Full_Package_Combined_Synopsis_and_Solicitation.pdf

C O M B I N E D S Y N O P S I S / S O L I C I T A T I O N i . This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation wi l l not be issued.

D o D E A w i l l conduct this acquisition using parts 12 and 13 of the Federal Acquisition Regulation (FAR) .

i i . The solicitation number is H E 125420130260033 and is issued as a request for quote

(RFQ).

i i i . The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 05-65 January 29, 2013.

iv. This requirement is being conducted using ful l and open competition; there is no set-aside. The associated N A I C S code is 453920 and small business size standard is $7.0 Mi l l ion .

v. See Attachment 1 for an example of how to structure contract line item numbers (CLINs), item descriptions, quantities and units of measure.

v i . A description of the requirement is provided in the Statement of Work (SOW) at Attachment 2 v i i . The date of delivery and acceptance wi l l be date of contract award through one year, the place of delivery and acceptance w i l l be electronic and w i l l be provided at the time of contract award; F O B point is Destination.

v i i i . The provision at 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition. Addenda to this provision are provided at Attachments 3 and 4.

ix. The provision at 52.212-2, Evaluation — Commercial Items, applies to this acquisition. The specific evaluation criteria to be included in paragraph (a) of this provision are provided at Attachment 5.

x. A n y Offeror shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications — Commercial Items, with its offer; however, i f the offeror has provided the required information electronically as part o f its annual representations and certifications to the Online Representations and Certifications Application ( O R C A ) , then the Offeror shall instead include a statement in its offer that the provisions at F A R 52.212-3 and D F A R S 252.212-7000 for the f i rm are available online at https://orca.bpn.gov.

x i . The clause at 52.212-4, Contract Terms and Conditions — Commercial Items, applies to this acquisition. A n addendum to this clause is provided at Attachment 6.

x i i . The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders — Commercial Items, applies to this acquisition. The additional F A R clauses cited in clause 52.212-5 are provided at Attachment 7.

x i i i . The clause at 252.212-7001 Contract Ferms and Conditions Required to Implement Statutes or Executive Orders -Applicable to Defense Acquisitions of Commercial Items, applies to this acquisition. The additional D F A R S clauses cited in clause 252.212-7001 are provided in Attachment 8.

xiv. See Attachment 9 for a list of clauses and additional contract terms and conditions that have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.

xv. Quotes are due at 3:00 P M E S T on 06 March 2013, deliverable to:

Attn: Matt Schulz Procurement Division 4800 Mark Center Drive Suite 05F09-02 Attn: Procurement Alexandria, V A 22350-1400 See Attachment 3 for details.

xv i . The individuals to contact for information regarding this solicitation are: Matt Schulz and Julie Brooke. A l l inquiries shall be delivered in writing via email to:

matthew.schulz@hq.dodea.edu or iulie.brooke@hq.dodea.edu A l l written inquiries delivered to the above email addresses by 3:00 P M E S T on 21 February 2013 wi l l be answered by amendment to the RFQ.

Attachment 1 C L I N Structure Example

Description of Requirement: The Contractor shall provide both products and services in accordance with the Statement of Work (SOW) See Attachment 2. Vendors shall prepare an

Excel spreadsheet which identifies items and prices being proposed. A l l items must have a price or be marked " N S P " for "Not Separately Priced." Each item w i l l state the description, quantity, unit, unit price, and estimated amount. A subtotal for each year and a final total for the Base and all Option Years are required in the Excel Spreadsheet. Please see below for a sample of

Contract Line Item Numbers C L I N s .

