AMD0001_23Q2001_SF30_062123.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

“The purpose of this amendment is to:

1.Extend the Request for Quote due date from 12:00am 28 Jun 2023 to 12:00PM 30 Jun 2023.

2. Update 52.212-1 ADDENDUM – INSTRUCTIONS TO OFFERORS- COMMERCIAL ITEMS to remove reference to “Refresher Training” in

Element 2.

3.Provide answ ers to questions received.”

See Summary of Changes for details.

1. CONTRACT ID CODE PAGE OF PAGES

1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Jun-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HE125423Q2001

X 9B. DATED (SEE ITEM 11)

12-Jun-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Jun-2023

CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4800 MARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

HE1254 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE125423Q2001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 28-Jun-2023 12:00 AM to 30-Jun-2023 12:00 PM.

TABLE OF CONTENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 STSSP Lakenheath

Training PWS

09-JUN-2023

Attachment 2 Lakenheath STSSP

Training Pricing Sheet

09-JUN-2023

Attachment 3 STSSP Lakenheath

Training Reps and Certs

09-JUN-2023

Attachment 4 STSSP Lakenheath

Training PPQ to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 STSSP Lakenheath

Training PWS

09-JUN-2023

Attachment 2 Lakenheath STSSP

Training Pricing Sheet

09-JUN-2023

Attachment 3 STSSP Lakenheath

Training Reps and Certs

09-JUN-2023

Attachment 4 STSSP Lakenheath

Training PPQ

Attachment 5 Questions and Answers 21-JUN-2023

The following have been modified:

52.212-1 ADDENDUM – INSTRUCTIONS TO OFFERORS - - COMMERCIAL ITEMS (DEC 2006)

The word “offeror” is synonymously used with the words “vendor” in this Request for Quote (RFQ). However, all submissions in response to this RFQ will be considered quotations in accordance with the definition listed in Federal

Acquisition Regulation (FAR) 13.004.

Addendum to 52.212-1 Paragraph (b) Submission of Offers. In addition to those requirements as stated, the following are added and shall apply to the submission requirements in response to this solicitation:

I. COMMUNICATION

The following Contracting Officer and Contract Specialist are the sole points of contract for this acquisition:

Contracting Officer: Esther Yi

Contract Specialist: Adwoa Essel-Akoli

Communications with other officials may compromise the integrity of this acquisition and result in cancellation of the requirement.

II. INTENT TO SUBMIT QUOTES

For planning purposes only, please send an email to Ms. Esther Yi at Esther.Yi@dodea.edu and Ms. Adwoa Essel-

Akoli at Adwoa.Essel-Akoli@dodea.edu to give notification if your company intends to submit a quote in response to this solicitation. The subject of the email shall be “Intent to Submit a Quote for HE1254-23-Q-2001. Please provide a company’s name and point of contact to include name, title, address, email, phone number, a company’s

DUNS and Cage Code. Failure to submit a notice of intent does not prohibit an Offeror from submitting a quote.

III. GENERAL INSTRUCTIONS

Offerors shall examine and follow all instructions. Instructions are set forth herein for Offerors to prepare and submit a quote to the Government in response to this solicitation. Offerors are strongly advised to carefully read and fully understand these instructions to ensure submission of a fully compliant and sufficiently prepared quote. Failure to do so will be at the Offeror’s own risk. Offerors are cautioned that quotes containing less than the minimum information required by these instructions may be rejected by the Government and eliminated from further consideration for award.

The Quote should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Including statements such as “will comply,”

“noted and understood,” and “in accordance with best industry practices/standards,” etc. without providing supporting narrative are not sufficient.

a. Page Size and Format

Offerors shall ensure that the contents of the files print on standard 8 ½” by 11” paper. Offerors shall use Times

New Roman 12-point font or larger text, Arial 10-point font or larger for the tables and text in headers/footers, and

Arial 8-point font or larger for graphics. When both sides of a sheet display printed material, it shall be counted as two (2) pages. The technical and past experience volumes of the quotation are to be submitted as MSWord or PDF document. The price volume shall be submitted as MS Excel.

b. Page Limitations

Offerors shall not exceed the specified word and/or page limitations. Content in excess of the word count and pages in excess of the page count will not be read or considered in the evaluation of the proposal. The following page limits have been established for all quotes in response to the solicitation. Each quote shall be organized and presented in accordance with the following format and page limits listed in the table below:

