25RE003_6_12_SCIENCE_PWS1_102324.pdf

PERFORMANCE WORK STATEMENT

Department of Defense Education Activity 4800 Mark Center Drive

Alexandria, VA 22350

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Grades 6-12 Science Instructional Resources

1. General Information and Scope of Work

1.1 Agency

1.1.1 For school year (SY) 2024-25, the Department of Defense Education Activity (DoDEA) will provide

PK-12 instruction in 161 schools to over 67,000 dependents of military and civilian employees. Student enrollment is based primarily on deployment of military troops worldwide. In the Americas, DoDEA operates 50 schools located in seven states, Puerto Rico, and Cuba. In Europe and the Middle East, DoDEA operates 64 schools located in Germany, England, Netherlands, Belgium, Spain, Turkey, Bahrain, and Italy. In the Pacific, DoDEA operates 46 schools located in Korea, Japan (mainland and Okinawa), and Guam. DoDEA also operates a fully accredited virtual high school with teaching hubs in the Americas, Europe, and Pacific. DoDEA's curriculum, resources and student achievement scores on standardized assessments compare favorably to those of high-performing US public school systems.

1.1.2 DoDEA schools have many grade configurations. Forty of our 160 brick-and-mortar schools have grades 9-12; 58 of our brick-and-mortar schools have at least one of the grades 6-8; and 100 of our brick-and-mortar schools have at least three of grades PK-5.

1.1.3 Military-connected students experience high mobility rates across the nation and throughout the world. Consequently, DoDEA makes a concerted effort to establish a worldwide systemic education network, mitigating the transitional barriers to military-connected students’ success.

1.1.4 DoDEA has adopted College and Career Ready Standards (CCRS) in mathematics, literacy, the arts, social studies, and science, which are rigorous, research-based, and reflect the knowledge, skills and dispositions students need for success in college and/or careers and are aligned with the Common Core State Standards (CCSS), National Core Art Standards (NCAS), Next Generation Science Standards (NGSS), College, Career, and Civic Life (C3) Framework for Social Studies State Standards, and Society for Health and Physical Education Standards (SHAPE AMERICA). DoDEA has also adopted both the International Society for Technology in Education (ISTE) Standards for Students, Collaborative for Academic, Social, and Emotional Learning (CASEL) framework, and for preschool the GOLD(R) Objectives for Development and Learning, Birth through Third Grade.

1.2 Background

DoDEA adopted the Next Generation Science Standards (NGSS) and seeks evidence-based resources aligned to all performance expectations in the NGSS. In middle school, performance expectations include life, earth, and physical science in each grade level. In high school, performance expectations are distributed into three courses: Biology, Chemistry, and Physics with Earth Science being integrated into each course. Instructional resources include student and teacher physical and digital resources, laboratory kits, assessments, and professional learning for stakeholders.

1.3 Scope of Work

1.3.1 DoDEA requires evidence-based resources aligned to all performance expectations in the NGSS. In middle school, performance expectations include life, earth, and physical science at each grade level.

In high school, performance expectations are distributed into three courses Biology, Chemistry, and Physics with Earth Science being integrated into each course.

1.3.2 DoDEA’s requirement includes the following:

1) Student and teacher physical and digital resources that support evidence-based student learning with support for teachers.

2) Laboratory kits including refill kits.

3) Assessments including formative and summative experiences that include a spectrum of item types that are aligned to performance expectations, science and engineering practices, cross-cutting concepts, and the disciplinary core ideas and that have reporting capacity at multiple levels for teachers, schools, districts, regions, and system.

4) Supplemental support for reteaching students who do not master content and extensions to challenge students who have mastered the content.

1.3.3 DoDEA requires one award for grades 6-12 instructional resource but may require additional awards for the lab kits/refills and supplemental support.

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Table 1: Estimated Enrollment, Teachers, and Sections for the Required Courses

Categories Base Year 1

Base Year 2

Base Year 3

Base Year 4

Base Year 5

Option Year 1

Option Year 2

Middle School - Integrated Science I-III (Grades 6-8)* Students 13,850 13,712 13,575 13,305 13,172 13,040 12,910 Teachers 250 249 248 246 245 244 242 Sections 220 218 216 214 212 210 208

High School - Biology in the Living Environment Students 3,580 3,544 3,509 3,474 3,405 3,371 3,337 Teachers 79 79 78 78 77 77 76 Sections 54 54 53 53 52 52 51

High School - Chemistry in the Earth System Students 3,270 3,237 3,205 3,173 3,141 3,110 3,048 Teachers 72 72 71 71 70 70 69 Sections 51 51 50 50 49 49 48

High School - Physics in the Universe Students 2,590 2,564 2,513 2,488 2,463 2,438 2,414 Teachers 57 57 56 56 55 55 54 Sections 39 39 38 38 37 37 36

* Projected Middle School Enrollment for School Year 2024-25 6th Grade, 5,407 – 7th Grade, 4,636 – 8th Grade, 4,155: Grand Total, 13,838

2 Requirements

Grades 6-12 Science: The Contractor shall provide the required student and teacher resources for three middle school courses, Biology in the Living World, Chemistry in the Earth System, and Physics in the Universe.

Supporting Tasks: The tasks below are to help the Contractor gain a better understanding of the requirements to successfully meet the objective. They are not all inclusive, so the Contractor is expected to develop the total solution to meet all the requirements in accordance with a performance-based approach.

