Combined Synopsis Solicitation Amend 0001.pdf

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104 FOR OFFICIAL USE ONLY

COMBINED SYNOPSIS/SOLICITATION – HE1254-20-Q-2002 Amendment 0001

NOTE: Corrections made in CLINs X0002 and the URL updated in 252.232-7006, Wide Area

Workflow Payment Instructions

i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with Subpart 13.5 and additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

ii. The solicitation number is HE1254-20-Q-2002 and is issued as a request for quote (RFQ) to lease four (4) Hatchback vehicles. The resulting award will be a single firm-fixed price (FFP) contract.

The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular 2020-06, effective 05 June 2020.

iii. The proposed applicable North American Industry Classification System code (NAICSC) for this requirement is 532112, Passenger Car Leasing. The Product Service Code (PSC) is W023, Lease Or

Rental Of Equipment- Ground Effect Vehicles, Motor Vehicles, Trailers, And Cycles.

iv. Contract line item numbers (CLINs), item descriptions, quantities and units of measure as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months

Hatchback - Alconbury

One (1) 5-door, Compact Hatchback in accordance with the Statement of Work SOW)

NET AMT

0002 36 Months

Hatchback - Lakenheath

Three (3) 5-door, Compact Hatchback in accordance with the Statement of Work (SOW)

1001 12 Months

1002 36 Months

2001 12 Months https://www.acquisition.gov/content/subpart-126-streamlined-procedures-evaluation-and-solicitation-commercial-items https://www.acquisition.gov/content/subpart-135-simplified-procedures-certain-commercial-items

2002 36 Months

3001 12 Months

3002 36 Months

4001 12 Months

4002 36 Months

v. Inspection and Acceptance Terms: All Contract Line Items will be as follows:

Inspect At and Accept At: Destination

Inspect By and Accept By: Government

vi. Delivery Information

a. Period of Performance:

Base and Option Periods

Periods Periods of Performance

Base Period 1 August 2020 - 31 July 2021

Option Period 1 1 August 2021 - 31 July 2022

Option Period 2 1 August 2022 - 31 July 2023

Option Period 3 1 August 2023 - 31 July 2024

Option Period 4 1 August 2024 - 31 July 2025

b. Locations:

CLIN X001

Alconbury Middle-High School

Bldg. 691 RAF Alconbury

Huntingdon, Cambridgeshire GB PE284DA

CLIN X002

Liberty Intermediate School

RAF Lakenheath Bldg. 804

Brandon Suffolk Gb Ip27 9pn

vii. Clauses Incorporated By Reference and full texts

CLAUSES INCORPORATED BY REFERENCE

52.203-19 Prohibition on Requiring Certain Internal

Confidentiality Agreements or Statements

JAN 2017

52.204-7 System for Award Management OCT 2018

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

OCT 2018

52.204-13 System for Award Management Maintenance OCT 2018

52.204-16 Commercial and Government Entity Code Reporting JUL 2016

52.204-18 Commercial and Government Entity Code Maintenance JUL 2016

52.204-21 Basic Safeguarding of Covered Contractor Information

Systems

JUN 2016

52.204-23 Prohibition on Contracting for Hardware, Software, and

Services Developed or Provided by Kaspersky Lab and

Other Covered Entities.

JUL 2018

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

DEC 2019

52.204-25 Prohibition on Contracting for Certain

Telecommunications and Video Surveillance Services or Equipment.

AUG 2019

52.209-6 Protecting the Government's Interest When

Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment

OCT 2015

52.209-9 Updates of Publicly Available Information Regarding

Responsibility Matters

OCT 2018

52.212-1 Instructions to Offerors--Commercial Items MAR 2020

52.212-3 Alt I Offeror Representations and Certifications--Commercial

Items (MAR 2020) Alternate I

OCT 2014

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018

52.212-4 ADDENDA – CONTRACT TERMS AND CONDITIONS-- COMMERCIAL ITEMS (OCT

2018)

ADDENDA TO FAR 52.212-4(C) Changes

Text in paragraph (c) Changes is deleted and replaced with the following:

Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of certain changes such as administrative changes including changes in paying office, appropriation data, etc. authorized by the Federal Acquisition Regulation and its supplements that may be made unilaterally by the

Contracting Officer (for a complete list of changes that may be made unilaterally, see FAR 43.103(b)).

