HE1254-20-Q-0013 AMEND 1.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Post Attachment 5 - Questions and Answ ers;

2. Provide full text DFARS provision 252.239-7009; and

3. Update Product Training and Professional Learning CLINS,

4. Update PWS and

5. Attachment 1 - Pricing

See highlighted sections for more information.

1. CONTRACT ID CODE PAGE OF PAGES

1 38

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 05-Mar-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HE125420Q0013

X 9B. DATED (SEE ITEM 11)

24-Feb-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

05-Mar-2020

CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4800 MARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

HE1254 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE125420Q0013

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

SUBCLIN 0001AU

The CLIN description has changed from Spanish Product Training to Spanish Product

Training - Year 1.

The CLIN extended description has changed from:

Spanish Product Training: The contractor shall provide Product Training in accordance with

Performance Work Statement (PWS) 2.1.1.

To:

Spanish Product Training - Year 1: The contractor shall provide Product Training in accordance with Performance Work Statement (PWS) 2.1.1.

The pricing detail quantity has increased by 2.00 from 1.00 to 3.00.

The unit of issue has changed from Lot to Each.

SUBCLIN 0001AV

The CLIN description has changed from Spanish Professional Learning to Spanish

Professional Learning -Year 1.

Spanish Professional Learning: The contractor shall provide Professional Learning in accordance with Performance Work Statement (PWS) 2.1.2.

Spanish Professional Learning - Year 1: The contractor shall provide Professional Learning in accordance with Performance Work Statement (PWS) 2.1.2.

SUBCLIN 0002AU

The CLIN description has changed from German Product Training to German Product

German Product Training: The contractor shall provide Product Training in accordance with

German Product Training - Year 1: The contractor shall provide Product Training in accordance

SUBCLIN 0002AV

The CLIN description has changed from German Professional Learning to German

Professional Learning - Year 1.

German Professional Learning: The contractor shall provide Professional Learning in accordance

German Professional Learning Year 1: The contractor shall provide Professional Learning in

SUBCLIN 0003AU

The CLIN description has changed from French Product Training to French Product

French Product Training: The contractor shall provide Product Training in accordance with

French Product Training - Year 1: The contractor shall provide Product Training in accordance

SUBCLIN 0003AV

The CLIN description has changed from French Professional Learning to French

French Professional Learning: The contractor shall provide Professional Learning in accordance

French Professional Learning - Year 1: The contractor shall provide Professional Learning in

SUBCLIN 0004AU

The CLIN description has changed from Italian Product Training to Italian Product

Italian Product Training: The contractor shall provide Product Training in accordance with

Italian Product Training - Year 1: The contractor shall provide Product Training in accordance

SUBCLIN 0004AV

The CLIN description has changed from Italian Professional Learning to Italian

Italian Professional Learning: The contractor shall provide Professional Learning in accordance

Italian Professional Learning - Year 1: The contractor shall provide Professional Learning in

SUBCLIN 0005AU

The CLIN description has changed from Korean Product Training to Korean Product

Korean Product Training: The contractor shall provide Product Training in accordance with

Korean Product Training - Year 1: The contractor shall provide Product Training in accordance

SUBCLIN 0005AV

The CLIN description has changed from Korean Professional Learning to Korean

Korean Professional Learning: The contractor shall provide Professional Learning in accordance

Korean Professional Learning Year 1: The contractor shall provide Professional Learning in

SUBCLIN 0001AW is added as follows:

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001AW 3 Each Spanish Product Training - Year 2

FFP

Spanish Product Training - Year 2: The contractor shall provide Product Training in accordance with Performance Work Statement (PWS) 2.1.1.

FOB: Destination

U009

MAX

NET AMT

SUBCLIN 0001AX is added as follows:

UNIT UNIT PRICE MAX AMOUNT

0001AX 3 Each Spanish Professional Learning - Year 2

FFP

Spanish Professional Learning - Year 2: The contractor shall provide Professional

Learning in accordance with Performance Work Statement (PWS) 2.1.2.

SUBCLIN 0002AW is added as follows:

UNIT UNIT PRICE MAX AMOUNT

0002AW 3 Each German Product Training - Year 2

FFP

German Product Training - Year 2: The contractor shall provide Product Training in accordance with Performance Work Statement (PWS) 2.1.1.

SUBCLIN 0002AX is added as follows:

UNIT UNIT PRICE MAX AMOUNT

0002AX 3 Each German Professional Learning - Year 2

FFP

German Professional Learning Year 2: The contractor shall provide Professional

Learning in accordance with Performance Work Statement (PWS) 2.1.2.

SUBCLIN 0003AW is added as follows:

UNIT UNIT PRICE MAX AMOUNT

0003AW 3 Each French Product Training - Year 2

FFP

French Product Training - Year 2: The contractor shall provide Product Training in accordance with Performance Work Statement (PWS) 2.1.1.

SUBCLIN 0003AX is added as follows:

UNIT UNIT PRICE MAX AMOUNT

0003AX 3 Each French Professional Learning - Year 2

FFP

French Professional Learning - Year 2: The contractor shall provide Professional

Learning in accordance with Performance Work Statement (PWS) 2.1.2.

SUBCLIN 0004AW is added as follows:

UNIT UNIT PRICE MAX AMOUNT

0004AW 1 Each Italian Product Training - Year 2

FFP

Italian Product Training - Year 2: The contractor shall provide Product Training in accordance with Performance Work Statement (PWS) 2.1.1.

SUBCLIN 0004AX is added as follows:

UNIT UNIT PRICE MAX AMOUNT

0004AX 1 Each Italian Professional Learning - Year 2

FFP

Italian Professional Learning - Year 2: The contractor shall provide Professional

Learning in accordance with Performance Work Statement (PWS) 2.1.2.