2.1 Task 1, Student and Teacher Resources—For each course, the Contractor shall provide scientifically accurate, evidence-based resources aligned to all the performance expectations in the NGSS and based on best practices in science instruction and student learning. In middle school, the performance expectations include life, earth, and physical science at each grade level. In high school, the performance expectations are distributed among Biology, Chemistry, and Physics with those associated with Earth Science integrated into each course.

2.1.1 Provide digital textbooks, teacher editions, and related digital resources except for either a small number of print (hardcover) textbooks or the right for DoDEA to use a PDF version of the textbook to print a small number of them. DoDEA requires a 5-year license but prefers a 7-year license for the digital resources. Note: The print versions of the textbook may be required for a small percentage of students— likely less than one percent of the estimated number of students in the tables above—who have an individual education program (IEP) mandated requirement to have that accommodation. Provide student resources with the following design:

2.1.1.1 Coherence: Provide links within and between units with the three dimensions of the

NGSS—Disciplinary Core Ideas (DCIs), Crosscutting Concepts (CCCs), and Science and Engineering Practices (SEPs).

2.1.1.2 Learning Experiences: Provide learning experiences presented within contexts that are engaging, based on real-world phenomena, and consist primarily of students constructing meaning through doing science per the SEPs.

2.1.1.3 Extensions: Provide resources for extended student for students with a high interest or who have already met the performance expectations and that are consistent with the learning progression. Note: NGSS assessment boundaries are intended to limit large-scale assessments —not extension opportunities for students.

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2.1.1.4 Remediation: Provide instruction and assessment modification recommendations (and resources, if applicable) that give additional support to students who are struggling to meet the performance expectations or who have limited science time due to intervention services.

2.1.1.5 Differentiation: Provide opportunities for students to demonstrate their understanding and abilities in a variety of ways and appropriate contexts including formative assessments, reteaching materials, extension materials, by performance expectation.

2.1.1.6 Accommodations: Provide supports for English learners (ELs) and special education students including but not limited to the following:

Text-to-speech capability.

Language supports for multiple languages.

Language support for ELs from the Entering to Reaching levels, per the following

URL: https://wida.wisc.edu/teach/standards/eld.

Student extensions (camera ready).

2.1.2 Provide digital textbooks, teacher editions, and related digital resources or grades 6-12 that correspond to the proposed student editions and supporting digital resources. DoDEA requires a 5-year license but prefers a 6-year license for the digital resources. Provide teacher resources with the following features:

2.1.2.1 Evidence-based teaching strategies using science and engineering practices as the pedagogy.

2.1.2.2 Instructional sequences with (1) clear purposes for students’ experiences and (2) multiple opportunities and contexts for students to explicitly encounter each idea and skill, as well as adequate time to build toward student proficiency as described by the NGSS Evidence Statements by the end of the year or the end of the unit.

2.1.2.3 Supporting documentation to include pacing guides based on the DoDEA calendar (which will be provided at the post-award conference), storylines meaningful to students; alternative, ready-to-use materials to support students performing above level; and pre/post formative and summative tools to support all students.

2.1.2.4 Detailed yearlong map of the suggested learning progressions with the instructional resources that could be used in planning day-to-day instruction.

2.1.2.5 Detailed documents to support stakeholder engagement, to facilitate a mix of instructional approaches for a variety of learners (e.g., using multiple representations, low-floor high-ceiling tasks that allow multiple entry points for students, facilitating discourse, etc.).

2.1.2.6 Guidance on strategies that interweave student-centered, hands-on practices, e.g., carrying out investigations, designing solutions with learning activities that use other practices, e.g., asking questions, engaging in argument, and also obtaining, evaluating, and communicating information to bring about integrated instructional units.

2.1.2.7 Recommendations regarding the instruction and learning experiences necessary for successful implementation and to identify student success, e.g., teacher tips, potential misconceptions, potential challenges, and the use of observation both to monitor progress and to inform instructional decisions.

2.1.2.8 Strategies including alternative approaches and delivery mechanisms, e.g. computer-based instruction, that will assist in differentiating instruction to meet the needs of all students (including ELs, student with special needs, advanced learners, and struggling students) and adapt to different learning styles.

2.1.2.9 Co-teaching strategies for ELs, special education students, and gifted students.

2.1.3 Provide for each course an alignment to standards document.

2.1.4 Provide approximately 50 above-school-level staff with at least a 5-year subscription to the digital resources and preferably a 7-year subscription.

2.2 Task 2, Lab Kits—For each course, the Contractor shall:

2.2.1 Provide lab kits and refill kits aligned to the relevant NGSS performance expectations. Each kit shall provide the required materials for 30 students. The kits shall have the necessary consumable and non-components. If the proposed lab kit has component(s) that cannot be exported to a country in which a DoDEA school operates, then alternatives must be proposed. Provide an example from the past and a URL where vendors can learn about these restrictions. Note: DoDEA has schools in the Germany, England, Netherlands, Belgium, Spain, Turkey, Bahrain, Italy, Japan, Korea, and in two US territories: Puerto Rico and Guam. The Contractor shall:

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2.2.1.1 Provide documents to support teachers including changes to materials in the kit, components of the kits, and other documents as needed.

