24Q0005_PWS_DFRT_102423.pdf

PERFORMANCE WORK STATEMENT

Department of Defense Education Activity

4800 Mark Center Drive

Alexandria, VA 22350

21 Aug 23 1

Support for DoDEA’s

Leadership Development Pipeline Program (LDPP)

1. General Information and Scope of Work

1.1 Agency

1.1.1 For the school year (SY) 2023-24, the Department of Defense Education Activity (DoDEA) will provide

PK-12 instruction to approximately 66,000 dependents of military and civilian employees. Student enrollment is based primarily on deployment of military troops worldwide. In the Americas, DoDEA operates 50 schools located in seven states, Puerto Rico, and Cuba. In Europe and the

Middle East, DoDEA operates 64 schools located in Germany, England, Netherlands, Belgium, Spain, Turkey, Bahrain, and Italy. In the Pacific, DoDEA operates 45 schools located in Korea, Japan

(mainland and Okinawa), and Guam. DoDEA's curriculum, resources and student achievement scores on standardized assessments compare favorably to those of high-performing US public school systems. DoDEA also operates a fully accredited virtual high school with teaching hubs in each DoDEA region: Americas, Europe, and Pacific.

1.1.2 DoDEA schools have various grade configurations, with the most common being PK-5, 6-8, and 9-12.

Of our 159 brick-and-mortar schools, 100 are elementary schools with at least three of the K-5 grades; 58 are middle schools with at least one grade 6-8; and 40 are high schools with grades 9-12.

Table 1: School Year 2023-24 Projected Enrollment (March 2023)

Rounded to the nearest 25

Grade Students Grade Students Grade Students Grade Students

PK 3,400 3 6,000 7 4,550 11 2,950

K 6,025 4 5,700 8 4,350 12 2,550

1 6,425 5 5,550 9 3,625 PK-12

Total 65,975 2 6,100 6 5,275 10 3,475

1.1.3 Military-connected students experience high mobility rates across the nation and throughout the world. Consequently, DoDEA makes a concerted effort to establish a worldwide systemic education network, mitigating the transitional barriers to military-connected students’ success.

1.1.4 DoDEA has adopted College and Career Ready Standards (CCRS) in mathematics, literacy, the arts, social studies, and science, which are rigorous, research-based, and reflect the knowledge, skills and dispositions students need for success in college and/or careers and are aligned with the Common

Core State Standards (CCSS), National Core Art Standards (NCAS), Next Generation Science

Standards (NGSS), College, Career, and Civic Life (C3) Framework for Social Studies State Standards, and Society for Health and Physical Education Standards (SHAPE AMERICA). DoDEA has also adopted both the International Society for Technology in Education (ISTE) Standards for Students and the Collaborative for Academic, Social, and Emotional Learning (CASEL) framework.

1.2 Background

1.2.1 The Blueprint for Continuous Improvement is a 5-year plan guiding DoDEA’s way forward. Its four focus areas are (1) equitable learning experiences for all students; (2) successful transition to college, career, and life; (3) equitable employee engagement; and (4) equity for students, employees, and families. Source: https://www.dodea.edu/bluepri. The LDPP will address the following goals:

▪ Goal 1.2: Student Excellence: Successful transition to college, career, and life through social, emotional learning and partnerships.

▪ Goal 3.1: Talent Excellence: Ensuring workforce and human capital capacity and developing human capacity plan and cycle.

▪ Goal 3.3: Talent Excellence: Improving DoDEA's system of professional learning.

▪ Goal 4.4: Organizational Excellence: Equity for students, employees, and families.

1.2.3 In the past decade DoDEA’s leadership development program has been handled in-house and has not addressed the professional learning needs of all educators. DoDEA has never awarded a systemic contract to support leadership development or an LDPP.

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1.2.4 The proposed LDPP will increase the personal and professional capacities (knowledge, skills, and dispositions) for the next generation of visionary, equitable leaders and/or managers within and throughout DoDEA. This includes all aspiring and veteran leaders, from school to headquarter levels, and include teacher leaders, assistant principals, principals, community superintendents, district superintendents, instructional system specialists, professional development specialists, professional practice and improvement specialists, among other leaders at every level of the agency.

Therefore, the theory of action is: By building DoDEA’s leadership capacity for equity and excellence, students will experience an equitable and excellent learning culture.

1.2.5 The proposed LDPP will (1) establish foundations and structures for an equitable culture of learning and improvement for school-level and above-school-level educators, (2) build the capacity of the school community to support an equitable culture of learning and improvement, and (3) sustain a results-orientated culture for learning and improvement.

1.2.6 Regarding the proposed School Administrator Program for new-to-role principals and assistant principals and the proposed Aspiring Leader Academy for teachers who want to become school administrators and/or instructional systems specialists there is a three-pronged approach. The

Center for Instructional Leadership (CIL) in each DoDEA region supports the instructional leadership prong. The CILs in partnership with the regional and district level Forward Integrated

Support Teams (FIST) support the management & operations prong. DoDEA does not currently provide support for the third prong: organizational leadership.

1.2.7 The proposed LDPP will be grounded in the following:

▪ Professional Standards for Educational Leadership

▪ Learning Forward: Standards for Professional Learning

▪ DoDEA 21st Century Teaching, Learning, and Leading

▪ The Wallace Foundation Principal Pipeline Initiative Research

1.3 Scope of Work

1.3.1 DoDEA requires support to do the following:

1) Create a research-based best practices framework for an LDPP that equitably addresses the needs of DoDEA school-level and above-school-level educators, per PWS 1.2.4.

2) Design a 3-year School Administrator Program for new-to-role principals and assistant principals.

