21Q4010_AMEND01_250521.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is as follow s:

1. The soliciation due date has been extended to 14 June 2021, 0430 p.m. Japan Standard Time (JST).

2. To issue the Questions & Answ ers dated 25 May 2021.

3. To add the new clause DFARS 252.204-7022 Expediting Contract Closeout.

See Summay of Changes.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-May-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HE125421Q4010

X 9B. DATED (SEE ITEM 11)

07-May-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-May-2021

CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4800 MARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

HE1254 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE125421Q4010

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 07-Jun-2021 04:30 PM to 14-Jun-2021 04:30 PM.

The following have been added by full text:

252.204-7022

52.204-7022 Expediting Contract Closeout.

As prescribed in 204.804-70, use the following clause:

EXPEDITING CONTRACT CLOSEOUT (MAY 2021)

(a) At the conclusion of all applicable closeout requirements of Federal Acquisition Regulation

4.804, the Government and Contractor shall mutually agree on the residual dollar amount remaining on the contract. Both the Government and Contractor agree to waive payment of any residual dollar amount of $1,000 or less to which either party may be entitled at the time of contract closeout.

(b) A residual dollar amount includes all money owed to either party at the end of the contract and as a result of the contract, excluding amounts connected in any way with taxation or a violation of law or regulation.

(c) For purposes of determining residual dollar amounts, offsets (e.g., across multiple contracts or orders) may be considered only to the extent permitted by law.

(End of clause)

QUESTIONS $ ANSWERS 25 MAY 202

25 May 2021

Questions & Answers

Solicitation for Night Monitor Services

HE125421Q4010 Pacific South, Okinawa/ HE125421Q4013

Sasebo/ HE125421D4011 Iwakuni/ HE125421Q4015 Kanto Plains/ HE125421Q4016 Misawa Japan

Q1: Is there an incumbent contract or contractor associated to the requirement. If any, please provide the contractor's name and contract number.

https://www.acquisition.gov/dfars/part-204-administrative-and-information-matters#DFARS-204.804-70

A. Contact#: HE125420P4019 Name of company: On Time Staffing Group LLC

Q1b: If these requirements are being performed by a contractor currently or have been performed in the past, could you please provide the associated incumbent contract or task order numbers? If not, could you please tell me whether these are new requirements?

A. HE125420P4019 covered all required services locations in the Pacific: Iwakuni, Sasebo, Misawa, Kanto Plains, Okinawa and Korea.

Q2: Are contractors required to use the SCA wage determination for this opportunity? If so, please clarify which job title contractors should use for services required?

A. SCA does not apply to services perform overseas

Q3: Will the government provide SOFA or Logistical support for this role?

A. No.

Q4: Please confirm if this is a part-time job.

A: Please the PWS for services requirement.

Q5: How many employee/s are required to perform the night monitor services per location

(Okinawa, Iwakuni, Misawa, Kanto Plains, and Sasebo)?

A. See task (Task 6) For one billeting location, complete frequent (every 15 minutes or 30 for multiple floors) patrols of billeting by visually inspecting doors, windows, and other viable means of exiting designated locations rooms are secured. For multiple billeting locations, complete patrols at least every 45-60 minutes. The patrol patterns are to be varied and not predictable. A Night monitor may be expected to walk to separate billeting locations that are nearby.

If there are multiple billeting locations that prevent this requirement from being met by one night monitor, such as a location that is off base and one location is on base, then additional night monitors will be authorized. This will be communicated ahead of time.

Q6: In PWS under 1.3 Scope of work, it states:

"The contractor shall provide professionally trained Night Monitors, uniforms, program management, and any other necessary items to perform all Night Monitor Services tasks and functions as defined in this performance work statement (PWS)."

- Can the Government confirm what is meant by professionally trained Night Monitors?

A. Training will be very minimal; however, the Night Monitor must be able to complete all the requirements in the PWS. DoDEA will provide training on communication protocols, procedures during a patrol, and how to file an incident report.

- Will there a training to be given by the government for the Night Monitors prior the start of work?

A. DoDEA will provide training on communication protocols, procedures during a patrol, and how to file an incident report.

- Will there be a specific certificate stating that the applicant/candidate is a professionally trained Night

Monitor that needs to submit along with the proposal?

A. No

Q7: Please confirm what are the qualification requirement for this service (e.g., education/degree, experience, certification)

A. Night monitors must have a favorable background check and have proficiency in English (able to speak and write English) to complete the tasks stated in the PWS.

Q8: Instructions to Offerors under Price Quote Requirements it states that:

© Offeror shall complete all yellow highlighted cells in “Soccer Official Pricing” worksheet that is included as a separate attachment to the solicitation. It is the Offeror’s responsibility to ensure the formulas in the worksheet calculates correctly. It is the Offeror’s responsibility to verify the worksheet calculates the offeror’s quoted prices were totaled correctly.

- Please confirm is this requirement is applicable to all Night Monitor Services solicitation

(Okinawa, Iwakuni, Misawa, Sasebo, Kanto Plains)

A. The statement does NOT apply to this solicitation and it has been removed.

Q9: Under 3.1 Security Requirements, 3.1.1 Criminal Background Checks. It states here: The contractor is responsible all costs associated with the background checks.

- Please confirm what are the types of background investigation that should be covered by the contractor?

- Can the Government confirm how much is the cost? estimated cost?

A. As stated in the PWS contractor employees coming in contact with students shall be vetted for criminal and security record. Local Host National contractors must go through a local level host nation checks as required for issuance of a U.S. military installation pass that allows access during

FPCON Charlie. For SoFA employees, they must go through an Installation Records Check (IRC) and complete a DoDEA IRC/FAP (Family Advocacy Program) Consent form. This background check must be initiated by DoDEA.

The cost of these checks are minimal and are usually free.

Q10: Based on the Appendix 1. Night Monitors need to travel from one school to another.

-Please confirm who will cover the travel expenses?

A. The vendor shall include all labor and any related expenses in the unit price per night.

Q11. How many people do you need for 1 night?

A. See task (Task 6) For one billeting location, complete frequent (every 15 minutes or 30 for multiple floors) patrols of billeting by visually inspecting doors, windows, and other viable means of exiting designated locations rooms are secured. For multiple billeting locations, complete patrols at least every

45-60 minutes. The patrol patterns are to be varied and not predictable.

If there are multiple billeting locations that prevent this requirement from being met by one night monitor, such as a location that is off base and one location is on base, then additional night monitors will be

Q12. Is it possible to submit subcontracting experience instead of past experience?

A. No.

Q13. Government pay annually or monthly?

A. No. Vendor may submit invoice(s) after each event against established delivery order.

Q14. Which currency will the solicitation be required to bid, JPY or dollars. (Solicitation

HE125421Q4010)

A. It can be Korean Won, Japanese Yen or US Dollar. Vendor shall submit price quote in the currency that’s best suited for the company.

Q15. Will a business license be required?

A. Yes. Vendor(s) must be registered and active in SAM (https://Sam.Gov)

Q16. Is it possible to attend Korean local company?

A. Local/Foreign vendors are encouraged to submit the quote(s)

Q17. Could you provide TDY expense to the contractor IAW DOD Regulation rate for each location? If not, how to assume the travel expense for each site because your unit price is same.

A. Travel expense will NOT be a separate contract price line item; therefore, JTR does not apply to this service requirement.

Q18. Do you require the average unit price including all of expense (Labor, TDY expense and another expense for this contract if we need.)?

A. Yes.

Q19. Do you require the average unit price including all of our expense (Labor, TDY expense and another expense for this contract if we need.)?

A. Yes.

Q20. Please provide your detailed event schedule for Appendix 1, Page 50 of 63.

A. The Overnight DoDEA Pac Region Event Schedule, Appendix 1, is the most up to date information we have. This is subject to change at the start of next year based on travel restrictions and approved student activities. As stated in the 5.0 Contract Deliverables, “Confirmation of dates, times, and locations of billeting with DoDEA POC will occur at least 5 days prior to the event.

Q21. Do you need each Night monitor for each hotel if they use three or four different hotels on the same night?

multiple floors) patrols of billeting by visually inspecting doors, windows, and other viable means of exiting designated locations rooms are secured. For multiple billeting locations, complete patrols at least every 45-60 minutes. The patrol patterns are to be varied and not predictable.

https://sam.gov/

If there are multiple billeting locations that prevent this requirement from being met by one night monitor, such as a location that is off base and one location is on base, then additional night monitors will be authorized. This will be communicated ahead of time.

Q22. Do you need 2 - 4 monitors per night at same location would be required based on hotel?

multiple floors) patrols of billeting by visually inspecting doors, windows, and other viable means of exiting designated locations rooms are secured. For multiple billeting locations, complete patrols at least every 45-60 minutes. The patrol patterns are to be varied and not predictable.

If there are multiple billeting locations that prevent this requirement from being met by one night monitor, such as a location that is off base and one location is on base, then additional night monitors will be

Q23. Is it possible to extend your due date for 1 or 2 weeks (14 JUN or 21 JUN) to get your answer, to get the related data and prepare the proposal to meet your requirement?

A. All 6 solicitations closing date is Monday, 14 June 2021, 4:30 p.m. Japan Standard Time (JST).

(End of Questions & Answers 25 May 21)

(End of Summary of Changes)