C L I N Item Description Qty. Unit Unit Price Total Price

0001 Online Image Access IAW7SOW $ $

0002 Technical Support IAW7SOW $ S

0003 Post-award Conference N S P N S P

Total for Base Year $

1001 Online Image Access I A W / S O W S $

1002 Technical Support I A W / S O W $ $

Total for Option Year 1 $

2001 Online Image Access I A W / S O W $ $

2002 Technical Support I A W / S O W $ $

Total Option Year 2 $

3001 Online Image Access I A W / S O W $ $

3002 Technical Support I A W / S O W $ $

Total Option Year 3 $

4001 Online Image Access IA W / S O W $ $

4002 Technical Support I A W / S O W $ $

Total Option Year 4 $

Sub-Total Base + A l l Options $

Attachment 2

Statement of Work Online Image Access

1.0 INTRODUCTION

1.1. The Department of Defense Education Activi ty (DoDEA) serves the educational needs of the dependents of military and civil ian employees by providing PK-12 instruction to approximately 87,000 students in seven states, twelve foreign countries, Guam, and Puerto Rico. The number of students varies based on the deployment of military troops worldwide. D o D E A ' s curriculum, resources, and student achievement scores on standardized assessments compare favorably to high-performing U S public schools.

1.2 D o D E A is divided into three administrative areas. D D E S S (Domestic Dependent Elementary and Secondary Schools) covers the schools in seven states and Puerto Rico, and for administrative purposes, Cuba. D o D D S (Department of Defense Dependent Schools) is divided into DoDDS-Europe and DoDDS-Pacif ic . The former administers the schools in England, Germany, Italy, Belgium, Netherlands, Spain, Portugal, Turkey, and Bahrain.

The latter covers the schools in Korea, Japan, and for administrative purposes, Guam.

D o D E A also operates a ful ly accredited Virtual High School with its main office in Virginia and with teaching hubs in Germany and Korea.

2.0 B A C K G R O U N D

2.1 D o D E A ' s Virtual High School is a comprehensive, fully accredited high school within the Department of Defense school system and provides high school students the opportunity to take their courses online while preparing for success in a global environment. D o D E A ' s Virtual School course instructional design staff needs access to a common media content storage area.

2.2 D o D E A currently has a substantial investment in products, teacher training, and content materials to meet its Virtual School vision and curriculum, which are presented at the following U R L : http://virtual-hs.dodea.edu/.

3.0 SCOPE

3.1 The D o D E A Virtual High School has a requirement to include images and video into its coursework that is professional quality, and conforms to copyright laws. To this end, the D o D E A Virtual High School purchases many of its videos from various sources and stores them in a common network space on one of our servers.

3.2 D o D E A expects to award one contract for a 12-month base period and four 12-month option years.

28 January 12 Page 1

4.0 R E Q U I R E M E N T S

4.1. Images—The Contractor shall provide an online solution that :

4.1.1. Al lows content to be accessed from users conducting direct searches and downloads through a vendor-provided search engine that uses a keyword metadata search.

4.1.2. Ensures that image keywords are viewed along with the image when images are viewed online.

4.1.3. Includes images that contain integrated metadata tags.

4.1.4. Has a variety of image and video types available including JPEG, GIF, and Vector images and F L V , M O V and M P 4 videos.

4.1.5. Offers special collections such as: Getty or Agency.

4.1.6. Al lows an image to be downloaded multiple times for no additional fee i f it is needed more than once.

4.1.7. Has download options that are charged per image downloaded or per day against an annual subscription

4.1.8. Permits D o D E A to retain any images downloaded in perpetuity.

4.1.9. Permits users to access content from any workstation with Internet access.

4.1.10. Allows D o D E A to save Images and Videos into a common folder in a network, accessible by no more than ten people.

4.2. Communication and Technical Support—The Contractor shall:

4.2.1. Not i fy the Contracting Officers Representative (COR) when new product updates are available for downloading/c 1 aiming.

4.2.2. Provide technical support and training materials via telephone, email or online access. Response time w i l l be within 24 hours excluding weekends and Federal holidays.

5.0 T E C H N I C A L R E Q U I R E M E N T S

5.1 A l l online resources and instructional software shall meet D o D E A information security requirements (as defined below), such as not containing vulnerabilities posing risk to the network. A l l software and websites shall undergo preliminary testing to ensure that they pose no security risk to the D o D E A infrastructure. Any IT component of the Contractor's proposal that fails to meet D o D E A ' s information security and technology requirements shall be excluded from further evaluation.

