HE125423Q3002-AMD 1.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to include Section 508 compliance.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 07-Aug-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HE125423Q3002

X 9B. DATED (SEE ITEM 11)

24-Jul-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

07-Aug-2023

CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4800 MARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

HE1254 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE125423Q3002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 04-Aug-2023 03:00 PM to 09-Aug-2023 03:00 PM.

The following have been modified:

52.212-1 ADDENDUM – INSTRUCTIONS TO OFFERORS - - COMMERCIAL ITEMS (DEC 2006)

The word “offeror” is synonymously used with the words “quoter” and “vendor” in this RFQ. However, all submissions in response to this RFQ will be considered quotations in accordance with the definition listed in Federal Acquisition Regulation (FAR) 13.004.

Addendum to 52.212-1 Paragraph (b) Submission of Offers. In addition to those requirements as stated in this paragraph, the following are added and shall apply to the submission requirements in response to this solicitation:

General Instructions

Offeror shall examine and follow all instructions. Instructions are set forth herein for vendors to prepare and submit a quote to the Government in response to this solicitation. Offerors are strongly advised to carefully read and fully understand these instructions to ensure submission a fully compliant and sufficiently prepared quote. Failure to do so will be at the vendor’s own risk. Offerors are cautioned that quotes containing less than the minimum information required by these instructions may be rejected by the Government and eliminated from further consideration for award.

The quote should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the vendor intends to meet these requirements. Including statements such as “will comply,” “noted and understood,” and “in accordance with best industry practices/standards,” etc. without providing supporting narrative are not sufficient.

a. Page Size and Format Vendors shall ensure that the contents of the files print on standard 8 ½" by 11" paper. vendors shall use Times New Roman 12-point font or larger text, Arial 10- point font or larger for the tables and text in headers/footers, and Arial 8-point font or larger for graphics. When both sides of a sheet display printed material, it shall be counted as two pages. The technical and past performance volumes of the quotation are to be submitted as MSWord or PDF document. The price volume shall be submitted via MS Excel.

b. Page Limitations Vendors shall not exceed the specified word and/or page limitations. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations shall not be circumvented by including inserted text boxes/pop-ups or internet links. Each Quote shall be organized and presented in accordance with the following format and page limits listed in the table below:

1. QUOTE CONTENT AND FORMAT INSTRUCTIONS - Vendors shall submit quote packages consisting of the following volumes for evaluation purposes and include the content identified therein:

Volume Title Page Limitation 1 Cover Letter 1

2 Technical (Factor 1) 15 3 Price (Factor 3) UNLIMITED

Volume 1 – Administrative Cover Letter: The signed cover letter shall include the following:

a) Name of Vendor

b) Tax Identification number (TIN).

c) Unique Entity ID

d) Complete Business Mailing Address.

e) Cage Code/NAICS Code.

f) Point of Contact Name, Phone, and Email Address

g) Date of Proposal

h) Proposal/Solicitation Number.

i) A statement certifies the extent of agreement will all terms, conditions, and provisions included in the solicitation.

j) A statement of quotation validity of a minimum of 120 days.

k) Completed FAR Clause 52.204-24 – Representation Regarding Certain Telecommunications and

Video Surveillance Services or Equipment

l) Completed FAR Clause 52.204-26 – Covered Telecommunications Equipment or Services -

Representation

m) Signed copy of the solicitation and any amendments

Volume 1 shall not exceed one page in length.

Section 508 Compliance:

1. Provide an Accessibility Conformance Report (ACR) for each commercially available Information and Communication Technology (ICT) item offered through this contract. Create the ACR using the Voluntary Product Accessibility Template Version 2.1 or later, located at https://www.itic.org/policy/accessibility/vpat. Complete each ACR in accordance with the instructions provided in the VPAT template. Each ACR must address the applicable Section 508 requirements referenced in the PWS and attached Accessibility Requirements Statement (ARS). Each ACR shall state exactly how the ICT meets the applicable standards in the remarks/explanations column, or through additional narrative. All “Not Applicable” (N/A) responses must be explained in the remarks/explanations column or through additional narrative. Address each standard individually and with specificity, and clarify whether conformance is achieved throughout the entire ICT Item (for example – user functionality, administrator functionality, and reporting), or only in limited areas of the ICT Item. Provide a description of the evaluation methods used to support Section 508 conformance claims. The agency reserves the right, prior to making an award decision, to perform testing on some or all of the offeror’s proposed ICT items to validate Section 508 conformance claims made in the ACR.