2.2.1.2 Allow DoDEA to order complete kits, kits with consumables only, and kits that are based on a la carte orders, i.e., orders of any individual item from the lab kits.

2.3 Task 3, Assessments and Supplements—The Contractor shall provide digital assessments that (1) mirror released NGSS assessment items by states, (2) include formative and summative assessments serving as tools to inform instructional decisions and (3) enable DoDEA to evaluate student progress in 3-dimensional learning and in meeting/ exceeding the aforementioned NGSS performance expectations.

2.3.1 Assessments shall be aligned to the NGSS performance expectations, science and engineering practices, crosscutting concepts, and disciplinary core ideas.

2.3.2 Assessments shall possess the following features:

2.3.2.1 Use real-world applications to provide evidence of students’ ability to use SEPs, apply their knowledge of CCCs, and draw on their understanding of DCIs.

2.3.2.2 Be aligned to 3-dimensional learning (SEP, DCI, and CCC) and assess at least two dimensions simultaneously.

2.3.2.3 Provide teachers and above-school staff with data by performance expectation as well as each of the NGSS three dimensions by assessment as well as cumulative by performance expectation.

2.3.2.4 Be embedded throughout instruction as tools to measure and improve student learning and to assist teachers in monitoring and improving instruction.

2.3.2.5 Use various methods, language, representations, and examples that are unbiased and accessible to all students and provide teachers with a range of data to inform instruction.

2.3.2.6 Enable teachers to (1) pre/post-assess student mastery of the material, (2) determine student progress toward the NGSS performance expectations, (3) make data-informed decisions to plan differentiated instruction, and (4) provide explicit resources to support students who master and do not master performance expectations before instruction.

2.3.2.7 Include pre/post, formative, and summative items including each of the three dimensions for all NGSS performance expectations for grade bands 6-8 and 9-12.

2.3.2.8 Have items/supports for reteaching students who do not master content and extensions for students who have mastered the content.

2.3.2.9 Have reporting capacities at multiple levels for teachers, schools, district, region, and system with the following features:

1) Immediate, easily accessible item analysis by question including wrong answers and why wrong answers are wrong (tied to performance expectations and the three dimensions as applicable).

2) Individualized recommendations to teachers/students on what to review.

3) Flexible grouping recommendations based on student performance.

4) Questions in the Contractor’s sortable item bank are directly connected to the performance expectations and three dimensions as applicable.

5) Options of questions or prompts without right or known answers.

6) Recommendations on the use of summative assessments as a reflective tool leading to the next topic.

2.3.3 Assessment Supplements: Provide print or digital science assessments for each student to support identifying students and monitoring mastery of standards. The assessment supplements shall:

2.3.3.1 Support below-level students (MTSS, Tier 2) in achieving mastery of science concepts and above-level students (gifted/talented) in extending their learning beyond the standard curriculum.

2.3.3.2 Provide a comprehensive and inclusive assessments that cater to the diverse needs of all students.

2.4 Task 4, Product Training and Professional Learning—The Contractor shall:

2.4.1 Product Training: Provide asynchronous webinars and/or digital modules for each course that give school-level and above-school-level educators an overview of the program components and guidance on how to navigate/use the digital resources to include how digital access for teachers and students

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2.4.2 Professional Learning (PL) Content

2.4.2.1 Introductory PL: Provide a 3-hour synchronous webinar delivered to each district on understanding how to teach content and pedagogy aligned to the NGSS standards and evidence-based best practices in science instruction. This requirement is for the middle school courses and high school courses—a total of 54 hours in Base Year 1 only.

2.4.2.2 Advanced Topics PL: Provide a 3-hour synchronous webinar delivered to each district on topics determined by the COR in consultation with the Contractor post-award. This requirement is for the middle school courses and high school level—a total of 54 hours each year it is required.

2.4.2.3 Onboarding PL: Provide a 3-hour asynchronous onboarding webinar that expands on the synchronous webinar that meet the needs of new science teachers. This requirement is for the middle and high school levels—a total of six hours in Base Year 1 only.

2.4.2.4 Leadership PL: Provide a 60-90 minute asynchronous webinar for coaches, administrators, and above-school-level subject matter experts that provides (1) a succinct overview of resources, (2) information about the alignment of resources to DoDEA’s tools, (3) infographic of supports for pedagogy and shifts based on evidence-based research, and (4) an overview of program components/supports and how to access them. This requirement is for both the middle and high school levels—a total of 2-3 hours in Base Year 1 only.

2.4.2.5 Train-the-Trainer Professional Learning Option: Provide five days (27.5 contact hours) of face-to-face training for approximately ten above-school-level educators to enable them to train teachers in their districts. The Government will determine the topics, dates, and times, in consultation with the Contractor post-award. This requirement for the middle and high school levels is tentatively scheduled for Base Year 1 and Base Year 4—a total of 55 hours for each occurrence.

1) The Government will determine the site post-award. Note: The Government will most likely select one of the following installations for the training: Marine Corps Base Quantico or Fort Liberty, NC or Fort Moore, GA.

2) Face-to-face professional learning is contingent upon available funding, which will be determined post-award. The Government will notify its intent to provide this training at least 90 calendar days in advance.