3) Design a 1-year Aspiring Leader Academy to prepare DoDEA teachers and above-school-level educators for instructional systems specialists, assistant principal and principal roles.

4) Design webinars and/or digital modules to support the School Administrator Leadership

Program and the Aspiring Leader Academy on a quarterly basis.

5) Prepare DoDEA educational leaders to facilitate the School Administrator Leadership

Program and the Aspiring Leader Academy.

6) Partner to plan, implement, evaluate, monitor, and sustain the two programs.

1.3.2 DoDEA expects to award one contract for five years, which will have the following activities:

Table 2 Proposed Project Timeline

Base Period

On or about 15 Feb -

31 Jul 24

Leadership Development Pipeline Program

Develop the LDPP framework

Present the LDPP framework overview to senior leadership

School Administrator Leadership Program

--Design the 3-year curriculum

--Prepare DoDEA educational leaders to facilitate Year 1 for both the 3-

5 day kickoff and the four quarterly meetings in each region

Option Year 1

01 Aug 24-31 Jul 25

(SY24-25)

School Administrator Leadership Program

--Observe and collect data Year 1

--Prepare DoDEA educational leaders to facilitate Year 2

‘Aspiring Leader Academy

--Design the 1-year curriculum

--Prepare DoDEA educational leaders to facilitate the Academy for both the 3-hour kickoff and quarterly TEAM meetings http://www.npbea.org/wp-content/uploads/2017/06/Professional-Standards-for-Educational-Leaders_2015.pdf https://standards.learningforward.org/standards-for-professional-learning/ https://content.dodea.edu/teach_learn/professional_development/21/index.html https://www.wallacefoundation.org/knowledge-center/school-leadership/pages/principal-pipeline-implementation.aspx

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Option Year 2

01 Aug 25-31 Jul 26

(SY25-26)

School Administrator Leadership Program

--Evaluate Year 1

--Revise Year 1 curriculum and facilitator preparation

--Observe and collect data Year 2

--Prepare DoDEA educational leaders to facilitate Year 3

Aspiring Leader Academy

--Observe and collect data

Option Year 3

01 Aug 26-31 Jul 27

(SY26-27)

School Administrator Leadership Program

--Evaluate Year 2

--Revise Year 2 curriculum and facilitator preparation

--Observe and collect data Year 3

Aspiring Leader Academy

--Evaluate the first Academy

--Revise/Revise the curriculum and facilitator preparation

--Observe and collect second Academy

Option Year 4

01 Aug 27-31 Jul 28

(SY27-28)

School Administrator Leadership Program

--Evaluate Year 3

--Revise the Year 3 curriculum and facilitator preparation

--Provide sustainment recommendations

Aspiring Leader Academy

--Evaluate the second Academy

--Provide sustainment recommendations

1.3.3 The number of new-to-role principals and assistant principals participating in this program will vary from year to year. Since none of them have received the type of organizational development professional learning proposed in this performance work statement, the initial cadre may be larger than those in subsequent years as shown in the table below. The number of educators interested in participating in the Aspiring Leader Academy will be determined post-award.

Table 3: Estimated Number of

New-to-Role Principals and Assistant Principals by Year

Categories Base

Year

Option

Year 1

Option

Year 2

Option

Year 3

Option

Year 4

Assistant Principals -- 21 27 33 21

Principals -- 18 24 30 18

Total -- 39 51 63 39

Note: At the end of Option Year 3, the first cohort “graduates” and the number of program participants is expected to stabilize.

2 Requirements

2.1 Leadership Development Pipeline Program (LDPP) Support: The Contractor shall (1) support the development of a framework for a robust, equitable LDPP to include providing research-based best practices for its components,

(2) help design, implement, and evaluate the organizational leadership prong curriculum and quarterly modules of both the School Administrator Leadership Program and Aspiring Leader Academy, and (3) coach the DoDEA educational leaders in facilitation of the two above-mentioned programs.

Supporting Tasks

The tasks below are to help the Contractor gain a better understanding of the requirements to successfully meet the objective. They are not all inclusive, so the Contractor is expected to develop the total solution to meet all the requirements in accordance with a performance-based approach.

2.2 Task 1, Base Period, LDPP Framework Support —The Contractor shall:

2.2.1 Draft the LDPP framework with research-based best practices for its main components: School

Administrator Leadership Program, Aspiring Leader Academy, and programs for above-school-

21 Aug 23 4 level educators and administrators. This task includes planning, developing, monitoring, evaluation, and sustainment of the LDPP.

2.2.2 Draft LDPP framework presentation for senior leadership, inclusive of logo, branding, communication, and any other materials to launch the LDPP within DoDEA.

2.2.3 Finalize the drafts in PWS 2.2.1 and 2.2.2 based on written feedback from the contracting officer’s representative (COR).

2.3 Task 2, Base Period, School Administrator Leadership Program Support—The Contractor shall:

2.3.1 Draft a research-based best practices curriculum for the 3-year School Administrator Leadership

Program, which consists of 30 contact hours in its first year, 20 contact hours in the second year, and 20 contact hours in the third year. Finalize the draft based on written feedback from the COR.

2.3.2 Provide Year 1 support for DoDEA educators to facilitate the program to include the following:

2.3.2.1 Kickoff Meetings: There will be three 3-day Kickoff Meetings—one in each region.

Prepare pre-meeting readings (if applicable), content, processes, and draft three 30–45-minute webinars on organizational leadership with facilitator guides for quarterly, virtual meetings. Finalize the webinars and facilitator guides based on written feedback from the

COR. Note: The exact topics of the webinars and whether they will be synchronous or asynchronous will be determined post-award in consultation with the Contractor.