CONSENT TO DE-OBLIGATION OF EXCESS FUNDS AFTER FINAL PAYMENT

(a) This paragraph is an addendum to FAR 52.212-4.

(b) The Contractor agrees that, after final payment has been made, the Government may unilaterally, and without obtaining further approval from the Contractor, adjust the final quantities of goods and/or services delivered and accepted under this contract and adjust the final price of this contract to conform to the total amount paid as of the date final payment was made.

(c) In accordance with FAR 4.804-3, the paying office shall close the contract file upon issuance of the final payment voucher. No contract modification will be issued to de-obligate the excess funds.

(d) If this contract is a type of indefinite-delivery contract (e.g., indefinite-delivery indefinite-quantity, requirements), this paragraph shall apply to each order issued under the contract on a case-by-case basis.

(e) This paragraph shall be deemed to be written agreement of the parties as contemplated by the changes paragraph of the Contract Terms And Conditions – Commercial Items clause of this contract (FAR

52.212-4(c)).

(End of Addenda to FAR 52.212-4)

52.212-5 (Dev) Contract Terms and Conditions Required to Implement

Statutes or Executive Orders--Commercial Items

(Deviation 2018-O0021)

MAR 2020

52.214-34 Submission Of Offers In The English Language APR 1991

52.223-18 Encouraging Contractor Policies To Ban Text

Messaging While Driving

AUG 2011

52.225-14 Inconsistency Between English Version And

Translation Of Contract

FEB 2000

52.225-25 Prohibition on Contracting with Entities Engaging in

Certain Activities or Transactions Relating to Iran--

Representation and Certifications.

AUG 2018

52.229-6 Taxes--Foreign Fixed-Price Contracts FEB 2013

52.232-33 Payment by Electronic Funds Transfer--System for

Award Management

OCT 2018

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-3 Protest After Award AUG 1996

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

52.242-15 Stop-Work Order AUG 1989

52.246-4 Inspection Of Services--Fixed Price AUG 1996

252.201-7000 Contracting Officer's Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7003 Agency Office of the Inspector General AUG 2019

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

DEC 2019

252.204-7015 Notice of Authorized Disclosure of Information for

Litigation Support

MAY 2016

252.204-7016 Covered Defense Telecommunications Equipment or

Services -- Representation

DEC 2019

252.204-7017 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services --

Representation

DEC 2019

252.204-7018 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services

DEC 2019

252.205-7000 Provision Of Information To Cooperative Agreement

Holders

DEC 1991

252.209-7004 Subcontracting With Firms That Are Owned or

Controlled By The Government of a Country that is a

State Sponsor of Terrorism

MAY 2019

252.222-7002 Compliance With Local Labor Laws (Overseas) JUN 1997

252.225-7012 Preference For Certain Domestic Commodities DEC 2017

252.225-7031 Secondary Arab Boycott Of Israel JUN 2005

252.225-7042 Authorization to Perform APR 2003

252.229-7006 Value Added Tax Exclusion (United Kingdom) DEC 2011

252.232-7003 Electronic Submission of Payment Requests and

Receiving Reports

DEC 2018

252.232-7003 Electronic Submission of Payment Requests and

Receiving Reports

DEC 2018

252.232-7008 Assignment of Claims (Overseas) JUN 1997

252.233-7001 Choice of Law (Overseas) JUN 1997

252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.244-7000 Subcontracts for Commercial Items JUN 2013

252.247-7023 Transportation of Supplies by Sea FEB 2019

TABLE OF ATTACHMENTS

ATTACHMENT NO. TITLE

1 Technical Capability

2 Pricing Sheet

3 Representations and Certifications

Includes Enclosure1

(Enclosures 2 and 3 are Clauses – See Attachment 3 also

(End of Attachments)

52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES--

REPRESENTATION (DEC

2019)

(a) Definitions. As used in this provision, “covered telecommunications equipment or services” has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award

Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for

“covered telecommunications equipment or services”.