Volume Title Page Limitation

1 Administrative Cover Letter 1

Signed SF1449 SF1449 1 (includes only the first page of the SF1449

Signed SF30 SF30 1 (for each SF30, as applicable)

2 Technical Capability (Factor 1) 20

3 Past Performance (Factor 2) 4 mailto:Esther.Yi@dodea.edu mailto:Adwoa.Essel-Akoli@dodea.edu

4 Price (Factor 3) Use Attachment 2

(submit according to Volume 4 instructions in this clause)

5 Representations and Certifications

(Factor 4)

Use Attachment 3

(only Attachment 3 will be considered with the exception of the following:

1. Contractor filled-in Enclosures 1 through 7,

2. Subcontractor/Teaming Agreement (max 5 pages) (if applicable), and

3. The Offeror Responsibility Determination

(maximum 2 pages)

1. QUOTE CONTENT AND FORMAT INSTRUCTIONS – Offerors shall submit quote packages consisting of the following volumes for evaluation purposes and include the content identified therein.

Volume 1: Administrative Cover Letter: The signed cover letter shall include the following information:

a. Name of Offeror

b. Unique Entity Identifier.

c. Complete Business Mailing Address.

d. Cage Code/NAICS Code.

e. Point of Contact Name, Phone Number, and Email Address

f. Date of Quote

g. Quote/Solicitation Number.

h. A statement certifies the extent of agreement with all terms, conditions, and provisions.

included in the solicitation.

i. A statement of Quote validity of a minimum of 120 days from the date of receipt by the

Government.

j. Include signed copies of amendments to this solicitation, if applicable.

k. Assumptions, Conditions or Exceptions

Signed SF1449

Offerors shall complete blocks 12, 17a, and 30a-c of the SF 1449 Solicitation/Contract/Order for Commercial

Items. Offerors shall insert their company’s CAGE code in the box titled “CODE” in block 17. By submission of its quote, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors.

Offeror’s terms and conditions will not be accepted. The SF 1449 shall be signed and dated by an Official authorized to bind the Organization, and be included in the quotation submission.

Signed SF30

Offerors shall complete blocks 8 and 15a-c of each SF 30 Amendment of Solicitation/Modification of Contract, issued for this solicitation. Each SF 30 shall be signed and dated by an Official authorized to bind the

Organization, and be included in the quotation submission.

Volume 2 – Factor 1: Technical Capability

Offerors shall submit a quote that addresses the following four (4) Elements. The reading of these sections should leave an evaluator with a detailed understanding of the Offeror’s technical capacity for meeting the technical requirements of the solicitation without having to search throughout the entire quotation to piece together the Offeror’s response.

Do not simply repeat back verbatim or paraphrase requirements along the lines of “we will do this or that.”

Instead, present your plans that describe or outline how you propose to meet the requirements, and do so in sufficient detail to explain clearly the procedures and processes you will put in place and use. In other words, treat each requirement as a question to be answered with “here’s my approach to do the job.” The Government will only evaluate an Offeror’s quote based solely on the information provided.

Element 1: Selection of Training Instructors

The Offerors shall submit a plan detailing the requirements stated in Objective 1 of the Performance Work

Statement (PWS) and of Annex B: Program Management and Personnel. The Plan shall include, at a minimum, the following:

A brief narrative describing the approaches and processes used for recruiting and vetting instructors to demonstrate that they are qualified to instruct, are subject matter experts in security and antiterrorism, and able to speak the official language of the host nation as required by the PWS Tasks in Para 2.1 and Annex B:

Program Management and Personnel. Include how Offerors will maintain a pool of qualified instructors for this effort.

Element 2: Technical Approach Baseline Security Training Plans

The Offeror shall submit a quote that clearly demonstrates its understanding of and approach to providing security training in accordance with the stated Objective outlined in the PWS tasks in Para 2.1 and Annex C:

Training. The response shall include, at a minimum, the following:

• Objectives 1 (Lakenheath Complex-including Feltwell) - Baseline Security Training Plan: Course curricula, lesson plans, and points of instructions; developing and conducting baseline training; submit a draft Baseline Security Training curriculum or syllabus that covers the main and mandatory topics, and describes the measurement tools used to assess training effectiveness in both subject manner content and instructional delivery.

