24Q0013_SOL_032824.pdf

SEE ADDENDUM

(No Collect Calls) HE125424Q0013 29-Mar-2024

b. TELEPHONE NUMBER 571-372-1341

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 29 Apr 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HE1254 9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MUMBI G. MUTALA

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

HE12544177199

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR: SET ASIDE: UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4800 MARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A 13b. RATING

CODE 15. DELIVER TO CODE HE1254 16. ADMINISTERED BY

12. DISCOUNT TERMS 11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFP X

DOD EDUCATION ACTIVITY

ATTN: SUPPLY ROOM

4800 MARK CENTER DR

ALEXANDRIA VA 22350-1400

TEL: 571-372-1363 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$24,000,000

NAICS:

611710

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICES ITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24. 22. 21. 19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINAL PARTIAL COMPLETE

36. PAYMENT 35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HE125424Q0013

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 60 Months American Art Resources

FFP

Using American Art throughout the K-12 Curricula IAW the PWS FOB: Destination

PURCHASE REQUEST NUMBER: HE12544177199

U009

NET AMT

0002 1,230 Each Posters

FFP

Posters throughout the K-12 Curricula IAW the PWS FOB: Destination

0003 450 Each Supplemental Print Materials

FFP

Supplemental Print Materials throughout the K-12 Curricula IAW the PWS

0004 5 Each Shipping

FFP

Shipping throughout the K-12 Curricula IAW the PWS

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 20-AUG-2024 TO

19-AUG-2029

N/A DOD EDUCATION ACTIVITY

ATTN: SUPPLY ROOM

4800 MARK CENTER DR

ALEXANDRIA VA 22350-1400

571-372-1363

HE1254

0002 POP 20-AUG-2024 TO

19-AUG-2029

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 20-AUG-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 20-AUG-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions JUN 2020 52.203-3 Gratuities APR 1984 52.203-7 Anti-Kickback Procedures JUN 2020 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-21 Basic Safeguarding of Covered Contractor Information

Systems

NOV 2021

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services

NOV 2023

52.224-1 Privacy Act Notification APR 1984 52.224-2 Privacy Act APR 1984 52.233-2 Service Of Protest SEP 2006 52.242-15 Stop-Work Order AUG 1989 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.203-7003 Agency Office of the Inspector General AUG 2019 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

JAN 2023

252.204-7014 Limitations on the Use or Disclosure of Information by Litigation Support Contractors

JAN 2023

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

JAN 2023

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2023

252.204-7020 NIST SP 800-171 DoD Assessment Requirements NOV 2023 252.204-7022 Expediting Contract Closeout MAY 2021 252.225-7048 Export-Controlled Items JUN 2013

252.227-7015 Technical Data--Commercial Products and Commercial Services

MAR 2023

252.227-7037 Validation of Restrictive Markings on Technical Data JAN 2023 252.232-7010 Levies on Contract Payments DEC 2006 252.239-7010 Cloud Computing Services JAN 2023

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(SEP 2023)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition--

(1) Is set aside for small business and has a value above the simplified acquisition threshold;

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of Federal specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision.

(2) Most unclassified Defense specifications and standards may be downloaded from the ASSIST website at https://assist.dla.mil.

(3) Defense documents not available from the ASSIST website may be requested from the Defense Standardization Program Office by--

(i) Using the ASSIST feedback module (https://assist.dla.mil/feedback); or

(ii) Contacting the Defense Standardization Program Office by telephone at 571-767-6688 or email at assisthelp@dla.mil.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) Reserved.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

https://assist.dla.mil/ https://assist.dla.mil/ https://assist.dla.mil/feedback mailto:assisthelp@dla.mil http://www.sam.gov/ http://www.sam.gov/

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

52.212- 1 ADDENDUM – INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (DEC 2006)

SUBJECT: REQUEST for QUOTE (RFQ) – Support for Using American Art Throughout DoDEA’s K-12 Curricula

This RFQ is in support of Department of Defense Education Activity (DoDEA) for American Art Throughout DoDEA’s K-12 Curricula. All potential vendors are encouraged to submit quotes under this request. The Government anticipates awarding one or more contracts from this RFQ; however, the Government reserves the right to withdraw, modify, or eliminate various aspects of the requirement determined to be too costly or impractical prior to award.

