HE125420Q0035_AMD1_RFQ_7-13-20_modification.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose for this is amendment is as follow s:

1. Remove the quantitiy constraints in CLINS 0001, 1001, 2001, 3001 and 4001.

2. Make revisions to FAR 52.212-1 Addendum --Instructions to Offerors-Commercial Items

3. Make revisions to FAR 52.217-6 Option for Increased Quantity

4. Make Revisions to FAR 52.217-7 Option for Increased Quantity -- Separately Priced Line Item

5. Make revisions (highlighted in yellow ) to the PWS

6. Post Attachment 5, Questions and Answ ers

1. CONTRACT ID CODE PAGE OF PAGES

J 1 19

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 13-Jul-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HE125420Q0035

X 9B. DATED (SEE ITEM 11)

16-Jun-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

13-Jul-2020

CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4800 MARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

HE1254 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE125420Q0035

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 17-Jul-2020 09:00 AM to 24-Jul-2020 09:00 AM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The IDC type has changed from Indefinite Quantity to N/A.

CLIN 1001

CLIN 2001

CLIN 3001

CLIN 4001

The following have been modified:

PERFORMANCE WORK STATEMENT

Digital Citizenship Professional Learning

1. General Introduction

1.1 Background

1.1.1. The Department of Defense Education Activity (DoDEA) serves the educational needs of the dependents of military and civilian employees by providing pre-kindergarten (PK)-Grade 12 instruction to about 70,000 students in 162 brick-and-mortar schools. Student enrollment varies based primarily on the deployment of military troops worldwide. DoDEA's curriculum, resources, and student achievement scores on standardized assessments compare favorably to those of high-performing US public school systems. In North America DoDEA operates 51 schools located in seven states, Puerto Rico, and Cuba. In Europe and the Middle East, DoDEA operates

65schools located in Germany, England, Netherlands, Belgium, Italy, Spain, Turkey and Bahrain. In the Pacific, DoDEA operates 45 schools located in Korea, Japan (mainland and Okinawa), and Guam. DoDEA also operates a fully accredited Virtual High School with hubs in Virginia, Europe, and Pacific.

1.1.2 DoDEA’s 162 brick and mortar schools have various grade configurations, with the most common being K-5, 6-8, 9-12, and K-12. DoDEA also utilizes a fully accredited Virtual High School to deliver 9-12 instruction to students who need an online option.

1.1.3 In order to meet the DoDEA graduation requirements, each student must earn at least

0.5 credits in a Career and Technical Education (CTE) course defined as meeting the computer technology requirement. CTE courses that meet this qualification are dispersed throughout a variety of career pathways that are aligned with DoDEA’s adopted College and Career Ready Standards (CCRS). As such, the specific content covered within these courses varies greatly across the agency.

1.2 Scope of Work

1.2.1 DoDEA requires professional learning in the form of 3-hour off-the-shelf digital modules for teachers and educational technologists (ET) to engage deeper with various subjects related to professional growth and best practices in teaching Digital Citizenship. The professional learning will enable DoDEA teachers to provide age-and developmentally appropriate Digital Citizenship lessons to the following grade bands: K-2, 3-5, 6-8, and 9-12. The modules shall include supplementary digital resources for teachers. For parents/sponsors, students, and other stakeholders, they shall include materials to raise awareness of Digital Citizenship issues. DoDEA estimates the following need for digital modules:

Categories Base Option 1 Option 2 Option 3 Option 4 3-Hr Digital Modules* 6 2-6 2-6 2-6 2-6

1.2.2 DoDEA expects to award one contract for a base year and four option years, each one being 12 months in length.

2 Requirement

2.1 Objective 1: Digital Citizenship Professional Learning

Provide a Digital Citizenship professional learning project plan. Provide Digital Citizenship digital modules and related resources. Provide licenses, if required, to support the digital modules. Meet with DoDEA as required. Provide industry-standard technical support.

2.1.1 Task 1, Professional Learning Project Plan—The Contractor shall:

2.1.1.1 Provide a Professional Learning Project Plan—a blueprint for the learning, planning, resources, and additional requirements for implementation—that includes, at a minimum, the 13 components defined in Table 1 (below).

2.1.1.2 Revise the plan based on written feedback from DoDEA.

Table 1: Components of the Project Plan

Components Definition

1. Management Summary of key personnel (project managers/leads, instructional designers, etc.) in charge of developing these initiatives.

2. Goals & Learning Outcomes

Intended end result of the professional learning. Regarding learning outcomes, define the intended end results for all modules. Specify expected changes in teacher behavior to support future implementation monitoring and quality assurance efforts.

3. Deliverables Contractor-developed arc of learning, including outlines for each learning event, resources and materials.

4. Overviews of Professional Learning Events

Provide an overview for each event to include the following details:

1) Distribution of facilitators virtual synchronous professional learning by site, where required.