2.4.3 Professional Learning Process and Schedule

2.4.3.1 Provide the middle school PL and high school PL as shown below:

Estimated PL Requirements For Both Middle School and High School

Categories Base 1 Base 2 Base 3 Base 4 Product Training √ Introductory PL √ Advanced Topic PL √ √ √ √ Leadership PL √ Face-to-Face PL (√) (√)

Notes All PL shall be recorded and available throughout the life of the contract.

Updates to PL shall be authorized by the COR in writing.

No new PL is expected to occur in Base Year 5 or Option Years 1 and 2.

2.4.3.2 Provide a dry run for selected DoDEA staff 30 business days before the first presentation on a schedule created by the Government in consultation with the Contractor. Finalize the presentation within five business days of receipt of written feedback from the Contracting Officer’s Representative (COR).

2.4.3.3 Record each webinar and each day of the face-to-face professional learning and post each one on DoDEA’s learning management system (LMS, Schoology).

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2.4.3.4 Update the webinars annually, if required because of changes in content. Updates shall be authorized by the COR in writing and processed as described in PWS 2.4.3.1 and 2.4.3.2.

2.4.3.5 Provide updated instructions prior to the beginning of each school year, as needed, to apprise DoDEA stakeholders of any changes in digital resources/access. These changes shall be communicated in an easy-to-understand format showing by resource what it was and to what it was changed.

2.5 Task 5, General Requirements—The Contractor shall:

2.5.1 Technical Support: Provide industry-standard technical support for its digital resources for the life of the contract via telephone or email within one business day from the initial contact to include but not limited to assisting with service problems, product setup, upgrades, and troubleshooting.

2.5.2 Technical Requirements for Digital Resources—The Contractor shall:

2.5.2.1 Provide digital resources designed to run in DoDEA’s learning management system (LMS, Schoology), which operates within our virtual learning environment (VLE).

2.5.2.2 Deliver digital instructional resources in one of the following formats:

1) Integrated via DoDEA’s LMS to the digital resources hosted by the Contractor.

2) Hosted externally by the Contractor but accessible via DoDEA’s LMS to the digital assignments and assessments imported, hosted, and maintained in the LMS.

2.5.2.3 Ensure the course content meets the following specifications:

1) Conforms to IMS Learning Global Consortium (IMS) content packaging specifications.

2) Uses imported content, if required, conforming to IMS content packaging specifications.

3) Uses code that does not disable LMS features when digital resources are accessed.

4) Requires single—not multiple—authentications to access content via DoDEA’s LMS.

5) Incorporates, where applicable, assessments that are IMS Test and Question Interoperability

(QTI)-conformant.

6) Uses content-hosted externally that conforms to any of the existing versions of IMS

Learning Tools Interoperability (LTI), per www.imsglobal.org.

2.5.2.4 Provide teacher and student access to the Contractor’s digital resources through a single sign-on platform that uses one username and password to access what is needed, specifically, via DoDEA’s identity, rostering, and management platform (currently, ClassLink).

2.5.3 Third-Party Programs, Software, and Applications: Ensure its own and its subcontractors’ (third-party) programs, software, and applications meet—at a minimum—the same technical requirements as the Contractor must meet, such as single sign on (SSO) and Federal Risk and Authorization Management Program (FedRAMP) Level 2, etc. For more information, see Technical Exhibit #1, 1.1.7.

2.5.4 Delivery of Print and Digital Resources—The Contractor shall:

2.5.4.1 Deliver digital materials with instructions detailing how the resources can be accessed by teachers, students, and above-school-level educators.

2.5.4.2 Ship all print/physical materials to the Americas by commercial carrier or USPS and to

Europe and the Pacific only by commercial carrier. Delivery orders use door-to-door addresses.

Provide, upon shipment of materials, a digital shipment notification that includes the following:

Contract number and delivery order number Contract line item number (CLIN) indicating materials and quantities being shipped Destination and date of shipment Shipping carrier name and the tracking number of each shipment Estimated date of arrival of shipment and, if applicable, shipping slip

2.5.5 Meetings: Attend virtual meetings at no additional cost to the Government and provide the medium through which each meeting occurs, record each meeting’s minutes. Submit the draft minutes to the COR within two business days of the event and finalize the minutes two business days after receipt of written feedback from the COR. Note: Costs associated with attending any face-to-face meetings shall be handled/paid for as stated in the contract.

2.5.5.1 Post-Award Conference: Participate in a video- or teleconference with the COR five business days after award IAW FAR Subpart 42.5.

2.5.5.2 IT Meeting: Convene a video- or teleconference with DoDEA Information Technology staff ten business days after award, per Technical Exhibit #1.

2.5.5.3 Other Post-Award Meetings: Meet with the Contracting Officer (KO), COR, and/or other

Agency personnel, as appropriate, to review Contractor performance, as required by DoDEA.

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The KO may discuss the Agency’s view of Contractor performance, and the Contractor shall apprise the Agency of any problems being experienced. The Contractor shall take appropriate action to resolve any outstanding issues the Agency raises.

2.6 Performance Standards and Acceptable Quality Levels

2.6.1 Performance Standard: Tasks shall be completed by the required completion date.

2.6.2 Acceptable Quality Level: See PWS 7, Performance Requirement Summary (PRS).

3 Constraints

3.1 Place of Performance: Work shall be performed at the Contractor’s facilities.

3.2 Privacy—The Contractor shall:

3.2.1 User Accounts: Require, wherever applicable, that individual accounts possess unique usernames and passwords that do not require personally identifiable information (PII) to access online content, i.e., first & last name and any other unique personal information.