SPECIFIC REQUIREMENTS:

DoDEA plans to award a Firm-Fixed-Price (FFP), Indefinite Delivery Indefinite Quantity, (IDIQ) contract.

Performance requirements for this contract are provided in the attached Performance Work Statement (PWS) of this

RFQ.

SPECIFIC REQUIREMENTS:

DoDEA plans to award a Firm-Fixed-Price (FFP), Indefinite Delivery Indefinite Quantity, (IDIQ) contract.

Performance requirements for this contract are provided in the attached Performance Work Statement (PWS) of this

RFQ.

1.0 GENERAL

1.1 Addendum to 52.212-1 Paragraph (c) Period for acceptance of quotes. This paragraph is changed to read to as follows: The vendor agrees to hold the prices in its quote firm for 120 calendar days from the date specified for receipt of quotes unless another time period is specified in an amendment to the solicitation.

1.2 Addendum to 52.212-1 Paragraph (e) Multiple Offers. This paragraph is changed to read as follows:

Only one quote will be accepted.

2.0 Quote Structure, Content, and Additional Instructions

2.1 Quote Structure and Content –

Vendors shall submit quote package consisting of the following separate/distinct volumes for evaluation purposes and include the content identified herein:

2.1.1 VOLUME 1 – Administrative Cover Letter. This volume shall include the following:

a. Tax identification number (TIN)

b. Unique Entity Identifier (UEI);

c. Complete Business Mailing Address;

d. Cage Code/NAICS Code (All potential quoters, please verify that your company is under the NAICS Code identified in Block of the SF-1449); and,

e. Contact Name, Phone, Fax, and E-mail address

f. Quoter’s shall complete and provide all FAR and DFARS provisions listed in Attachment 5

g. Quoter’s quotes shall be valid for 120 days from the quote submission date.

h. Quoter’s shall submit a signed SF-1449, Solicitation/Contract/Order for Commercial Items

i. FAR Part 52.212-3, Vendor Representation and Certifications filled out completely. NOTE: If your vendor Annual Representation and Certifications are not fully completed in the System for Award Management (SAM), please fill-in and submit with your quote or acknowledge in your quote that your Representation and Certifications have been completed in its entirety. In addition, if you certified as a Small Business and you are also certified as a Small Disadvantaged Business, therefore complete Alt 1, paragraph c (11).

j. Completed Attachment 1 – Pricing Sheet to include the CLIN Breakdown Tab

k. Completed Attachment 2 - Terms of Service Addendum (If the vendor will have a potential Subcontractor, the Subcontractor will have to complete this attachment as well and the vendor shall submit with their quote).

l. Completed Attachment 3, ACR including the VPAT, 1. Provide an Accessibility Conformance Report (ACR) for each commercially available Information and Communication Technology (ICT) item offered through this contract. Create the ACR using the Voluntary Product Accessibility Template Version 2.1 or later, located at https://www.itic.org/policy/accessibility/vpat. Complete each ACR in accordance with the instructions provided in the VPAT template. Each ACR must address the applicable Section 508 requirements referenced in the Performance Work Statement and attached Accessibility Requirements Statement (ARS). Each ACR shall state exactly how the ICT meets the applicable standards in the remarks/explanations column, or through additional narrative. All "Not Applicable" (N/A) responses must be explained in the remarks/explanations column or through additional narrative. Address each standard individually and with specificity, and clarify whether conformance is achieved throughout the entire ICT Item (for example – user functionality, administrator functionality, and reporting), or only in limited areas of the ICT Item. Provide a description of the evaluation methods used to support Section 508 conformance claims. The agency reserves the right, prior to making an award decision, to perform testing on some or all of the Vendor’s proposed ICT items to validate Section 508 conformance claims made in the ACR.