2. Describe your approach to incorporating universal design principles to ensure ICT products or services are designed to support disabled users.

3. Describe plans for features that do not fully conform to the Section 508 Standards.

4. Describe “typical” user scenarios and tasks, including individuals with disabilities, to ensure fair and accurate accessibility testing of the ICT products or services being offered.

Volume 2 – Factor 1 – Technical:

Technical Capability: Vendor shall provide a technical approach that will be evaluated on how well their quote meets or exceeds requirements specified in the Performance Work Statement (PWS) section 2.0 and subsections, as well as Technical Exhibit #1 requirements.

Subfactor 1: IT Requirement Form: Vendor shall provide a fully executed:

DoDEA Terms of Service Addendum (Attachment 3)

Subfactor 2: IT Requirement Form: Vendor shall provide a fully executed:

DoDEA Cloud Questionnaire (Attachment 4)

Volume 2 shall not exceed 10 pages in length. The Cloud Questionnaire and DoDEA Terms of Service Addendum shall be submitted as separate attachments to the response of this solicitation.

Volume 3 – Factor 2 - Price

The offeror shall submit the proposed price in the solicitation schedule for each contract line-item number (CLIN) to include the unit price, amount and total amount listed in the schedule for the base year and option periods. Offeror shall submit their pricing in an excel spreadsheet with the Line-Items pricing in the format specified in attachment 2.

2. QUESTIONS-

Questions regarding this Request for Quote (RFQ) shall be submitted in writing via email to Waun Priest at Contracting Officer Hillary Turnbull at Hillary.Turnbull@dodea.edu with the subject line, “Questions to Solicitation Number HE125423Q3002, (Screen Capture and Recording Tool)” no later than 8:00am EST on 28 July 2023.

Questions received after this date and time will not be responded to by the Government.

Offerors shall clearly identify the specific section of the solicitation to which each question relates when submitting questions. Reference should be made to the solicitation section heading, page number of the solicitation, specific location on the page (e.g., third paragraph) to facilitate the Government’s response to each question. Questions shall be submitted in a Microsoft Excel file following the format represented in the table below.

Question # Reference Question Category Question # Solicitation Section or Attachment

Section Contractual or Technical

Question

If amendments to the solicitation are issued, all vendors must acknowledge the amendments by signing the accompanying Standard Form (SF30) and returning the signed SF30 for all amendments issued with their quotation submission.

A consolidated list of all questions and answers will be provided via an amendment to the RFQ posted to SAM.gov.

It is the sole responsibly of the vendor to monitor the website for Government postings containing information applicable to this RFQ.

3). QUOTATION SUBMISSION AND DUE DATE: Volumes 1-3 quotations are due no later than the date listed in the solicitation via email to Contracting Officer Ms. Hillary Turnbull at Hillary.Turnbull@dodea.edu

Note: DoDEA has a maximum email limit of 10MB. Vendors shall confirm receipt of their electronic quotation submission by return email for these at the above email address.

Addendum to 52.212-1 Paragraph (c) Period for acceptance of offers. This paragraph is changed to read as follows: The vendor agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers unless another time is specified in an amendment to the solicitation.

Addendum to 52.212-1 Paragraph (e) Multiple offers. This paragraph is changed to read as follows:

Multiple offers presenting alternative terms and conditions will NOT be accepted.

Addendum to 52.212-1 Paragraph (g) Contract award. This paragraph is changed to read as follows:

This is a procurement conducted under FAR Parts 12 and 13 and not FAR Part 15. The Government is not bound by FAR Part 15 procedures on negotiations, discussions, setting a competitive range, or any other FAR 15.503 requirements, unless specified in this solicitation.

Addendum to 52.212-1 Paragraph (l) Debriefing. This paragraph is changed to read as follows:

Request for information. Requests for information will be conducted under FAR 13.106-3(d) and 15.503(b)(2).

(End of Addendum to FAR 52.212-1)

52.212-2 ADDENDUM – EVALUATION – COMMERCIAL ITEMS (DEC 2006)

Basis of Award

(a) The Government intends to award a single Firm-Fixed-Price (FFP) contract resulting from this solicitation under the Best Value-Trade-Off approach, to the responsible vendor whose quote is deemed most advantageous to the government in accordance with FAR Parts 12 and 13 procedures when price and other factors are considered. Most advantageous does not necessarily mean the lowest price Quote.