3.2.2 Contractor Personnel:

3.2.2.1 Ensure personnel assigned to this contract take proper precautions to protect information from disclosure. Collect and/or store all agency-owned or agency-controlled PII in accordance with the relevant requirements of the Privacy Act, 5 U.S.C, which may be found at the following URL: http://www.archives.gov/about/laws/privacy-act-1974.html.

3.2.2.2 All Contractor personnel that have access or may potentially have access to DoDEA data in any form shall be US citizens, including any third-party penetration (PEN)/security testers.

3.2.3 Privacy Training: Ensure Contractor staff who have access to DoDEA’s student, teacher and/or staff personally identifiable information successfully complete the DoD Privacy Act/Personally Identifiable Information (PA/PII) training before gaining access to the data and yearly thereafter. Provide copies of the certificates of completion to the COR which can be audited at any time by the Chief Information Security Officer (CISO) or his/her designee.

3.2.4 Privacy Verification: Provide the COR written verification of compliance to the Privacy requirements (listed above) 120 calendar days prior to the expiration of each year’s contract option period or annually, as required. Note: After reviewing the Contractor’s verification, DoDEA reserves the right to ask for further verification data in order for DoDEA to comply with DoD’s evolving privacy mandates.

3.3 Liaison and Alternate Liaison—The Contractor shall:

3.3.1 Provide a liaison and alternate liaison to be responsible for the performance of work. Their names shall be designated in writing to the Contracting Officer. They shall have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract. Each shall have at least one year of experience working in a similar role.

3.3.2 Notify the COR in writing regarding any change in either the liaison’s role ten business days in advance of the change If the liaison or liaison alternate is changed post-award, the replacement shall meet or exceed the qualifications and experience of the person assigned upon contract award.

3.4 Holidays and Hours of Operation

3.4.1 The liaison or alternate liaison shall be available during the hours of 9AM to 3PM Eastern Standard

Time (EST), except for Federal holidays and Federal government closures/shutdowns. The following list shows recognized Federal holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, Presidents Day, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

3.4.2 Although there are different time zones within Europe and the Pacific and different hours for specific schools throughout DoDEA, the normal business hours for the regions roughly correspond to the following: Americas, 0700-1500 EST; Europe, 1300-2100 EST; and Pacific, 2000-0400 EST. there are different time zones within Europe and the Pacific and different hours for specific schools throughout DoDEA, the normal business hours for the regions roughly correspond to the following:

Americas, 0700-1500 EST; Europe, 0200-1000 EST; and Pacific, 2000-0400 EST.

3.5 Availability: The Contractor shall make all resources available for the life of the contract.

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3.6 Copyright Dates:

3.6.1 The Contractor shall provide the most recent copyright dated materials. The copyright preference applies only to student and teacher materials (e.g., the student textbook, teacher’s editions, etc.). The copyright preference does not apply to material included as part of the Contractor’s collection (that is, articles, leveled readers, big books, assessments, pictures, problems included in a textbook or supplemental to the teacher or student text) but which was created by others prior to the most recent copyright dated materials.

3.6.2 The Contractor shall keep content/courseware current and updated regularly throughout the period of performance, as demonstrated by maintenance of an updated content copyright not to exceed one school year from its current date. For example, an eBook published in January 2025 would be acceptable for the 2025-26 school year and also the 2026-27 school year. It would not, however, be considered current for the 2027-28 school year.

3.7 Anti-Bias, Diversity, and Inclusion—The Contractor shall provide resources free of age, racial, color, national origin, disabling conditions, sexual, gender, religious, and ethnic bias and present balanced coverage of multi-cultural contributions and representation, where appropriate.

3.8 Section 508 Compliance—The Contractor shall:

3.8.1 Background: Section 508 of the Rehabilitation Act, as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires Federal agencies that develop, procure, maintain, or use information and communication technology (ICT) to endure they are accessible to people with disabilities.

Federal employees and members of the public who have disabilities must have access to and use of information/data that is comparable to people without disabilities.

3.8.2 Requirement: Ensure that products, platforms, and services delivered as part of this work statement that are ICT or contain ICT conform to the Revised 508 Standards, 36 C.F.R. § 1194.1 & Apps. A, C & D which are located at the following URL: https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines.

3.8.3 ARS: See the attached ICT Accessibility Requirements Statement (ARS). All functional performance criteria apply when using an alternative design or technology that achieves substantially equivalent or greater accessibility and usability by individuals with disabilities, than would be provided by conformance to one or more of the requirements in Chapters 4-6 of the Revised 508 Standards or when Chapters 4-6 do not address one or more functions of ICT. Note the guidance in the table below:

Applicable Requirements Directions

Software Features and Components

Applies to all WCAG Level AA Success Criteria, 502 Interoperability with Assistive Technology, and 503 Applications.

Hardware Features and Components All requirements apply.

Support Services and Documentation All requirements apply.

Outputs/Deliverables Ensures that outputs/deliverables do not adversely affect accessibility features of the existing EIT technologies.

3.9 Optical Character Resolution (OCR): The Contractor shall provide, upon request, two digital OCR copies of print materials in one or more of the following five formats: Digital Accessible Information System/National Instructional Materials; Accessibility Standard (NIMAS) with cascading style sheet; HyperText Markup Language (HTML); Portable Document Format (PDF, unlocked, embedded fonts, single page); and Rich Text Format (RTF)/Word document.