2. Describe your approach to incorporating universal design principles to ensure ICT products or services are designed to support disabled users.

3. Describe plans for features that do not fully conform to the Section 508 Standards.

4. Describe "typical" user scenarios and tasks, including individuals with disabilities, to ensure fair and accurate accessibility testing of the ICT product or service being offered.

m. Completed Attachment 4 – Cloud Questionnaire (If the vendor will have a potential Subcontractor, the Subcontractor will have to complete this attachment as well and the vendor shall submit with their quote).

n. Completed Attachment 5 – Present and Past Performance Questionnaire (submitted by references)

o. Completed Attachment 6 – DoDEA Privacy Checklist. Vendors shall complete DoDEA Privacy Checklist and return with quote submission. If any checkboxes are not checked, the vendor shall provide a justification.

p. Attachment 7 – DD 2930a. Vendors shall provide detailed responses, to the best of vendor’s ability, to questions , 2, 3 and 7 of the DD2930a and return with their quote submission.

q. Completed Attachment 8 – Present and Past Performance Questionnaire (submitted by references)

r. DoDEA requires digital access to the Vendors digital resources for 10 people.

2.1.2 VOLUME 2: Factor 1. Technical Approach: Vendors shall provide a technical approach quote that demonstrates the vendor’s capability to meet or exceed the Government’s requirements in the Performance Work Statement (PWS):

Subfactor 1, Data Rights (PWS 3.10) Subfactor 2, Videoconferences (PWS 2.2) Subfactor 3, Student Art Projects and Student Collaborative Projects (PWS 2.3 & 2.5):

Subfactor 4, Videoconferences, Asynchronous Curriculum Support, and Teacher Professional Learning

(PWS 2.2, 2.4 & 2.6

2.1.3 VOLUME 3: PAST PERFORMANCE

Factor 2. Past Performance:

2.1.3.1 The Vendors shall submit at least 3 and no more than 5 references of relevant contracts within the past 5 years for the Vendor’s own and/or subcontractors past performance. The Vendors shall complete Attachment #8 “Present and Past Performance Questionnaire” for each of their quoted/offered references. The table below shall be used to complete Attachment #8. Email to DoDEA’s POC by the submitted due date on SF 1449, Block 8.

Responsibilty Complete Section

Reference 1 Reference 2 Reference 3 Reference 4

Note: Contracts may be past or current as long as the performance did not end more than 5 years prior to the due date for the submission of the quote, and the contracts may have been with Federal, State and/or City agencies and commercial customers.

(a) REFERENCE CONTENT: It is the Vendor’s responsibility to provide valid, current, and verifiable references.

References must include:

Business Name of Reference & Address Name of the POC, POC Telephone Number, POC Email address, Contract Value Contract Number, Contract Type

Period of Performance, and Brief Description of Effort/Scope of Work

(b) POCs: The above POCs must be either Government personnel (civil service or military) or employees of private sector clients with whom you have provided similar educational services. Information provided by or for POCs who work directly for your company, or indirectly (i.e., in a prime or subcontractor relationship), will NOT be considered relevant. Vendors shall ensure that contact information for designated references is accurate and up to date.

2.1.4. VOLUME 4 – Factor 3 Price.

This quote volume shall:

1. On the Microsoft Excel spreadsheet titled, “Attachment 1, Pricing Sheet”. All items must have a price or be marked “NSP” for “Not Separately Priced.” Each item will state the description including item descriptions (make, model, and etc.), quantity, unit, unit price, and extended total. A final total for a 5-year base is required in the Excel Spreadsheet. (Attachment 1, Pricing Sheet).

2. The quoter may submit a modified Pricing Sheet that is more appropriate to their standard commercial practice that includes an alternate pricing structure other than what is provided, in addtion the quoter shall reference the Contract Line-Item Numbers (CLINs) and Sub-CLINs in Attachment 1, Pricing Sheet. The Government may exclude quotes from further consideration if any items described in the technical quote are not included in the pricing schedule.