5.2 A l l software/Plugins/Add-ons shall meet D o D E A ' s following requirements:

28 January 12 Page 2

5.2.1 DoD Information Assurance Certification and Accreditation Process ( D I A C A P ) [Accreditation Process ( D I A C A P ) , 28 November 2007, which may be found at the following U R L : http://www.dtic.mil/whs/directives/corres/pdf/851001p.pdf].

5.2.2 Security Technical Information Guidance (STTG), which may be found at the following U R L : http://iase.disa.mil/stigs/stig/index.html.

5.2.3 The Contractor shall provide security patches and upgrades, to include third-party applications, in response to public released security vulnerabilities associated with their software solution. Any deviations from this requirement (paragraph 5.2) shall be approved in writing by the D o D E A Chief Information Officer (CIO).

5.3 Contractor software solutions shall not interfere with other installed software and shall not modify D o D E A ' s underlying system security configuration. The Contractor shall develop and provide software upgrades within 30 days of notification should any of the software/ plug-ins be found vulnerable and non-compliant with D I S A and National Security Agency standards. Software upgrades and patches shall be included in the licensing cost and performed at the least disruptive times. A n y additional software requirements may be subject to the D I A C A P process prior to contract award.

5.4 In accordance with its testing criteria, D o D E A requires the use of software which may be installed and/or accessed in a stand-alone environment, a network environment or web-based environment that is compatible with standards cited herein. A l l software shall be completely functional on a standard D o D E A desktop without the need for Administrative-level user rights or a requirement to insert media ( C D / D V D ) to execute the software. Software shall not require modifications to folder permissions while executing. Additionally, all software shall be compatible with the following hardware baseline:

Specifications ;i ' i l ' " ' 1 . Minimum;• J' ' ' (\ | | Memoiy 2GB

Hard Drive 100GB Processor 2.4 GHz

Operating System Windows X P Pro and Windows 7 Pro

5.5 A l l windows, fly-out menus, etc. shall work from witliin an environment that blocks popup windows. Additionally, all web-based software shall not (wherever possible) require the use of streaming videos or downloads, such as Java Applets.

5.6 A l l software packages shall support unattended installation methods used by enterprise software packaging and deployment systems, i.e., Microsof t Systems Management Server. Older 16-bit software shall be closely analyzed against this requirement.

5.7 The Contractor shall deliver any online materials on a web-based platform and provide course or video files in Quick l ime, Windows Media and /or Adobe Flash format that are compatible with the hardware and operating system requirements listed in Section

5.4. The software shall run successfully in the existing D o D E A environment.

5.8 The Contractor's solution shall be robust enough to serve the needs of a large community of learners dispersed across the world using a variety of bandwidths. The Contractor's

28 January 12 Page 3 solution shall be scalable and able to expand to meet fut ure growth, both in terms of the instruction and the size of the student body.

5.8.1 A n y portion of the Contractor's solution that collects student personally identifiable information shall be compliant with the Children's Online Privacy Protection Act (COPPA) , the Children's internet Protection Ac t (CIPA) and the Privacy Act , the last of which is found at: http://www.archives.gov/about/laws/privacv-act-1974.html.

5.8.2 A n y opportunity for data integration of student or teacher accounts shall adhere to the D o D guidance for security of personally identifiable information (appended). A l l Contractor staff that has access to D o D E A student and/or teacher personally identifiable inlbrmation shall take the D o D Privacy Act/Personally Identifiable Information (PA and PPI/PII) training before gaining access to the data and yearly thereafter. D o D E A contractors who have a D o D E A username and password may access the training on DoDEA's intranet. A l l other contractors shall access the P A and PPI/PII slides, a link to which is found on DoDEA' s homepage (www.dodea.edu). Contractors shall send written confirmation to the Contracting Officer's Representative listing the staff members that have taken the mandatory P A and PPI/PII training.

5.9 Maintenance and support shall be available for the duration of the contract. Maintenance is defined as automatic distribution of upgrades and revisions that can be accomplished using a combination of Internet and or email. A n y upgrades to online digital materials shall include compatibility with D o D E A school-level technology and Department of Defense's (DoD) information technology requirements. The Contractor shall not contact schools directly but shall coordinate the dissemination of upgrades or revisions through the C O R and shall provide electronic access of the update and/or revision to the C O R for testing.