2.3.2.2 Quarterly Meetings: Draft four 45-60-minute webinars and accompanying facilitator guides, accompanied by virtual content and processes in alignment with the webinars for each quarterly meeting. Finalize the webinars, content, processes, and facilitator guides based on written feedback from the COR. Note: The exact topics of the webinars and whether they will be synchronous or asynchronous will be determined post-award in consultation with the Contractor.

2.4 Task 3, Option Year 1, School Administrator Leadership Program Support—The Contractor shall:

2.4.1 Provide Year 2 support for DoDEA educational leaders to facilitate the program including four 45-

60-minute webinars and accompanying facilitator guides. Finalized the draft materials based on written feedback from the COR. Note: The exact topics of the webinars and whether they will be synchronous or asynchronous will be determined post-award in consultation with the Contractor.

2.4.2 Observe and compile data on Year 1. Note: DoDEA will oversee the collection of data and pass it on to the Contractor for compilation and analysis.

2.5 Task 4, Option Year 1, Aspiring Leader Academy Support—The Contractor shall:

2.5.1 Draft a research-based best practices curriculum for the 1-year Aspiring Leader Academy, which consists of 15 contact hours. Finalize the draft materials based on written feedback from the COR.

2.5.2 Provide support for DoDEA educators to facilitate the Academy to include the following:

2.5.2.1 Kickoff Meetings: Facilitate three, 3-hour virtual kickoff meetings—one in each region.

Prepare pre-meeting readings (if applicable), content, processes, and one 30–45-minute webinar with a facilitator guide. Finalize the webinar, content, processes, and facilitator guide based on written feedback from the COR. Note: The exact topic will be determined post-award in consultation with the Contractor.

2.5.2.2 Quarterly Meetings: Draft four 45-60-minute webinars and accompanying content, processes, and facilitator guides for each quarterly meeting. Finalize the webinars and accompanying materials based on written feedback from the COR. Note: The exact topics of the webinars and whether they will be synchronous or asynchronous will be determined post-award in consultation with the Contractor.

2.6 Task 5, Communication Support—The Contractor shall draft professionally designed learning packages in support of LDPP Framework, School Administrator Leadership Program, and Aspiring Leader Academy. Package contents shall include logos, branding, presentation files, handout files, open-source resources, facilitation guides, and any supplemental materials required to fulfill the requirements for Tasks 1-4 and 6-10. Package contents shall be finalized based on written feedback from the COR.

2.7 Task 6, Option Year 2, School Administrator Leadership Program Year 2 Support —The Contractor shall:

2.7.1 Evaluate Year 1. Draft a report.

2.7.2 Revise Year 1 webinars and virtual, synchronous and asynchronous curriculum.

2.7.3 Provide Year 3 support for DoDEA educators to facilitate the program, including four 45-60-minute

21 Aug 23 5 asynchronous webinars and accompanying facilitator guides.

2.7.4 Finalize these three action items based on feedback from the COR.

2.7.5 Observe and collect data on Year 2. Note: DoDEA will oversee the collection of data and pass it on to the Contractor for compilation and analysis.

2.8 Task 7, Option Year 2, Aspiring Leader Academy Support: The Contractor shall observe and collect data on the facilitation of the Academy. Note: DoDEA will oversee the collection of data and send it to the Contractor for compilation and analysis.

2.9 Task 8, Option Year 3, School Administrator Leadership Program Support —The Contractor shall:

2.9.1 Evaluate Year 2. Draft a report.

2.9.2 Revise Year 2 curriculum: webinars, virtual, asynchronous, and synchronous curriculum.

2.9.3 Finalize these two action items based on feedback from the COR.

2.9.4 Observe and collect data on Year 3. Note: DoDEA will oversee the collection of data and pass it on to the Contractor for compilation and analysis.

2.10 Task 9, Option Year 3, Aspiring Leader Academy Support—The Contractor shall:

2.10.1 Evaluate the first Academy and provide a summary report to the COR.

2.10.2 Revise the curriculum: webinars and virtual, asynchronous, and synchronous.

2.10.3 Finalize these two action items based on written feedback from the COR.

2.10.4 Observe and collect data on the second Academy. Note: DoDEA will oversee the collection of data and pass it on to the Contractor for compilation and analysis.

2.11 Task 10, Option Year 4 Support—The Contractor shall:

2.11.1 Evaluate Year 3. Draft a Year 3 and a Summative report.

2.11.2 Revise Year 3: webinars, virtual, asynchronous, and synchronous curriculum.

2.11.3 Evaluate and draft report on the second Aspiring Leader Academy.

2.11.4 Provide recommendations to sustain both programs –School Administrator Leadership Program and

Aspiring Leader Academy

2.11.5 Finalize these three action items based on feedback from the COR.

2.12 General Requirements— The Contractor shall:

2.12.1 Delivery of Print and/or Digital Resources

2.12.1.1 Deliver web-based materials (such as access codes) three days after receipt of delivery order.

2.12.1.2 Ship all print materials needed to fulfill full implementation of the LDPP to the Americas by commercial carrier or USPS and to Europe and the Pacific only by commercial carrier.

Note: Delivery orders will include door-to-door addresses.

2.12.1.3 Provide, upon shipment of materials, a digital shipment notification that includes:

o Contract number and delivery order number o Contract line-item number (CLIN) indicating materials and quantities being shipped o Date and destination of shipment o Shipping carrier name and the racking number of each shipment o Estimated date of arrival of shipment and shipping slip (if applicable)

2.12.2 Technical Requirements for Digital Resources—The Contractor shall:

2.12.2.1 Provide digital resources designed to run in DoDEA’s LMS (currently Schoology), which operates within our virtual learning environment (VLE).