PRICING SHEET: The price quoted shall include a completed pricing sheet in the attached format. The Vendors shall ensure mathematical computations are correct. Errors in addition or multiplication may be considered nonresponsive to this RFQ. (See Attachment 1).

(a) Vendors shall quote on all contract line items, by price. A zero-dollar figure in a quote means that the line item shall be provided at no charge to the Government. A line-item price left blank will be considered nonresponsive to this request and the quote will not be considered for award.

3.0 QUOTE SUBMISSION INSTRUCTIONS:

3.1 POINT OF CONTACT (POC):

Due to the difficulties in receipt of mail through normal postal services, questions and quotes shall be sent via e-mail to the POC for this RFQ. The Quoter is responsible for ensuring receipt by the POC.

The POC’s are as follows:

Contract Specialist: Mumbi Gemma Mutala Contract Specialist e-mail: mumbi.mutala@dodea.edu and copy to:

Contracting Officer: Alim Koroma Contracting Officer e-mail: alim.koroma@dodea.edu

Due to the difficulties in receipt of mail through normal postal services, questions and quotes shall be sent via e-mail to the POC for this RFQ. The Quoter is responsible for ensuring receipt by the POC.

3.2 QUOTE QUESTIONS:

Questions or concerns regarding this requirement, may be submitted to the POC via e-mail no later than April, 9 2024 at 4:00PM Eastern Standard Time (EST). Follow-up/additional questions will not be accepted after this date. Answers to Vendor submitted questions will be provided to all potential vendors via RFQ amendment. All responses to substantive questions will be made in writing and included in an amendment to the RFQ. Answers to the question will be provided to all Quoters, giving due regard to the proper protection of proprietary information.

The Government reserves the right not to respond to any questions received concerning this solicitation after the question receipt date and time above. Quoters shall submit one set of questions only; multiple sets of questions will not be accepted.

3.3 SUBMISSION REQUIREMENTS AND QUOTE DUE DATE:

Submission must be sent in electronically to the Contract Specialist and the Contracting Officer on or before the closing date and time as identified on the SF-1449, Solicitation/Contract/Order for Commercial Items, Block

8. Your quote must cite the solicitation number and your corporation’s name in your submission. Late submissions will not be accepted.

mailto:mumbi.mutala@dodea.edu mailto:alim.koroma@dodea.edu

3.4.1 To be considered for selection, the Quoter shall submit a complete response to this Request for Quote (RFQ) using the sequence and format provided herein. The Quoters shall only provide an electronic submission. The electronic version of the text shall be in Microsoft Word or Adobe Acrobat Portable Data Format (PDF) format, except supporting price information, which shall be in Microsoft Excel format. The electronic spreadsheets shall not be compiled, or password protected; all cells and formulas shall be visible, editable, and unprotected. Spreadsheets should reflect the Contract Line-Item Number (CLIN) structure listed in the RFQ.

3.4.2 The Quoter shall ensure that the submission is readable, in the format specified in the solicitation, and has been verified as free of computer viruses. Prior to any review, the Government will check all files for viruses and ensure that all information is readable. In the event that any files are defective (unreadable), the Government will only review the readable electronic files. If the defective media renders a significant portion of the Quoter’s quote unreadable, the Government will consider the submission incomplete and not further consider the quote for consideration. Failure to submit of the information requested within this solicitation may cause for unfavorable consideration.

3.4.3 Submissions must be clear, coherent, and prepared in sufficient detail for effective evaluation of the Quoter’s quote against the evaluation criteria. In addition, this documentation must cover all aspects of this solicitation and include the Quoter’s approach for addressing all of the tasks in the PWS. Submissions must clearly demonstrate how the Quoter intends to accomplish the tasks and must include convincing rationale and substantiation of all claims.