5.10 The Contractor may be required to sign Non-Disclosure Agreements (NDA) , which prohibits the disclosure, publishing, divulgence, or release of any information obtained during the performance of the contract.

6.0 D E L I V E R A BLES - The Contractor shall:

6.1 Participate in a post-award teleconference or videoconference, which shall occur no later than ten business days after contract award. During the conference, D o D E A staff and the Contractor w i l l review the contract.

6.2 Provide online access to images.

6.3 Provide technical support.

28 January 12 Page 4

7.0 P E R F O R M A N C E AND D E L I V E R Y S C H E D U L E :

7.1 The Contractor shall furnish all services to be performed and all items to be delivered in accordance with the following delivery schedule:

ilpefpHj't1 Item R e f if. ;:f )/:,; f.Timeline'y | ' • |, Base

Post-award conference 6.1 Ten days after award

Base Online access to images/ videos

4.0, 6.2 Ten days after post-award conference Base

Technical support 4.2.3, 5.9, 6.3 Ongoing

Options 1-4

Online access 4.0, 6.2 A s required Options

1-4 Technical support 4.2.3, 5.9, 6.3 Ongoing

28 January 12 Page 5

Attachment 3 Addendum to FAR 52.212-1 Instructions to Offerors Commercial Items

1. Addendum to Paragraph (b) Submission of quotes. In addition to those requirements as stated in paragraph (b), the following are added and shall apply to the submission requirements in response to this solicitation:

(a) Quote Format - A l l vendors must submit written materials as described below and in the quantities of each volume as stated. In addition, the vendor shall also provide an electronic version of its quote on

Microsoft Windows-compatible CD-Rom (CD-R) or D V D in Microsoft Windows (latest version) and

Excel format (latest version). Any pricing information wil l be on separate disk(s) from the technical information. In the case of a conflict between the electronic and the hard copy, the hard copy will be considered the correct version.

Volume I - Technical Capability (Submit 1 with original documents, and 3 copies) - The Technical

Capability Statement will consist of a 20 page or less document that outlines the understanding of the

Government's requirement and approach to performing the work to include its skills and capability to meet the requirements of this acquisition. The Contractor must address how its submitted materials meet the Statement of Work (SOW). The Technical Evaluation Team (TET) will stop reviewing the Technical

Capability Statement after the 20th page. Vendors must demonstrate capability and experience in the areas of; understanding of the Government's requirement and approach to performing the work as described in Paragraph b (Quote Composition Requirements and Instructions) below. The Technical

Capability Statement will be evaluated against the criteria listed under Evaluation Factors under F A R

52.212-2, Evaluation, Commercial Items.

Volume II - Past Performance Information (Submit 1 with original documents, and 1 copy) - The vendor must submit Past Performance Documentation in accordance with instructions provided below in the quote composition requirements and instructions.

Volume III - Contracting/Pricing Volume - (Submit 1 with original document, and 1 copy):

Contracting/Pricing Volume will be submitted separately with all executed RFQ Documents. Instructions for preparation of the Contracting/Pricing Volume are provided at Paragraph (b) (Quote Composition

Requirements and Instructions) below.

(b) Quote Composition Requirements and Instructions

Volume I — Technical Capability:*

a. Understanding - Vendors shall demonstrate an understanding of the Statement of Work (SOW), and its ability to provide the required Material.

"SPECIAL NOTE: IT IS CRITICAL THAT VENDORS ENSURE THEY RESPOND TO EVERY

INDIVIDUAL SECTION OF THE SOW.

Volume II - Past Performance

a. Vendors must provide information concerning performance in providing materials relevant to those required in the SOW, for the last three contracts similar in nature to this requirement, either completed or currently being performed during the last three years. Vendors shall describe the relevance of each listed contract to the current RFQ requirements. Contracts listed may include those entered into by the Federal Government, agencies of state and local governments, or commercial customers.

b. Past Performance Mfonnation (See Attachment 4 \ must be completed and submitted by all vendors.

c. The Government may also consider past performance information obtained through other sources.