3.10 Sharable Content Object Reference Model® (SCORM®) Compliance: All digital modules, if included among the proposed resources, shall be SCORM®-compliant. Note: Per Department of Defense Instruction (DoDI) 1322.26, digital modules shall use the latest version of SCORM®, which may be found at the following URL: https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/132226_dodi_2017.pdf?ver=2017-10- 05-073235-400.

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3.11 Data & Data Rights: All data developed from any work awarded under this contract is and shall remain the property of the Government. The Contractor shall ensure that digital rights to all visual materials embedded in the resources will be given so that DoDEA for DoDEA’s internal use only may use resources without incurring copyright costs or infringing on copyright laws. All data developed from any work awarded under this contract is and shall remain the property of the Government.

3.12 Organizational Conflict of Interest (OCI): The Contractor (including any subcontractor) personnel performing work under this contract may receive, have access to, or participate in the development of, proprietary or Privacy Act information (e.g., personal information, education, etc.) may create a current or subsequent OCI as defined in FAR Subpart 9.5. Whenever the Contractor becomes aware that such access or participation may result in actual or potential OCI, the Contractor shall (1) immediately notify the Contracting Officer (KO) in writing and (2) promptly submit a plan to the KO to avoid or mitigate any such OCI. Note: The KO will unilaterally determine if the Contractor’s plan is acceptable. If the KO determines the plan cannot satisfactorily avoid or mitigate an OCI, s/he may implement other remedies to include prohibiting the Contractor’s further participation in contracted requirements.

3.13 Travel

3.13.1 JTR: Authorized travel expenses shall be consistent with the substantive provisions of the Joint

Travel Regulation (JTR) and limitation of funds specified in this contract. All travel requires Government approval/authorization. Send written requests for approval/authorization to the. Note:

The Government’s will reply in writing in 3-5 business days.

3.13.2 Reimbursable Expenses: These expenses consist of airfare or mileage, car rental, per diem, and transfers. All expense items that cost more than $75 shall be accompanied by photocopies of the receipts. Notes:

Travel, subsistence, and associated labor charges for travel time are authorized for travel beyond a 50-mile radius of the local office, whenever a task assignment requires work to be accomplished at an alternate work site.

No travel, subsistence, or associated labor charges for travel time shall be charged for work performed within a 50-mile radius of the Contractor’s local office, normal work site, or temporary work site unless approved in advance by the COR.

Under no circumstances will a Contractor be reimbursed for travel performed for personal convenience and daily travel to and from the normal work site, to include parking expenses.

The Government will use independent market research to determine price reasonableness and will only reimburse the Contractor for the agreed upon airfare determined prior to travel.

3.13.3 Airfare: The Contractor shall provide the airfare price for each travel event. Airfare shall only be purchased at economy/coach class levels unless the Contractor can present evidence, which the Government can confirm, on the unavailability of economy/coach class seating options for a specific trip. Note: If the Contractor opts to sends its employees, e.g., in business class, the Government will reimburse using the contract-specified rate.

3.13.4 Car Rental: The Contractor shall rent a compact or economy size for two staff and a mid-sized car for 3-4 people. If more employees require vehicles, the Contractor shall submit a plan that has a fair and reasonable cost. Note: If the Contractor selects a car larger than specified, the Government will reimburse the Contractor at the contract-specified rate.

3.13.5 Per Diem: The Contractor shall use GSA’s annual rates at time of travel to calculate per diem, per https://www.travel.dod.mil/Travel-Transportation-Rates/Per-Diem/Per-Diem-Rate-Lookup/.

3.13.6 Transfers: The Contractor may include costs for business-related expenses such as taxicab rides.

3.13.7 Travel Plans: The Contractor shall provide a detailed travel plan in support of the objective(s) to the

COR no less than ten business days prior to travel unless the travel is in response to an emergency as determined by the Government. The travel plan shall include the name of the traveler(s), location, purpose, dates of travel; and a breakdown of anticipated travel expenses (rental car, airfare, etc.).

3.14 Security Requirements: Contractor personnel performing work under this contract shall follow each military base’s or installation’s rules and regulations for contracted services.

All personnel providing services under this PWS (to include subcontractors) may be denied access to the installation during increased force protection conditions (FPCON).

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FPCON is a counter-terrorist threat system based on a DoD directive that describes the number of measures to be taken by security agencies in response to various levels of terrorist threats against military facilities.

4 Government-Furnished Information / Resources

4.1 DoDEA staff/COR will schedule synchronous webinars and face-to-face trainings in consultation with the Contractor post-award.

4.2 DoDEA will provide escorts for contractor personnel while they conduct professional learning on a DoD base or installation.

5 Contract Deliverables

Milestone/Deliverable Word / Excel

Digital Copies PWS Planned

Frequency

Student and Teacher Resources Yes Yes 2.1

After the receipt of delivery order:

Digital Access: Three business days Print: Delivered 30 business days to US sites and 45 business days to overseas sites.

Standards Alignment Documents Yes Yes 2.1.3 Ten business days after the post-award conference.

Above-school-level Staff Access to Digital Resources Yes Yes 2.1.4 Ongoing, beginning three business days after receipt of the initial delivery order

Lab Kits Yes Yes 2.2 After receipt of delivery order, delivered in 30 business days to US sites and 45 business days to overseas sites.

