21Q4013_AMD_0001_052621.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendement is as follow s:

1. The solicitation due date has been extended to 14 June 2021, 0430 p.m. Japanese Standard Time (JST).

2. To Issue the List of Questions and Answ ers dated 25 May 2021.

3. To add DFARS 252.204-7022 Experditing Contract Closeout

4. Correct errors on FAR 52.212-1 ADDENDUM - INSTRUCTIONS TO OFFERORS -- COMMERCIAL ITEMS and FAR 52.212-2

ADDENDUM-EVALUATION-COMMERCIAL ITEMS.

See Summary of Changes.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-May-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HE125421Q4013

X 9B. DATED (SEE ITEM 11)

10-May-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-May-2021

CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4800 MARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

HE1254 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE125421Q4013

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 09-Jun-2021 04:30 PM to 14-Jun-2021 04:30 PM.

The following have been added by full text:

DFARS 252.204-7022

252.204-7022 Expediting Contract Closeout.

As prescribed in 204.804-70, use the following clause:

EXPEDITING CONTRACT CLOSEOUT (MAY 2021)

(a) At the conclusion of all applicable closeout requirements of Federal Acquisition Regulation

4.804, the Government and Contractor shall mutually agree on the residual dollar amount remaining on the contract. Both the Government and Contractor agree to waive payment of any residual dollar amount of $1,000 or less to which either party may be entitled at the time of contract closeout.

(b) A residual dollar amount includes all money owed to either party at the end of the contract and as a result of the contract, excluding amounts connected in any way with taxation or a violation of law or regulation.

(c) For purposes of determining residual dollar amounts, offsets (e.g., across multiple contracts or orders) may be considered only to the extent permitted by law.

(End of clause)

Q&A LIST

Questions & Answers Regarding the Solicitation

25 May 21

Solicitation for Night Monitor Services Sasebo

Solicitation Number: HE125421Q4013

Note:

Question (Q) https://www.acquisition.gov/dfars/part-204-administrative-and-information-matters#DFARS-204.804-70

Answer (A)

Q1: Is there an incumbent contract or contractor associated to the requirement. If any, please provide the contractor's name and contract number.

A. Contact#: HE125420P4019 Name of company: On Time Staffing Group LLC

Q1b: If these requirements are being performed by a contractor currently or have been performed in the past, could you please provide the associated incumbent contract or task order numbers? If not, could you please tell me whether these are new requirements?

A. HE125420P4019 covered all required services locations in the Pacific: Iwakuni, Sasebo, Misawa, Kanto Plains, Okinawa and Korea.

Q2: Are contractors required to use the SCA wage determination for this opportunity? If so, please clarify which job title contractors should use for services required?

A. SCA does not apply to services perform overseas

Q3: Will the government provide SOFA or Logistical support for this role?

A. No.

Q4: Please confirm if this is a part-time job.

A: Please the PWS for services requirement.

Q5: How many employee/s are required to perform the night monitor services per location

(Okinawa, Iwakuni, Misawa, Kanto Plains, and Sasebo)?

A. See task (Task 6) For one billeting location, complete frequent (every 15 minutes or 30 for multiple floors) patrols of billeting by visually inspecting doors, windows, and other viable means of exiting designated locations rooms are secured. For multiple billeting locations, complete patrols at least every 45-60 minutes. The patrol patterns are to be varied and not predictable. A Night monitor may be expected to walk to separate billeting locations that are nearby. If there are multiple billeting locations that prevent this requirement from being met by one-night monitor, such as a location that is off base and one location is on base, then additional night monitors will be authorized. This will be communicated ahead of time.

Q6: In PWS under 1.3 Scope of work, it states:

"The contractor shall provide professionally trained Night Monitors, uniforms, program management, and any other necessary items to perform all Night Monitor Services tasks and functions as defined in this performance work statement (PWS)."

- Can the Government confirm what is meant by professionally trained Night Monitors?

A. Training will be very minimal; however, the Night Monitor must be able to complete all the requirements in the PWS. DoDEA will provide training on communication protocols, procedures during a patrol, and how to file an incident report.

- Will there a training to be given by the government for the Night Monitors prior the start of work?

A. DoDEA will provide training on communication protocols, procedures during a patrol, and how to file an incident report.

- Will there be a specific certificate stating that the applicant/candidate is a professionally trained

Night Monitor that needs to submit along with the proposal?

A. No

Q7: Please confirm what are the qualification requirement for this service (e.g., education/degree, experience, certification)

A. Night monitors must have a favorable background check and have proficiency in English

(able to speak and write English) to complete the tasks stated in the PWS.

Q8: Instructions to Offerors under Price Quote Requirements it states that:

© Offeror shall complete all yellow highlighted cells in “Soccer Official Pricing” worksheet that is included as a separate attachment to the solicitation. It is the Offeror’s responsibility to ensure the formulas in the worksheet calculates correctly. It is the Offeror’s responsibility to verify the worksheet calculates the offeror’s quoted prices were totaled correctly.

- Please confirm is this requirement is applicable to all Night Monitor Services solicitation

(Okinawa, Iwakuni, Misawa, Sasebo, Kanto Plains)

A. The statement does NOT apply to this solicitation and it has been removed.

Q9: Under 3.1 Security Requirements, 3.1.1 Criminal Background Checks. It states here: The contractor is responsible all costs associated with the background checks.

- Please confirm what are the types of background investigation that should be covered by the contractor?

- Can the Government confirm how much is the cost? estimated cost?

A. As stated in the PWS contractor employees coming in contact with students shall be vetted for criminal and security record. Local Host National contractors must go through a local level host nation checks as required for issuance of a U.S. military installation pass that allows access during FPCON

Charlie. For SoFA employees, they must go through an Installation Records Check (IRC) and complete a

DoDEA IRC/FAP (Family Advocacy Program) Consent form. This background check must be initiated by

DoDEA. The cost of these checks is minimal and are usually free.

Q10: Based on the Appendix 1. Night Monitors need to travel from one school to another.

-Please confirm who will cover the travel expenses?

A. The vendor shall include all labor and any related expenses in the unit price per night.

Q11. How many people do you need for 1 night?

A. See task (Task 6) For one billeting location, complete frequent (every 15 minutes or 30 for multiple floors) patrols of billeting by visually inspecting doors, windows, and other viable means of exiting designated locations rooms are secured. For multiple billeting locations, complete patrols at least every 45-60 minutes. The patrol patterns are to be varied and not predictable.

If there are multiple billeting locations that prevent this requirement from being met by one-night monitor, such a location that is off base and one location is on base, then additional night monitors will be authorized. This will be communicated ahead of time.

Q12. Is it possible to submit subcontracting experience instead of past experience?

A. No.

Q13. Government pay annually or monthly?

A. No. Vendor may submit invoice(s) after each event against established delivery order.

Q14. Which currency will the solicitation be required to bid, JPY or dollars? (Solicitation

HE125421Q4010)

A. It can be Korean Won, Japanese Yen or US Dollar. Vendor shall submit price quote in the currency that’s best suited for the company.

Q15. Will a business license be required?

A. Yes. Vendor(s) must be registered and active in SAM (https://Sam.Gov)

Q16. Is it possible to attend Korean local company?

A. Local/Foreign vendors are encouraged to submit the quote(s)

Q17. Could you provide TDY expense to the contractor IAW DOD Regulation rate for each location? If not, how to assume the travel expense for each site because your unit price is same.

https://sam.gov/

A. Travel expense will NOT be a separate contract price line item; therefore, JTR does not apply to this service requirement.

Q18. Do you require the average unit price including all of expense (Labor, TDY expense and another expense for this contract if we need.)?

A. Yes.

Q19. Do you require the average unit price including all of our expense (Labor, TDY expense and another expense for this contract if we need.)?

A. Yes.

Q20. Please provide your detailed event schedule for Appendix 1, Page 50 of 63.

A. The Overnight DoDEA Pac Region Event Schedule, Appendix 1, is the most up to date information we have. This is subject to change at the start of next year based on travel restrictions and approved student activities. As stated in the 5.0 Contract Deliverables, “Confirmation of dates, times, and locations of billeting with DoDEA POC will occur at least

5 days prior to the event.

Q21. Do you need each Night monitor for each hotel if they use three or four different hotels on the same night?

for multiple floors) patrols of billeting by visually inspecting doors, windows, and other viable means of exiting designated locations rooms are secured. For multiple billeting locations, complete patrols at least every 45-60 minutes. The patrol patterns are to be varied and not predictable.

If there are multiple billeting locations that prevent this requirement from being met by one-night monitor, such as a location that is off base and one location is on base, then additional night monitors will be authorized. This will be communicated ahead of time.

Q22. Do you need 2 - 4 monitors per night at same location would be required based on hotel?

for multiple floors) patrols of billeting by visually inspecting doors, windows, and other viable means of exiting designated locations rooms are secured. For multiple billeting locations, complete patrols at least every 45-60 minutes. The patrol patterns are to be varied and not predictable.

If there are multiple billeting locations that prevent this requirement from being met by one-night monitor, such as a location that is off base and one location is on base, then additional night monitors will be authorized. This will be communicated ahead of time.

Q23. Is it possible to extend your due date for 1 or 2 weeks (14 JUN or 21 JUN) to get your answer, to get the related data and prepare the proposal to meet your requirement?

A. All 6 solicitations closing date is Monday, 14 June 2021, 4:30 p.m. Japan Standard

Time (JST).