Unnecessarily elaborate brochures or other presentations beyond those sufficient to present a complete, effective response to the solicitation are not desired. The Quoter shall describe its approach, through the use of graphs, charts, diagrams, and narrative, in sufficient detail for the Government to understand and evaluate the nature of the approach.

3.4.4 Content shall be indexed (cross-indexed, as appropriate) and logically assembled. Information shall be confined to the appropriate volume to facilitate evaluation. The Quoter(s) shall present all information relevant to each evaluation element in the appropriate volume and section. Page limitations shall be treated as maximums. Pages over the maximum page limitation for any volume will not be evaluated. Page limitations include all text, graphs, pictures, appendices, references, exhibits, etc. Tabs, index sheets, tables of contents, dividers and other such aids that are solely used to assist the evaluator in locating information and are advisory in nature, imparting no other information other than the identification of content, will not be counted against any page limits stated within this RFQ.

3.4.5 Electronic submissions shall be arranged so that it can be printed on 8 ½” x 11” (with no foldouts) white paper and printed double-sided. The text shall have 1” margins on all sides, be single-spaced, and use Times New Roman font color black, font size of 12. Illustrations (e.g., graphics figures, graphs, and tables) shall be in portrait format with font colors other than black allowable and font sizes 12, 10, 9, and 8 considered acceptable. The Quoter's company name (no logos), the date, solicitation number, volume number and section shall be included on each page of the submission (this information may be included in a header/footer). All pages shall be numbered, using a uniform page numbering system. Page numbers, headers and footers may be outside the page margins, and are not bound by the font, color, and point size requirement. If the Quoter(s) uses a different format (font size, margin, etc.), the government reserves the right to adjust the submission to fit the parameters of the format as stated in the RFQ, and if this results any one area, the government will not consider excess pages.

4.0 PAGE LIMITS

Volume 1: Administrative – No Page Limit Volume 2: Technical – Not to exceed 20 pages Volume 3: Past Performance – At least 3, no more than 5 references Volume 4: Price – No Page Limit

Note: DoDEA has a maximum email limit of 10MB. Quoters shall confirm receipt of their electronic copy by return email from above email addresses.

ATTACHMENT 5

Quoters shall provide and complete the following fill-in FAR and DFARS provisions and submit with their quotes.

PROVISIONS:

FAR 52.204-24

FAR 52.209-2

FAR 52.209-5

FAR 52.209-7

FAR 52.209-11

DFARS 252.204-7016

DFARS 252.204-7017

DFARS 252.204-7019

DFARS 252.204-7020

DFARS 252.239-7009

NOTE: Please make sure, that each Volume is individually separated by (Volume 1, Volume 2, Volume 3, and Volume 4) and when submitting Attachments 1 - 8, please make sure that the attachments are provided as separate documents as part of Volume 1.

(End provision)

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible vendor whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.212-2 ADDENDUM – EVALUATION – COMMERCIAL ITEMS (DEC 2006)

1. QUOTE EVALUATION:

(a) The Government anticipates issuing one or more Firm-Fixed-Price (FFP), Indefinite Delivery/Indefinite Quantity (IDIQ) contract resulting from this solicitation to the vendor/s whose quote provides the best value to the Government in accordance with Federal Acquisition Regulation (FAR) Part 12 (Acquisition of Commercial Products and Commercial Services) and FAR Part 13 (Simplified Acquisition Procedures). To make the award decision, the government will consider three evaluation factors: (1) Technical Approach, (2) Past Performance, and (3) Price.

Note: Section 508 Acceptance:

1. Prior to acceptance, the government reserves the right to perform testing on required ICT items to validate the vendor’s Section 508 conformance claims. If the government determines that Section 508 conformance claims provided by the vendor represent a higher level of conformance than what is actually provided to the agency, the government shall, at its option, require the vendor to remediate the item to align with the vendor’s original Section 508 conformance claims prior to acceptance.

2. Vendors may be ineligible for contract award if proposed ICT products or services are not compliant with Section 508 standards.

(b) The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party.