Volume III - Contracting/Price Volume:

a. The Contracting/Pricing Volume shall provide an Administrative Cover Letter that includes the following information;

1. Tax identification number (TIN)

2. Dun & Bradstreet Number (DUNS)

3. Complete Business Mailing Address

4. Cage Code/NAICS Code

5. Contact Name

6. Contact Phone

7. Contact Fax Number

8. Contact email address

b. The Contracting/Pricing Volume shall provide the price quote, be in Microsoft Excel, and be a separate volume and CD.

c. A l l issued amendments to the solicitation shall be included.

d. Complete quote schedule with unit price and total amount for each CLIN.

e. The vendors are cautioned that no reference to proposed price(s) shall be made in any other volumes but volume III.

f. Vendors shall comply with all requirements of the quote submission instructions. Deviations shall be fully explained; however, inclusion of price/cost in documents other than the Contracting/Pricing Volume is not an acceptable deviation.

g. Quote preparation costs - This Request for Quote does not commit the Government to pay any costs incurred in the preparation and submission of your quote or in making any necessary studies for the preparation thereof, or for any visit the Contracting officer may request for the purpose of clarification of the quote or for preparation of negotiations. By the submission of its quote, the vendor assumes all costs associated.

2. Addendum to Paragraph (c) Period for acceptance of quote: This paragraph (c) is changed to read as follows: The vendor agrees to hold the prices in its quote firm for 120 calendar days from the date specified for receipt of quotes, unless another time period is specified in an amendment to the solicitation.

3. Addendum to Paragraph (h) Multiple awards. This paragraph (h) is changed to read as follows: The

Government may accept any item or group of items of a quote. Unless otherwise provided in the

Schedule, quotes may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the vendor specifies otherwise in the quote. DoDEA intends to award a single firm-fixed-price contract for the stated Virtual School Images Program, but may award multiple contracts.

4. Special Note to Vendors regarding quotes:

The following information includes due dates and additional instructions for submission of quotes.

a. Quote Submission Information and Closing Date: The closing date for all Materials is: 06 March 2013 at 03:00 P.M. EST to the following address. A l l boxes shall be labeled:

Department of Defense Education Activity (DoDEA)

4800 Mark Center Drive

Suite 05F09-02 (Procurement Division)

Alexandria, V A 22350-1400

Attn: Matt Schulz/Julie Brooke

Additionally, all packages submitted in response to this RFQ must also include the following information on the label in this order:

#_ What: Example:

1. Title of Solicitation: Vir tual School Images

2. Exact RFQ Number: HE125420130260033

3. Vendor Name/POC Information Jones Co./Sue Smith/email/phone

The schedule listed in Attachment 1 to the Combined Synopsis/Solicitation is general and not all inclusive. In lieu of that schedule, vendors may prepare an Excel spreadsheet which identifies items and prices being proposed. A l l items must have a price or be marked "NSP" for "Not Separately Priced."

Each item wil l state the description, quantity, unit, unit price, and estimated amount. A. copy of the Excel spreadsheet on CD is required

a. Summary of Important Due Dates:

Item RFQ Questions (emailed) Quotes to Submission Destination (Alexandria, VA)

Due Dates 21 February 2013

3:00 P .M. EST

06 March 2013

3:00 P.M. EST

End of Addendum to 52.212-1

Attachment 4 Past Performance Information

RFP: HE125420130260033

Virtual School Images

Information To Be Completed by Offeror

Provide a Minimum of Three References

Name of Agency/Company/ Contracting Activity:

Contract number:

Contract type:

Total contract value (Include exercised and unexercised options)

At time of award: $

Currently (or at completion): $

Period of performance (Include exercised and unexercised options)

At time of award:

Currently (or at completion):

Brief description or title of contract requirements. Use space as needed, but do not exceed one typewritten page per contract.

Procuring Contracting Officer (PCO) Use current name as point of contact for on-going contracts or the last individual's name for completed contracts.