2.12.2.2 Deliver digital instructional resources in one or more of the following three formats:

1) Imported, hosted, and maintained by DoDEA.

2) Integrated via DoDEA’s LMS to the digital resources hosted by the Contractor.

3) Hosted externally by the Contractor but accessible via DoDEA’s LMS to the digital assignments and assessments imported, hosted, and maintained in the LMS.

2.12.2.3 Ensure the course content meets the following specifications:

1) Conforms to IMS Learning Global Consortium (IMS) content packaging specifications.

2) Uses imported content, if required, conforming to IMS content packaging specifications.

3) Uses code that does not disable LMS features when digital resources are accessed.

4) Requires single—not multiple—authentications to access content via DoDEA’s LMS.

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5) Incorporates, where applicable, assessments that are IMS Test and Question Interoperability

(QTI)-conformant.

6) Uses content-hosted externally that conforms to any of the existing versions of IMS

Learning Tools Interoperability (LTI), per www.imsglobal.org.

2.12.3 Technical Support: Provide industry-standard technical support for its digital resources for the life of the contract via telephone or email within one business day from the initial contact to include but not limited to assisting with service problems, product setup, upgrades, and troubleshooting.

2.12.4 Third-Party Programs, Software, and Applications: Ensure it and its subcontractors’ (third-party) programs, software, and applications meet at a minimum the same technical requirements as the

Contractor must meet, such as single sign on (SSO) and Federal Risk and Authorization Management

Program (FedRAMP) Level 2, etc. For more information, see Technical Exhibit #1, 1.1.7.

2.12.5 Meetings: Attend virtual meetings at no additional cost to the Government and provide the medium through which each meeting occurs, record each meeting’s minutes. Submit the draft minutes to the COR within two business days of the event and finalize the minutes two business days after receipt of written feedback from the COR. Note: Costs associated with attending any face-to-face meetings shall be handled/paid for as stated in the contract.

2.12.5.3 Post-Award Conference: Participate in a video- or teleconference with the COR five business days after award IAW FAR Subpart 42.5.

2.12.5.4 IT Meeting: Convene a video- or teleconference with DoDEA Information Technology staff ten business days after award, per Technical Exhibit #1.

2.12.5.5 Other Post-Award Meetings: Meet with the Contracting Officer (KO), COR, and/or other

Agency personnel, as appropriate, to review Contractor performance, as required by DoDEA.

The KO may discuss the Agency’s view of Contractor performance, and the Contractor shall apprise the Agency of any problems being experienced. The Contractor shall take appropriate action to resolve any outstanding issues the Agency raises.

2.13 Performance Standards and Acceptable Quality Levels

2.13.1 Performance Standard: Tasks shall be completed by the required completion date.

2.13.2 Acceptable Quality Level: See PWS 7, Performance Requirement Summary (PRS).

3 Constraints

3.1 Place of Performance: Work shall be performed at the Contractor’s facilities.

3.2 Key Functions—The Contractor shall provide the following: Liaisons, Project Leader and Organizational

Leadership Specialist(s). They shall be available, from 9AM to 3PM EST, Monday-Friday, except for Federal holidays or when the Government facility is closed for administrative reasons.

3.2.1 Liaisons: Provide a liaison and alternate liaison to be responsible for the performance of work. Their names shall be designated in writing to the Contracting Officer. They shall have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract. Each shall have at least 2 years of experience working in a similar role.

3.2.2 Project Leader: Provide a project leader who has successfully led the systemic implementation of leadership pipeline program(s); research and practical knowledge of equity and excellence in public schools, organizational leadership, change theory and development; and, has at least five years of experience as a principal and/or principal supervisor of a public/public charter elementary, middle, or high school.

3.2.3 Organizational Specialist(s): Provide organizational specialist(s) who are recognized experts in such areas as school leadership program development, equity and excellence as a core value, school organizational development, and emotional intelligence; possesses at least ten years of experience working with K-12 public school administrators and, preferably, has at least five years of experience as a public/public charter school administrator, but not required.

3.2.4 Changes: Personnel provided as replacements to key functions after contract award shall meet or exceed the qualifications and experience of those provided upon award of the contract. Notify the

COR in writing regarding all personnel changes ten business days in advance of the change.

3.3 Holidays and Hours of Operation

3.3.1 The liaison or alternate liaison shall be available during the hours of 9AM to 3PM Eastern Standard

Time (EST), except for Federal holidays and Federal government closures/shutdowns. The following

21 Aug 23 7 list shows recognized Federal holidays: New Year’s Day, Dr. Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor

Day, Columbus/Indigenous Peoples’ Day, Veterans Day, Thanksgiving Day, and Christmas Day.

3.3.2 Although there are different time zones within Europe and the Pacific and different hours for specific schools throughout DoDEA, the normal business hours for the regions roughly correspond to the following: Americas, 0700-1500 EST; Europe, 1300-2100 EST; and Pacific, 2000-0400 EST.

3.4 Anti-Bias, Diversity, and Inclusion—The Contractor shall provide resources free of age, racial, color, national origin, disabling conditions, sexual, gender, religious, and ethnic bias and present balanced coverage of multi-cultural contributions and representation, where appropriate.

3.5 Privacy—The Contractor shall:

3.5.1 User Accounts: Require, wherever applicable, that individual accounts possess unique usernames and passwords that do not require personally identifiable information (PII) to access online content, i.e., first & last name and any other unique personal information.

3.5.2 Contractor Personnel: Ensure personnel assigned to this contract take proper precautions to protect information from disclosure. Collect and/or store all agency-owned or agency-controlled PII in accordance with the relevant requirements of the Privacy Act, 5 U.S.C, which may be found at the following URL: http://www.archives.gov/about/laws/privacy-act-1974.html.