Before the vendor’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

2. EVALUATION CRITERIA

A. Basis for Award: A FFP, IDIQ award will be made on a competitive best value basis. Evaluations will be conducted in accordance with the evaluation criteria below:

I. Factor 1, Technical Requirements

Subfactor 1, Data Rights (PWS 3.10) Subfactor 2, Videoconferences (PWS 2.2) Subfactor 3, Student Art Projects and Student Collaborative Projects (PWS 2.3 & 2.5):

Subfactor 4, Videoconferences, Asynchronous Curriculum Support, and Teacher Professional Learning

(PWS 2.2, 2.4 & 2.6):

II. Factor 2-Past Performance

Note: Contracts may be past or current as long as the performance did not end more than 5 years prior to the due date for the submission of the quote, and the contracts may have been with Federal, State and/or City agencies and commercial customers.

III. Factor 3-Price

B. Evaluation Factors/Sub-Factors are as follows:

I. Evaluation Factor 1 – Technical Approach

The vendors technical approach quote will be evaluated for “Data Rights” in accordance with PWS section (PWS 3.10) and “Videoconferences” in accordance with (PWS 2.2.). Subfactor 1 and 2 will be evaluated on a “Pass/ Fail” basis in accordance with the rating standard below:

Rating Subfactor 1, Data Rights (PWS 3.10)

Pass Vendor self-certifies that digital rights to all visual materials embedded in the resources will be given so DoDEA—for our internal use only—can use the Vendor’s proposed resources without incurring copyright costs or infringing on copyright laws

Fail Vendor does not self-certify to the statement above.

Rating Subfactor 2, Videoconferences (PWS 2.2)

Pass Vendor self-certifies it will provide personnel to facilitate each videoconference in real-time during the requested classroom times systemwide, that is, in the Americas, Europe, and Pacific

Fail Vendor does not self-certify to the statement above

Subfactor 3, Student Art Projects and Student Collaborative Projects (PWS 2.3 & 2.5): To what extent do the Vendor’s proposal and proposed resources meet these student-focused requirements?

Subfactor 4, Videoconferences, Asynchronous Curriculum Support, and Teacher Professional Learning (PWS 2.2,

2.4 & 2.6): To what extent do the Vendor’s proposal and proposed resources meet these teacher-focused requirements?

II. Evaluation Factor 2-Past Performance: A vendor’s Past Performance will be evaluated as “Good” “Acceptable”,” Unacceptable” or “Unknown/Neutral” (see table 3 below). The past performance evaluation will assess the vendor’s probability of meeting the minimum solicitation requirements. Vendors quote/offer shall include at least 3 and no more than 5 references of relevant past performance references and will be assigned one of the previously mentioned ratings. The assessment will be based on the vendor’s record of relevant and recent past performance information. In addition to past performance, the Government may also consider information obtained through other sources such as the Contractor Performance Assessment System (CPARS) https://cpars.gov, System Award Management (SAM) https://SAM.gov, Federal Awardee Performance and Integrity Information System (FAPIIS), other databases, and interviews with Program Managers, Contracting Officer Representatives, Contract Specialists, and Contracting officers.

Relevant performance includes efforts of the same or similar in size and scope that this solicitation requires; vendors should include specific examples, of relevance, if appropriate. These include efforts where the Vendor provided material similar to those outlined in the PWS. Recent efforts are defined as those efforts, which have been performed during any portion of the last five years, including those efforts currently being performed.

The Government will consider the collective record of all recent and relevant past performance in assessing a rating.

In the case of an vendor without a record of past performance or for whom information on past performance is not available or so sparse that no meaningful past performance can be reasonably assigned, the vendor may not be evaluated favorably or unfavorably on past performance therefore, the vendor shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable”

III. Evaluation Factor 3-Price: Price will be evaluated separately from technical and past performance factors.

Vendor’s total quoted price will be evaluated for fair and reasonable pricing in accordance with FAR 13.106-3.