Name:

Telephone number:

Facsimile number:

E-mail address:

Contracting Officer's Representative (COR) Name:

Telephone number:

Facsimile number:

E-mail address:

Administrative Contracting Officer (ACO):

Name:

Telephone number:

Facsimile number:

E-mail address:

Brief description of any problems encountered and corrective actions taken to resolve those problems. Use space as needed, but do not exceed one typewritten page per contract.

Attachment 5 Addendum to F A R 52.212-2 Evaluation

1.0 Applicable Regulatory Guidance. This source selection will be conducted in accordance with procedures prescribed in FAR Parts 12 and 13

2.0 Determining Best Value. The Contracting Officer will evaluate proposals using a trade-off process to determine which offer represents the best value to the Government. The following factors shall be used to evaluate offers: Technical, Past Perfonnance, and Price. The descending relative order of importance of these factors is: Technical, Past Perfonnance and Price.

Technical and past performance, when combined, are significantly more important than price.

3.0 Evaluation Factors and Criteria

3.1 Criteria for Factor 1, Technical

3.1.1 Technical Capability and Quality of Services: Vendor proposals will be evaluated on how well they demonstrate their ability to perform the requirements as set forth in the SOW as well as the general quality of the proposed materials.

3.1.2 Section 508 Compliance: Responses to this solicitation wil l only be considered for award after it has been determined that the proposal adequately addresses compliance with the requirements for section 508 (See Attachment 9).

3.2 Criteria for Factor 2, Past Perfonnance

3.2.1 Offerors shall submit at least 3 relevant past performance references with their offer. A questionnaire will be used to verify and evaluate the references against the following factors:

1. Quality of Product or Service - compliance with contract requirements, accuracy of reports, appropriateness of personnel, technical expertise.

2. Customer Service - courteous interactions, satisfaction of end users with contractor's service, initiative and proactive solutions, approaches and improvements.

3. Program Effectiveness - evidence of the program's effectiveness.

4. Overall Satisfaction - of performance, service, and training.

3.3 Criteria for Factor 3, Price

3.3.1 Price proposals will be evaluated to ensure price reasonableness for the services being provided to the Government, considering the specific terms and conditions and relevant commercial practices.

(End of provision addendum)

Attachment 6 Addendum to FAR 52.212-4

CONSENT TO DE-OBLIGATION OF EXCESS FUNDS A F T E R FINAL P A Y M E N T

(a) This paragraph is an addendum to F A R 52.212-4.

(b) The Contractor agrees that, after final payment has been made, the Government may unilaterally, and without obtaining further approval from the Contractor, adjust the final quantities of goods and/or services delivered and accepted under this contract and adjust the final price of this contract to conform to the total amount paid as of the date final payment was made.

(c) In accordance with F A R 4.804-3,the paying office shall close the contract file upon issuance of the final payment voucher. No contract modification will be issued to de-obligate the excess funds.

(d) If this contract is a type of indefinite-delivery contract (e.g., indefinite-delivery indefinite-quantity, requirements), this paragraph shall apply to each order issued under the contract on a case-by-case basis.

(e) This paragraph shall be deemed to be written agreement of the parties as contemplated by the changes paragraph of the Contract Terms And Conditions - Commercial Items clause of this contract (FAR

52.212-4(c)).

(End of addendum to FAR 52.212-4)