SUBCLIN 0005AW is added as follows:

UNIT UNIT PRICE MAX AMOUNT

0005AW 1 Each Korean Product Training - Year 2

FFP

Korean Product Training - Base Year 2: The contractor shall provide Product

Training in accordance with Performance Work Statement (PWS) 2.1.1.

SUBCLIN 0005AX is added as follows:

UNIT UNIT PRICE MAX AMOUNT

0005AX 1 Each Korean Professional Learning - Year 2

FFP

Korean Professional Learning Year 2: The contractor shall provide Professional

Learning in accordance with Performance Work Statement (PWS) 2.1.2.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for SUBCLIN 0001AU has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 27-MAY-2020 TO

26-MAY-2025

N/A SEE INDIVIDUAL DELIVERY ORDERS

SEE POINTS OF CONTACT IN THE

DELIVERY ORDER

VA

PROVIDED ON DELIVERY ORDER

HE1254

26-MAY-2021

N/A SEE INDIVIDUAL DELIVERY ORDERS

SEE POINTS OF CONTACT IN THE

DELIVERY ORDER

VA

PROVIDED ON DELIVERY ORDER

The following Delivery Schedule item for SUBCLIN 0001AV has been changed from:

N/A SEE INDIVIDUAL DELIVERY ORDERS

SEE POINTS OF CONTACT IN THE

DELIVERY ORDER

VA

PROVIDED ON DELIVERY ORDER

N/A SEE INDIVIDUAL DELIVERY ORDERS

SEE POINTS OF CONTACT IN THE

DELIVERY ORDER

VA

PROVIDED ON DELIVERY ORDER

The following Delivery Schedule for SUBCLIN 0001AW has been added:

POP 27-MAY-2021 TO

26-MAY-2022

N/A SEE INDIVIDUAL DELIVERY ORDERS

SEE POINTS OF CONTACT IN THE

DELIVERY ORDER

VA

PROVIDED ON DELIVERY ORDER

The following Delivery Schedule for SUBCLIN 0001AX has been added:

N/A SEE INDIVIDUAL DELIVERY ORDERS

SEE POINTS OF CONTACT IN THE

DELIVERY ORDER

VA

PROVIDED ON DELIVERY ORDER

The following Delivery Schedule item for SUBCLIN 0002AU has been changed from:

N/A SEE INDIVIDUAL DELIVERY ORDERS

SEE POINTS OF CONTACT IN THE

DELIVERY ORDER

VA

PROVIDED ON DELIVERY ORDER

N/A SEE INDIVIDUAL DELIVERY ORDERS

SEE POINTS OF CONTACT IN THE

DELIVERY ORDER

VA

PROVIDED ON DELIVERY ORDER

The following Delivery Schedule item for SUBCLIN 0002AV has been changed from:

N/A SEE INDIVIDUAL DELIVERY ORDERS

SEE POINTS OF CONTACT IN THE

DELIVERY ORDER

VA

PROVIDED ON DELIVERY ORDER

N/A SEE INDIVIDUAL DELIVERY ORDERS

SEE POINTS OF CONTACT IN THE

DELIVERY ORDER

VA

PROVIDED ON DELIVERY ORDER

The following Delivery Schedule for SUBCLIN 0002AW has been added:

N/A SEE INDIVIDUAL DELIVERY ORDERS

SEE POINTS OF CONTACT IN THE

DELIVERY ORDER

VA

PROVIDED ON DELIVERY ORDER

The following Delivery Schedule for SUBCLIN 0002AX has been added:

N/A SEE INDIVIDUAL DELIVERY ORDERS

SEE POINTS OF CONTACT IN THE

DELIVERY ORDER

VA

PROVIDED ON DELIVERY ORDER

The following Delivery Schedule item for SUBCLIN 0003AU has been changed from:

N/A SEE INDIVIDUAL DELIVERY ORDERS

SEE POINTS OF CONTACT IN THE

DELIVERY ORDER

VA

PROVIDED ON DELIVERY ORDER

N/A SEE INDIVIDUAL DELIVERY ORDERS

SEE POINTS OF CONTACT IN THE

DELIVERY ORDER

VA

PROVIDED ON DELIVERY ORDER

The following Delivery Schedule item for SUBCLIN 0003AV has been changed from:

N/A SEE INDIVIDUAL DELIVERY ORDERS

SEE POINTS OF CONTACT IN THE

DELIVERY ORDER

VA

PROVIDED ON DELIVERY ORDER

N/A SEE INDIVIDUAL DELIVERY ORDERS

SEE POINTS OF CONTACT IN THE

DELIVERY ORDER

VA

PROVIDED ON DELIVERY ORDER

The following Delivery Schedule for SUBCLIN 0003AW has been added:

N/A SEE INDIVIDUAL DELIVERY ORDERS

SEE POINTS OF CONTACT IN THE

DELIVERY ORDER

VA

PROVIDED ON DELIVERY ORDER

The following Delivery Schedule for SUBCLIN 0003AX has been added:

N/A SEE INDIVIDUAL DELIVERY ORDERS

SEE POINTS OF CONTACT IN THE

DELIVERY ORDER

VA

PROVIDED ON DELIVERY ORDER

The following Delivery Schedule item for SUBCLIN 0004AU has been changed from:

N/A SEE INDIVIDUAL DELIVERY ORDERS

SEE POINTS OF CONTACT IN THE

DELIVERY ORDER

VA

PROVIDED ON DELIVERY ORDER

N/A SEE INDIVIDUAL DELIVERY ORDERS

SEE POINTS OF CONTACT IN THE

DELIVERY ORDER

VA

PROVIDED ON DELIVERY ORDER

The following Delivery Schedule item for SUBCLIN 0004AV has been changed from:

N/A SEE INDIVIDUAL DELIVERY ORDERS

SEE POINTS OF CONTACT IN THE

DELIVERY ORDER

VA

PROVIDED ON DELIVERY ORDER

N/A SEE INDIVIDUAL DELIVERY ORDERS

SEE POINTS OF CONTACT IN THE

DELIVERY ORDER

VA

PROVIDED ON DELIVERY ORDER

The following Delivery Schedule for SUBCLIN 0004AW has been added:

N/A SEE INDIVIDUAL DELIVERY ORDERS

SEE POINTS OF CONTACT IN THE

DELIVERY ORDER

VA

PROVIDED ON DELIVERY ORDER

The following Delivery Schedule for SUBCLIN 0004AX has been added:

N/A SEE INDIVIDUAL DELIVERY ORDERS

SEE POINTS OF CONTACT IN THE

DELIVERY ORDER

VA

PROVIDED ON DELIVERY ORDER

The following Delivery Schedule item for SUBCLIN 0005AU has been changed from:

N/A SEE INDIVIDUAL DELIVERY ORDERS

SEE POINTS OF CONTACT IN THE

DELIVERY ORDER

VA

PROVIDED ON DELIVERY ORDER

N/A SEE INDIVIDUAL DELIVERY ORDERS

SEE POINTS OF CONTACT IN THE

DELIVERY ORDER

VA

PROVIDED ON DELIVERY ORDER

The following Delivery Schedule item for SUBCLIN 0005AV has been changed from:

N/A SEE INDIVIDUAL DELIVERY ORDERS

SEE POINTS OF CONTACT IN THE

DELIVERY ORDER

VA

PROVIDED ON DELIVERY ORDER

N/A SEE INDIVIDUAL DELIVERY ORDERS

SEE POINTS OF CONTACT IN THE

DELIVERY ORDER

VA

PROVIDED ON DELIVERY ORDER

The following Delivery Schedule for SUBCLIN 0005AW has been added:

N/A SEE INDIVIDUAL DELIVERY ORDERS

SEE POINTS OF CONTACT IN THE

DELIVERY ORDER

VA

PROVIDED ON DELIVERY ORDER

The following Delivery Schedule for SUBCLIN 0005AX has been added:

N/A SEE INDIVIDUAL DELIVERY ORDERS

SEE POINTS OF CONTACT IN THE

DELIVERY ORDER

VA

PROVIDED ON DELIVERY ORDER

INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for SUBCLIN 0001AW:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

Destination Government Destination Government

The following Acceptance/Inspection Schedule was added for SUBCLIN 0001AX:

The following Acceptance/Inspection Schedule was added for SUBCLIN 0002AW:

The following Acceptance/Inspection Schedule was added for SUBCLIN 0002AX:

The following Acceptance/Inspection Schedule was added for SUBCLIN 0003AW:

The following Acceptance/Inspection Schedule was added for SUBCLIN 0003AX:

The following Acceptance/Inspection Schedule was added for SUBCLIN 0004AW:

The following Acceptance/Inspection Schedule was added for SUBCLIN 0004AX:

The following Acceptance/Inspection Schedule was added for SUBCLIN 0005AW:

The following Acceptance/Inspection Schedule was added for SUBCLIN 0005AX:

The following have been modified:

ATTACHMENTS

Attachment Number Document Name Number of Pages

1 Pricing Sheet updated March 5, 2020 Spreadsheet

Government Product Accessibility

Template (GPAT)

3 Terms of Service Addendum 5

4 DoDEA Cloud Questionnaire 3

5 Questions and Answers 5

PERFORMANCE WORK STATEMENT

World Language Curriculum Procurement 6-12 Spanish, German, French, Italian & Korean Instructional Materials

1 General Information

1.1 Agency

1.1.1 The Department of Defense Education Activity (DoDEA) serves dependents of military and civilian employees by providing PK-12 instruction to approximately

70,000 students in 160 brick-and-mortar schools. Student enrollment is based primarily on deployment of military troops worldwide. In the Americas, DoDEA operates 51 schools located in seven states, Puerto Rico, and Cuba. In Europe and the Middle East, DoDEA operates 64 schools located in Germany, Italy, England, Netherlands, Belgium, Spain, Turkey and Bahrain. In the Pacific, DoDEA operates

45 schools located in Korea, Japan (mainland and Okinawa), and Guam. DoDEA's curriculum, resources, and student achievement scores on standardized assessments compare favorably to those of high-performing US public school systems. DoDEA’s fully accredited Virtual High School has teaching hubs in each

DoDEA region: US, Europe, and Pacific.

1.1.2 DoDEA schools have various grade configurations, with the most common being

K-5, 6-8, 9-12, and K-12. Of DoDEA’s 162 brick-and-mortar schools, 103 schools have students in at least three of the grades K-5; 62 schools with at least one grade

6-8; and 40 schools with grades 9-12. Of the 6-8 schools, ten are part of an elementary school and five have only grades 7-8.

Table 1: Student Enrollment – SY 2019-20 (rounded to nearest 50 students)

Grade Students Grade Students Grade Students Grade Students

PK 3,800 3 6,550 7 5,100 11 3,050

K 7,000 4 5,950 8 4,500 12 2,800

1 6,900 5 5,800 9 3,700 K-12

2 6,550 6 5,400 10 3,300 Total 70,400

1.1.3 Military-connected students experience high mobility rates in and out of school systems across the nation and the world; thus, DoDEA makes a concerted effort to mitigate transitional barriers to military-connected students’ success, working toward a world-wide systemic education network.

1.1.4 DoDEA has adopted the College and Career Ready Standards (CCRS) in mathematics, literacy, the arts, social studies, and science, which are rigorous, research-based, and reflect the knowledge, skills and dispositions students need for success in college and/or careers and are aligned with the Common Core State Standards (CCSS), National Core Art Standards (NCAS), Next Generation Science Standards (NGSS) and the C3 Framework for Social Studies State Standards (C3).

