22Q0011 Ponce Solicitation Amend 21022.docx

HE125422Q0011

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

SUBCLIN 0001AP is added as follows:

0001AP

BASE YEAR - Transportation Fee

FFP

Transportation fee in support of students in the Ponce, Puerto Rico Area. The contractor shall perform all labor and services in accordance with the attached PWS.

FOB: Destination U009

MAX

NET AMT

SUBCLIN 1001AP is added as follows:

1001AP

FFP

Transportation fee in support of students in the Ponce, Puerto Rico Area. The contractor shall perform all labor and services in accordance with the attached PWS.

MAX

SUBCLIN 2001AP is added as follows:

2001AP

FFP

Transportation fee in support of students in the Ponce, Puerto Rico Area. The contractor shall perform all labor and services in accordance with the attached PWS.

MAX

SUBCLIN 3001AP is added as follows:

3001AP

FFP

Transportation fee in support of students in the Ponce, Puerto Rico Area. The contractor shall perform all labor and services in accordance with the attached PWS.

MAX

SUBCLIN 4001AP is added as follows:

4001AP

FFP

Transportation fee in support of students in the Ponce, Puerto Rico Area. The contractor shall perform all labor and services in accordance with the attached PWS.

MAX

SUBCLIN 5001AP is added as follows:

5001AP

FFP

Transportation fee in support of students in the Ponce, Puerto Rico Area. The contractor shall perform all labor and services in accordance with the attached PWS.

MAX

SUBCLIN 6001AP is added as follows:

6001AP

FFP

Transportation fee in support of students in the Ponce, Puerto Rico Area. The contractor shall perform all labor and services in accordance with the attached PWS.

MAX

SUBCLIN 7001AP is added as follows:

7001AP

FFP

Transportation fee in support of students in the Ponce, Puerto Rico Area. The contractor shall perform all labor and services in accordance with the attached PWS.

MAX

SUBCLIN 8001AP is added as follows:

8001AP

FFP

Transportation Fee in support of students in the Ponce, Puerto Rico Area. The contractor shall perform all labor and services in accordance with the attached PWS.

MAX

SUBCLIN 9001AP is added as follows:

9001AP

FFP

Transportation fee in support of students in the Ponce, Puerto Rico Area. The contractor shall perform all labor and services in accordance with the attached PWS.

MAX

DELIVERIES AND PERFORMANCE

The following Delivery Schedule for SUBCLIN 0001AP has been added:

POP 01-JUN-2022 TO

31-MAY-2023

EDUCATIONAL PARTNERSHIP DIRECTORATE

4800 MARK CENTER DR

ALEXANDRIA VA 22350-1400

571-372-5834

HE1254

The following Delivery Schedule for SUBCLIN 1001AP has been added:

POP 01-JUN-2023 TO

31-MAY-2024

EDUCATIONAL PARTNERSHIP DIRECTORATE

4800 MARK CENTER DR

ALEXANDRIA VA 22350-1400

571-372-5834

HE1254

The following Delivery Schedule for SUBCLIN 2001AP has been added:

POP 01-JUN-2024 TO

31-MAY-2025

EDUCATIONAL PARTNERSHIP DIRECTORATE

4800 MARK CENTER DR

ALEXANDRIA VA 22350-1400

571-372-5834

HE1254

The following Delivery Schedule for SUBCLIN 3001AP has been added:

POP 01-JUN-2025 TO

31-MAY-2026

EDUCATIONAL PARTNERSHIP DIRECTORATE

4800 MARK CENTER DR

ALEXANDRIA VA 22350-1400

571-372-5834

HE1254

The following Delivery Schedule for SUBCLIN 4001AP has been added:

POP 01-JUN-2026 TO

31-MAY-2027

EDUCATIONAL PARTNERSHIP DIRECTORATE

4800 MARK CENTER DR

ALEXANDRIA VA 22350-1400

571-372-5834

HE1254

The following Delivery Schedule for SUBCLIN 5001AP has been added:

POP 01-JUN-2027 TO

31-MAY-2028

EDUCATIONAL PARTNERSHIP DIRECTORATE

4800 MARK CENTER DR

ALEXANDRIA VA 22350-1400

571-372-5834

HE1254

The following Delivery Schedule for SUBCLIN 6001AP has been added:

POP 01-JUN-2028 TO

31-MAY-2029

EDUCATIONAL PARTNERSHIP DIRECTORATE

4800 MARK CENTER DR

ALEXANDRIA VA 22350-1400

571-372-5834

HE1254

The following Delivery Schedule for SUBCLIN 7001AP has been added:

POP 01-JUN-2029 TO

31-MAY-2030

EDUCATIONAL PARTNERSHIP DIRECTORATE

4800 MARK CENTER DR

ALEXANDRIA VA 22350-1400

571-372-5834

HE1254

The following Delivery Schedule for SUBCLIN 8001AP has been added:

POP 01-JUN-2030 TO

31-MAY-2031

EDUCATIONAL PARTNERSHIP DIRECTORATE

4800 MARK CENTER DR

ALEXANDRIA VA 22350-1400

571-372-5834

HE1254

The following Delivery Schedule for SUBCLIN 9001AP has been added:

POP 01-JUN-2031 TO

31-MAY-2032

EDUCATIONAL PARTNERSHIP DIRECTORATE

4800 MARK CENTER DR

ALEXANDRIA VA 22350-1400

571-372-5834

HE1254

INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for SUBCLIN 0001AP:

The following Acceptance/Inspection Schedule was added for SUBCLIN 1001AP:

The following Acceptance/Inspection Schedule was added for SUBCLIN 2001AP:

The following Acceptance/Inspection Schedule was added for SUBCLIN 3001AP:

The following Acceptance/Inspection Schedule was added for SUBCLIN 4001AP:

The following Acceptance/Inspection Schedule was added for SUBCLIN 5001AP:

The following Acceptance/Inspection Schedule was added for SUBCLIN 6001AP:

The following Acceptance/Inspection Schedule was added for SUBCLIN 7001AP:

The following Acceptance/Inspection Schedule was added for SUBCLIN 8001AP:

The following Acceptance/Inspection Schedule was added for SUBCLIN 9001AP:

The following have been modified:

PERFOMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

Education Services for Dependent Children in Pre-Kindergarten through Grade 12 (PK-12) whose Sponsors are Assigned to the Ponce, Puerto Rico Area

1. General Information and Scope of Work

0. Agency

For school year (SY) 2021-22, the Department of Defense Education Activity (DoDEA) will provide PK-12 instruction to approximately 67,000 dependents of military and civilian employees. Student enrollment is based primarily on deployment of military troops worldwide. In the Americas, DoDEA operates 50 schools located in seven states, Puerto Rico, and Cuba. In Europe and the Middle East, DoDEA operates 64 schools located in Germany, England, Netherlands, Belgium, Spain, Turkey, Bahrain and Italy. In the Pacific, DoDEA operates 45 schools located in Korea, Japan (mainland and Okinawa), and Guam. DoDEA's curriculum, resources and student achievement scores on standardized assessments compare favorably to those of high-performing US public school systems. DoDEA also operates a full time K-12 virtual school option with teaching hubs in each DoDEA region: Americas, Europe, and Pacific. Within that context, the virtual high school is fully accredited.

1.2 Background

DoDEA requires a comprehensive non-sectarian education program for pre-kindergarten through grade 12 for up to 50 dependent children of DoD personnel assigned within commuting distance of Ponce, Puerto Rico (PR). Using the authority granted in Section 2164 of Title 10, United States Code, the Secretary of Defense, in 2004, determined that the free local public educational programs available for the dependents of US military personnel and certain federal civilian employees in the Ponce, Puerto Rico, area were not appropriate educational programs because they were not conducted in the English language. The Secretary of Defense authorized DoDEA to enter into contracts with local private schools in the Ponce area that conduct nonsecular educational programs in the English language in order to provide for the elementary and secondary education of eligible military and eligible Federal civilian employee dependents. The current Indefinite Delivery Indefinite Quantity (IDIQ) contract expires on July 31, 2022.