3.5.3 Privacy Training: Ensure Contractor staff who have access to DoDEA’s student, teacher and/or staff personally identifiable information successfully complete the DoD Privacy Act/Personally Identifiable

Information (PA/PII) training before gaining access to the data and yearly thereafter. Provide copies of the certificates of completion to the COR which can be audited at any time by the Chief

Information Security Officer (CISO) or his/her designee.

3.5.4 Privacy Verification: Provide the COR written verification of compliance to the Privacy requirements

(listed above) 120 calendar days prior to the expiration of each year’s contract option period or annually, as required. Note: After reviewing the Contractor’s verification, DoDEA reserves the right to ask for further verification data in order for DoDEA to comply with DoD’s evolving privacy mandates.

3.6 Section 508 Compliance—The Contractor shall:

3.6.1 Background: Section 508 of the Rehabilitation Act, as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires Federal agencies that develop, procure, maintain, or use information and communication technology (ICT) to endure they are accessible to people with disabilities.

Federal employees and members of the public who have disabilities must have access to and use of information/data that is comparable to people without disabilities.

3.6.2 Requirement: Ensure that products, platforms, and services delivered as part of this work statement that are ICT or contain ICT conform to the Revised 508 Standards, 36 C.F.R. § 1194.1 & Apps. A, C & D which are located at the following URL: https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines.

3.6.3 ARS: See the attached ICT Accessibility Requirements Statement (ARS). All functional performance criteria apply when using an alternative design or technology that achieves substantially equivalent or greater accessibility and usability by individuals with disabilities, than would be provided by conformance to one or more of the requirements in Chapters 4-6 of the Revised 508 Standards or when Chapters

4-6 do not address one or more functions of ICT. Note the guidance in the table below:

Applicable

Requirements Directions

Software Features and Components

Applies to all WCAG Level AA Success Criteria, 502 Interoperability with

Assistive Technology, and 503 Applications.

Hardware Features and Components All requirements apply.

Support Services and

Documentation All requirements apply.

Outputs/Deliverables Ensures that outputs/deliverables do not adversely affect accessibility features of the existing EIT technologies.

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3.7 Optical Character Resolution (OCR): The Contractor shall provide, upon request, two digital OCR copies of print materials in one or more of the following five formats: Digital Accessible Information System/National

Instructional Materials; Accessibility Standard (NIMAS) with cascading style sheet; HyperText Markup

Language (HTML); Portable Document Format (PDF, unlocked, embedded fonts, single page); and Rich

Text Format (RTF)/Word document.

3.8 Sharable Content Object Reference Model® (SCORM®) Compliance: Provide digital modules, if included among the proposed/required resources, that are SCORM®-compliant. Note: The Department of Defense

Instruction (DoDI) 1322.26 mandates that modules comply with the latest possible version of SCORM®, per https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/132226_dodi_2017.pdf?ver=2017-

10-05-073235-400.

3.9 Data and Data Rights: All data developed as a result of any work awarded under this contract is and shall remain the property of the Government. The Contractor shall ensure that digital rights to all visual materials embedded in the resources will be given so that DoDEA for DoDEA’s internal use only may use resources without incurring copyright costs or infringing on copyright laws. All data developed as a result of any work awarded under this contract is and shall remain the property of the Government.

3.10 Organizational Conflict of Interest (OCI): The Contractor (including any subcontractor) personnel performing work under this contract may receive, have access to, or participate in the development of, proprietary or

Privacy Act information (e.g., personal information, education, etc.) may create a current or subsequent OCI as defined in FAR Subpart 9.5. Whenever the Contractor becomes aware that such access or participation may result in actual or potential OCI, the Contractor shall (1) immediately notify the Contracting Officer

(KO) in writing and (2) promptly submit a plan to the KO to avoid or mitigate any such OCI. Note: The KO will unilaterally determine if the Contractor’s plan is acceptable. If the KO determines the plan cannot satisfactorily avoid or mitigate an OCI, s/he may implement other remedies to include prohibiting the

Contractor’s further participation in contracted requirements.