(c) Representation. The Offeror represents that it [ ___ ] does, [ ___ ] does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(End of provision)

52.212-1 ADDENDUM – INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (MAR 2020)

Addendum to Paragraph (b). Paragraph (b) is changed to read as follows:

(b) Communication.

The following Contracting Officer and Contract Specialist are the sole points of contact for this acquisition:

Contracting Officer: Colleen Pritchard

Contract Specialist: Marcia E. Lee

Communications with other officials may compromise the integrity of this acquisition and result in cancellation of the requirement.

Intent to Submit Quotes.

For planning purposes only, please send an e-mail to Ms. Marcia Lee at Marcia.Lee@dodea.edu and Ms.

Colleen C. Pritchard at Colleen.Pritchard@dodea.edu to give notification if your company intends to submit a quote in response to this solicitation. The subject of the e-mail shall be “Intent to Submit a

Quote for HE1254-20-Q-2002”. Please provide the company’s name and point of contact to include name, title, address, e-mail, phone number, company’s DUNS, and Cage Code. Failure to submit a notice of intent does not prohibit an Offeror from submitting a quote.

Submission of Questions.

Offerors shall submit questions concerning this solicitation, electronically, NO LATER THAN 3:00 p.m. Eastern Daylight Time (EDT), 09 July 2020. Questions submitted after this date may not be considered for a response.

Submission of Offers.

Offerors must ensure that the signed and dated attached quote and all attachments are virus free, legible, and arrives in Ms. Lee’s, and Ms. Pritchard's e-mail inboxes by the solicitation closing time. E-mails over

10 MB will be rejected by DoDEA’s network. If the electronic copy cannot be opened, the Contract

Specialist or Contracting Officer will notify the Offeror and a replacement electronic copy shall be provided by the Offeror within one (1) working day after notification.

https://www.sam.gov/

Documents shall be submitted in separate .pdf or Microsoft Office (e.g. Word, Excel, etc.) format by e-mail on or before the closing date and time stated in Block 8 of the solicitation to Ms. Marcia Lee, Contract Specialist, e-mail at Marcia.Lee@dodea.edu, and Ms. Colleen C. Pritchard, Contacting Officer, e-mail at Colleen.Pritchard@dodea.edu.

As a minimum, offerors shall submit a package consisting of an Administrative Cover Letter and Quote as follows:

1. Administrative Cover Letter

The Administrative Cover Letter shall state the following:

a. The solicitation number

b. Unique Entity Identifier (DUNS Number)

c. Complete Business Mailing Address.

d. N/CAGE Code

e. NAICS Code

f. Contact Name

g. Contact Phone and e-mail address

2. Quote: Technical Capability

Offerors shall submit a quote that addresses the following two (2) Elements on Attachment 1:

Element 1: Vehicles Specifications: The Offeror shall provide technical specifications which clearly demonstrate that its offered vehicles meet the requirements stated within the solicitation. The Offeror shall fill in the information and provide technical specifications that include product literature and photography that correspond with the information in the Attachment 1, Element 1 Table.

Element 2: Delivery Date: The Offeror shall state, on Attachment 1, Element 2, the earliest date that the vehicles will be delivered to Alconbury and Lakenheath. At a minimum, the Offeror must deliver the vehicle on 1 August.

Document

Title

Page Limitations

Pages shall be numbered numerically, if applicable

Administrative

Cover Letter Cover Letter 1 page

Quote

Technical

Capability

Use Attachment 1

(Submit Attachment 1 according to information provided therein.)