Assessments Yes Yes 2.3 Ongoing, beginning three business days after receipt of the initial delivery order

Reporting Yes Yes 2.3.2.9 Ongoing, beginning three business days after receipt of the initial delivery order

Product Training Yes Yes 2.4.1 Ongoing access, beginning three business days after receipt of initial delivery order.

Introductory PL Yes Yes 2.4.2.1

Dry Run: 30 calendar days after award.

Final: Five calendar days after receipt of written feedback from the COR.

Presentations: Determined post-award Recordings: Posted ten business days after the final presentation.

Advanced Topics PL Yes Yes 2.4.2.2 Same as Introductory PL above.

Onboarding PL Yes Yes 2.4.2.3

Dry Run: 60 calendar days after award.

Final: Five calendar days after receipt of written feedback from the COR.

Recording: Posted ten business days after receipt of written feedback from the COR.

Leadership PL Yes Yes 2.4.2.4 Same as Onboarding PL.

Train-the-Trainer PL Option Yes Yes 2.4.2.5 Scheduled post-award

Technical Support Yes Yes 2.5.1 Ongoing after receipt of initial delivery order

Privacy Training Yes Yes 3.2.3 Three days after receipt of a written request

Privacy Verification Yes Yes 3.2.4 120 calendar days prior to the end of each contract year

6 Acronyms and Definitions

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CCRS College and Career Ready Standards PA/PII Privacy Act/Personally Identifiable Information SCORM® Shareable Content Object Reference Model®

Contract Line Item Number (CLIN): Basic structural element in a procurement instrument describing and organizing the required product or service for pricing, delivery, inspection, acceptance, invoicing, and payment.

The use of the term “line item” includes “subcontract line number”, (SLIN), as applicable.

Contracting Officer (KO) : Only individual with expressed authority to obligate (bind) the Government by means of entering, administering, and terminating contracts within the limits of the authority delegated via a KO’s warrant.

Contracting Officer’s Representative (COR): Qualified and trained Government employee, nominated by the requiring activity (RA) and appointed in writing by a KO primarily to perform specific technical or administrative functions on a specific contract(s); serves as the ‘eyes and ears’ of a KO to assure the Government’s best interests are protected via the terms and conditions of the contract(s) appointed. COR’s do not have authority to obligate (i.e., bind) the Government.

Contractor: Supplier or vendor contracted to provide specific supplies or services to the Government. The term herein refers to the prime.

Deliverable: Usually physically delivered items but may include such items as digital documents/reports.

Performance Requirements Summary (PRS): Tabular listing of performance objectives and standards that provides the basis for a meaningful QASP.

Performance Work Statement (PWS): Statement of work for performance-based acquisitions describing the required results in clear, specific, and objective terms with measurable outcomes.

7 Performance Requirement Summary

Performance Objective

Performance Standard Acceptable Quality Level Inspection Method

Student and Teacher Resources, PWS 2.1

PWS-

compliant

Print: At least 95% of the print materials arrive on time and are undamaged.

Digital: Access available 24/7/365 except for scheduled downtimes and no more than one unscheduled downtime per semester.

COR inspection and stakeholder feedback

Standard Alignment Documents, PWS 2.1.3

PWS-

compliant

No more than one course’s document is delivered late.

COR inspection and stakeholder feedback

Above-School-Level Staff Access to Digital Resources, PWS 2.1.4

PWS-

compliant

Access available 24/7/365 except for scheduled downtimes and no more than one unscheduled downtime per semester.

COR inspection and stakeholder feedback

Lab Kits, PWS 2.2

PWS-

compliant

At least 95% of the lab kits arrive on time and are undamaged.

COR inspection and stakeholder feedback

Assessments

PWS 2.3

PWS-

compliant

Access available 24/7/365 except for scheduled downtimes and no more than one unscheduled downtime per semester.

COR inspection and stakeholder feedback

Reporting, PWS 2.3.2.9

PWS-

compliant

Access available 24/7/365 except for scheduled downtimes and no more than one unscheduled downtime per semester.

COR inspection and stakeholder feedback

Product Training and Professional Learning, PWS 2.4

PWS-

compliant

Asynchronous Webinars: Final iteration includes all requested changes.

Synchronous Webinars and Train-the- Trainer PL: At least 80% of participants rate the presentations as good or excellent.

COR inspection and stakeholder feedback

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Performance Objective

Performance Standard Acceptable Quality Level Inspection Method

Technical Support

PWS 2.5.1

PWS-

compliant

Acknowledge receipt of request within two hours. Resolve 90% of requests in one business day. Resolve remaining 10% in five business days.

COR inspection and stakeholder feedback

Privacy Training

PWS 3.2.3

PWS-

compliant

No more than one certificate per year sent to the COR more than three business days from the date of the COR’s request for it.

COR inspection

Privacy Verification

PWS 3.2.4

PWS-

compliant

Submitted 120 calendar days prior to the end of each contract year. COR inspection

Technical Exhibit #1 - TECHNICAL REQUIREMENTS

The Contractor shall comply with the applicable technical requirements detailed below.

