REQUEST FOR QUOTE HE125424Q4009 FOR PR SPORTS MEMBERSHIP_061724.pdf

REQUEST FOR QUOTE

HE1254-24-Q-4009

DoDEA Puerto Rico Sport Participation Membership Fort Buchanan and Ramsey

This is a Request for Quote (RFQ) for sport participation membership with the Puerto Rico High School Athletic Alliance for Fort Buchanan, and Ramey Puerto Rico Community schools.

A purchase order using FAR parts 12 & 13 is anticipated to satisfy this requirement. The vendor submission in response to this RFQ is considered a quote and not proposal or offer, even, if labeled as such. FAR Part 15 source selection procedures will NOT be used for this acquisition.

The vendor agree to and is bound by all instructions, procedures, and rules of this RFQ.

This acquisition has been assigned on a sole source basis to The Puerto Rico High School Athletic Alliance (PRHSAA). The North American Industry Classification System Code (NAICS) is 711211 Sports teams, professional or semiprofessional with a business size standard for this industry of $47M. The PSC is U005.

DESCRIPTION OF REQUIREMENT

This requirement will cover membership fees for DoDEA District Puerto Rico Field Office Schools at Fort Buchanan and Ramey to allow participation in various interscholastic sport events with local Puerto Rico area schools. DoDEA Puerto Rico schools are geograpghically separated from stateside DODEA schools and as such requires association membership in order to compete with local schools for the purpose of promoting DoDEA Athletic Program. Fort Buchanan schools are located in the Metro Area of the Island and Ramey Schools at the West Area of the Island of Puerto Rico (2.5 hours away) with heavy traffic on normal hours.

Membership Fees for the following:

School Year - 230 meets (home and away games). Estimate price will cover High School Membership Dues, Mini Leagues Membership Dues, Track and Field, Cross Country, Football, Volleyball, Boys/Girls Soccer (indoor-outdoor) Boys/Girls Baseball/Softball, Swimming, Golf, Scorebooks, and Fines.

Vendor shall provide quotations for the following:

Line Item Description Unit Price

Total Price

0001 FY24-25. PR Schools Interscholastic Athletic Program Membership Dues. PoP: 08/01/2024- 07/31/2025

1001 FY25-26. PR Schools Interscholastic Athletic Program Membership Dues. PoP: 08/01/2025- 07/31/2026

2001 FY26-27. PR Schools Interscholastic Athletic Program Membership Dues. PoP: 08/01/2026- 07/31/2027

3001 FY-27-28. PR Schools Interscholastic Athletic Program Membership Dues. PoP: 08/01/2027- 07/31/2028

4001 FY-28-29. PR Schools Interscholastic Athletic Program Membership Dues. PoP: 08/01/2028- 07/31/2029

5001 FY-29-30. PR Schools Interscholastic Athletic Program Membership Dues. FAR 52.217-8 if required, PoP: 08/01/2029- 02/01/2030

Quote Submission Due Date/Time: 24 June 2024 by 11:00 AM Eastern Daylight Time (EDT). Please submit your quote to Ms. Arnita Waters @ arnita.waters @dodea.edu.

Place of Performance: DoDEA District Puerto Rico Field Office Schools at Fort Buchanan and Ramey, Puerto Rico.

Required Period of Performance: Base year 1 Aug 2024 thru 31 Jul 2025.

INSTRUCTIONS TO OFFERORS:

52.212-1 ADDENDUM- INSTRUCTIONS TO OFFERORS-- COMMERCIAL SERVICES (DEC 2006)

The provision at 52.212-1, Instructions to Offerors—Commercial, applies to this acquisition with the following addenda:

a. The vendor shall state that they can provide all services and meet all the requirements of the attached Performance Work Statement (PWS).

b. The vendor shall complete the representations in the attached provision 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021). Complete section 2(d) 1 and 2 and Return with your quote.

Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications- Commercial Products or Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) ( https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(d) Representation. The Offeror represents that—

(1) It □ will, □ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It □ does, □ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

Additional Contract Clauses will be included at time of award.

PERFORMANCE WORK STATEMENT

FOR

DODEA Puerto Rico School Participation Membership Fort Buchanan and Ramey

1. General Information and Scope of Work.

1.1 Introduction: The Department of Defense Education Activity (DoDEA), as one of only two Federally-operated school systems, is responsible for planning, directing, coordinating, and managing prekindergarten through 12th grade educational programs on behalf of the Department of Defense (DoD). DoDEA is globally positioned, operating 166 accredited schools in 8 districts located in 11 foreign countries, 7 states, Guam, and Puerto Rico. DoDEA employs approximately 15,000 employees who serve more than 72,000 children of active duty military and DoD civilian families.