Quote Past Performance

4 pages

New Time Roman, not less than 12-point font

Quote Price

Use Attachment 2

(Submit according to the Price Quote instructions in this clause)

R&C

Representations and Certifications

(R&C)

Use Attachment 3

(Only Attachment 3 will be considered with the exception of the following:

Contractor filled-in Enclosures 1 through 3, if applicable. The

Subcontractor/Teaming Agreement

(maximum 5 pages), and

The Offeror Responsibility Determination (maximum 2 pages)

New Time Roman, not less than 12-point font mailto:Marcia.Lee@dodea.edu mailto:Colleen.Pritchard@dodea.edu

Past Performance

Offeror shall submit past performance information for the prime and subcontractors (performing as the

Prime on that effort) to determine the recency and relevancy of the Offeror’s performance. To be recent, the effort must be on-going or must have been completed within the last three (3) years by the closing date/time of this solicitation. To be relevant, the Offeror must demonstrate that the Offeror has provided lease vehicles, for leasing period exceeding 6 months, in the United Kingdom, during the last three (3) years by the closing date/time of this solicitation. Past Performance information submitted that is not recent and/or relevant will not be evaluated.

i. Subcontractor/Teaming Information. If an Offeror proposes a teaming arrangement for services, the Offeror (proposed prime Offeror) shall provide past performance information on any subcontractor or teaming arrangement offered. (Also see Attachment

3, para. ii)

ii. The Government reserves the right to obtain information relative to present and past performance on its own, in addition to information provided by the Offeror and from contract and subcontract POCs. If you are aware that one or more of your contracts in the

Past Performance Information Retrieval System (PPIRS) specifically relates to the requirements in this acquisition, please provide this contract/work effort as one of the past performance submissions with your quote.

iii. Offerors without a record of relevant past performance or for whom information on past performance is not available or is so sparse that a past performance rating cannot be reasonably assigned will not be evaluated favorably nor unfavorably on past performance and as a result, will receive a “Neutral” rating for the Past Performance factor.

3. Price Quote

Offerors fully burden price quote shall be complete, and represent an accurate reflection of the requirement as stated in the SOW.

Offerors shall complete, in its entirety, all unit and extended prices using the Government provided

Microsoft Excel Pricing Sheet labeled “Attachment 2” and submit it in both the Excel and pdf format. The Pricing Sheet will establish the maximum unit prices the Offeror may charge for services under the contract.

The Government will not be obligated to pay the Offeror any amount in excess of the prices proposed.

Offerors are advised that in the event unit prices multiplied by quantity have been incorrectly calculated, the unit price will govern. The total evaluated price will be considered in making the final best value determination.

The Government has provided a table within Attachment 2, labeled “FAR 52.217-8 Option to Extend

Services” to account for the option period(s) possible under FAR 52.217-8 (maximum six months), Option to Extend Services. If the Government has to exercise the option under FAR 52.217-8, then the

Government will use the rate given for the last year performance was completed. For the purpose of calculating the total evaluated price, the Government will use the unit prices submitted for option period 4 to calculate the potential 6-months option under FAR 52.217-8.

The price quote is presumed to represent the Offeror’s best effort to respond to the solicitation. Any inconsistency, whether real or apparent, between promised performance and price should be explained in the quote. Any significant inconsistency, if not explained, raises a fundamental issue of the understanding of the nature and scope of the work required.

4. Representations and Certifications

The Offeror shall complete Attachment 3, Reps & Certs, (to include any applicable

Subcontractor/Teaming Agreement, Contractor filled-in Enclosures 1 through 3, and the Offeror

Responsibility Determination) in order to address the Representations and Certifications.

Addendum to Paragraph (c). Paragraph (c) is changed to read as follows:

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

Addendum to Paragraphs (d) & (e). Paragraphs (d) & (e) are deleted in its entirety.

Addendum to Paragraph (g) Contract award. Paragraph (g) is changed to read as follows:

The Government intends to award without discussions. Therefore, the offeror’s initial quote should contain the offeror’s best approach/terms. However, despite this intent, the Government reserves the right to conduct discussions if the Government determines they are necessary. If the Government determines that discussions are necessary, a competitive range will be established. In the event issues pertaining to this award cannot be resolved to the Government's satisfaction, the Government reserves the right to withdraw and cancel the solicitation. In such event, offerors will be notified in writing.