1.2 Background

1.2.1 Alignment: DoDEA World Language and Culture Program’s 6-12 world language courses are aligned to the following six core documents:

World-Readiness Standards for Learning Languages:

www.standards4languages.org.

National Council of State Superintendents for Languages (NCSSFL) - American

Council on the Teaching of Foreign Language (ACTFL) NCSSFL-ACTFL Can-

Do Statements: https://www.actfl.org/publications/guidelines-and-manuals/ncssfl-actfl-can-do-statements

ACTFL Proficiency Guidelines 2012:

https://www.actfl.org/publications/guidelines-and-manuals/actfl-proficiency-guidelines-2012

ACTFL Performance Descriptors for Language Learners:

https://www.actfl.org/publications/guidelines-and-manuals/actfl-performance-descriptors-language-learners

DoDEA World Language Standards & Proficiency Expectations:

http://www.dodea.edu/Curriculum/foreignLanguage/standards.cfm

DoDEA’s CCRS are identical to the Common Core State Standards (CCSS):

http://www.dodea.edu/collegeCareerReady/

1.2.2 Current Contracts: DoDEA has current contracts for all of the languages. All are expiring, except for Spanish, which will only allow DoDEA to have access to digital resources in the 2020-21 school year and beyond and the German contract for Levels

IV & V, which does not expire until 2025. There are no current Italian or Korean contracts. Note: The last Korean resource purchase in 2016 was via the Government

Purchase Card Program (GPCP).

1.3 Scope of Work

1.3.1 Awards: DoDEA expects to purchase student textbooks, teacher editions (if available), related digital resources, and virtual professional learning. DoDEA would prefer to make one award, but may make multiple awards. For example, one language may be awarded to one vendor, or one language’s lower level courses

(I-III) and one for the upper level courses may be awarded to different vendors.

Each award will be for a 5-year base period and an optional twelve-month period

(option year one).

1.3.2 Digital Subscriptions: If available, DoDEA expects to purchase a 5-year subscription for digital resources in Base Year 1. After Base Year 1, each digital subscription shall be for one less year in length. That is, in contrast to the 5-year subscription in Base-Year 1, DoDEA would require a 4-year subscription in Base-

Year 2, a 3-year subscription in Base-Year 3, etc. The subscription for digital resources will also have an optional twelve-month period (option year one).

1.3.3 Students and Teachers: The estimated number of students and teachers requiring curriculum resources by language and level for Base Year 1 are shown below.

DoDEA expects to purchase approximately five percent of these amounts in the other years of the contract.

Levels I II III IV V VI

AP®

Lit

AP®

Lang

IB

Spanish

Students 4371 1908 756 207 83 49 25 105 5

Teachers 92 61 39 34 13 6 3 11 1

German

Students 1602 686 274 N/A N/A 0 0 47 2

Teachers 42 31 27 N/A N/A 0 0 3 1

French

Students 796 259 70 32 12 4 0 6 11

Teachers 16 15 11 5 1 1 0 2 1

Italian

Students 245 120 40 20 7 0 0 19 0

Teachers 8 8 3 2 1 0 0 4 0

Korean

Students 256 166 36 13 0 0 0 0 0

Teachers 8 8 5 4 0 0 0 0 0

2 Requirement (Objectives)

2.1 Objective 1, Virtual Professional Learning

DoDEA requires (1) product training, that is, an overview of the complete curriculum, how it works and what are the best ways to implement the program and (2) professional learning, that is, general world language/second teaching and learning strategies, and how to apply them to DoDEA grades 6 -12 world language classroom so that DoDEA world language teachers gain a deeper understanding of the best ways to implement the program.

2.1.1 Task 1, Product Training—The Contractor shall:

2.1.1.1 Provide industry-standard product training, including examples on how to use the instructional materials and resources to differentiate instruction to address the needs of all students, to include examples of teaching students with special needs, students with different levels of proficiency within a level, and students who are native speakers of the target language.

2.1.1.2 Provide product training sessions per language per region in the form of webinars or digital modules, a minimum of six hours per year, through at least years one and two of the contract. These sessions need to be of sufficient number, duration and scope as to accommodate the world language teachers identified in section 1.3.3 of the PWS so that every

DoDEA world language teacher has an opportunity to meaningfully participate in these professional development opportunities.

If a webinar delivery option is selected, these shall be delivered synchronously during the contract, and posted on DoDEA’s learning management system (LMS, currently Schoology), and made available for the use of DoDEA teachers for the life of the contract.

If the digital module delivery option is selected, all digital content shall be packaged and delivered for publishing and reusability in Sharable Content

Object Reference Model® (SCORM®) packaging, and made available for placement and use on DoDEA’s learning management system (LMS, currently Schoology) for the life of the contract. The Department of

Defense Instruction (DoDI) 1322.26 mandates that electronic courseware be developed in compliance with the latest possible version.

Number of Hours Each Webinar shall be Delivered by Language, by Region

Delivery will occur during normal work hours of each region.

Dates and times will be determined post-award.

Language Americas Europe Pacific

Spanish 6 6 6

German 6 6 6

French 6 6 6

Italian N/A 6 N/A

Korean N/A N/A 6

2.1.2 Task 2, Professional Learning The Contractor shall:

2.1.2.1 Provide professional learning sessions per language per region in the form of webinars or digital modules, a minimum of six hours per year, through at least years one and two of the contract. These sessions need to be of sufficient number, duration and scope as to accommodate the world language teachers identified in section 1.3.3 of the PWS so that every

DoDEA world language teacher has an opportunity to meaningfully participate in these professional development opportunities.