0. Scope of Work

· The Contractor shall provide all necessary labor, services, administration, supplies, equipment, and other items necessary to provide a developmentally appropriate nonsectarian educational program that provides a traditional United States curriculum in accordance with applicable US laws and regulations. All instruction shall be provided in English. The Contractor shall provide, as required, counseling services, limited learning center and remedial support service needs that can be accommodated within the school’s existing program, intramural and extracurricular activities and a lunch program consistent with applicable federal laws and regulations. The educational program must be accredited by a nationally recognized accrediting organization (for example, Cognia or the Middle States Association of Colleges and Schools).

· DoDEA expects to award a fixed price IDIQ contract for a base year and nine option years to meet this need. Quantities are estimated based on historical data per grade. Exact quantities and funding will be provided on task orders issued from this contract vehicle. The September 2021 enrollment by grade level/ band is shown in the table below:

2 Requirements (Objectives)

2.1 (Objective 1) PK-12 Education Services: The objective is to provide a comprehensive PK-12 educational program for eligible students living in the Ponce, Puerto Rico area that meets US laws and regulations, is nonsectarian, and conducts instruction in English. The school shall be within one-hour commuting distance of Ponce and accredited by a nationally recognized US accreditation agency. The school year shall include a minimum of 180 days of instruction and the calendar shall be consistent for all students being served.

The tasks below are to help the Contractor gain a better understanding of the requirements in order to successfully meet the objective. The tasks are not all inclusive. The Contractor is expected to develop the total solution to meet all the requirements in accordance with a performance-based approach.

Supporting Tasks (Objective 1)

Task 1, Standard Tuition Education Program—The Contractor shall:

0. Technical Requirements

0. Accreditation: Be accredited by a nationally recognized accrediting organization (for example, Middle States Association of Colleges and Schools) whose credits are transferrable. The organization may be public, charter or private.

0. Program: Provide a traditional United States educational program/curriculum for approximately 40 students grades PK-12 in accordance with applicable United States laws and regulations.

0. Language: Provide instruction in English, except for world language instruction.

0. Meetings

0. Post-Award/Transitional Meetings: Participate in a post-award conference and/or transitional meeting(s) after contract award, as coordinated by the Contracting Officer's Representative (COR).

0. Site Visits: Participate in site visits scheduled by the COR. Note: The Government intends to perform site visits in person, videoconferencing may be required, if conditions do not permit travel, for example, a major hurricane or a pandemic lockdown.

0. Education Program—comprehensive educational program services, pre-kindergarten (4-year-olds) through grade 12, for approximately 40 eligible DoD dependent children residing within commuting distance of Ponce, Puerto Rico. The education program shall:

a. Provide accommodations for students qualifying under the Rehabilitation Act of 1973 (Section 504) in accordance with US and Puerto Rican laws and regulations.

b. Include gifted/talented, alternative/vocational, remedial support, counseling services, testing/ evaluations (intellectual/social/emotional/psychometric), intramural/extracurricular activities consistent with applicable federal and Puerto Rican laws and regulations.

c. Provide pupil-to-teacher (PTR) ratios that comply with all mandated maximums for the Department of Education, Puerto Rico.

d. Ensure educational services provided to DoD students are seamlessly integrated with non-DoD students and that DoD students receive equal treatment in terms of assignments to classes and provision of academic materials, instruction, and related services as those provided to non-DoD students.

e. Integrate technology into the curriculum and use technology appropriately as a tool of instruction.

f. Review all educational programs, curriculum and accompanying textbooks used under this contract periodically to ensure compliance with US state and territory laws and standards.

g. Consist of 180 days.

0. Related Services

3. Medical Services (Nurses): Provide a minimum of at least one state board certified nurse for medical services to children during normal school hours.

3. Student Food Service Program: Provide and manage a student food service program for all eligible DoD dependent children attending the school which is comparable to that provided in local public schools and complies with US state and territory laws and regulations.