4 Government-Furnished Resources/Information

4.1 The Government shall schedule dates and times of synchronous webinars in consultation with the Contractor.

5 Contract Deliverables

Milestone/Deliverable Word

/ Excel

Digital

Copies

PWS

TASKS

Planned

Frequency

Task 1, LDPP Framework Yes Yes 2.2.1

Draft: Ten business days after post-award conference

Final: Five business days after receipt of written feedback

Task 2, Presentation Yes Yes 2.2.2

Draft: Twenty business days after post-award conference

Final: Five business days after receipt of written feedback

Task 2, Curriculum Yes Yes 2.3.1

Draft: Thirty business days after post-award conference

Final: Five business days after receipt of written feedback

Task 2, Kickoff Meetings Yes Yes 2.3.2.1

Draft: Two calendar months after post-award conference

Final: Five business days after receipt of written feedback

Task 2, Quarterly Meetings Yes Yes 2.3.2.2

Draft: Two calendar months before each quarterly meeting

Final: Five business days after receipt of written feedback

Task 3, Support Yes Yes 2.4.1

Draft: As determined by the project plan

Final: Five business days after receipt of written feedback

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/ Excel

Digital

Copies

PWS

TASKS

Planned

Frequency

Task 3, Data Yes Yes 2.4.2 Ongoing during Option Year 1

Task 4, Curriculum Yes Yes 2.5.1

Draft: As determined by the project plan

Final: Five business days after receipt of written feedback

Task 4, Kickoff Meetings Yes Yes 2.5.2.1

Draft: As determined by the project plan

Final: Five business days after receipt of written feedback

Task 4, Quarterly Meetings Yes Yes 2.5.2.2

Draft: As determined by the project plan

Final: Five business days after receipt of written feedback

Task 5, Communication

Support Yes Yes 2.6

Draft: As determined by the project plan

Final: Five business days after receipt of written feedback

Task 6, Report Yes Yes 2.7.1

2.7.4

Draft: As determined by the project plan

Final: Five business days after receipt of written feedback

Task 6, Revise Webinars, etc. Yes Yes 2.7.2

2.7.4

Draft: As determined by the project plan

Final: Five business days after receipt of written feedback

Task 6, Support Yes Yes 2.7.3

2.7.4

Draft: As determined by the project plan

Final: Five business days after receipt of written feedback

Task 6, Data Yes Yes 2.7.5 Ongoing during Option Year 2

Task 7, Aspiring Leader

Academy Support Yes Yes 2.8 Ongoing during Option Year 2

Task 8, Report Yes Yes 2.9.1

2.9.4

Draft: As determined by the project plan

Final: Five business days after receipt of written feedback

Task 8, Revise Webinars, etc. Yes Yes 2.9.2

2.9.4

Draft: As determined by the project plan

Final: Five business days after receipt of written feedback

Task 8, Support Yes Yes 2.9.3

2.9.4

Draft: As determined by the project plan

Final: Five business days after receipt of written feedback

Task 8, Data Yes Yes 2.9.5 Ongoing during Option Year 3

Task 9, Report Yes Yes 2.10.1

2.10.3

Draft: As determined by the project plan

Final: Five business days after receipt of written feedback

Task 9, Revise Webinars, etc. Yes Yes 2.10.2

2.10.3

Draft: As determined by the project plan

Final: Five business days after receipt of written feedback

Task 9, Data Yes Yes 2.10.4 Ongoing during second Academy activities

Task 10, Year 3 and Summative

Reports Yes Yes

2.11.1

2.11.5

Draft: As determined by the project plan

Final: Five business days after receipt of written feedback

Task 10, Revise webinars, etc. Yes Yes 2.11.2

2.11.5

Draft: As determined by the project plan

Final: Five business days after receipt of written feedback

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/ Excel

Digital

Copies

PWS

TASKS

Planned

Frequency

Task 10, Aspiring Leader

Academy Report Yes Yes

2.11.3

2.11.5

Draft: As determined by the project plan

Final: Five business days after receipt of written feedback

Task 10, Recommendations Yes Yes 2.11.4

2.11.5

Draft: As determined by the project plan

Final: Five business days after receipt of written feedback

Delivery of Digital and/or Print

Resources Yes Yes 2.12.1

After receipt of a delivery order:

Digital: Three business days

Print: Delivered to US sites in 30 business days and to overseas sites in 45 business days

Technical Support Yes Yes 2.12.3 Ongoing after receipt of initial delivery order

Privacy Training Yes Yes 3.6.3 Three days after receipt of a written request

Privacy Verification Yes Yes 3.6.4 120 calendar days prior to the end of each contract year

6 Acronyms and Definitions

CCRS College and Career Ready Standards

PA/PII Privacy Act/Personally Identifiable Information

QASP Quality Assessment Surveillance Plan

SCORM® Shareable Content Object Reference Model®

Contract Line-Item Number (CLIN) – Basic structural element in a procurement instrument describing and organizing the required product or service for pricing, delivery, inspection, acceptance, invoicing, and payment.

The use of the term “line item” includes “subcontract line number”, (SLIN), as applicable.

Contracting Officer (KO) – The only individual with expressed authority to obligate (bind) the Government by means of entering, administering, and terminating contracts within the limits of the authority delegated via a

Contracting Officer’s warrant.

Contracting Officer’s Representative (COR) – Qualified and trained Government employee, nominated by the requiring activity (RA) and appointed in writing by a KO primarily to perform specific technical or administrative functions on a specific contract(s); serves as the ‘eyes and ears’ of a KO to assure the Government’s best interests are protected via the terms and conditions of the contract(s) appointed. COR’s do not have the authority to obligate

(i.e., bind) the Government.

Contractor - Supplier or vendor having a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Deliverable – Usually physically delivered items but may include such items as digital documents/reports.

Performance Requirements Summary (PRS) – Tabular listing of performance objectives and standards that provides the basis for a meaningful QASP.

Performance Work Statement (PWS) - A statement of work for performance-based acquisitions describing the required results in clear, specific, and objective terms with measurable outcomes.

7 Performance Requirement Summary and Quality Assurance Surveillance Plan

7.1 Performance Requirement Summary (PRS)

Performance Objective Performance

Standard Acceptable Quality Level Inspection Method

Base Period, LDPP

Framework Support, PWS 2.2

100% compliance with PWS

Draft: 80% correct

Final: 100% correct except for any minor errors in grammar/ & formatting.

COR inspection and stakeholder feedback

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Performance Objective Performance

Standard Acceptable Quality Level Inspection Method

Base Period, School

Administrator

Leadership Program

Support, PWS 2.3

100% compliance with PWS

Draft: 80% correct

Final: 100% correct except for any minor errors in grammar/ & formatting.

COR inspection and stakeholder feedback

Option Year 1, School

Administrator

Leadership Program

Support, PWS 2.4

100% compliance with PWS

Draft: 80% correct

Final: 100% correct except for any minor errors in grammar/ & formatting.

COR inspection and stakeholder feedback

Option Year 1, Aspiring

Leader Academy

Support, PWS 2.5

100% compliance with PWS

Draft: 80% correct

Final: 100% correct except for any minor errors in grammar/ & formatting.