1.2 Background:

1.2.1 Athletic official services are required for athletic programs at Fort Buchanan and

Ramey schools. This requirement calls for the continuous efforts on the part of the contractor to ensure certified athletic officials are available during entire contract period of performance. These services are being provide to Puerto Rico schools thru a Sport alliance that is the governing body that certifies sports leagues serving as members of this Alliance. In turn, the sports leagues will provide the officials in accordance with the each school’s schedules. The schools will be responsible to pay the sports official after completion of each season via a miscellaneous payment method.

1.2.2 DoDEA schools is required to register to be participants of the Alliance thru a membership registration. A one-time fee payment is required before registration.

This is a participation membership fee and not a payment that is made to sport league officials during the end of each sports activities seasons.

1.2.3 The Interscholastic Athletic Program is designed to promote and encourage participation by all students in supervised activities to enhance students' social, physical, and emotional development. Athletic participate is recognized as a valuable educational experience, directly complements academic performance, and prepares students for continuous learning and productive citizenship. DoDEA Puerto Rico schools have been a member of a Sports Alliance for more than 25 years with the following players involved: alliance, sport leagues, sport leagues officials, school athletic directors. This requirement will request the payment of the school participation fees at the beginning of the school year 2024-2025 and subsequent options years. This requirement does not include the sport leagues official fees payment that will be managed thru other contracted payment method after each season completion.

1.3 Scope of work: This requirement will cover membership fees for DoDEA District Puerto

Rico Field Office Schools at Fort Buchanan and Ramey locations to allow participation in various interscholastic sport events with local Puerto Rico area schools.

2. Requirement (Objectives).

2.1. This requirement will cover membership fees for DoDEA Puerto Rico to allow participation in various interscholastic sports events with local Puerto Rico area schools. Since DODEA Puerto Rico is isolated from stateside DoDEA schools, association membership is required in order to compete with local schools for the purpose of promoting the DODEA Interscholastic program for the district site of Puerto Rico. Fort Buchanan schools are located in the metro area of the island of Puerto Rico and Ramey schools is located at the West Area of the Island of Puerto Rico (2.5 hours away from each schools location).

2.2. Membership fees will cover the participation on the following boys, girls sports leagues of athletic events: Football, Soccer (Indoor/Outdoor) Volleyball, Basketball, Track and Field, Cross Country, Baseball, Softball, Swimming, Gold, Wrestling, Mini Leagues level (7th/8th grades).

2.2.1. Sports Athletic Events Duration: 2.5-hour per single games / 5-hour duration doubles.

Alliance will provide all sports leagues certification and information necessary for school athletic directors to contact the sports league and arrange their season schedules accordingly.

2.2.2. School participation - Seasons periods: fall, winter, and spring. Fall season to start in August and spring will start in June of each year. June/July open periods for playoffs, tournaments and other special game shows.

2.2.3. All contests and events will abide by the Alliance for each sport. An Athletic Director and/or administration will notify the officials association of each sport's rules no less than one week prior to the beginning of each season.

2.2.4. Government Representatives. Within 15 days of contract award and updated thereafter as needed the contractor will be furnished a list of government representatives who have the authority to schedule/coordinate, required athletic officials for scheduled games within the funding limitations per applicable task order as it is awarded/modified. All actions shall be within the established terms and conditions of the contract. Government representatives shall maintain a log of the actual number of athletic officials for scheduled/coordinated games and expenditures for each task order.

3. Constraints. Not applicable.

4. Government-Furnished Resources. Not applicable.

5. Contract Deliverables.

Reference Deliverable Responsibility Due Date/Time

2.2.1. Sports leagues

certification and information.

Contractor Athletic Directors must contact the Sports League to arrange season schedules for all participating schools for FY25-26 and all years under this contract.

6. Acronyms and Definitions. Acronyms were introduced when first used throughout the document.

7. Performance Requirement Summary (PRS).

7.1. PRS.

Desired Outcome Performance Standards

Acceptable Quality Levels

Methods of Surveillance

PWS 2.2 Provide Interscholastic Athletic Program Membership

Prior to registration, membership, to include sports leagues certification and relevant information, must be completed to allow participation in the various interscholastic sports events with local Puerto Rico schools.

100% of all membership timely provided.

100% Inspected by COR or Athletic Directors

7.2. Quality Assurance Surveillance Plan (QASP). A QASP will not be provided for this requirement.

END OF PWS

PLEASE SEE THE ATTACHED WAGE DETERMINATION(S)

Desired Outcome Performance Standards

Acceptable Quality Levels

Methods of Surveillance