3. Student Transportation Services: Provide transportation services for children residing within commuting distance from Ponce, ensuring that contracted vehicles and drivers conform to all applicable Puerto Rican laws and regulations. Provide “one roundtrip per child per school day” for students, incorporating any variances in scheduling to include but not limited to late morning runs for delayed openings, midday runs for school half-days, and late day runs to accommodate afterschool activities.

· Provide roundtrip transportation for Pre-kindergarten, elementary, and secondary children per state and federal laws and regulations as well as the specific requirements in accordance with individual student needs per Individuals with Disabilities Act (IDEA) part b and c.

5) Safety and Security of Students, Personnel, and Facilities

1. Provide safety and security requirements as outlined in the following regulations, directives and instructions found at this URL: https://www.dodea.edu/Offices/PolicyAndLegislation/index.cfm

1. Provide a plan that describes the approach to establishing and maintaining a safe and secure environment and operation to include background check procedures for all employees.

1. Ensure the plan accounts for the requirements found in the following directives, instructions, and regulations:

· DoD Directive 2000.12, "DoD Antiterrorism/Force Protection Program," March 2012 w/c1, September 2013.

· DoD Instruction 2000.16, "DoD Antiterrorism Standards”, December 8, 2006.

· DoDEA Regulation 4700.1, "Department of Defense Education Activity Antiterrorism (AT) Program,” August 15, 2007.

· DoDEA Regulation 4800.1, “DoDEA Safety Program,” March 6, 2001.

· DoD Instruction 1402.5, “Criminal History Background Checks on Individuals in Child Care Services,” January 19, 1993.

6) Reports

a. Enrollment Report: Submit two enrollment reports during the school year that reflect the number of students. Submit a detailed enrollment report by 30 September reflecting first semester student enrollment and a detailed report by 30 January reflecting second semester student enrollment. They shall include student name, grade and sponsor and be provided prior to each semesters’ invoice.

b. Standardized Testing Reports: Provide results of student standardized testing (such as, Iowa Test of Basic Skills, etc.) for all students. Note: This requirement does not require reporting on testing administered individually or to small, specific groups of students; only to those standardized tests given to all students in specific grades or program.

c. Criminal History Background Checks: Provide a Criminal History Background check for each employee working under this contract as required by Puerto Rico law. The contracting officer and COR shall have total access to this documentation upon request.

d. Accreditation Reports. Provide a copy of the most recent report(s) from a national accrediting agency addressing the accreditation status of the school.

7) Communications

0. Notification of Changes to State Educational Laws and Regulations: Provide notification to the COR of any proposed changes to the educational program in accordance with the laws of Puerto Rico as well as applicable US laws and regulations.

0. Two-Way Communication: Provide for two-way communication electronically and on paper for sponsors on a continuing basis.

8) Quality Control: Provide, upon request, a quality control program (QCP) plan to ensure educational services are performed in accordance with commonly accepted US and Puerto Rican standards. Develop and implement procedures to identify and prevent defective services from recurring. At a minimum, implement quality control procedures that address the areas identified in Technical Exhibit 1, Schedule of Deductions. Provide a specific QCP point of contact in case of complaints.

9) General Requirements

a. Authorization to Enroll: Be entitled to reimbursement for dependents who meet the DoDEA eligibility requirements as set forth in section 2164 of Title 10, US Code, and Department of Defense Instruction 1342.26, Eligibility Requirements for Minor Dependents to Attend Department of Defense Domestic Dependent Elementary and Secondary Schools (DDESS), dated March 4, 1997. Eligibility will be determined and approved by the DoDEA-Americas Mid-Atlantic District Office in Puerto Rico prior to admission.

b. Sponsor Fees: Provide written information to the sponsors of eligible dependents regarding fees they must pay directly to the Contractor (for example, school lunch fees, PTO fees, yearbook, graduation fees, etc.). Provide any changes in sponsor fees ten business days in advance by written notice to the sponsors. Note: Fund raising activities are not considered sponsor fees, and sponsor/ student participation in fund raising events are optional.

c. Invoicing: Invoice only for student-occupied seats. Students enrolling second semester shall be invoiced at 0.5 quantities.

d. Authorization to Deny or Dis-enroll: Neither dis-enroll nor deny enrollment to any student who is authorized as eligible by the COR and Eligibility Personnel located in except in limited circumstances where the needs of the student cannot be met or sponsor fees have not been paid.

