during the life of the contract. The Contractor shall immediately inform the Contracting Officer when it is learned that an employee performing under this contract has been arrested for a criminal offense and replaced the arrested employee so that students do not experience a disruption of services.

Technical Exhibit #2 - SECURITY REQUIREMENTS BY REGION

The Contractor shall comply with the applicable security requirements detailed below.

1 Installation Passes and Access: The Contractor shall ensure contractor personnel obtain installation/base passes, which requires the contracted employees to meet all applicable installation/base requirements.

▪ Passes, identification badges, and access are at no cost to the Contractor.

▪ Since turnaround time is unpredictable and varies from location to location, Contractors are encouraged to coordinate installation/base access well in advance of the projected start dates.

▪ Identification badges shall be visible at all times when on the installation/base.

▪ Upon contracted employees no longer require access to the installation/base, they must return their passes and identification badges to the proper installation/base office.

2 Line-Of-Sight-Supervision (LOSS): The Contractor shall ensure contractor personnel in performance of their duties do the following:

2.1 Cooperate with line-of-sight-supervision (LOSS), in accordance with DoDI 1402.05, while engaged in child interactive duties or in the presence of children in a DoD-sanctioned program or activity.

2.2 Wear distinctive clothing, badges, wristbands, or other visible and apparent markings visible from a distance.

Conspicuous postings or printed information must communicate the purpose of such markings to staff, customers, parents/sponsors.

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3 Contracted Employee Background Screening with Childcare Checks

3.1 Background

3.1.1 US Code, Title 34 (section 20351) Crime Control and Law Enforcement, Public Law No 101-647, Section 231, Public Law No. 102-190, Section 1094 (Crime Control Act), and DoD Instruction

1402.05 (Background Checks on Individuals in DoD Child Care Services Programs) requires that each agency of the Federal government and every facility operated by the Federal government (or operated under contract with the Federal government) that hires (or contracts for hire) individuals involved with the provision to children under the age of 18 of child care services ensure that all existing and newly-hired employees successfully complete a criminal history background check.

3.1.2 The criminal history background check is (1) based on a set of the employee's fingerprints obtained by a law enforcement officer and on other identifying information. (2) conducted through the

Identification Division of the Federal Bureau of Investigation and through the state criminal history repositories of all states that an employee or prospective employee lists as current and former residences in an employment application; and (3) initiated through the personnel programs of the applicable Federal agencies, which for DoDEA is the Security Management Division.

3.1.3 The Government will initiate, process, and make any adjudicative determinations for contracted employees working on a DoDEA contracts that are US citizens or foreign nationals that have resided in the US for three years or more.

3.2 Requirement

3.2.1 In accordance with DoDI 1402.05, Background Checks on Individuals in DoD Childcare Services

Programs, individuals who have regular contact with children under 18 years of age in DoD-sanctioned childcare services programs shall successfully complete a criminal history background check to protect the health, safety, and well-being of children in such programs.

3.2.2 DoD contractors shall ensure that the proper forms for their employees are submitted in a timely manner so that DoD can complete a Tier 1 Investigation with state criminal history record (SCHR) checks—formerly known as Child Care National Agency Check and Inquiries (CNACI)—which includes an FBI criminal history background check conducted through the Criminal Justice

Identification Services Division of the FBI and SCHR checks through state repositories of all states that a provider or contractor or prospective provider or contractor lists as current and former residences within the last five years. Results of an advanced FBI fingerprint check shall be obtained before the

Federal agency—DoDEA—can complete the full Tier 1 Investigation and authorize the contracted employee to work with children under the age of 18. See the section entitled LOSS (below).

3.2.3 The Contracting Officer’s Representative (COR) is responsible to obtain and submit the required background processing packages to DoDEA Security Management Division (SMD) for processing.

The processing timeline for completed childcare checks could be 120 days or more for completion by Defense Counterintelligence and Security Agency (DCSA). The adjudication and final determination will occur after investigative results have been received by DoDEA SMD for action.

3.2.4 Required documents to initiate background checks processing are:

1) SMD – Contractor Background Request Form (NIP)

2) DD Form 2981, Basic Criminal History and Statement of Admission

3) DD 3058 IRC (Installation Records Check)

4) DoDEA IRC/FAP Consent Form

5) OF 306 Declaration for Federal Employment

6) Service Specific forms may be required, Army Substance Abuse Program (DD5018-R)

3.2.5 No person, regardless of circumstances, will be approved to provide childcare services if the background check results disclose any of the following criteria:

1) That the individual has been convicted in either a civilian or military court (to include any general, special, or summary court-martial conviction) or received non-judicial punishment

(under Article 15 of chapter 47 of Title 10, U.S.C., also known and referred to in this instruction as “the Uniform Code of Military Justice (UCMJ)” for any of the following: sexual offense, any criminal offense involving a child victim, and felony drug offense.

2) That the individual has been held to be negligent in a civil adjudication or administrative proceeding concerning the death or serious injury to a child or dependent person entrusted to the individual’s care.