2.1.2.2 Provide hands-on, interactive training to help teachers learn how to use second language strategies and approaches, and other related pedagogical topics. Sessions may include, but will not limited to topics such as (1) use of second language communicative classroom strategies, (2) use of summative and formative data to inform instruction, (3) role of authentic culture in the classroom, or (4) strategies to sustain the use of the native language during at least 90% of the instructional time. The professional learning topics will be finalized post award. Webinars delivered during the contract shall be posted on DoDEA’s LMS (currently Schoology), and made available for the use of DoDEA teachers for the life of the contract. If there is a minimum/maximum participant per session requirement, it shall be clearly priced in the proposal.

2.1.2.3 Professional Learning Needs Assessment and Evaluation: In collaboration with DoDEA’s HQ and Regional World Languages subject-matter experts, the Contractor shall plan and conduct a needs assessment of DoDEA’s 6-12 world language teachers’ professional learning needs, collect the data, and provide a report stating the Contractor’s evaluation of the professional learning that has been delivered.

Performance Standards and Acceptable Quality Levels (AQL)

Objective 1, Virtual Professional Learning

Performance Standard and

Related Task AQL Inspection Method Incentives*

* Unless specified otherwise, possible ratings are as follows: exceptional, very good, satisfactory, marginal, or unsatisfactory, per FAR 42.1503, Table 42-1, “Evaluation Ratings Definitions”.

Task 1, Product Training, PWS 2.1.1

Zero deviation from the PWS.

Product training will be presented as scheduled.

Customer feedback and COR inspection.

Past

Performance

Assessment

Task 2, Professional Learning, PWS 2.1.2

Zero deviation from the PWS.

All professional learning will be presented as scheduled.

Needs assessment and self-evaluation completed 15 business days after the last webinar is delivered.

COR review and monitoring of the customized tool.

Past

Performance

Assessment

2.2 Objective 2, General Requirements

Meet with DoDEA as required, make resources available throughout the contract period, and ensure student and teacher privacy issues are handled according to the PWS. The

Contractor shall provide technical support according to DoDEA school hours and calendars, per https://www.dodea.edu/schoolCalendars.cfm.

2.2.1 Task 3, Meetings—The Contractor shall:

2.2.1.1 Medium and Minutes: Provide the medium through which each conference/meeting occurs, record each meeting’s minutes, and submit them to the COR within two business days of the event.

2.2.1.2 Post-Award Conference: Participate in a video- or teleconference post award conference with the COR and other DoDEA representatives within five (5) business days after award in accordance with FAR Subpart 42.5.

2.2.1.3 IT Meeting: Convene a video- or teleconference with DoDEA Information

Technology staff within ten (10) business days after award. (See

Technical Exhibit #5.)

2.2.1.4 Other Post-Award Meetings: Offeror will meet with the Contracting Officer, COR, and/or other Agency personnel, as appropriate, to review Contractor performance as required by DoDEA. At these meetings, the Contracting

Officer may discuss the Government’s view of Contractor performance, and the Contractor shall apprise the Government of implementation problems, if any, being experienced. The Contractor shall take appropriate action to resolve any outstanding issues raised by the Government.

2.2.1.5 Attendance: Offeror will attend virtual meetings at no additional cost to the

Government. Note: Costs associated with attending face-to-face meetings, if any, shall be handled/paid for as stated in the contract.

2.2.2 Task 4, Availability: The Contractor shall make resources available for the life of the contract.

2.2.3 Task 5, Privacy—The Contractor shall:

2.2.3.1 User Accounts: Wherever applicable, the Contractor shall require individual accounts to possess unique usernames and passwords that do not require personally identifiable information (PII)—first and last name and any other unique personal information—to access online content.

2.2.3.2 Contractor Personnel: All Contractor personnel assigned to this contract shall take proper precautions to protect information from disclosure. All agency-owned or agency-controlled personally identifiable information shall be collected and/or stored in accordance with the relevant requirements of the Privacy Act,5 U.S.C— http://www.archives.gov/about/laws/privacy-act-1974.html.

2.2.4 Task 6, Technical Support: Provide industry-standard technical support for its digital resources for the life of the contract via telephone or email with responses from the Contractor within one business day or less from the initial contact, to include but not be limited to, assisting with service problems, product setup, upgrades, and troubleshooting. Technical support shall be made available during DoDEA schools hours and calendars.

2.2.5 Performance Requirement Summary (PRS) and Deliverables—Refer to Technical

Exhibit 2 and Technical Exhibit 3, respectively.

Performance Standards and Acceptable Quality Levels (AQL)

Objective 2, General Requirements

Performance Standard and

Related Task AQL Inspection Method Incentives*

* Unless specified otherwise, possible ratings are as follows: exceptional, very good, satisfactory, marginal, or unsatisfactory, per FAR 42.1503, Table 42-1, “Evaluation Ratings Definitions”.

Task 3, Meetings, PWS 2.2.1

Zero deviation from the PWS.

As specified in the PWS

No more than one meeting per year will need to be rescheduled.

COR inspection

Past

Performance

Assessment

Task 4, Availability, PWS 2.2.2

Zero deviation from the PWS.

Life of the contract

100% compliance COR inspection

Past

Performance

Assessment

Task 5, Privacy, PWS 2.2.3

Zero deviation from the PWS.

100% compliance COR inspection

Past

Performance

Assessment

Task 6, Technical Support, PWS 2.2.4

95% of requests shall be handled in the time limit specified in the PWS.

COR inspection and stakeholder feedback

Past

2.3 Objective 3, Contractor Manpower Requirement Application (eCMRA)

Complete/submit reporting requirements annually, per the eCMRA website.

http://www.archives.gov/about/laws/privacy-act-1974.html

2.3.1 Task 7, eCMRA: The Contractor shall report all labor hours (including any subcontractor labor hours) required to perform the services provided under this contract via a secure data collection site. The Contractor shall complete all required data fields. Reporting inputs shall be for labor executed during each fiscal year’s period of performance (Oct 01 - Sep 30). While inputs may be reported any time during the fiscal year, all data shall be reported no later than October 31 of each calendar year. Contractors shall use the following URL both to fill out the abovementioned data fields and to contact the help desk for assistance:

https://www.ecmra.mil.

Performance Standards and Acceptable Quality Levels

Objective 3, eCMRA

Performance Standard and

Related Task AQL Inspection Method Incentives

Task 7, eCMRA, PWS 2.3.1

Zero deviation from the PWS.

During the required timeframe, per the eCMRA website.

Information entered into eCMRA shall be 100% accurate

The COR shall query eCMRA to ensure information is entered and review a copy of the eCMRA information entered provided by the Contractor.

Past

2.2 Performance Requirement Summary (PRS) and Deliverables—Refer to Technical

Exhibit 2 and Technical Exhibit 3, respectively.

Requirements / Objectives

The tasks listed above are to help the Contractor gain a better understanding of the requirements and are not all-inclusive. The Contractor is expected to develop a total solution in accordance with a performance-based approach.

3 Constraints

3.1 Period and Place of Performance

Base period of five years and one twelve-month option period. Work performed at the

Contractor’s facilities.

3.2 Holidays and Hours of Operation

Contractor personnel shall be available during the hours of 9AM to 3PM Eastern Standard

Time (EST), except for Federal holidays and Federal government closures/shutdowns. The following list shows all recognized Federal holidays:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veterans Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

3.3 Key Functions—The Contractor shall provide the following: Project Manager/ Alternate

Project Manager and Program Specialists. They shall be available, between the hours of 9:00

AM and 3:00 PM EST, Monday - Friday, except for Federal holidays.

3.3.1 Program Manager/Alternate: Provide a program manager to be responsible for the performance of work. The name of this person and an alternate who shall act for the

Contractor when the program manager is absent shall be designated in writing to https://www.ecmra.mil/ the Contracting Officer. The program manager or alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract.

3.3.2 Program Specialists: Contractor will select and provide program specialists to include, but not necessarily be limited to, providing product training and professional learning.

3.3.3 Qualifications: Provide program manager/alternate with at least one year of experience in a similar role. Program specialists selected by the Contractor to deliver the instructional materials’ product training and the professional learning shall be qualified professionals in the field of second language acquisition, with training experience in both the products and services they present, and the pedagogical content of the professional learning opportunities they will deliver.

3.3.4 Changes: Personnel provided as replacements to key functions after contract award shall meet or exceed the qualifications and experience of those provided upon award of the contract. Notify the COR in writing regarding all personnel changes ten business days in advance of the change.

4 Government-Furnished Resources

4.1 Contracting Officer Representative (COR): The Government identifies the COR by a separate letter, a copy of which is sent to the Contractor. The letter states the COR’s responsibilities and limitations, especially with regard to changes in prices, estimates or delivery dates.

4.1.1 Duties: COR is authorized to (1) monitor Contractor performance to ensure the technical requirements of the contract are met and notifies the KO and Contractor of any deficiencies; (2) perform inspections necessary in connection with contract performance, (3) maintain written and oral communication with the Contractor concerning technical aspects of the contract such as issuing written interpretations of technical requirements, including drawings, designs, and specifications; and (4) coordinate availability of Government-furnished property and provides site entry of Contractor personnel, if applicable.

4.1.2 Limitations: COR is not authorized to change any of the terms or conditions of the contract. Note: The authority to make any contractual changes resides solely with the

Contracting Officer.

TECHNICAL EXHIBITS

Technical Exhibit 1 – World Language Curriculum Resources

Technical Exhibit 2 – Performance Requirements Summary

Technical Exhibit 3 – Deliverables

Technical Exhibit 4 – Acronyms and Definitions

Technical Exhibit 5 – Technical Requirements

TECHNICAL EXHIBIT 1 – World Language Curriculum Resources

5.1 All Curricular Materials—The Contractor(s) shall provide print and digital resources:

5.1.1 Characteristics—Provide materials that:

1) Are developmentally appropriate for the age, grade, and stage of learning, including the language proficiency level targeted by each level of the instructional materials.

2) Support students in acquiring and advancing their language proficiency in all four skills (reading, writing, speaking and listening) and in the three modes of communication (interpersonal, presentational and interpretive).

3) Include instructional resources and activities designed around real-life communicative situations that allow students to apply second language skills and cultural knowledge to communicating on the target language, and to make connections to other content areas, such as English language arts, math, science or social studies.

4) Include authentic reading selections and listening resources and materials (i.e., resources and materials which are designed for native speakers of the language(s) and texts for speakers of the language(s).

5.1.2 Assessments: Provide proficiency-oriented, performance-based assessment materials and multiple criterion-referenced assessment components that measure how students are achieving communication and content standards.

5.1.3 Standards Correlation: Provide a comprehensive correlation document that addresses:

1) The alignment of the proposed world language instructional materials and resources by language and level with DoDEA’s College and Career Readiness Standards

(CCRSs), and

2) The alignment with the proposed world language instructional materials and resources by language and level with DoDEA's World-Readiness Standards for

Learning Languages, ACTFL's Proficiency Guidelines 2012, ACTFL's

Performance Descriptors for Language Learners, and NCSSFL-ACTFL's Can-Do

Statements.

5.1.4 Copyright: Possess the most recent copyrighted material. No copyright date shall be earlier than those shown in the table below. The copyright preference applies only to student and teacher materials (e.g., the student textbook, teacher’s editions, etc.). The copyright preference does not apply to material included as part of the

Contractor’s collection (that is, articles, reading selections, assessments, pictures, and problems included in a textbook or supplemental to the teacher or student text) created prior to those shown in the table below. Materials shall be available throughout the duration of the contract, and their copyright dates shall remain unchanged.

Language Copyright No

Earlier Than

Spanish 2018

German 2018

French 2018

Italian 2017

Korean 2017

AP

Language Copyright

AP Spanish Aligned with the CURRENT

AP Language and Culture AP German

AP French Unit Guides, as published by

ETS/The College Board AP Italian

5.1.5 Supplemental Student and Teacher Resources: If available, include digital and/or online resources (i.e. E-Textbooks, student websites, Teacher’s E-Guide, additional online activities, etc.) that facilitate teacher pedagogy and/or increase student language acquisition and proficiency.

5.1.6 Shipping

5.1.6.1 Ship all print materials and manipulatives to the Americas by either commercial carrier or USPS and to Europe and the Pacific only by commercial carrier. Note: Delivery orders will include door-to-door addresses.

5.1.6.2 Deliver web-based materials (such as access codes) three (3) days after receipt of delivery order.

5.1.6.3 Deliver print materials 30 calendar days after receipt of delivery orders for US sites and 45 calendar days after receipt of delivery orders for overseas sites.

5.1.6.4 Provide a digital Shipment Notification upon shipment of material that includes the following.

1) Contract number

2) Delivery order number

3) Contract line item number (CLIN) indicating materials and quantities included in this shipment

4) Destination of shipment

5) Date of shipment

6) Shipping carrier name

7) Tracking number of shipment

8) Estimated date of arrival of shipment

9) Shipping slip (if applicable)

5.2 General—The Contractor shall:

5.2.1 Anti-Bias: Provide instructional materials and resources (including websites and online apps) free of bias in racial, color, national origin, age, disabling conditions, sexual, gender, religious, and ethnicity, and that present a balanced coverage of multi-cultural contributions and representations of the cultures and languages of study, where appropriate.

5.2.2 Section 508 Compliance—Ensure Contractor resources, wherever applicable, meet the following requirements:

1) IT Requirement: Provide technical support during the testing window. DoDEA requires instant response from Contractor technical support staff during that brief period. Ensure all electronic hardware and software procured under this contract/purchase order comply with Section 508 of the Rehabilitation Act of 1973, as amended, (29 U.S.C. 794d) and the Architectural and Transportation Barriers

Compliance Board Electronic Information Technology (EIT) Accessibility

Standards (36 CFR part 1194). More information may be found at http://www.section508.gov. .

2) Deliverable Requirement: Ensure outputs/deliverables do not adversely affect accessibility features of existing EIT technologies. Ensure EIT related to the requirements of the contract are accessible to people with disabilities, per 29 U.S.C

794(d). Ensure outputs/deliverables to include functional performance, information, documentation, and support requirements are considered. Standards from 36 CFR

Part 1194 Subpart B, C, and D apply to this acquisition.

5.2.3 Optical Character Resolution (OCR) Requirement: Provide, upon request, two digital

OCR copies of print materials in one or more of the following formats:

Digital Accessible Information System (DAISY)/National Instructional Materials

Accessibility Standard (NIMAS) with cascading style sheet

HyperText Markup Language (HTML)

Portable Document Format (PDF), (unlocked, embedded fonts, single page)

Rich Text Format (RTF)/Word document

TECHNICAL EXHIBIT 2 - Performance Requirements Summary

Performance Standard and

Related Task

Acceptable Quality

Level Inspection Method Incentives*

* Unless specified otherwise, possible ratings are as follows: exceptional, very good, satisfactory, marginal, or unsatisfactory, per FAR 42.1503, Table 42-1, “Evaluation Ratings Definitions”.

Objective 1, Virtual Professional Learning

Task 1, Product Training, PWS 2.1.1

Zero deviation from the PWS.

Product training will be presented as scheduled.

Customer feedback and

COR inspection.

Past

Performance

Assessment

Task 2, Professional Learning, PWS 2.1.2

Zero deviation from the PWS.

All professional learning presented as scheduled.

Needs assessment and self-evaluation completed

15 business days after the last webinar is delivered.

COR review and monitoring of the customized tool.

Past

Performance

Assessment

Objective 2, General Requirements

Task 3, Meetings, PWS 2.2.1

Zero deviation from the PWS.

As specified in the PWS

No more than one meeting per year will need to be rescheduled.

COR inspection

Past

Performance

Assessment

Task 4, Availability, PWS 2.2.2

Zero deviation from the PWS.

Life of the contract

100% compliance COR inspection

Past

Performance

Assessment

Task 5, Privacy, PWS 2.2.3

Zero deviation from the PWS.

Life of the contract

100% compliance COR inspection

Past

Performance Standard and

Related Task

Acceptable Quality

Level Inspection Method Incentives*

Task 6, Technical Support, PWS 2.2.4

Life of the contract

95% of requests shall be handled in the time limit specified in the PWS.

COR inspection and stakeholder feedback

Past

Performance

Assessment

Objective 3 – Contractor Manpower Requirement Application

Task 7, eCMRA, PWS 2.3.1

Zero deviation from the PWS.

During required timeframe, per the eCMRA website.

Information entered into eCMRA shall be 100% accurate

COR will query eCMRA to ensure information is entered and review a copy of information entered, which shall be provided by Contractor.

Past

TECHNICAL EXHIBIT 3 – DELIVERABLES

DELIVERABLES FREQUENCY MEDIUM/FORMAT SUBMIT TO

Meetings, PWS 2.2.1

PWS 2.2.1.2, Initial Conference:

Participate in a post-award video- or teleconference within five business days after award. Provide minutes in writing in a format acceptable to the COR within two business days after the conference.

PWS 2.2.1.3, IT Meeting: Convene ten business days after award. Provide minutes and medium as stated above.