· Request to Deny or Dis-enroll: Should the Contractor have concerns about meeting the special needs of a student, past performance/discipline of a student or if the sponsor fees have not been paid, the Contractor shall contact the COR within 24 hours of notification. A written request with appropriate justification must be submitted for consideration to the COR. The COR will make the decision whether or not to deny enrollment or dis-enroll a student. A Request for Equitable Adjustment (REA) may be submitted if it can be proven without doubt that a new student covered by this contract caused additional expense for the Contractor.

· Suspension or Expulsion: Retain the right to suspend and/or expel any student for disciplinary infraction in accordance with the school’s published policies. Notify the COR, in writing, of the expulsion of any student covered by this contract within 48 hours of taking such action.

1. Contingency Plans: Present a contingency plan to ensure that a high-quality comprehensive education program is maintained (1) in a virtual environment in case of extended school closure due to an earthquake, pandemic, hurricane etc. and/or (2) during unanticipated decreases or increases in enrollment, which would result in lower or higher contract costs, respectively, and require a quick response from the Contractor.

Task 2, Transition Plan and Implementation—The Contractor shall, if necessary:

1. Provide a time- and cost-effective draft transition plan detailing both the steps the Contractor makes when taking over the requirement from another contractor (Entry) and the steps the Contractor makes when assisting another contractor taking over the requirement (Exit). The draft plan shall include a timeline and estimated costs for both the entry and exit scenarios. The Contractor shall finalize each plan based on written feedback from the COR.

1. Implement the entry and exit plans if and when required in writing from DoDEA.

Task 3, Meetings—The Contractor shall (1) attend virtual meetings at no additional cost to the Government and (2) provide the medium through which each meeting occurs, record each meeting’s minutes. The Contractor shall submit the draft minutes to the COR within two business days of the event and finalize the minutes two business days after receipt of written feedback from the COR.

1. Post-Award Conference: Participate in a video- or teleconference with the COR five business days after award IAW FAR Subpart 42.5.

1. Other Post-Award Meetings or Site Visits: Meet with the Contracting Officer (KO), COR, and/or other Agency personnel, as appropriate, to review Contractor performance, as required by DoDEA. The KO may discuss the Agency’s view of Contractor performance, and the Contractor shall apprise the Agency of any problems being experienced. The Contractor shall take appropriate action to resolve any outstanding issues the Agency raises.

0. Performance Standards and Acceptable Quality Levels

1. Performance Standard: Tasks shall be completed by the required completion date.

1. Acceptable Quality Level: Ninety-five percent of tasks shall be completed by the required completion date. The remaining five percent shall be completed no later than ten business days after their due date.

1. Constraints

0. Place of Performance: Work shall be performed at the Contractor’s facilities and/or through virtual instruction IAW Puerto Rican law.

0. Program Manager and Alternate Program Manager—The Contractor shall:

1. Provide a program manager (PM) and alternate PM to be responsible for the performance of work. Their names shall be designated in writing to the Contracting Officer. They shall have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract. Each shall have at least one year of experience working in a similar role.

1. Notify the COR in writing regarding any change in either the PM’s or alternate PM’s role ten business in advance of the change If the program manager or program manager alternate is changed post-award, the replacement shall meet or exceed the qualifications and experience of the person assigned upon contract award.

0. Holidays and Hours of Operation: The program manager or alternate program manager shall be available during the hours of 9AM to 3PM Eastern Standard Time (EST), except for Federal holidays and Federal government closures/shutdowns. The following list shows recognized Federal holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, Presidents Day, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

0. Anti-Bias, Diversity, and Inclusion—The Contractor shall provide resources free of age, racial, color, national origin, disabling conditions, sexual, gender, religious, and ethnic bias and present balanced coverage of multi-cultural contributions and representation, where appropriate.