2) Intended outcomes of each professional learning session.

3) Links between the intended outcomes and delivery method of related learning and significant learning activities.

4) Related online (preferably) and print resources (if only available in that format)

5) Researched design elements and theory of action utilize the ADDIE model of design and applying the Understanding by Design® UBD) model, per http://www.ascd.org/research-a-topic/understanding-by-design-resources.aspx.

6) Description of formative assessment used consistently within portions of the professional learning.

7) Description of summative assessment used to measure effectiveness of learning.

5. Researched- Informed Actions

Continuum of research-informed actions and productive practices to be used during implementation and incorporate research, tools, and resources with references where applicable.

6. Schedule

Implementation timeline with detailed explanations of interdependencies and stages of review, such as an outline, sample product, and final product.

Defines the schedule via digital tools that can interconnect calendars and provide a real-time viewing component, e.g., a shared drive for the digital review of products. Note: The schedule shall be finalized post-award in consultation with the Contractor.

7. Participant Resources

Identifies the DoDEA fully owned or licensed resources to support the continued implementation of professional learning content. This may include assessment resources for gathering student data, digital textbooks, items listed in this document, or other items available to DoDEA teachers for regular use as defined in the arc of learning and as agreed upon by the Contractor and DoDEA during project planning. Note: DoDEA expects that this section will be refined during the development of the professional learning plan (post-award).

8. Human Resources

Criteria for selecting facilitators and the methodology that ensures that each one has the knowledge and experience to be successful. Include a matrix with the following information for each facilitator:

1) Demonstration of mastery of the content specific instructional expertise through a combination of experience and a portfolio of the expected actions as defined in the Arc of Learning.

2) Experience delivering this type of professional learning.

3) Delivery models used (face-to-face, live webinars, blended learning).

4) Success rates (based on evaluations).

9. Communicat ions

Ensure recordings of the synchronous sessions are archived and accessible on DoDEA’s LMS. Ensure recordings are edited and are Sharable Content Object Reference Model® (SCORM®)-compliant.

10. Challenges / Risks

List challenges/risks for each project deliverable as well as identify needed mitigation strategies.

11. Budget Detailed budget on a separate Excel spreadsheet.

12. Evaluation Develop a coherent evaluation tool that can then be utilized by DoDEA to assure learning of major concepts and objectives occurred as intended.

13. Syllabi Syllabus for each professional learning sessions to include the title, date of delivery, contact hours, description, objectives, assignments, and required readings. Note: DoDEA participants may use the syllabi to negotiate with an institution of higher learning to obtain graduate credit for the course(s).

Individual participants are responsible for selecting an institution of higher learning and all related payments.

2.1.2 Task 2, Digital Modules—The Contractor shall:

2.1.2.1 Provide 3-hour self-contained, off-the-shelf asynchronous digital modules to be placed on DoDEA’s existing LMS. Each draft module shall be revised based on written feedback from DoDEA.

2.1.2.2 Provide final modules that include a learning plan with specific timing and a participant guide to support high quality learning and consistent learning experiences of the material. Each module shall be of a modern design and enlist the help of a qualified instructional designer to consult in form and function of all learning presented and incorporate a variety of learner access points and engaging activities that incorporate online and offline exploration of content throughout each learning session. Each module shall not exceed time shown and include time for participants to experience the learning (i.e., read/watch tutorials, videos, screencasts, etc.) and time for participants to complete work to include, but not limited to, embedded and final checks-for-understandings and meet the following predefined objectives and delivery schedule. Note:

Brief descriptions of each module are shown below.

1) Each module shall:

a. Be aligned to current ISTE standards and use a nationally accredited curriculum base, such as Common Sense Education.

b. Include demonstrations and/or hands-on learning activities incorporating typical materials teachers would have in their existing school environments, such as writing materials, computers, projectors, etc.

c. Be designed to run on DoDEA’s existing LMS.

d. Be packaged and shall deliver all online content for publishing and reusability in SCORM®-compliant packages. DoD Instruction (DoDI)

1322.26 mandates that electronic courseware shall be developed in compliance with the latest possible version of the SCORM packages (www.dtic.mil/whs/directives/corres/pdf/132226p.pdf).

2) Provide all source files for published content within 20 business days of online publishing. The organization of source files shall mimic the organizational structure of the published content for ease of access/use.

3) Ensure all commercial off-the-shelf content creation products follow a consistent pattern from design document to source files for content to include user-friendly navigation. The products shall include the (1) explanation of naming conventions used in files and assets, (2) diagram of the hierarchical/ folder file structure for design & content files, and (3) index of all assets and where they are used.

# Six Modules - Essential Questions Time Allotted

Approximate Due Dates

1 Understanding the Shift: Why Digital Citizenship matters? 3 hrs. January 1, 2021

2 Setting the Bar High: How do you teach Digital Citizenship to students? 3 hrs. January 1, 2021

3 Appreciating Failure: How use and misuse of digital tools leads to lifelong lessons learned? 3 hrs. March 1, 2021

4 Measuring what Matters: How can educators measure digital citizenship skill attainment effectively? 3 hrs. June 1, 2021

Creating Positive Digital Citizenship Experiences: How can teachers promote Digital Citizenship through a wide variety of content materials?

3 hrs. July 1, 2021

Student-Defined Projects: What is the power of choice in regards to digital learning vis-a-vis student interest and increased learning outcomes?

3 hrs. August 1, 2021

TBD DoDEA expects it will require 2-6 additional 3-hour modules each option year—to be determined post-award. TBD TBD

2.1.3 Task 3, Supplemental Resources—The Contractor shall:

2.1.3.1 Teacher Supplemental Resources: Provide digital resources to help teachers better understand and present materials to K-12. Note: DoDEA expects to post the digital resources on our LMS for use by DoDEA teachers only.

2.1.3.2 Parent/Sponsor, Student, Other Stakeholder Resources: Provide digital materials to raise awareness of and promote Digital Citizenship.

2.1.3.3 Licensing (if required): Any software required to utilize any equipment or materials contained within this contract shall adhere to the following:

1) Be available for licensing as DoDEA Enterprise-wide or individual sites.

2) Run on individual workstations without requiring either special user access or administrator rights.

3) Provide a central point of contact to assist DoDEA users.

4) Notify the Contracting Officer’s Representative (COR) when new product updates are available and coordinate with the COR regarding the dissemination of this information and products to the schools.

2.1.3.4 Credit for Teachers: If the modules can be used to provide graduate or continuing education credit for teachers, provide the appropriate guidance.

Note: DoDEA teachers wishing to obtain credit will do so at their own expense.

2.1.4 Task 4, Meetings—The Contractor shall:

2.1.4.1 Post-Award Conference: Participate in a video- or teleconference with the

COR five business days after award in accordance with FAR Subpart 42.5.

2.1.4.2 IT Meeting: Convene a video- or teleconference with DoDEA Information

Technology staff ten business days after award. (See Technical Exhibit #4.)

2.1.4.3 Other Post-Award Meetings: Meet with the Contracting Officer, COR, and/or other Agency personnel, weekly and/or as appropriate to review Contractor performance and plan project deliverables, as required by DoDEA. At these meetings the Contracting Officer may discuss the Government’s view of Contractor performance, and the Contractor shall apprise the Government of problems, if any, being experienced. The Contractor shall take appropriate action to resolve any outstanding issues raised by the Government.

2.1.4.4 Medium and Minutes: Provide the medium through which each conference/meeting occurs, record each meeting’s minutes, and submit them to the COR within two business days of the event.

2.1.4.5 Attendance: Attend virtual meetings at no additional cost to the Government.

Note: Costs associated with attendance at face-to-face meetings, if any, shall be handled/paid for as stated in the contract.

2.1.5 Task 5, Technical Support—Provide industry-standard technical support for its technical/digital resources for the life of the contract via telephone or by email within one business day or less from the initial contact to include but not limited to assisting with service problems, product setup, upgrades, and troubleshooting.

Performance Standards and Acceptable Quality Levels (AQL) Objective 1, Digital Modules

Performance Standard and Related Task AQL Inspection

Method Incentives*

* Unless specified otherwise, possible ratings are as follows: exceptional, very good, satisfactory, marginal, or unsatisfactory, per FAR 42.1503, Table 42-1, “Evaluation Ratings Definitions”.

Task 1, Project Plan, PWS 2.1.1

Zero deviation from the PWS.

Draft: Completed ten business days after post-award conference Final: Completed three business days after receipt of written feedback

Draft: 80% correct Final: 100% correct except for possible errors in grammar and formatting

COR inspection Exercise the next option year

Task 2, Digital Modules, PWS 2.1.2

Zero deviation from the PWS.

As scheduled in the Project Plan

Draft: 90% correct Final: 100% correct except for possible errors in grammar and formatting

COR inspection and stakeholder feedback

Exercise the next option year

Task 3, Supplementary Resources , PWS 2.1.3

Zero deviation from the PWS.

As scheduled in the Project Plan

Provided with the corresponding digital modules.

COR inspection and stakeholder feedback

Exercise the next option year

Task 4, Technical Support, PWS 2.1.4

Zero deviation from the PWS.

Ongoing from receipt of the first delivery order

95% of requests shall be handled within one business day of receipt.

COR inspection and stakeholder feedback

Exercise the next option year

Task 5, Meetings, PWS 2.1.5

Zero deviation from the PWS.

As stated in the PWS

No more than one meeting per year will need to be rescheduled COR inspection

Exercise the next option year

2.2 Objective 2— Contractor Manpower Requirement Application (eCMRA)

2.1.1 Task 6: RESERVED.

Requirements / Objectives The tasks listed above are to help the Contractor gain a better understanding of the requirements and are not all-inclusive. The Contractor is expected to develop a total solution in accordance with a performance-based approach.

3 Constraints

3.1 Period and Place of Performance: Base period of one year and four option years, all of which are 12 months in length. Work performed at the Contractor’s facilities.

3.2 Project Management—The Contractor shall provide a Project Manager/ Alternate Project Manager. They shall be available, between the hours of 9:00 AM and 3:00 PM EST, Monday - Friday, except for Federal holidays or when the Government facility is closed for administrative reasons.

3.2.1 Program Manager/Alternate: They shall be responsible for the performance of work.

The name of this person and an alternate who shall act for the Contractor when the program manager is absent shall be designated in writing to the Contracting Officer. The program manager or alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract.

They shall each have at least one year of experience in a similar role.

3.2.2 Changes: Personnel provided as replacements to key functions after contract award shall meet or exceed the qualifications and experience of those provided upon award of the contract. Notify the COR in writing regarding all personnel changes ten business days in advance of the change.

3.3 Holidays and Hours of Operation: Contractor personnel shall be available during the hours of 9AM to 3PM Eastern Standard Time (EST), except for Federal holidays and Federal government closures/shutdowns. The following list shows all recognized Federal holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day Presidents Day Veterans Day Memorial Day Thanksgiving Day Independence Day Christmas Day

3.4 Availability: The Contractor shall make all resources available for the life of the contract.

3.5 Anti-Bias: The Contractor shall ensure all resources are free of racial, color, age, national origin, disabling conditions, sexual, gender, religious, and ethnic bias and present balanced coverage of multi-cultural contributions and representation, wherever appropriate.

3.6 Privacy—The Contractor shall:

3.6.1 User Accounts: Require, wherever applicable, that individual accounts possess unique usernames and passwords that do not require personally identifiable information (PII) to access online content, i.e., first & last name and any other unique personal information—.

3.6.2 Contractor Personnel: Ensure personnel assigned to this contract take proper precautions to protect information from disclosure. All agency-owned or agency-controlled personally identifiable information shall be collected and/or stored in accordance with the relevant requirements of the Privacy Act, 5 U.S.C— http://www.archives.gov/about/laws/privacy-act-1974.html.

3.7 Section 508 Compliance—Ensure Contractor resources, wherever applicable, meet the following requirements:

3.7.1 IT Requirement: Ensure all electronic hardware and soft-ware procured under this contract/purchase order comply with Section 508 of the Rehabilitation Act of 1973, as amended, (29 U.S.C. 794d) and the Architectural & Transportation Barriers Compliance Board Electronic Information Technology (EIT) Accessibility Standards (36 CFR part 1194). Further information may be found at the following URL: http://www.section508.gov.

3.7.2 Deliverable Requirement: Ensure the following occur:

Outputs/deliverables do not adversely affect accessibility features of existing EIT technologies.

EIT related to the requirements of the contract are accessible to people with disabilities, per 29 U.S.C 794(d).

Outputs/deliverables to include the functional performance, information, documentation, and support requirements are considered. Standards from 36 CFR Part 1194 Subpart B, C, and D apply to this acquisition.

3.8 Optical Character Resolution (OCR) Requirement: The Contractor shall provide, upon request, two digital OCR copies of print materials in one or more of the following formats:

▪ Digital Accessible Information System/National Instructional Materials

▪ Accessibility Standard (NIMAS) with cascading style sheet

▪ HyperText Markup Language (HTML)

▪ Portable Document Format (PDF), (unlocked, embedded fonts, single page)

▪ Rich Text Format (RTF)/Word document

3.9 Data: All data developed as a result of any work awarded under this contract is and shall remain the property of the Government.

3.10 Organizational Conflict of Interest (OCI): Contractor (including subcontractor) personnel performing work under this contract may receive, have access to, or participate in the development of, proprietary or Privacy Act information (e.g., personal information, education, etc.) may create a current or subsequent OCI as defined in FAR Subpart 9.5.

Whenever the Contractor becomes aware that such access or participation may result in any actual or potential OCI, the Contractor shall (1) immediately notify the Contracting Officer (KO) in writing and (2) promptly submit a plan to the KO to avoid or mitigate any such OCI. Note: The KO will unilaterally determine if the Contractor’s plan is acceptable. If the KO determines the plan cannot satisfactorily avoid or mitigate an OCI, s/he may implement other remedies to include prohibiting the Contractor’s further participation in contracted requirements.

4 Government-Furnished Resources

4.1 DoDEA will provide written feedback regarding the draft project plan and digital modules in a timely manner.

4.2 DoDEA will provide topics of future professional learning sessions at time of exercise for each option year.

TECHNICAL EXHIBITS

Technical Exhibit 1 – Performance Requirements Summary Technical Exhibit 2 – Deliverables Technical Exhibit 3 – Technical Requirements Technical Exhibit 4 – Acronyms and Definitions

TECHNICAL EXHIBIT 1 - Performance Requirements Summary

Performance Standards and Acceptable Quality Levels (AQL) Objective 1, Digital Modules

Performance Standard and Related Task AQL Inspection Method Incentives*

* Unless specified otherwise, possible ratings are as follows: exceptional, very good, satisfactory, marginal, or unsatisfactory, per FAR 42.1503, Table 42-1, “Evaluation Ratings Definitions”.

Task 1, Project Plan, PWS 2.1.1

Zero deviation from the PWS.

Draft: Completed ten business days after post-award conference Final: Completed three business days after receipt of written feedback

Draft: 80% correct Final: 100% correct except for possible errors in grammar and formatting

COR inspection Exercise the next option year

Task 2, Digital Modules, PWS 2.1.2

Zero deviation from the PWS.

As scheduled in the Project Plan

Draft: 90% correct Final: 100% correct except for possible errors in grammar and formatting

COR inspection and stakeholder feedback

Exercise the next option year

Task 3, Supplementary Resources , PWS 2.1.3

Zero deviation from the PWS.

As scheduled in the Project Plan

Provided with the corresponding digital modules.

COR inspection and stakeholder feedback

Exercise the next option year

Task 4, Technical Support, PWS 2.1.4

Zero deviation from the PWS.

Ongoing from receipt of the first delivery order

95% of requests shall be handled within one business day of receipt.

COR inspection and stakeholder feedback

Exercise the next option year

Task 5, Meetings, PWS 2.1.5

Zero deviation from the PWS.

As stated in the PWS

No more than one meeting per year will need to be rescheduled COR inspection

Exercise the next option year

TECHNICAL EXHIBIT 2: Deliverables

DELIVERABLES FREQUENCY MEDIUM/FORMAT SUBMIT TO

Task 5, Meetings, PWS 2.1.5

PWS 2.2.1.2, Initial Conference:

Participate in a post-award video- or teleconference within five business days after award. Provide minutes in writing in a format acceptable to the COR within two business days after the conference.

PWS 2.2.1.3, IT Meeting: Convene ten business days after award. Provide minutes and medium as stated above.

PWS 2.2.1.4, Other Meetings: As required by the COR. Provide minutes and medium as stated above.

Email as MS Word/Excel attachment.

COR

Task 1, Project Plan, PWS 2.1.1

Draft: Ten business days after post-award conference Final: Three business days after receipt of written feedback

Email as MS Word/ Excel attachment. COR

Task 2, Digital Modules, PWS 2.1.2 Per the Project Plan schedule Email as MS Word/

Excel attachment. COR

Task 3, Supplemental Per the Project Plan schedule Email as MS Word/ COR

DELIVERABLES FREQUENCY MEDIUM/FORMAT SUBMIT TO

Resources, PWS 2.1.3

Excel attachment.

Task 4, Technical Support, PWS 2.1.4

Ongoing after receipt of initial delivery order N/A N/A

Task 6, RESERVED RESERVED RESERVED RESERVED

TECHNICAL EXHIBIT 3 – Technical Requirements The Contractor shall comply with the applicable technical requirements detailed below.

3.1 Software and Cloud Security Requirements: The Contractor shall:

3.1.1 Ensure all online resources, cloud-based services and instructional software meet the Department of Defense (DoD) and DoDEA Cybersecurity requirements as defined below. Note:

Software, cloud services and associated websites will be rigorously tested to ensure no security risks are posed to DoDEA infrastructure and its users.

3.1.2 Complete the Cloud Services questionnaire that was submitted as part of the proposal submission and provide copies of and/or access to any software in the proposed solution. If applicable.

3.1.3 Ensure on-premises software support post-installation integration of the necessary Security Technical

Implementation Guides (STIG) for applicable systems and applications, including Microsoft Windows 10, Microsoft Windows Server 2016, Windows Server 2019, Microsoft Windows IIS, Apache, Oracle databases, and Microsoft SQL Server databases. Note: They may be downloaded from https://public.cyber.mil/stigs/downloads/. The application to view all of the STIGs may be found at the following URL: https://dl.dod.cyber.mil/wp-content/uploads/stigs/zip/unclass- STIGViewer_2-9.zip.

3.1.4 Ensure vendor content accessible from the web is compatible with the following browser platforms: Internet Explorer 11, Google Chrome and Edge. Ensure that any applicable STIGs are implemented.

3.1.5 Ensure on-premises software which will be subject to static and dynamic analysis testing imposes no risk to DoDEA systems, users and/or data. DoDEA will assess software products to ensure compatibility with existing system configurations and software, testing may also include reverse engineering analysis. The vendor shall provide a plan of actions & milestones (POA&M) to mitigate any cybersecurity findings resulting from non-compliant and/or vulnerable components within 30 calendar days of notification from DoDEA.

3.1.6 Per DoD policy for cloud-based services, DoDEA will conduct a supplemental series of validations, which closely mirror the Federal Risk and Authorization Management Program (FedRAMP) Internet Cloud vetting processes. As part of this process, the Contractor shall participate, as needed, in interviews and deep system architecture inspections.

3.2 System Requirements: – The Contractor shall:

3.2.1 Ensure, per Section 2.1 (above), any software installed and/or accessed in or by a DoDEA system, network whether stand-alone or web-based, is compatible with standards cited herein.

3.2.2 Provide the minimum desktop/server system technical specifications, available reference architectures, networking specifications and diagrams, and applicable systems configuration documentation for the proposed product solution.

3.2.3 Ensure all software is compatible with the following minimum baseline:

Specifications Minimum Memory 4 GB

Hard Drive 100 GB

Processor Intel® Core™ i5-8365U Processor 8th Generation (up to 4.1GHz, 6MB cache) equivalent or better (Must show benchmark/passmark scores)

Video Graphics Integrated Intel HD Graphics 620 (1920x1080) equivalent or better

Operating System Windows 10 Browser Environment Chrome; Edge; IE 11 or higher

3.2.4 Ensure that all software is completely functional on a standard DoDEA desktop without the need/requirement for administrative-level user rights and/or permissions or the requirement to use or insert external media to execute the software.

3.2.5 Provide software that does not require modifications to folder permissions while executing.

3.2.6 Ensure, if applicable, that software packages support unattended installation methods used by enterprise software packaging and deployment systems. Note: DoDEA currently distributes software packages via Microsoft System Center Configuration Manager (SCCM). Any, older 16-bit software will be automatically denied.

3.3 Data Management Requirements: The Contractor shall:

3.3.1 Provide a mechanism for batch administration and automation of routine data management tasks via flat file import, or representational state transfer (REST) based web service application programming interfaces (APIs). The mechanism shall provision and manage data objects within the Contractor’s system, including but not limited to organizational structures, student accounts, staff accounts, courses, and class rosters.

3.3.2 Provide all necessary documentation and assets to facilitate batch administration and automation of routine data management tasks, including but not limited to roster template files (i.e., comma separated value templates); data element/field definitions documentation;

data interchange formats and schemas (XML/JSON); and/or data dictionaries for the purpose of mapping organizational student information system (SIS) data to the Contractor’s required input formats.

3.3.3 Provide a single point of contact to support DoDEA in performing the required data integration activities within the Contractor’s system.

3.3.4 Configure DoDEA enterprise within its system and/or databases as the appropriate organizational entity (i.e., region, district, school) upon a request in writing from the contracting officer’s representative (COR). Note: DoDEA’s organization hierarchy consists of the following: one system, three regions, eight districts, 62 communities, and 160 schools, which includes the DoDEA Virtual High School.

3.3.5 Participate in a technical meeting with DoDEA within ten business days after award for the purposes of preparing for onboarding of new services and initial configuration of administrator-level accounts.

3.3.6 Ensure the transfer of any Sensitive, Confidential data including but not limited to PII data be transferred in a secure means meeting any requirements set by DoDEA’s Chief Information Security Officer (CISO).

3.4 DoDEA Software License Keys: The Contractor shall provide (1) license keys and electronic downloads for software required under this Contract to the COR and (2) software directly to DoDEA schools, districts, or regions only if explicitly required to do so in the contract or in writing by the COR.

3.5 Cybersecurity Supporting Elements/Requirements and Scalability: The Contractor shall:

3.5.1 Comply with the same Federal law and DoD policies and guidance to which DoDEA is subject.

These requirements include but are not limited to the cybersecurity require-ments defined in the following documentation:

DoD Directive (DoDD) 8500.01E, Information Assurance, which may be found at http://dodcio.defense.gov/Portals/0/Documents/DIEA/850001p.pdf DoD Security Technical Implementation Guidance (STIG), which may be found at http://iase.disa.mil/stigs/Pages/index.aspx DoD Risk Management Framework (DODRMF) per DoD Instruction 8510.01 at http://www.dtic.mil/whs/directives/corres/pdf/851001_2014.pdf

3.5.2 Provide security patches/upgrades to include third-party applications in response to public-released security vulnerabilities associated with its software solution. Provide a POA&M for any security vulnerabilities within five business days of discovery. Software upgrades/patches shall be included in the licensing cost and be performed at the least disruptive times as determined by DoDEA in writing. Note: Any exception to this requirement must be approved in advance and in writing by DoDEA’s Chief Information Officer (CIO).

3.5.3 Ensure that any portion of its solution that involves Internet access by DoDEA students complies with the relevant requirements of the Children's Internet Protection Act, Pub.L. 106-554, § 1(a)(4) [Div. B, Title XVII, § 1701], Dec. 21, 2000, 114 Stat. 2763, 2763A-335.

3.5.4 Ensure its solution is robust enough to serve the needs of a large community of learners dispersed across the world using a variety of bandwidths and scalable to meet future growth, both in terms of instruction and the number of users.

3.5.5 Ensure Contractor staff who have access to DoDEA’s student, teacher and/or staff personally identifiable information take the DoD Privacy Act/ Personally Identifiable Information (PA and PPI/PII) training before gaining access to the data and yearly thereafter. Providing copies of the certificates of completion to the COR which can be audited at any time by the CISO or his/her designee.

3.5.6 Ensure the solution is scalable to meet future growth requirements in terms of instruction and number of users.

TECHNICAL EXHIBIT 4 - Acronyms & Definitions.

Acceptance of Services – Acceptance” means the act of an authorized representative of the Government by which the Government for itself or as agent of another (1) assumes ownership of existing identified supplies tendered or (2) approves specific services rendered as partial or complete performance of the contract. The term, conditional acceptance, means acceptance of supplies or services that do not conform to contract quality requirements or are otherwise incomplete, that the contractor is required to correct or otherwise complete by a specified date.

Contract Line Item Number (CLIN) – Basic structural element in a procurement instrument describing and organizing the required product or service for pricing, delivery, inspection, acceptance, invoicing, and payment. The use of the term “line item” includes “subcontract line number”, (SLIN), as applicable.

Contract Discrepancy Report (CDR) – The Government’s formal process/format, normally tied into the Government’s QASP (definition below), that notifies the contractor of and tracks any observed quality or performance discrepancy between the contractor’s performance and the quality/performance objectives of this PWS. CDRs are formally written and tracked on any number of official documents/forms (e.g., DD Form 1772, DA Form 5479, etc.), and require timely responses from both the contractor and Government personnel to address/resolve.

Contracting Officer (KO) – The only individual with expressed authority to obligate (bind) the Government by means of entering, administering, and terminating contracts within the limits of authority delegated via a Contracting Officer’s warrant.

Contracting Officer’s Representative (COR) – Qualified and trained Government employee, nominated by the requiring activity (RA) and appointed in writing by a KO primarily to perform specific technical or administrative functions on a specific contract(s); serves as the ‘eyes and ears’ of a KO to assure the Government’s best interests are protected via the terms and conditions of the contract(s) appointed. COR’s do not have authority to obligate (i.e., bind) the Government.

Contract Specialist (CS) – Contracting career field professionals without the authority (i.e. not warranted) to enter into contracts on behalf the Government.

Contractor - Supplier or vendor having a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Defense Federal Acquisition Regulation (DFAR) Defense Federal Acquisition Regulation Supplement (DFARS) Department of Defense (DoD / DOD) Defective Service - A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable - Anything that can be physically delivered but may include non-physical things such as digital reports.

Eastern Standard Time (EST) Federal Acquisition Regulation (FAR) In Accordance With (IAW) Offline Content: Non-digital resources to supplement learning Performance Requirements Summary (PRS) - Tabular listing of performance objectives and standards that provides the basis for a meaningful QASP.

Performance Work Statement (PWS) - A statement of work for performance-based acquisitions describing the required results in clear, specific and objective terms with measurable outcomes.

Quality Assurance Surveillance Plan (QASP) – Government’s plan to monitor contractor’s performance, by method and frequency; all those critical areas performance required on the service contract to monitor the contractor’s performance on the contract Qualified Instructional Designer: Someone who has documented evidence in preparing high-quality course modules and learning activities, preferably of a digital nature for this requirement.

Requiring Activity (or Agency) (RA) – Office, agency, or activity that has the mission requirement for an interagency acquisition.

Subcontractor - One that enters into a contract with a prime contractor. Note: The Government is not privy to the contract(s) with the subcontractor.

Technical Exhibit (TE)

52.212-1 ADDENDUM – INSTRUCTIONS TO OFFERORS - - COMMERCIAL ITEMS (DEC 2006)

Addendum to 52.212-1 Paragraph (b) Submission of offers. In addition to those requirements as stated in this paragraph, the following are added and shall apply to the submission requirements in response to this solicitation:

1. Quote Structure and Content – Vendors shall submit quote packages consisting of the following separate/distinct volumes for evaluation purposes and include the content identified herein:

1. Volume 1 - Administrative Cover Letter: The cover letter shall include the following:

a. Tax identification number (TIN);

b. Dun & Bradstreet Number (DUNS);

c. Complete Business Mailing Address;

d. Cage Code/NAICS Code; and,

e. Contact Name, Phone, Fax and Email address.

f. Completed Attachment 2, Government Product Accessibility Template (GPAT)

g. Completed Attachment 3, Terms of Service Addendum

h. Completed Attachment 4, Updated DoDEA Cloud Questionnaire

2. Volume 2 Factor 1 – Technical Approach: Quoters shall provide a technical approach that will be evaluated on how well their quote meets or exceeds the requirements specified in the PWS section 2.1 and all its sub-sections to include PWS section 2.1.1, 2.1.2, 2.1.3, 2.1.4 and 2.1.5. Volume 2 shall not exceed 15 pages in length. Links to demos and/or links to examples of products are allowed to be included as part of the Volume 2 submission.

3. Volume 3 Factor 2 – Past Performance.

This quote volume shall include at least one and no more than three projects/references that demonstrate recent and relevant past performance. Recent is defined as contracts performed within the last five years, including those efforts currently being performed. Relevant is defined as work similar in size and scope to the work described in the PWS. When citing each source of past performance, the following information shall be included:

• Organization name and address

• Point of Contact name, phone number, and email

• Description of the effort to include performance dates

• Contract Number and Contract Value

Past Performance information may be obtained from any other sources available to the Government, to include, but not be limited to, the Contractor Performance Assessment Reporting System (CPARS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting system (eSRS), or other databases; and interviews with Program Managers and Contracting Officers.

4. Volume 4 Factor 3 – Price.

This quote volume shall:

a. Be in Microsoft Excel. All items must have a price or be marked “NSP” for “Not Separately Priced.” Each item will state the description including quantity, unit of issue, unit price, and extended total. A final total for one 12-month base period and four subsequent 12-month option period is required in the Excel Spreadsheet. (Attachment 1, Pricing Sheet)

b. In lieu of Attachment 1, Pricing Sheet, the quoter may submit documentation that is more appropriate to their standard commercial practice. If a vendor’s quote includes an alternate pricing structure than what is provided, the quoter shall reference the Contract Line Item Numbers (CLINs) and Sub-CLINs in Attachment 1, Pricing Sheet. The Government may exclude quotes from further consideration if any items described in the technical quote are not included in the pricing schedule.

Quote Submission Requirements: Instructions are set forth herein for vendors to prepare and submit a quote to the Government in response to this solicitation. Vendors are strongly advised to carefully read and fully understand these instructions to ensure submission of a fully compliant and sufficiently prepared quote. Venders are cautioned that quotes containing less than the minimum information required by these instructions may be rejected by the government and eliminated from further consideration for award.

2. Questions – Questions in regards to this Request for Quote (RFQ) shall be submitted in writing via email to the Contract Specialist jamie.formosa@dodea.edu with the subject line, “Questions to Solicitation Number HE125420Q0035, (Digital Citizenship Professional Learning)” no later than 9:00AM EST on June 23, 2020.

A consolidated list of all questions and answers will be provided via an amendment to the RFQ posted to https://beta.sam.gov/. It is the sole responsibility of the quoter to monitor the website for Government postings containing information applicable to this RFQ. Quoters are advised that questions or comments will not be honored if communicated outside of email or to any individual other than the point of contact identified above. Questions shall be grouped and identified by solicitation section, paragraph and page number, including attachments, and shall be attached to the email transmission as a Microsoft Word document.

3. Submission requirements and quote due date (Volumes 1 - 4): Quote is due no later than the date listed in the solicitation via email Ms. Jamie Formosa at jamie.formosa@dodea.edu.

Note: DoDEA has a maximum email limit of 10MB. Vendors shall confirm receipt of their electronic copy by return email from these the above email addresses.

Addendum to 52.212-1 Paragraph (c) Period for acceptance of offers. This paragraph is changed to read as follows: The vendor agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers, unless another time period is specified in an amendment to the solicitation.

Addendum to 52.212-1 Paragraph (e) Multiple offers. This paragraph is changed to read as follows: Multiple offers presenting alternative terms and conditions will NOT be accepted.

Addendum to 52.212-1 Paragraph (g) Contract award. This paragraph is changed to read as follows:

This is a procurement conducted under FAR Parts 12 and 13 (13.5) and not FAR Part 15, the Government is not bound by FAR Part 15 procedures on negotiations, discussions, setting a competitive range, or any other FAR

15.306 requirements.

(End of addendum to FAR 52.212-1)

52.217-6 OPTION FOR INCREASED QUANTITY (MAR 1989)

The Government may increase the quantity of supplies called for in the Schedule at the unit price specified. The Contracting Officer may exercise the option by written notice to the Contractor within 60 days. Delivery of the added items shall continue at the same rate as the like items called for under the contract, unless the parties otherwise agree.

(End of clause)

52.217-7 OPTION FOR INCREASED QUANTITY--SEPARATELY PRICED LINE ITEM (MAR 1989)

The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in https://beta.sam.gov/ mailto:jamie.formosa@dodea.edu the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within 60 days. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

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