Addendum to Paragraph (h). Paragraph (h) is changed to read as follows:

Multiple awards will not be made as a result of this solicitation.

Addendum to Paragraph (i). Paragraph (i) is deleted in its entirety.

(End of FAR 52.212-1 Addendum)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

The words Offer, Offeror, or Proposal within this Clause are substituted to read Quotation, Vendor, or

Quotation, respectively.

(a) Addendum to Paragraph (a). Paragraph (a) is changed to read as follows:

The Government will award a single Firm-Fixed Price contract, for a 5-year period, to the responsible offeror whose quote represents the best value. The evaluation factors are: Technical Capability, Past

Performance, and Price. This solicitation is being competed under FAR Parts 12 and 13.

The Government may, in its discretion, conduct exchanges with offerors if exchanges are determined to be in the Government's best interest.

1. Technical Capability. Will be evaluated in accordance with FAR 13.106-2(b). The Government will evaluate the Offeror’s response to Elements 1 and 2 provided in Attachment 1 to determine if the Offeror’s quote clearly meet the requirements in the solicitation.

2. Past Performance. Will be evaluated on an Acceptable/Unacceptable basis to assess the Offeror’s ability to successfully meet the requirements based on the Offeror’s demonstrated recent and relevant record.

Requirements for

Past Performance

Description

Acceptable Past performance is Recent and Relevant

Unacceptable Past performance is not Recent and/or Relevant

Neutral Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable.”

3. Price. Will be evaluated for price reasonableness in accordance with FAR 13.106-3.

NOTE: If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using the Agency’s budget rates.

4. Representations and Certifications. Will not be evaluated, but will be reviewed for completeness.

(b) Options. Addendum to Paragraph (b). Paragraph (b) is changed to read as follows:

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Incomplete quotes shall be rejected and eliminated from further consideration. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price (FFP) contract resulting from this solicitation.

Overall Requirements for

Technical Capability

Description

Acceptable Offeror’s quote clearly meet the requirements of the solicitation.

Unacceptable Offeror’s quote does not meet the requirements of the solicitation.

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 calendar days prior to the expiration date of the contract including all modifications thereto.

(End of clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 calendar days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the

Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

Note: If the FAR 52.217-8 extension is exercised, the total duration of this contract shall not exceed 66 months.

52.222-50 COMBATING TRAFFICKING IN PERSONS (JAN 2019) ALTERNATE I (MAR 2015)

(Excerpt)

(c) Contractor requirements. The Contractor shall—

(1) Notify its employees of—

(i) (A) The United States Government's policy prohibiting trafficking in persons described in paragraph

(b) of this clause; and

(B) The following directive(s) or notice(s) applicable to employees performing work at the contract place(s) of performance as indicated below:

Document Title Document may be obtained from: Applies to performance in/at:

Information & Hotline https://www.state.gov/j/tip/

Locations of DoDEA-Europe

52.232-18 AVAILABILITY OF FUNDS (APR 1984)

Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

Funds are not presently available for performance under this contract beyond 30 September. The

Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond 30 September, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

FAR: https://www.acquisition.gov/browsefar

DFARS: https://www.acq.osd.mil/dpap/dars/dfarspgi/current/

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR: https://www.acquisition.gov/browsefar

DFARS: https://www.acq.osd.mil/dpap/dars/dfarspgi/current/

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation Supplement

(DFARS) (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of

"(DEVIATION)" after the name of the regulation.

252.225-7043 ANTITERRORISM/FORCE PROTECTION POLICY FOR DEFENSE

CONTRACTORS OUTSIDE THE UNITED STATES (JUN 2015)

(a) Definition. United States, as used in this clause, means, the 50 States, the District of Columbia, and outlying areas.