1.1 Software and Cloud Security Requirements—The Contractor shall:

1.1.1 Ensure all online resources, cloud-based services and instructional software meet Department of Defense (DoD) and DoDEA cybersecurity requirements as defined below. Note: Software, cloud services and associated websites are rigorously tested to ensure no security risks are posed to DoDEA infrastructure and its users.

1.1.2 Complete the Cloud Services questionnaire that was submitted as part of the proposal submission and provide copies of and/or access to any software listed in the proposed solution.

1.1.3 Ensure on-premises software support post-installation integration of the necessary Security Technical Implementation Guides (STIG) for applicable systems and applications, including Microsoft Windows 10, Microsoft Windows Server 2016, Windows Server 2019, Microsoft Windows IIS, Apache, Oracle databases, and Microsoft SQL Server databases. Note: The application to obtain the STIG Viewer is found at https://public.cyber.mil/stigs/srg-stig-tools/, and the STIGs themselves may be downloaded from https://public.cyber.mil/stigs/downloads/.

1.1.4 Ensure its content accessible from the web is compatible with the following browser platforms: Google Chrome, and Edge. Ensure that any applicable STIGs are implemented.

1.1.5 Ensure on-premises software, which is subject to static and dynamic analysis testing, imposes no risk to DoDEA systems, users and/or data. Note: DoDEA assesses software products to ensure compatibility with existing system configurations and software, testing may also include reverse engineering analysis.

1.1.6 Provide a plan of actions and milestones (POA&M) to mitigate any cybersecurity findings resulting from non-compliant and/or vulnerable components in 30 calendar days of written notification from DoDEA.

1.1.7 Be able to meet Federal Risk and Authorization Management Program (FedRAMP) Level 2 standards for all proposed software/digital resources and ensure that any third-party resources that are part of its proposed solution also meet the FedRAMP Level 2 standard. For more information on FedRAMP, see the following URL: www.fedramp.gov. Participate, if required, in interviews and deep system architecture inspections.

Per DoD policy for cloud-based services, DoDEA conducts a supplemental series of validations, which closely mirror the FedRAMP Internet Cloud vetting processes. Contractor participation/ cooperation is normally required to complete this process.

On a case-by-case basis, DoDEA may honor requests to waive the FedRAMP Level 2 requirement.

1.2 System Requirements—The Contractor shall:

1.2.1 Provide, per Section 1.1 (above), any software installed and/or accessed in or by a DoDEA system, network whether stand-alone or web-based, is compatible with the standards cited herein.

1.2.2 Provide minimum desktop/server system technical specifications, reference architectures, networking specifications and diagrams, and applicable systems configuration documentation for the proposed solution.

1.2.3 Provide software that is compatible with the following minimum baseline:

Specifications Minimum Memory 4 GB

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Hard Drive 100 GB

Processor Intel® Core™ i5-8365U Processor 8th Generation (up to 4.1GHz, 6MB cache) equivalent or better (Must show benchmark/passmark scores)

Video Graphics Integrated Intel HD Graphics 620 (1920x1080) equivalent or better Operating System Windows 11

Browser Environment Chrome, Edge, Edge Chromium

1.2.4 Provide software that is completely functional on a standard DoDEA desktop without the need or requirement for administrative-level user rights and/or permissions or the requirement to use or insert external media to execute the software.

1.2.5 Provide software that does not require modifications to folder permissions while executing.

1.2.6 Provide, if applicable, software packages that support unattended installation methods used by enterprise software packaging and deployment systems. Note: DoDEA currently distributes software packages via Microsoft’s System Center Configuration Manager (SCCM) and Microsoft Intune. Note: All older 16-bit software are automatically denied.

1.3 Data Management Requirements—The Contractor shall:

1.3.1 Provide a mechanism for batch administration and automation of routine data management tasks via flat file import, or representational state transfer (REST) based web service application programming interfaces (APIs). The mechanism shall provision and manage data objects within the Contractor’s system, including but not limited to organizational structures, student accounts, staff accounts, courses, and class rosters.

1.3.2 Provide all necessary documentation and assets to facilitate batch administration and automation of routine data management tasks, including but not limited to roster template files (i.e., comma separated value templates); data element/field definitions documentation; data interchange formats and schemas (XML/JSON); and/or data dictionaries for the purpose of mapping organizational student information system (SIS) data to the Contractor’s required input formats.

1.3.3 Provide a single point of contact to support DoDEA in performing the required data integration activities within the Contractor’s system.

1.3.4 Configure DoDEA enterprise within its system and/or databases as the appropriate organizational entity (i.e., region, district, school) upon a request in writing from the contracting officer’s representative (COR).

Note: DoDEA’s organization hierarchy consists of the following: one system, three regions, eight districts, 62 communities, and 161 schools, including the K-12 virtual school programs.

1.3.5 Participate in a technical meeting with DoDEA within ten business days after award for the purposes of preparing for onboarding of new services and initial configuration of administrator-level accounts.

1.3.6 Ensure the transfer of any Sensitive, Confidential data including but not limited to PII data be transferred in a secure means meeting any requirements set by DoDEA’s Chief Information Security Officer (CISO).

1.4 DoDEA Software License Keys: The Contractor shall provide (1) license keys and electronic downloads for software required under this Contract to the COR and (2) software directly to DoDEA schools, districts, or regions only if explicitly required to do so in the contract or in writing by the COR.

1.5 Cybersecurity Supporting Elements/Requirements and Scalability—The Contractor shall: