21Q0018_SOL_QUESTIONS AND ANSWERS_052421.pdf

HE1254-21-Q-0018 High School Math (AGA) Core Curriculum and Lab Curriculum-Attachment 5- Questions and Answers

Question # Question Answer 1 Our hard bound textbooks have a copyright date of 2016, while our eBooks have a much more recent copyright date. Will the eBook only copyright be sufficient for the copyright date?

All materials must be copyrighted 2018 or later. Please see PWS section 1.1.1.

2 Regarding the amendment, posted

May 18, 2021;

a. Is the only change to the solicitation the deadline date?

b.If not, can you please specify all changes that were made to the solicitation? c. Did DoDEA intend to reduce the amount of time for vendors to respond?

a. Yes, that was the only change.

b. There were no other changes.

c. Yes, the closing date was changed to June 10, 2021.

3 Regarding Volume 1 – Administrative

Cover Letter, are vendors to include in this Volume 1 the completed Representations and Certifications information that is required in the FAR and DFARS clauses incorporated by reference and by text?

Yes, that is required.

4 Regarding the 10-page maximum limit for Volume 2 (Factor 1- Resources Specifications and Factor 2 – Implementation and Professional Learning Approach);

a. Will DoDEA consider increasing the number of pages?

b. If the number of pages cannot be increased, may vendors include links to additional information and/or information in the addendum (i.e.

Correlations)? c. If links are not allowed, may vendors submit Appendices to the Volume 2 that include the additional documents referenced in our response?

a. Yes, 15 pages will be acceptable for this solicitation. See solicitation amendment.

b. The number of pages can be increased to 15 pages.

c. Yes, appendices are acceptable.

5 Regarding section 1.1.1, are the

CCSSM correlations required as part of this submission due on June 11th?

If so, due to the page limitation, is a link to the correlations sufficient in our response?

The due date was changed to June 10,2021.

Links are acceptable and the page limitation was also increased to 15 pages.

6 Regarding the Technical Exhibit #1, Instructional and Assessment Resources (Lab) a. If a vendor does not offer AGA Lab Instructional Resources, may vendors submit program(s) that address only the Instructional and Assessment Resources (Core) section? b. Sections 1.1.2: “Focus coherently on the Major Work of the grade in a way that is consistent with the progressions in the Standards” and 1.1.3: “Are designed for students to spend sufficient time working with engaging applications of the Major Work of the grade” reference “Major Work”. Can DoDEA please explain in further detail what the phrase “Major Work” means? c. Section 1.2.4 references a “Standards alignment document which shows progression of learning that makes connections to prerequisite standards/skills, ensuring the major content of the grade level are fully addressed, as designated by Achieve the Core: Focus by Grade Level – Major Clusters1.1.1 (https://achievethecore.org/category/ 774/mathematics-focus-by-grade-level)”. Is this Standards Alignment Document to be included with our submission due on June 11th? If so, due to the page limitation, will a link to the correlations sufficient in our response?

a. The government anticipates awarding one contract for this requirement. b. This is addressed in the PWS 1.2.4 Standards alignment document which shows progression of learning that makes connections to prerequisite standards/skills, ensuring the major content of the grade level are fully addressed, as designated by Achieve the Core: Focus by Grade Level - Major Clusters (https://achievethecore.org/category/774/ mathematics-focus-by-grade-level)C. The new response date is June 10, 2021.

7 Regarding Volume 3 – Past

Performance, there is a minimum of three references to be included with a vendor’s response. What is the

There is no limit on the past performance references.

maximum number of references a vendor may include?

8 Regarding Volume 4 - Price, section

1.4.b., "If a vendor quote includes an alternate CLIN structure than what is provided in the SF 1449, the vendor shall provide the CLIN mapping/breakdown, a. What is the CLIN mapping/breakdown? B. Can you please provide an example? c. In previous submissions we have provided alternate CLIN's based on our materials, we kept the structure of the spreadsheet by listing components of each product with an individual CLIN. Is this what you mean by CLIN mapping/breakdown?

a. If the quoted CLIN structure is different from what's in the SF 1449 vendors can reference the pricing sheet. The CLIN breakdown tab is to provide the price breakdown for the quoted CLIN's. b. See pricing sheet c. Yes, vendors can add CLIN's as deemed necessary in the pricing sheet.

9 Regarding timelines for this RFQ, a.

When does DoDEA anticipate vendor presentations, if any, being held?b.

When does DoDEA anticipate announcing the award for this RFQ?

a. The government is not requesting a video presentation but a written technical approach, see FAR 52.212-1 addendum.

10 Regarding section 1.3.1 and the Price

Sheet; 1.3.1 is noted as “…The estimated Base Year 1 requirement for the AGA core and AGA Lab courses is shown below. After Base Year 1, the annual replace/replenish requirement is expected to be 5-10 percent of the Base Year 1 amount. Enrollments are Algebra I student 4,750 (versus Price Sheet:

student 5800) Geometry student 3,750 and teacher 60, (versus Price Sheet 5085 student and teacher 95) Algebra II student 3,300 and teacher 80 (versus Price Sheet: student 4685 and teacher 93). a. Why are the enrollment numbers noted in 1.3.1 and the Price Sheet different? b. Can you please clarify which enrollment numbers vendors are to use?

Yes, the pricing sheet has more to account for any changes to enrollment during performance of the anticipated contract. A.

This is to account for any changes in student enrollment that may occur over the life of the contract. b. Use the numbers in Section B of the solicitation and the pricing sheet.

11 Regarding Volume 4 – Price; our product is a subscription price, meaning one price for a 5-year subscription. We are interpreting that the higher enrollment numbers on the Price Sheet to include the annual estimated 5-10% of the Base Year 1.

Should we use the enrollment numbers in section 1.3.1 since once a subscription is purchased it will be available for the full 5 years of the contract instead of the enrollments in the Price Sheet?

The estimated numbers on the CLIN's account for a five year ordering period.

12 Regarding Objective 2: Shipping; will

DoDEA allow more than 45 days for vendors to deliver materials to OCONUS locations? Based on the increased shipping rates across the world, sending materials via air will be approximately 4 times more than sending the materials by ocean freight.

No, we expect delivery to our OCONUS locations to occur 45 days after issuance of the delivery order.

13 Regarding section 2.1.2 – Task 2 for the live virtual teacher professional learning (Core Courses); section

2.1.2.1 notes: provide a minimum of 4 days (12 contact hours) of training — US, Europe, and Pacific time zones — Base Year 1. Twelve total additional contact hours Base Year 2 and 3.

Provide Note: Exact dates and times will be finalized post-award in consultation with the Contractor.

Time zones include: Americas:

Eastern Standard Time (EST) 8am – 3:30pm Europe: Central European Time (CET) 8am – 3:30pm Pacific: Japan Standard Time (JST) 8am – 3:30pm

a. Please clearly explain 4 days (12 contact hours) for Base Year 1: Is this three (3) hours for each Region 4 times per year?

b. In 2.1.2.1., please clearly explain the “4 days” requirement. Four days per region? Four days total? How many hours per day? Are the days consecutive?

c. In 2.1.2.1., do you mean 12 hours per region in Year 1 (total of 36 hours)? Or 12 hours total for all regions (4 hours per region)? Or 12 hours for each teacher? Or something different?

d. In 2.1.2.1, are you requesting an additional 12 hours in Year 2 and an additional 12 hours in Year 3? Or 12 additional hours in Years 2 and 3 combined?

e. In 2.1.2.1, for Years 2 and 3, are you requesting 12 hours per region? Or 12 hours for all regions? Or 12 hours per teacher?

f. In 2.1.2.1, for Years 2 and 3, is this training for new teachers? If so, how many teachers do you anticipate needing training? Or will this training be delivered to teachers already receiving training in Year 1?

a. The number of contact hours has been increased to 18 hours. b. The requirement is now for 6 days. This is 6 days per region for three hours each day. c. This is to be negotiated post-award with the collaboration of the vendor and DoDEA, the intended plan for DoDEA: Module Development for 18 hours for the AGA Courses. To be delivered via live virtual professional learning 6 times (3 hours per session) in each of the 3 DoDEA time zones (Americas, Europe, and the Pacific) throughout the course of the school year for each of the first three years of the contract. f. This will be for both new and returning teachers. g. It will be a mixture of both new and returning teachers. h. Please see the update to CLIN 0014 in the solicitation. i. Please see amendment to section 2.1.2.1 in the PWS. No, continued growth over time with instructional materials over the first three years. Please see the amendment to section 2.1.2.1 of the PWS for further explanation.

g. In 2.1.2.1, should the training in Years 2 and 3 contain initial program training. should it focus exclusively on professional learning beyond the program, or both? Can it be the same training each year?

h. CLIN 0014 Live Virtual Teacher Professional Learning notes 21 days for the 5-Year Base Period 1.

i. How do the four (4) days of live virtual teacher professional learning core courses (12 contact hours) equal 21 days?

ii. Please breakdown the hours per Region (or teacher) per quarter or year to reconcile 2.1.2.1 with CLIN 0014.

i. In 2.1.2, it says “a minimum of,” in CLIN 0014 it says 21 days, what unit measurement do you want us to use for professional learning? By the hour? The day? For 12 hours? If by day, how many hours = a day?

14 1. Regarding section 2.1.4 Professional Learning Digital Modules;

a. How do these modules differ from the live teacher training in content?

b. What topics would you like covered in the Digital Modules?

c. Should the teacher/school-based specialist modules, requested in 2.1.4.1.1, address initial program training? What additional content are you looking for? Are they specific topics you would like addressed?

d. Should the teacher/school-based specialist modules requested in

2.1.4.1.1 address the same topics as

Regarding section 2.1.4 Professional Learning Digital Modules, this is to be negotiated post-award with the collaboration of the vendor and DoDEA.

Some possible examples could include initial program training and/or content training.

covered in Year 1 of the training requested in 2.1.2.1

e. Should the school-level administrator modules requested in

2.1.4.1.2 address the same topics as covered in Year 1 of the training requested in 2.1.2.1 If not, what content are you looking for?

15 In reference to “Vendors shall provide print and digital resources that demonstrate the vendor’s quoted resources….”How many print and digital resources are required for

AGA?

The vendor shall provide 12 web-based licensures for access to all AGA Core instructional material and 7 web-based licensures for access to all HS Math Lab.

16 What is the shipping address for physical samples?

The request is only for web-based digital samples submission. For samples, Solicitation should state 12 web-based licensures, etc. for access to all AGA Core instructional materials and 7 web-based licensures for access to all HS Math Lab Classes.

17 Will DODEA consider adopting a new edition of the awarded math curriculum after the first contract term?

No, DoDEA will not consider adopting new editions after the first contract term.

18 Do you have an estimate of the number of DoDEA middle school Algebra I students contained in this contract?

See PWS section 1.3.1.

19 Will DoDEA consider a program in development for this solicitation?

If so, is there a final date when the printed and digital materials need to be available for teachers and students? If so, please confirm that date.

If your final date makes it necessary, can we provide print resources in phases i.e. term 1 material for the beginning of term 1 and term 2 material for the beginning of term 2?

Can we submit a unit sample print prototype as part of our response to the RFP?

No, we are looking to procure an established program that meets the requirements of the solicitation.