0. Privacy—The Contractor shall:

1. User Accounts: Require, wherever applicable, that individual accounts possess unique usernames and passwords that do not require personally identifiable information (PII) to access online content, i.e., first & last name and any other unique personal information.

1. Contractor Personnel: Ensure personnel assigned to this contract take proper precautions to protect information from disclosure. Collect and/or store all agency-owned or agency-controlled PII in accordance with the relevant requirements of the Privacy Act, 5 U.S.C, which may be found at the following URL: http://www.archives.gov/about/laws/privacy-act-1974.html.

0. Data: All data developed as a result of any work awarded under this contract is and shall remain the property of the Government.

0. Organizational Conflict of Interest (OCI): The Contractor (including any subcontractor) personnel performing work under this contract may receive, have access to, or participate in the development of, proprietary or Privacy Act information (e.g., personal information, education, etc.) may create a current or subsequent OCI as defined in FAR Subpart 9.5. Whenever the Contractor becomes aware that such access or participation may result in actual or potential OCI, the Contractor shall (1) immediately notify the Contracting Officer (KO) in writing and (2) promptly submit a plan to the KO to avoid or mitigate any such OCI. Note: The KO will unilaterally determine if the Contractor’s plan is acceptable. If the KO determines the plan cannot satisfactorily avoid or mitigate an OCI, s/he may implement other remedies to include prohibiting the Contractor’s further participation in contracted requirements.

1. Government-Furnished Resources

None

1. Contract Deliverables

Frequency

Changes in sponsor fees ten business days after notification is sent to the sponsors

Within 48 hours of suspension or expulsion

Final: Fifteen business days after receipt of written feedback from the COR

1. Acronyms and Definitions

Contract Line Item Number (CLIN) – Basic structural element in a procurement instrument describing and organizing the required product or service for pricing, delivery, inspection, acceptance, invoicing, and payment. The use of the term “line item” includes “subcontract line number”, (SLIN), as applicable.

Contracting Officer (KO) – The only individual with expressed authority to obligate (bind) the Government by means of entering, administering, and terminating contracts within the limits of the authority delegated via a Contracting Officer’s warrant.

Contracting Officer’s Representative (COR) – Qualified and trained Government employee, nominated by the requiring activity (RA) and appointed in writing by a KO primarily to perform specific technical or administrative functions on a specific contract(s); serves as the ‘eyes and ears’ of a KO to assure the Government’s best interests are protected via the terms and conditions of the contract(s) appointed. COR’s do not have authority to obligate (i.e., bind) the Government.

Contractor - Supplier or vendor having a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Deliverable – Usually physically delivered items but may include such items as digital documents/reports.

Performance Requirements Summary (PRS) – Tabular listing of performance objectives and standards that provides the basis for a meaningful QASP.

Performance Work Statement (PWS) - A statement of work for performance-based acquisitions describing the required results in clear, specific and objective terms with measurable outcomes.

1. Performance Requirement Summary (PRS) and Quality Assurance Surveillance Plan (QASP)

7.1 Performance Requirement Summary (PRS)

Two-Way Communication: Ongoing COR inspection and sponsor feedback

Disenrollment, suspensions, and expulsions, when and if needed COR review and sponsor feedback

Task 2, Transition Plan, Beginning & Exiting Implementation to be performed if applicable

Final: 100% accurate except for possible grammar and formatting errors.

Implementation is completed within five business days of the estimated time.

COR review/inspection

7.2 Quality Assurance Surveillance Plan (QASP): The Government will use a QASP to monitor the Contractor’s performance on the contract. The QASP is a living document that can change at any time during the life of the contract. As such, the Government reserves the right to unilaterally edit the QASP at its discretion.

Technical Exhibit #1, Schedule of Deductions

SD

No

The rates of deduction are subject to change during the life of the contract but cannot be raised more than five percent per year without written approval from the contracting officer.

(End of Summary of Changes) image1.wmf