The Government reserves the right to not consider for award any quotation that does not adhere to the administrative requirements set out in the Instructions to Vendors found in Addendum to 52.212-1 of this solicitation.

For a quote to result in an awardable contract, it must at least be acceptable for Factor 1-Technical and Factor 2- Price must be determined Fair and Reasonable by the government.

The Government intends to award without discussions. Therefore, the vendor’s initial quote should contain the vendor’s best approach/terms for all the evaluation factors (technical and price). However, despite this intent, the Government reserves the right to conduct discussions if the Contracting Officer determines they are necessary. As noted in the Addendum to FAR 52.212-1, nonconformance with the instructors to offerors, and any administrative requirements provided in Addendum to FAR 52.212-1 proposal preparation and submission instructions may result in removal of the quote from further evaluation.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt unless a written notice of withdrawal is received before award.

(d) Section 508 Acceptance: Prior to acceptance, the government reserves the right to perform testing on required Information and Communications Technology (ICT) items to validate the Offeror’s Section 508 conformance claims. If the government determines that Section 508 conformance claims provided by the Offeror represent a higher level of conformance than what is actually provided to the agency, the government shall, at its option, require the offeror to remediate the item to align with the Offeror’s original Section 508 conformance claims prior to acceptance. Vendors may be ineligible for contract award if proposed ICT products or services are not compliance with Section 508 standards.

To make the award decision, the following factors and subfactors shall be used to evaluate offers:

Factor 1: Technical Subfactor 1: Terms of Service Agreement Subfactor 2: DoDEA Cloud Questionnaire

Factor 2: Price

Relative Order of Importance: Factor 1 – Technical Capability is significantly more important than Factor 2 – Price. A contract will not be awarded to an offeror with significant weaknesses and/or deficiencies as defined in FAR 15.001.

EVALUATION FACTORS

Factor 1 - Technical.

Technical Capability: The Government will evaluate the offeror’s approach to determine how well the offeror’s proposed approach meets or exceeds the requirements and tasks stated in Section 2.0 of the Performance Work Statement (PWS). Any unacceptable rating makes the overall proposal rating unacceptable and the offeror may not be evaluated further nor be considered for award.

The ratings for factor 1 are defined in the table below:

Rating Rating Standard

Good The vendor’s quote indicates a thorough understanding of and approach to the technical requirements, contains at least one strength, and the risk of unsuccessful performance is low.

Acceptable The vendor’s quote clearly meets the requirements, indicates an adequate understanding of and approach to the technical requirements, and the risk of unsuccessful performance is no worse than moderate.

Unacceptable The vendor’s does not clearly meet the minimum requirement of the solicitation, contains one or more deficiencies, and/or the risk of unsuccessful performance is unacceptable. Quote is unawardable.

Subfactor 1 – DoDEA Terms of Service Addendum: The Government shall review the offeror’s response to the Terms of Service Agreement.

Subfactor 2 – DoDEA Cloud Questionnaire: The government shall review the offeror’s response to the Cloud Questionnaire (Attachment 2) to ensure compatibility and acceptability to meet DoDEA’s Cloud Compliance requirements. Offeror’s may be ineligible for contract award if the government determines that the offeror’s responses represent risk of unsuccessful performance due to incompatibility with DoDEA’s Cloud requirements.

Subfactors 1 and 2 will be given a rating of Pass or Fail.

Factor 2, Price. The price quote will be evaluated but not rated. Offeror’s price quote will be evaluated to determine price fair and reasonableness in accordance with FAR 13.106-3. The Government will establish a total evaluated price based on the sum of all prices proposed within the solicitation Pricing Sheet found at Attachment 2.

In accordance with FAR 52.217-8, the option to extend services for an additional six months will be included within this solicitation. A six-month extension is within the total project scope of the solicitation. For purposes of evaluation of this extension, the Government shall use the Vendor’s pricing attachment response for the last option period. Evaluation of options shall not obligate the Government to exercise the option (s).

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The offeror shall submit pricing for the base period and all option periods. The government also intend to evaluate FAR 52.217-8, Option to Extend Services, and FAR 52.217-9, “Option to Extend the Terms of the Contract”. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c). A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt unless a written notice of withdrawal is received before award.

(End of provision)

(End of Summary of Changes)