21R0003_ATTCH6QA_031521.pdf

Question # Question Answer

When Perma-Bound responded to the questionnaire issued regarding the upcoming solicitation for School Information Center Materials Jobber, we explained that this would be a joint venture between Perma-Bound Books and OverDrive. Perma-Bound would be providing the physical books and materials and OverDrive would provide the digital portion.

We would like to verify that the DoDEA would accept a joint proposal.

This requirement is being competed as unrestricted and any teaming arrangement is fine as long as it's in compliance with the solicitation.

If a joint proposal would be acceptable will you allow two platforms, one for physical books and resources and one for digital, multi-media resources? DoDEA wants one platform for the physical books and the digital books.

In regards to references, “2.1.3 Volume 3: Factor 2 – Past Performance” references a Past Performance Questionnaire. Will DoDOEA be submitting this questionnaire to provided references, or do we need to? If we are required to, where can that questionnaire be located?

There will be no Past Performance Questionnaire provided. However, potential offerors shall submit at least three and, no more than five references. See Page 54 of 106, 2.1.3 VOLUME 3: Factor 2 - Past Performance the next paragraph and bullets of this volume to submit your past performance references.

On the Excel Pricing Sheet, Audio Books do not include a “Include shipping” statement.

Please confirm that the only format being requested is digital, no physical product such as discs are being requested.

Shipping should only be for physical items, things that are provided in a digital should not include shipping cost.

For the video presentation listed in section “2.1.2 Volume 2: Factor 1 – Technical Specifications Approach” is there a preferred format to be used? Also, is this video to be included with our formal response? And, is it also to be submitted via email?

There is no preference regarding the video format, however it must be in accordance with the system requirements of the PWS. The video shall be included in your technical response. All proposals are submitted via e-mail as stated in the RFP.

Please confirm that Cataloging & Processing as well as Shipping & Handling are to be included in the pricing for each item, or should it be added as additional line items?

Cataloging & Processsing shall be included in the item price, shipping and handling shall be separated out and priced out in a separate CLIN.

2.1.4. Volume 4 – Factor 3 Price states that we can submit documentation that is more appropriate to our practice. If we provide our own documentation do we need to also provide your pricing sheet? If so, does it need to be filled out in its entirety? Yes.

Attachment 1 - Pricing Sheet” asks to provide the unit price for eBooks, Books, Audio Books, and multimedia. We don’t have a standard unit price for any of those items. Would you accept an average price? Or, can we provide a list of sample titles to demonstrate the variety of prices and our offer?

Yes, the Government can accept an average price, however we need a CLIN total price to match the maximum quantities of the solicitation. Offerors can provide any kind of breakdown to explain your propose price.

Is the video presentation required at the time of proposal submittal or is this something that will come after the proposal submittal as a live demonstration to proposal evaluators? If it's required with proposal submittal, how is this to be delivered when DoDEA has a maximum email limit of 10MB and you are requesting a 60-120 minute video?

Yes, the video presentation is required at the time of proposal submission, there will be no live demonstration to evaluators. The video can be added as link in your technical proposal.

10 Is this an education RFP? This is a DoDEA 'Education' requirement RFP.

May we get clarification under Technical Exhibit 1 - Resource Specifications, 1.1.1 (4), where you state contractor will be required to provide Multimedia: Mixed Media Sets? Is there something specific you are referring to? Books and recordings.

When you refer to audio books, do you have a specific preference regarding digital vs.

physical audiobooks, playaways, etc.? There is no specific format preferred, however all formats are welcomed.

Technical Exhibit 1- Resources Specifications 1.4 “Pre-Processing” indicates that a property stamp is required. Would a clear property label be an acceptable alternative to a stamp? Yes, a clear property label can be an acceptable alternative to a property stamp.

HE1254-21-R-0003-School Information Center Materials Jobber-Attachment 6-Questions and Answers

Attachment 6-Q&A