(End of Q&As)

The following have been modified:

52.212-1 ADDENDUM – INSTRUCTIONS TO OFFERORS - - COMMERCIAL ITEMS (DEC 2006)

Instructions to Offerors (ITO) – Commercial Items

TECHNICAL QUOTE REQUIREMENTS.

(A) The Offeror’s quote shall include all data and information requested by these Instructions to Offerors (ITO) and must be submitted in accordance with these instructions. Non-conformance with the instructions provided in this ITO may result in an unfavorable quote evaluation.

(B) Quotes should provide the following administrative information:

1. Tax identification number (TIN)

2. Unique Identity Identifier (Formally DUNS)

3. Complete Business Mailing Address

4. Cage Code

5. Contact Name

6. Contact Phone

7. Contact email address

(C) Technical Capability Factor. A technical quote shall be submitted by the Offeror in sufficient detail to evaluate compliance with the requirements of the solicitation and must address the requirements defined in the

Performance Work Statement (PWS). Offeror shall address Technical Capability in accordance with the three subfactors below:

1. Management Plan Subfactor. Offerors shall demonstrate an understanding of the requirement to provide services free of conflict of interest and in accordance with FAR 3.6 principles by providing a written management plan. As part of their management plan, Offerors may include current versions of chartering documents, bylaws, and any other relevant documentation.

2. Technical Approach Subfactor. Offerors shall provide product information that clearly indicates the quoted services meet the requirements indicated in the PWS. The quote should not simply rephrase or restate the

Government’s requirements but rather, shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge or experience and will base its evaluation on the information presented in the Offeror's quote. The specific requirements of the

Technical Approach subfactor are defined in Addendum to FAR 52.212-2 Evaluation – Commercial Items.

3. Staffing Plan Subfactor. Offerors shall submit its staffing plan with its quote. The Staffing plan shall outline their plan to recruit, train, and maintain certified officials and other personnel performing under the contract.

(D) Page size should be 8.5 x 11 inches and pages shall be single spaced. Except for the reproduced sections of the solicitation document, the text size shall be no less than 10 point.

(E) All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) website at http://www.fedbizopps.gov. Potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

PAST PERFORMANCE REQUIREMENTS.

(A) To assist the Government is evaluating Past Performance, Offerors should submit customer Points of

Contact (POC) and Past Performance information relating to at least one similar requirement for applications previously provided by the Offerors. The applications should have been provided within 3 years from the closing date of the solicitation. The Past Performance information should include:

1. POC Name

2. Agency/Company

3. Phone number

4. Email Address

5. Description of work provided

6. Contract/Order Number (if applicable)

(B) The Government reserves the right to contact the POC’s to gather information on any aspect of the

Offeror’s performance of providing the applications. The Government also reserves the right not to contact some or all the POC’s provided. It is the Offeror’s responsibility to verify the POC information is current.

Submit the Past Performance Information along with the technical quote.

(C) In addition to, or in lieu of, contacting the POC’s provided by Offerors, the Government may research

Offerors’ past performance on its own by searching various databases such as System for Award Management

(SAM), Past Performance Information Retrieval System (PPIRS), and the Federal Awardee Performance and

Integrity Information System (FAPIIS).

PRICE QUOTE REQUIREMENTS.

(A) Offerors shall submit all price quotes on the complete, most current conformed copy of the solicitation that includes all amendments. If the Government amends the solicitation, offerors shall include a memo with the price quote acknowledging the number of amendments to the solicitation that was received. The conformed copy of the solicitation with all prices and other necessary information completed shall constitute the price quote.

(B) Offerors should complete blocks 12, 17a, 17b, 30a, 30b, and 30c of the RFQ, Standard Form 1449. Offerors should insert their company’s CAGE code in the box titled “CODE” in block 17. By submission of its offer, the

Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors.

Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

(C) If the Offeror is registered in System for Award Management (SAM), complete paragraph (b) of FAR provision 52.212-3 Alt 1, Offeror Representations and Certifications; or if the Offeror is NOT registered in

SAM, complete paragraphs (c) through (o) of FAR provision 52.212-3, Offeror Representations and

Certifications. Contract awardee must be registered in SAM before the contract can be awarded.

(D) Complete any other fill-ins and certifications in provisions required in the RFQ.

(E) Period for acceptance of offers. IAW 52.212-1(c), Period for Acceptance of Offers, by submission of its offer, the Offeror agrees quoted price is valid for 60 days after the closing date indicated in block 8 of the solicitation.

(F) Questions concerning this solicitation shall be submitted two business days before the solicitation closes.

(G) Any references to Requests for Proposal (RFP) in the provision FAR 52.212-1 will also have the same meaning as Requests for Quotes (RFQ) for this solicitation.

(H) The term “Offeror” may be substituted for “Quoter”, and the term “quote” may be substituted for “offer” or

“quotation”.

TECHNICAL AND PRICE QUOTE, AND PAST PERFORMANCE SUBMISSION REQUIREMENTS.

Offerors shall submit one (1) electronic technical and price quote, and past performance information in .pdf, or

Microsoft Office (e.g. Word, Excel, etc.) format by e-mail on or before the closing date and time stated in Block

8 of the solicitation to Mr. Kazutaka Yohena, Contract Specialist, email at kazutaka.yohena@dodea.edu and Ms. Thatsanee Schwarzmann, Contacting Officer, e-mail at thatsanee.schwarzmann@dodea.edu.

To be considered timely, the Offeror’s email with the attached proposals shall be received in Mr. Yohena’s and

Ms. Schwarzmann’s email inbox by the solicitation closing time. Ensure the combined size of all attachments are less than 10 MB or DoDEA’s network will reject the email. Offerors are required to ensure that all attachments are virus free.

52.212-2 ADDENDUM – EVALUATION – COMMERCIAL ITEMS (DEC 2006)

BASIS FOR CONTRACT AWARD This acquisition will be conducted using Federal Acquisition Regulation

(FAR) Parts 12 and 13. The Government will award a Firm Fixed-Price, single-award requirement type contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will offer the best value to the Government, price and other factors considered. When combined, Technical Capability and Past

Performance factors are more important than price. The evaluation process shall proceed as follows:

a. Technical Capability Factor. The technical capability factor consists of three subfactors: 1) Management Plan, 2)

Technical Approach, and 3) Staffing Plan. Technical quotes will be evaluated at the factor level. An overall

Technical Capability Factor rating will be provided as either Excellent, Acceptable, or Unacceptable. The Technical rating will be provided based on a combined assessment of the technical subfactors. The ratings are defined below:

Excellent – Quote clearly exceeds minimum requirements of the solicitation.

Acceptable – Quote clearly meets the minimum requirements of the solicitation.

Unacceptable – Quote does not clearly meet the minimum requirements of the solicitation.

1. Management Plan Subfactor. This sub-factor evaluates the Offeror’s current ability to receive award or perform the required services on a government contract in accordance with FAR Part 3.6 and without need of a FAR 3.602 waiver (see PWS Paragraph 5). In evaluating this factor, the government may consider information in the Quoter’s quote and information from other sources. This sub-factor factor is evaluated as either Acceptable or Unacceptable.

2. Technical Approach Subfactor. This sub-factor evaluates the Offeror’s capability as an organization in providing the officials services of the kind or similar to those specified in the Performance Work Statement. The subfactor shall be evaluated as Excellent, Acceptable, or Unacceptable.

mailto:kazutaka.yohena@dodea.edu mailto:thatsanee.schwarzmann@dodea.edu

3. Staffing Plan Subfactor. This sub-factor evaluates the Offeror’s capability (planned procedures and practices) to hire, train, and maintain the necessary staff to meet the requirements initially and over time in the various locations and for the various functions in a limited labor market. This subfactor shall be rated as Excellent, Acceptable, or

Unacceptable.

Note: A rating of “UNACCEPTABLE” for any technical subfactor may disqualify a Quoter from being considered for contract award.

b. Past Performance.

1. The Past Performance evaluation results in an assessment of the Offeror’s probability of meeting the solicitation requirements. One performance assessment rating will be assigned for each Offeror after evaluating the Offeror’s recent (within the past 3 years as of closing date of the RFQ) and relevant past performance, focusing on performance that is relevant to the contract requirements. See Past Performance Evaluation Ratings, excerpted below:

Acceptable – Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note below.)

Unacceptable – Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

2. Evaluation Process. The Government will review the past performance information provided by offerors and may contact the associated customer POC’s. Additionally, the Government will review information obtained from other sources available to the Government, to include, but not limited to, SAM, PPIRS, FAPIIS, and other databases.

3. Assigning Ratings. As a result of the Government’s assessment of the offeror’s past performance information, feedback from previous customers, and information obtained through SAM, PPIRS, FAPIIS, etc., the Government will assign rating of either Acceptable or Unacceptable.

Note: In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

c. Price. The price quotes will be evaluated for price reasonableness but not rated. Offeror’s quoted prices will be determined by multiplying the quoted unit prices by the quantities identified in each line item. The individual line items will be totaled to determine the offeror’s total quoted price. The “5-Year Total” on the bottom of the worksheet will be the Offeror’s total quoted price for evaluation purposes. The offeror’s price quote will be evaluated to determine completeness and reasonableness.

d. Contractor Responsibility – To be eligible for award, the offeror must be determined responsible as defined in

Federal Acquisition Regulation (FAR) 9.104-1. The Government reserves the right to obtain information relative to present and past performance on its own.

e. General Considerations – The quote must comply in all material respects with the requirements of law, regulation and conditions set forth in the solicitation.

(End of Summary of Changes)