COR inspection and stakeholder feedback

Communication Support, PWS 2.6

100% compliance with PWS

Draft: 80% correct

Final: 100% correct except for any minor errors in grammar/ & formatting.

COR inspection and stakeholder feedback

Option Year 2, School

Administrator

Leadership Program

Year 2 Support, PWS 2.7

100% compliance with PWS

Draft: 80% correct

Final: 100% correct except for any minor errors in grammar/ & formatting.

COR inspection and stakeholder feedback

Option Year 2, Aspiring

Leader Academy

Support, PWS 2.8

100% compliance with PWS

Compilation and analysis of data completed according to planned dates

COR inspection and stakeholder feedback

Option Year 3, School

Administrator

Leadership Program

Support, PWS 2.9

100% compliance with PWS

Draft: 80% correct

Final: 100% correct except for any minor errors in grammar/ & formatting.

COR inspection and stakeholder feedback

Option Year 3, Aspiring

Leader Academy

Support, PWS 2.10

100% compliance with PWS

Draft: 80% correct

Final: 100% correct except for any minor errors in grammar/ & formatting.

COR inspection and stakeholder feedback

Option Year 4 Support, PWS 2.11

100% compliance with PWS

Draft: 80% correct

Final: 100% correct except for any minor errors in grammar/ & formatting.

COR inspection and stakeholder feedback

Delivery of Print and

Digital Resources, PWS 2.12.1

100% compliance with PWS

Not more than one delivery will be late each year of the contract

COR inspection and stakeholder feedback

Technical Support, PWS 2.12.3

100% compliance with PWS

Acknowledge receipt of request within two hours. Resolve 90% of requests in one business day. Resolve remaining

10% in five business days.

COR inspection and stakeholder feedback

Privacy Training

PWS 3.6.3

100% compliance with PWS

No more than one request per year submitted late.

COR inspection

Privacy Verification

PWS 3.6.4

100% compliance with PWS

Submitted 120 calendar days prior to the end of each contract year COR inspection

7.2 Quality Assurance Surveillance Plan (QASP): The Government will utilize a QASP to monitor the contractor’s performance on the contract. The QASP is a living document and can change at any time during the life of the contract. As such, the Government reserves the right to unilaterally edit the QASP at the

Government’s discretion.

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Technical Exhibit #1 - TECHNICAL REQUIREMENTS

The Contractor shall comply with the applicable technical requirements detailed below.

1.1 Software and Cloud Security Requirements—The Contractor shall:

1.1.1 Ensure all online resources, cloud-based services and instructional software meet the Department of

Defense (DoD) and DoDEA Cybersecurity requirements as defined below. Note: Software, cloud services and associated websites are rigorously tested to ensure no security risks are posed to DoDEA infrastructure and its users.

1.1.2 Complete the Cloud Services questionnaire that was submitted as part of the proposal submission and provide copies of and/or access to any software listed in the proposed solution.

1.1.3 Ensure on-premises software support post-installation integration of the necessary Security Technical

Implementation Guides (STIG) for applicable systems and applications, including Microsoft Windows

10, Microsoft Windows Server 2016, Windows Server 2019, Microsoft Windows IIS, Apache, Oracle databases, and Microsoft SQL Server databases. Note: The application to obtain the STIG Viewer is found at https://public.cyber.mil/stigs/srg-stig-tools/, and the STIGs themselves may be downloaded from https://public.cyber.mil/stigs/downloads/.

1.1.4 Ensure its content accessible from the web is compatible with the following browser platforms: Google

Chrome, and Edge. Ensure that any applicable STIGs are implemented.

1.1.5 Ensure on-premises software, which is subject to static and dynamic analysis testing, imposes no risk to

DoDEA systems, users and/or data. Note: DoDEA assesses software products to ensure compatibility with existing system configurations and software, testing may also include reverse engineering analysis.

1.1.6 Provide a plan of actions and milestones (POA&M) to mitigate any cybersecurity findings resulting from non-compliant and/or vulnerable components within 30 calendar days of written notification from

DoDEA.

1.1.7 Be able to meet Federal Risk and Authorization Management Program (FedRAMP) Level 2 standards for all proposed software/digital resources and ensure that any third-party resources that are part of its proposed solution also meet the FedRAMP Level 2 standard. For more information on FedRAMP, see the following URL: www.fedramp.gov. Participate, if required, in interviews and deep system architecture inspections. Note: Per DoD policy for cloud-based services, DoDEA conducts a supplemental series of validations, which closely mirror the FedRAMP Internet Cloud vetting processes. Contractor participation/ cooperation is normally required to complete this process.

1.2 System Requirements—The Contractor shall:

1.2.1 Provide, per Section 1.1 (above), any software installed and/or accessed in or by a DoDEA system, network whether stand-alone or web-based, is compatible with the standards cited herein.

1.2.2 Provide minimum desktop/server system technical specifications, available reference architectures, networking specifications and diagrams, and applicable systems configuration documentation for the proposed product solution.

1.2.3 Provide software that is compatible with the following minimum baseline:

Specifications Minimum

Memory 4 GB

Hard Drive 100 GB

Processor Intel® Core™ i5-8365U Processor 8th Generation (up to 4.1GHz, 6MB cache) equivalent or better (Must show benchmark/passmark scores)

Video Graphics Integrated Intel HD Graphics 620 (1920x1080) equivalent or better

Operating System Windows 10

Browser Environment Chrome, Edge, Edge Chromium

1.2.4 Provide software that is completely functional on a standard DoDEA desktop without the need or requirement for administrative-level user rights and/or permissions or the requirement to use or insert external media to execute the software.