Element 3: Presentation and Reporting of Training

Offeror shall provide a narrative detailing the methodology for ensuring trainees’ comprehension and assimilation of subject-matter material; internal measurement tool to assess training effectiveness; and a training report template that the offeror will use to report training as stated in the PWS Tasks in Para 2.1 and Annex C:

Training.

Element 4: Prior Experience

Offeror shall submit a quote that clearly demonstrates the offeror’s prior experience performing similar services to those outlined in the PWS. The offeror shall link evidence of prior experience to the performance requirements of the PWS.

Volume 3 – Factor 2: Past Performance

Offeror shall submit past performance information for the prime and subcontractors (performing as the Prime on that effort) to determine the recency and relevancy of the Offeror’s performance. To be recent, the effort must be on-going or must have been completed within the last three (3) years by the closing date/time of this solicitation. To be relevant, the Offeror must demonstrate that performance was the same or similar to the solicitation requirement. The relevancy analysis will focus on whether or not the Offeror has provided security training services similar in scope, magnitude of effort, and complexities to customers. Past Performance information submitted that is not recent and/or relevant will not be evaluated.

i. Subcontractor/Teaming Information. If an Offeror proposes a teaming arrangement for services, the

Offeror (proposed prime Offeror) shall provide past performance information on any subcontractor or teaming arrangement offered.

At a minimum, when a prime Offeror teams with a subcontractor, past performance information relevant to that subcontractor shall be provided on at least one (1) effort. The information required shall be the same as above. Offerors shall include in their quote the written consent of their proposed subcontractor(s) to allow the Government to discuss the subcontractor’s past performance assessment with the Offeror.

ii. Questionnaires. Offerors must send Past Performance Questionnaires (PPQ), Attachment 4, to their

Customers’ points of contact (POCs) and instruct the POCs to complete the PPQ in English. Offerors shall make their best effort to send out a sufficient number of PPQs to reasonably expect submission to the contracting officer at least one questionnaire on each cited contract/work effort. The PPQ recipient should e-mail completed questionnaires directly to the contract specialist listed on the questionnaire. PPQs not written in English, incomplete, and/or completed by the Offeror, will not be reviewed. PPQs are requested to be received in the issuing office by the closing date/time of the solicitation.

It is highly recommended that the PPQs are sent to the Offeror's POCs at the earliest opportunity so there is sufficient time to complete the questionnaires and send to the Contract Specialist by the due date. The

Government reserves the right to not consider PPQs received after the due date.

iii. The Government reserves the right to obtain information relative to present and past performance on its own, in addition to information provided by the Offeror and from contract and subcontract POCs. If you are aware that one or more of your contracts in the Past Performance Information Retrieval System (PPIRS) specifically relates to the requirements in this acquisition, please provide this contract/work effort as one of the past performance submissions with your quote.

Volume 4 – Factor 3: Price Quote

Offerors fully burden price quote shall be complete, and represent an accurate reflection of the requirement as stated in the PWS.

Offerors shall complete, in its entirety, all unit and extended prices using the Government provided

Microsoft Excel Pricing Sheet labeled “Attachment 2” and submit it in both the Excel and pdf format.

The Pricing Sheet will establish the maximum unit prices the Offeror may charge for services under the contract.

The Government will not be obligated to pay the Offeror any amount in excess of the prices proposed. Offerors are advised that in the event unit prices multiplied by quantity have been incorrectly calculated, the unit price will govern. The total evaluated price will be considered in making the final best value determination.

The price quote is presumed to represent the Offeror’s best effort to respond to the solicitation. Any inconsistency, whether real or apparent, between promised performance and price should be explained in the quote. Any significant inconsistency, if not explained, raises a fundamental issue of the understanding of the nature and scope of the work required.

As referred to in paragraph (b) of FAR Clause 52.216-19, "Ordering Limitations" of this contract, the contract minimum guaranteed to the offeror is a total of $50.00 for the base period. The maximum quantity is the total quantity for all items combined as set forth in the pricing sheet, Attachment 2.