PWS 2.2.1.4, Other Meetings: As required by the COR. Provide minutes and medium as stated above.

Email as MS Word attachment

COR

Instructional &

Resources, TE #1, 5.1

Digital (if available) resources accessible within three business of receipt of delivery order

Print and manipulatives (if required) to

US schools within 30 days and to overseas schools within 45 days of receipt of a delivery order

Resources provided per PWS specifications

Email notifications COR

Standards Correlation, TE #1, 5.1.3

Provide standards correlation document.

Update on demand to the end of the contract.

Email using MS

Word/Excel attachment

COR

Shipping, TE #1, 5.1.6

Details determined post-award

Email using MS

Word/Excel attachment

COR

Availability, PWS

2.2.2

Ongoing to the end of the contract period N/A N/A

Privacy, PWS 2.2.3 Ongoing to the end of the contract period Email notifications COR

Technical Support, Ongoing after initial post-award Notify COR when COR

DELIVERABLES FREQUENCY MEDIUM/FORMAT SUBMIT TO

PWS 2.2.4 conference applicable

Product Training, PWS 2.1.1

Deliver as scheduled post-award Email notifications COR

Professional

Learning, PWS 2.1.2

Deliver webinars and report as scheduled post-award Email notifications COR eCMRA, PWS 2.3 Annually as required by the

Government eCMRA website

COR

notification

TECHNICAL EXHIBIT 4 - Acronyms & Definitions.

Acceptance of Services – Acceptance” means the act of an authorized representative of the Government by which the

Government for itself or as agent of another (1) assumes ownership of existing identified supplies tendered or (2) approves specific services rendered as partial or complete performance of the contract. The term, conditional acceptance, means acceptance of supplies or services that do not conform to contract quality requirements or are otherwise incomplete, that the contractor is required to correct or otherwise complete by a specified date.

American Council on the Teaching of Foreign Language (ACTFL)

Contract Line Item Number (CLIN) – Basic structural element in a procurement instrument describing and organizing the required product or service for pricing, delivery, inspection, acceptance, invoicing, and payment. The use of the term “line item” includes “subcontract line number”, (SLIN), as applicable.

Contract Discrepancy Report (CDR) – The Government’s formal process/format, normally tied into the

Government’s QASP (definition below), that notifies the contractor of and tracks any observed quality or performance discrepancy between the contractor’s performance and the quality/performance objectives of this PWS. CDRs are formally written and tracked on any number of official documents/forms (e.g., DD Form 1772, DA Form 5479, etc.), and require timely responses from both the contractor and Government personnel to address/resolve.

Contracting Officer (KO) – The only individual with expressed authority to obligate (bind) the Government by means of entering, administering, and terminating contracts within the limits of authority delegated via a Contracting

Officer’s warrant.

Contracting Officer’s Representative (COR) – Qualified and trained Government employee, nominated by the requiring activity (RA) and appointed in writing by a KO primarily to perform specific technical or administrative functions on a specific contract(s); serves as the ‘eyes and ears’ of a KO to assure the Government’s best interests are protected via the terms and conditions of the contract(s) appointed. COR’s do not have authority to obligate (i.e., bind) the Government.

Contract Specialist (CS) – Contracting career field professionals without the authority (i.e. not warranted) to enter into contracts on behalf the Government.

Contractor - Supplier or vendor having a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Defense Federal Acquisition Regulation (DFAR)

Defense Federal Acquisition Regulation Supplement (DFARS)

Department of Defense (DoD / DOD)

Defective Service - A service output that does not meet the standard of performance associated with the Performance

Work Statement.

Deliverable - Anything that can be physically delivered but may include non-physical things such as digital reports.

Eastern Standard Time (EST)

Federal Acquisition Regulation (FAR)

In Accordance With (IAW)

Joint Travel Regulations (JTR)

National Council of State Superintendents for Languages (NCSSFL)

Performance Requirements Summary (PRS) – Tabular listing of performance objectives and standards that provides the basis for a meaningful QASP.

Performance Work Statement (PWS) - A statement of work for performance-based acquisitions describing the required results in clear, specific and objective terms with measurable outcomes.

Quality Assurance Surveillance Plan (QASP) – Government’s plan to monitor contractor’s performance, by method and frequency; all those critical areas performance required on the service contract to monitor the contractor’s performance on the contract

Requiring Activity (or Agency) (RA) – Office, agency, or activity that has the mission requirement for an interagency acquisition.

Subcontractor - One that enters into a contract with a prime contractor. Note: The Government is not privy to the contract(s) with the subcontractor.

Technical Exhibit (TE)

TECHNICAL EXHIBIT 5 - Technical Requirements

6.1 Software and Cloud Security Requirements – The Contractor shall:

6.1.1 Ensure all online resources, cloud-based services and instructional software meet the

Department of Defense (DoD) and DoDEA Information Assurance requirements as defined below. Note: Software, cloud services and associated websites will be rigorously tested to ensure that they pose no security risk to the DoDEA infrastructure.

6.1.2 Comply with the Cloud Services questionnaire that was submitted as part of proposal submission and provide copies of or access to any software in the proposed solution.

6.1.3 Ensure on-premises software resources support post-installation integration of the DoD

Application, System and Database Security Technical Implementation Guides (STIGs) for applicable systems and applications, including Microsoft Windows Server 2016, Microsoft

Windows 10, Microsoft SQL Server 2014 Database, Microsoft SQL Server 2014 Instance, and

Microsoft IIS 8.5 Server, and Microsoft IIS 8.5 Site. SQL Server 2015 and IIS 8.5 guides are used for SQL 2016 and IIS 10, respectively, as outlined in section 1.1.1. STIGs may be downloaded from https://public.cyber.mil/stigs/.

6.1.4 Ensure that the on-premises software—which will be subject to static…