This effort will be awarded as an IDIQ contract and includes estimated quantities (reference PWS and Pricing Sheet). The quantities identified in the Pricing Sheet are estimated and represents the Government’s best estimate for each line item. Payment will be for actual quantities procured and delivered at the prices outlined in each Delivery Order. If the Government’s requirements do not result in the quantities estimated; such event shall not constitute the basis for an equitable price adjustment under the contract

3. Rating Method

Table 2: Factor 1 – Technical Approach (Subfactors 3 through 4)

Rating Rating Standard Exceeding The vendor's quote exceeds the solicitations requirement Acceptable The vendor's quote clearly meets the minimum requirements of the solicitation

Unacceptable The vendor’s quote does not early meet the minimum requirement of the solicitation.

Quote is un-awardable.

Table 3: Factor 2-Past Performance Rating Table:

Rating Description

Good Based on the vendor’s recent and relevant present and past performance record, the Government has a high expectation that the vendor will successfully perform the required effort.

Acceptable

Based on the vendor’s recent and relevant present and past performance record, the Government has a reasonable expectation that the vendor will successfully perform the required effort.

Unacceptable Based on the vendor’s recent and relevant present and past performance record, the Government has no reasonable expectation that the vendor will be able to successfully perform the required effort.

Unknown/Neutral

No recent and relevant present and past performance record is available or is so sparse that no meaningful past performance rating can be reasonably assigned.

(End of provision)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2023)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004s) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services: [Contracting Officer check as appropriate.]

___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

X (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

___ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

___ (4) 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community--see FAR 3.900(a).

___ (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L.

109-282) (31 U.S.C. 6101 note).

___ (6) [Reserved]

___ (7) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section 743 of Div.

C).

___ (8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub.

L. 111-117, section 743 of Div. C).

X (9) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub.

L. 117-328).

X (10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders--Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (DEC 2023) (Pub. L. 115-390, title II).

X (11)(i) 52.204-30, Federal Acquisition Supply Chain Security Act Orders--Prohibition. (DEC 2023) (Pub. L. 115- 390, title II).

___ (ii) Alternate I (DEC 2023) of 52.204-30.

___ (12) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) (31 U.S.C. 6101 note).

___ (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) (41 U.S.C. 2313).

____ (14) [Reserved]

____ (15) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) (15 U.S.C. 657a).

____ (16) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

____ (17) [Reserved]

____ (18)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

____ (ii) Alternate I (MAR 2020) of 52.219-6.

____ (19)(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

____ (ii) Alternate I (MAR 2020) of 52.219-7.

____ (20) 52.219-8, Utilization of Small Business Concerns (SEP 2023) (15 U.S.C. 637(d)(2) and (3)).

____ (21)(i) 52.219-9, Small Business Subcontracting Plan (SEP 2023) (15 U.S.C. 637(d)(4)).

____ (ii) Alternate I (NOV 2016) of 52.219-9.

____ (iii) Alternate II (NOV 2016) of 52.219-9.

____ (iv) Alternate III (JUN 2020) of 52.219-9.

____ (v) Alternate IV (SEP 2023) of 52.219-9.

____ (22) (i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) (15 U.S.C. 644(r)).

____ (ii) Alternate I (MAR 2020) of 52.219-13.

____ (23) 52.219-14, Limitations on Subcontracting (OCT 2022) (15 U.S.C. 657s).

____ (24) 52.219-16, Liquidated Damages—Subcontracting Plan (SEP 2021) (15 U.S.C. 637(d)(4)(F)(i)).

____ (25) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (OCT 2022) (15 U.S.C.

657f).

____ (26) (i) 52.219-28, Post-Award Small Business Program Rerepresentation (SEP 2023) (15 U.S.C. 632(a)(2)).

____ (ii) Alternate I (MAR 2020) of 52.219-28.

____ (27) 52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women- Owned Small Business Concerns (OCT 2022) (15 U.S.C. 637(m)).

X (28) 52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (OCT 2022) (15 U.S.C. 637(m)).

____ (29) 52.219-32, Orders Issued Directly Under Small…