Tax Exemption Status. DoDEA is an activity of the Federal Government. As such, state agencies are precluded from taxing them by reason of the Supreme Court decision in McCullough v. Maryland, 17 US 316 (1817). In addition, the various states have codified this immunity by appropriate statutes. DoDEA Federal Tax

Identification Number: 26-2331642.

Volume 5 – Factor 4: Representations and Certifications

The Offeror shall complete Attachment 3 (to include Contractor filled-in Enclosures 1 through 7, any applicable

Subcontractor/Teaming Agreement, and the Offeror Responsibility Determination) in order to address Factor 4:

Representations and Certifications.

Business Representations and Certifications completed for submission as Attachment 3:

Provision Title

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance

Services or Equipment

52.204-26 Covered Telecommunications Equipment or Services - Representation

52.212-3 Alt I Alt 1 – Offeror Representations and Certifications

52.222-56 Certification Regarding Trafficking in Persons Compliance Plan

252.204-7016 Covered Defense Telecommunications Equipment or Services-Representation

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications

Equipment or Services - Representation

IV. SUBMISSION OF OFFERS

Offerors must ensure that the signed and dated attached quote and all attachments are virus free, legible, and arrives in the Contracting Officer and Contract Specialist’s email inboxes by the solicitation closing date and time. Emails over 10MB will be rejected by DoDEA’s network. If the electronic copy cannot be opened, the Contract Specialist or Contracting Officer will notify the Offeror and a replacement electronic copy shall be provided by the Offeror within one (1) working day after notification.

V. PERIOD OF VALIDITY

The Offeror shall include a statement agreeing to hold the prices in its offer firm for a period of 120 calendar days from the date specified for receipt of quotes, unless another time period is specified in an amendment to the solicitation.

VI. QUESTIONS

All questions in regard to this solicitation shall be submitted in writing via email to Contract Specialist adwoa.essel-akoli@dodea AND Contracting Officer esther.yi@dodea.edu with the subject line, “Questions to Solicitation

Number HE125423Q2001, Lakenheath/Feltwell Complex STSSP Training” no later than 12:00pm EST, on 19 June

2023. Questions received after this date and time will not be responded to by the Government.

Offerors shall clearly identify the specific volume and section of the solicitation to which each question relates when submitting questions. Reference should be made to the solicitation section heading, page number of the solicitation, specific location on the page (e.g., third paragraph) to facilitate the mailto:adwoa.essel-akoli@dodea mailto:adwoa.essel-akoli@dodea mailto:esther.yi@dodea.edu

Government’s response to each question. Questions shall be submitted in a Microsoft Excel file following the format represented in the table below.

Question # Reference Question Category Question

# Solicitation Section or

Attachment Section

Contractual or Technical Question

If amendments to the solicitation are issued, all Offerors must acknowledge the amendments by signing the accompanying Standard Form (SF30) and returning the signed SF30 for all amendments issued with their proposal submission as part of Volume 1 –Cover Letter.

A consolidated list of all questions and answers will be provided via an amendment to the RFP. It is the sole responsibility of the vendor to monitor the website for Government postings containing information applicable to the RFP.

VII. PROPOSAL SUBMISSION AND DUE DATE

The Offeror’s quote with all required volumes as outlined in this solicitation is due no later than the date listed in the solicitation via email to esther.yi@dodea.edu AND adwoa.essel-akoli@dodea.edu.

Addendum to Paragraph (g) Contract award. Paragraph (g) is changed to read as follows:

The Government intends to award without discussions. Therefore, the offeror’s initial quote should contain the offeror’s best approach/terms for technical, past performance, and price. However, despite this intent, the

Government reserves the right to conduct discussions if the Government determines they are necessary. If the

Government determines that discussions are necessary, a competitive range will be established. In the event issues pertaining to this award cannot be resolved to the Government's satisfaction, the Government reserves the right to withdraw and cancel the solicitation. In such event, offerors will be notified in writing.

Addendum to Paragraph (h). Paragraph (h) is changed to read as follows:

Multiple awards will not be made as a result of this solicitation.

Addendum to Paragraph (i). Paragraph (i) is deleted in its entirety.

(End of FAR 52.212-1 Addendum)

(End of Summary of Changes) mailto:esther.yi@dodea.edu mailto:adwoa.essel-akoli@dodea.edu