(b) Except as provided in paragraph (c) of this clause, the Contractor and its subcontractors, if performing or traveling outside the United States under this contract, shall--

(1) Affiliate with the Overseas Security Advisory Council, if the Contractor or subcontractor is a U.S.

entity;

(2) Ensure that Contractor and subcontractor personnel who are U.S. nationals and are in-country on a non-transitory basis, register with the U.S. Embassy, and that Contractor and subcontractor personnel who are third country nationals comply with any security related requirements of the Embassy of their nationality;

(3) Provide, to Contractor and subcontractor personnel, antiterrorism/force protection awareness information commensurate with that which the Department of Defense (DoD) provides to its military and civilian personnel and their families, to the extent such information can be made available prior to travel outside the United States; and

(4) Obtain and comply with the most current antiterrorism/force protection guidance for Contractor and subcontractor personnel.

(c) The requirements of this clause do not apply to any subcontractor that is--

(1) A foreign government;

(2) A representative of a foreign government; or

(3) A foreign corporation wholly owned by a foreign government.

(d) Information and guidance pertaining to DoD antiterrorism/force protection can be obtained from

[http://travel.state.gov/travel/cis_pa_tw/cis_pa_tw_1168.html and /or DoDEA-Europe Regional Force

Protection Officer Tel: 49 (0) 611-1435451911.

252.229-7001 TAX RELIEF (APR 2020)

(a) Prices set forth in this contract are exclusive of all taxes and duties from which the United States

Government is exempt by virtue of tax agreements between the United States Government and the

Contractor's government. The following taxes or duties have been excluded from the contract price:

NAME OF TAX: value added tax (VAT) RATE 20%

(b) Invoices submitted in accordance with the terms and conditions of this contract shall be exclusive of all taxes or duties for which relief is available. The Contractor's invoice shall list separately the gross price, amount of tax deducted, and net price charged.

(c) When items manufactured to United States Government specifications are being acquired, the

Contractor shall identify the materials or components intended to be imported in order to ensure that relief from import duties is obtained. If the Contractor intends to use imported products from inventories on hand, the price of which includes a factor for import duties, the Contractor shall ensure the United States

Government's exemption from these taxes. The Contractor may obtain a refund of the import duties from its government or request the duty-free import of an amount of supplies or components corresponding to that used from inventory for this contract.

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide

Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic

Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation

Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving

Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://piee.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

https://www.sam.gov/

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based

Training Course and use the Practice Training Site before submitting payment requests through WAWF.

Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://piee.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic

Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the

Contracting Officer.

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice 2-in-1

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC HQ0747

Issue By DoDAAC HE1254

Admin DoDAAC** HE1254

Inspect By DoDAAC HE1600

Service Approver (DoDAAC) HE1600

Service Acceptor (DoDAAC) HE1600

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or

Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS

Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

***Information will be populated in the award***

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

Statement of Work (SOW)

STATEMENT OF WORK

DoDEA-Europe West District

Commercial Vehicle Lease

United Kingdom (UK)

Department of Defense Education Activity

4800 Mark Center Drive

Alexandria, VA 22350

1. GENERAL INFORMATION AND SCOPE OF WORK.

1.1. The Department of Defense Education Activity (DoDEA), is a Federally-operated school system, responsible for planning, directing, coordinating, and managing prekindergarten through 12th grade educational programs on behalf of the Department of Defense (DoD). DoDEA is globally positioned, operating 163 accredited schools in 8 districts located in 11 foreign countries, 7 states, Guam, and Puerto

Rico. DoDEA employs approximately 11,607 employees who serve 71,406 children of active duty military and DoD civilian families. DoDEA is committed to ensuring that all school-aged children of military families are provided a world-class education that prepares them for postsecondary education and/or career success and to be leading contributors in their communities as well as in our 21st century globalized society.

1.2. The purpose of this contract is to provide commercial leased vehicles with associated supplies and equipment to support school operations. Safety is of the highest priority entrusted to the contractor under this contract. The contractor shall perform all services in a safe, prudent and professional manner accepting full and sole responsibility for the prompt and proper delivery of services.

1.3. Scope of work: Contractor shall provide the number and type of vehicles listed in the Schedule of

Prices.

2. SCOPE OF VEHICLE PROVISIONS.

2.1. Contractor shall provide the type of vehicles listed in the Schedule of Prices, and as stated in the paragraphs below.

2.2. Vehicles furnished under this contract shall be driven throughout the UK and Europe. Vehicles shall:

2.2.1. Be in good, safe, and serviceable operating condition in accordance with the vehicle’s owner’s manual;

2.2.2. Be no more than one-year-old;

2.2.3. Have no more than 20,000 kilometers (12,000 miles) on the odometer on delivery; and

2.2.3. Be free of all dirt inside and outside on delivery.

2.3. Government will be afforded unlimited mileage. Contractor shall replace vehicles at or before 5-years (60-months) of age from date of manufacture or 100,000 kilometers (60,000 miles) on the odometer, whichever occurs first.

2.4. Registration and licensing of vehicles is the Contractor’s responsibility. The Contractor shall ensure that all vehicles comply with applicable safety laws, rules and regulations of the country in which the vehicles are hired.

2.5. Contractor shall deliver the required vehicles to the Government installation on 1 August 2020 not later than 1500 hours, unless otherwise specified or agreed to by the Contracting Officer Representative

(COR) or designated Government Point of Contact (GPOC). On delivery, each vehicle shall contain an information sheet in English specifying, at a minimum:

2.5.1. The manufacturer, year, model and serial number of the vehicle.

2.5.2. The type of fuel to be used.

2.5.3. The correct tire pressure.

2.5.4. A list of accessories supplied with the vehicle.

2.5.5. When the next scheduled maintenance is due in terms of days or kilometers (miles).

2.5.6. The Contractor’s current telephone numbers and address

2.6. Receiving/delivery documents shall be signed and dated by both the COR/GPOC and Contractor, or

Contractor’s authorized representative, as an acknowledgment that the Government received the vehicles in the condition specified. Upon delivery to the Government, the Contractor and the COR/GPOC will conduct a joint inspection, identifying all damages, such as, but not limited to, scratches, dents, etc. The inspection sheet shall be signed and dated by both parties.

2.7. Vehicles hired under this contract shall be delivered fully equipped with the items listed below.

Items shall meet all applicable specifications required by the vehicle manufacturer and the laws or regulations of the UK.

2.7.1. Automatic transmission.

2.7.2. Air conditioning.

2.7.3. All necessary documents for travel within the UK area as well as Germany, Belgium, and

Netherlands (e.g., registration, insurance, etc.).

2.7.4. A functional spare tire (mounted on rim and properly inflated).

2.7.5. Two (2) full sets of keys.

2.7.6. Manufacturer installed seat belts for all passengers.

2.7.7. The tools necessary to safely change a spare tire or make minor repairs or adjustments in accordance with the vehicle manufacturer’s specifications. As a minimum, this will include a lug wrench, screwdriver, jack, and safety/hazard signs.

2.7.8. All-weather tires.

2.7.9. GPS to include UK and Europe mapping.

3. MAINTENANCE AND REPAIRS

3.1. Contractor has full responsibility to schedule preventative maintenance and repairs required to keep the vehicles in safe operating condition (e.g., periodic services and the repair/replacement of flat/worn, or blown-out tires, etc.), not to include operator maintenance as described in paragraph 3.3 below; and shall notify the COR/GPOC one-week prior to any scheduled maintenance appointment.

3.1.1. All maintenance and repairs shall be performed outside of Government installations.

3.1.2. Turn-in for service and maintenance will occur at the facility where each vehicle was originally delivered to the Government unless otherwise agreed to by the COR/GPOC.

3.1.3. Contractor shall provide replacement vehicles of the same or similar type from the same category/class, upon vehicle turn-in, for the service period if more than 24-hours.

3.2. Contractor shall supply all fluids, oils, and lubricants, except for fuel, diesel emission fluid, and windshield washer fluid.