1.2.5 Provide software that does not require modifications to folder permissions while executing.

1.2.6 Provide, if applicable, software packages that support unattended installation methods used by enterprise software packaging and deployment systems. Note: DoDEA currently distributes software packages via

Microsoft’s System Center Configuration Manager (SCCM). Older 16-bit software is automatically denied.

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1.3 Data Management Requirements—The Contractor shall:

1.3.1 Provide a mechanism for batch administration and automation of routine data management tasks via flat file import, or representational state transfer (REST) based web service application programming interfaces

(APIs). The mechanism shall provide and manage data objects within the Contractor’s system, including but not limited to organizational structures, student accounts, staff accounts, courses, and class rosters.

1.3.2 Provide all necessary documentation and assets to facilitate batch administration and automation of routine data management tasks, including but not limited to roster template files (i.e., comma separated value templates); data element/field definitions documentation; data interchange formats and schemas

(XML/JSON); and/or data dictionaries for the purpose of mapping organizational student information system (SIS) data to the Contractor’s required input formats.

1.3.3 Provide a single point of contact to support DoDEA in performing the required data integration activities within the Contractor’s system.

1.3.4 Configure DoDEA enterprise within its system and/or databases as the appropriate organizational entity

(i.e., region, district, school) upon a request in writing from the contracting officer’s representative

(COR). Note: DoDEA’s organization hierarchy consists of the following: one system, three regions, eight districts, 62 communities, and 160 schools, including the K-12 virtual school programs.

1.3.5 Participate in a technical meeting with DoDEA within ten business days after award for the purposes of preparing for onboarding of new services and initial configuration of administrator-level accounts.

1.3.6 Ensure the transfer of any Sensitive, Confidential data including but not limited to PII data be transferred in a secure means meeting any requirements set by DoDEA’s Chief Information Security Officer (CISO).

1.4 DoDEA Software License Keys: The Contractor shall provide (1) license keys and electronic downloads for software required under this Contract to the COR and (2) software directly to DoDEA schools, districts, or regions only if explicitly required to do so in the contract or in writing by the COR.

1.5 Cybersecurity Supporting Elements/Requirements and Scalability—The Contractor shall:

1.5.1 Comply with the same Federal law and DoD policies and guidance to which DoDEA is subject. These requirements include but are not limited to the cybersecurity requirements defined in the following documentation:

▪ DoD Directive (DoDD) 8500.01E, Information Assurance, be found at the following URL:

https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/850001_2014.pdf.

▪ DoD Security Technical Implementation Guidance (STIG), found at the following URL:

https://public.cyber.mil/stigs/downloads/.

▪ DoD Risk Management Framework (DODRMF) per DoD Instruction 8510.01 found at https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/851001p.pdf?ver=2019-02-

26-101520-3004.5.2.

1.5.2 Provide security patches/upgrades to include third-party applications in response to public-released security vulnerabilities associated with its software solution. Provide a POA&M for any security vulnerabilities within five business days of discovery. Software upgrades/patches shall be included in the licensing cost and be performed at the least disruptive times as determined by DoDEA in writing.

Note: Any exception to this requirement must be approved in advance and in writing by DoDEA’s Chief

Information Officer (CIO) or designated official.

1.5.3 Protect DoDEA data against all cyberattacks, notifying DoDEA within 72 hours (about 3 days) of an identified and confirmed intrusion.

1.5.4 Perform security incident investigations upon identification of an event or at the request of DoDEA.

1.5.5 Address all Information Assurance Vulnerability Messages (IAVM) within the defined timelines.

IAVM messages include IA Vulnerability Alerts (IAVA), IA Vulnerability Bulletins (IAVB), and

Technical Advisories (TA).

1.5.6 User passwords must not be readable by anyone having access to the system.

1.5.7 Ensure any portion of its solution that involves Internet access by DoDEA students complies with the relevant requirements of the Children's Internet Protection Act, Public Law 106-554, § 1(a)(4) [Div. B, Title XVII, § 1701], Dec. 21, 2000, 114 Stat. 2763, 2763A-335. Note: If its solution does not involve

Internet access by DoDEA students, please ensure the following are included:

1) Maintaining system security IAW the latest versions of the (1) DoD Cloud Computing Security

Requirements Guide, (2) Family Educational Rights and Privacy Act (FERPA), and (3) Protection of Pupil Rights Amendment (PPRA).

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2) Providing a solution robust enough to serve the needs of a large community of learners dispersed across the world using a variety of bandwidths and scalable to meet future growth, both in terms of instruction and the number of users.

3) Ensuring Contractor staff who have access to DoDEA’s student, teacher and/or staff personally identifiable information take the DoD Privacy Act/Personally Identifiable Information (PA and

PPI/PII) training before gaining access to the data and yearly thereafter. Provide copies of the certificates of completion to the COR which can be audited at any time by the CISO or his/her designee.

1.6 Program and System Integration—The Contractor’s solution shall:

1.6.1 Provide Single Sign-On (SSO) Capabilities / Platform which (1) integrates with an Industry Standard

SSO login solution. (ClassLink, Google, Azure, etc.); (2) supports Oauth 2.0, Security Assertions Markup

Language (SAML) for integration with Azure, or Google; and (3) authenticates using Azure Active

Directory (AD) or Google AD.Authenticates using Azure Active Directory (AD) or Google AD.

1.6.2. Support industry-standard data rostering standards via ClassLink and standard data formats such as

OneRoster.

1.6.3. Ensure that data storage, handling, and security meet the following minimum standards:

1) DoDEA’s information and data shall be secured in data center located in the United States.

2) The system, including its server(s) and network devices, shall be in an environmentally controlled and secure facility under…