3.3. Government personnel, assigned as drivers of the vehicles, will perform operator maintenance on hired vehicles. Operator maintenance shall include pre/post-trip safety checks, fluid levels, tire pressure, and refilling the fuel tank. The Government will notify the Contractor of any discrepancies or fluid leaks so vehicle can be scheduled for maintenance.

3.4. In a situation where an accident or mechanical failure renders the vehicles unsafe or inoperable, the

Contractor shall provide a replacement vehicle of the same or similar type or better within 24 hours.

3.5. Contractor shall be responsible for all repairs to include repair parts (except as stated in paragraph 5 below). The Contractor shall provide, at no additional cost to the Government, 24-hour vehicle recovery services for the UK, Belgium, Germany and The Netherland locations, as required, to bring a contracted vehicle to the Contractor’s designated facility. The Contractor shall provide the repaired vehicle or a replacement vehicle of the same or similar type from the same category/class or better within 24 hours.

4. ACCIDENTS AND TRAFFIC VIOLATIONS.

4.1. Government will provide and place accident report forms in each vehicle upon delivery.

4.2. Contractor shall forward all tickets for traffic violations to the COR/GPOC immediately upon receipt. The Government operator will be responsible for payment of any fines and restitution of any fees resulting from the issued traffic ticket.

5. CLAIMS: MINOR REPAIRS

5.1. These repairs are necessitated because of accidents, which occurred while the Government is operating the vehicle, or due to incidents (e.g., mirror broken while parked), which occurred while the

Government has responsibility of the vehicle.

5.2. Should minor repairs be required, the Contractor shall provide an estimate to the Government. Once the Government deems (in writing) the amount reasonable, the Contractor shall complete the repairs and submit a manual invoice directly to the COR/GPOC.

5.3. The Government will not be responsible for minor damage that can be attributed to normal/fair wear and tear, nor reimburse the contractor for the costs of these repairs. Any dispute between the Contractor and COR/GPOC on this matter will be submitted, through the District Transportation Supervisor, to the

Contracting Officer for a final determination.

6. RETURN OF THE VEHICLES.

6.1. Upon expiration of the time period as specified in the contract, vehicles will be returned to the

Contractor at the designated U.S. Government installation (Locations where the vehicles are initially delivered).

6.2. When a vehicle is scheduled for return on a Government or local holiday, the Contractor shall take possession of the vehicle on the following workday. The order shall reflect only those days within the contract’s period of performance. The Contractor takes responsibility for any additional days the vehicle is not retrieved past the return date specified in the contract, and shall not hold the US Government liable for any damages that might occur during this timeframe.

6.4. Upon turn in, the Contractor and a Government representative will conduct a joint inspection, identifying all damages, such as, but not limited to, scratches, dents, etc. The inspection sheet shall be signed and dated by both the Contractor and the Government representative. Normal/Fair wear and tear notations will be documented, as such. The Contractor is responsible for picking up the vehicle at the end of the order.

6.5. The COR/GPOC shall print his grade, organization, and telephone number on the return order document, signs and dates it as acknowledgment that the vehicle was returned to the Contractor. The

Contractor shall countersign the document to indicate acceptance of the returned vehicle.

7. INVOICING.

6.1. The contractor shall invoice on a monthly basis to be processed via the Invoice, Receipt, Acceptance and Property Transfer iRAPT located in the Wide Area Workflow (WAWF) eBusiness Suite.

8. VEHICLE DELIVERY LOCATIONS

Alconbury:

1 – 5-Door Hatchback Car delivered to:

POC: Ms. Cheryl Jacob

Alconbury Student Transportation Office

RAF Alconbury, Huntingdon Cambs PR28 4DA

Tel: 01480-844313

Lakenheath:

3 – 5-Door Hatchback Cars delivered to:

POC: Mr. Nelvin Morrow

Lakenheath Student Transportation Office

RAF Lakenheath Bldg. 804

Brandon, Suffolk IP27 9PN

Tel: 01638-527013