Attachment 7 Addenda to F A R 52.212-5 and DFARS 252.212-7000

P R O V I S I O N S / C L A U S E S I N C O R P O R A T E D BY R E F E R E N C E

52.203-3 Gratuities A P R 1984

52.204-7 Central Contractor Registration A U G 2012

52.204-10 Reporting Executive Compensation and First-Tier A U G 2012

Subcontract Awards

52.209-6 Protecting the Government's Interest When Subcontracting D E C 2010

Wi th Contractors Debarred, Suspended, or Proposed for

Debarment

52.212-1 Instructions to Offerors—Commercial Items F E B 2012

52.212-4 Contract Terms and Conditions—Commercial Items F E B 2012

52.217-5 Evaluation O f Options J U L 1990

52.219-28 Post-Award Small Business Program Re-representation A P R 2012

52.222-3 Convict Labor J U N 2003

52.222-19 C h i l d Labor — Cooperation with Authorities and Remedies M A R 2012

52.222-21 Prohibition O f Segregated Facilities F E B 1999

52.223-18 Encouraging Contractor Policies To Ban Text Messaging A U G 2011

While Dr iv ing

52.225-13 Restrictions on Certain Foreign Purchases J U N 2008

52.232-33 Payment by Electronic Funds Transfer—Central Contractor O C T 2003

Registration

52.233-3 Protest Af te r A w a r d A U G 1996

52.233-4 Applicable L a w for Breach o f Contract C l a i m O C T 2004

252.201-7000 Contac t ing Officer 's Representative D E C 1991

252.203-7000 Requirements Relating to Compensation o f Former D o D S E P 2011

Off ic ia ls

252.203-7002 Requirement to Inform Employees of Whistleblower Rights J A N 2009

252.203-7005 Representation Relating to Compensation o f Former D o D N O V 2011

Off ic ia ls

252.204-7004 A l t A Central Contactor Registration Alternate A S E P 2007

252.232-7003 Electronic Submission o f Payment Requests and Receiving J U N 2012

Reports

252.232-7010 Levies on Contract Payments D E C 2006

Attachment 8 Additional Clauses, Terms and Conditions

PROVISIONS/CLAUSES INCORPORATED B Y FULL T E X T

52.212-2 E V A L U A T I O N - C O M M E R C I A L I T E M S ( J A N 1999)

(a) The Government w i l l award a contract resulting f rom this solicitation to the responsible offeror whose offer conforming to the solicitation w i l l be most advantageous to the Government, price and other factors considered. The fo l lowing factors shall be used to evaluate offers:

See Attachment 5 for details.

(b) Options. The Government w i l l evaluate offers for award purposes by adding the total price for a l l options to the total price for the basic requirement. The Government may determine that an offer is unacceptable i f the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice o f award or acceptance o f an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice o f withdrawal is received before award.

(End o f provision)

52.212-5 C O N T R A C T T E R M S A N D C O N D I T I O N S R E Q U I R E D T O I M P L E M E N T S T A T U T E S O R

E X E C U T I V E O R D E R S - C O M M E R C I A L I T E M S ( N O V 2012) ( D E V I A T I O N )

(a) Comptroller General Examination o f Record. The Contractor shall comply with the provisions o f this paragraph

(a) i f this contract was awarded using other than sealed bid, is in excess o f the s implif ied acquisition threshold, and does not contain the clause at 52.215-2, Audi t and Records-Negotiation.

(1) The Comptroller General of the Uni ted States, or an authorized representative o f the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at al l reasonable times, the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in F A R Subpart 4.7, Contractor Records Retention, o f the other clauses o f this contact. I f this contact is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting f inal termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement o f claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are f inal ly resolved.

(3) A s used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless o f type and regardless o f form. This does not require the Contractor to create or maintain any record that the Contactor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b) (1) Notwithstanding the requirements o f any other clause in this contract, the Contactor is not required to f l o w down any F A R clause, other than those in this paragraph (b)(i) in a subcontract for commercial items. Unless otherwise indicated below, the extent o f the f l o w down shall be as required by the clause-

(1) 52.203-13, Contractor Code o f Business Ethics and Conduct ( A P R 2010) (Pub. L . 110-252, Title V I , Chapter 1

(41 U . S . C . 251 note).

(ii) 52.219-8, Uti l izat ion o f Small Business Concerns ( D E C 2010) (15 U . S . C . 637(d)(2) and (3)), in a l l subcontracts that offer further subcontracting opportunities. I f the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 mi l l ion for construction o f any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

( i i i ) Reserved.

(iv) 52.222-26, Equal Opportunity ( M A R 2007) (E .O. 11246).

(v) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans o f the Vietnam Era, and Other El ig ible

Veterans (SEP 2006) (38 U . S . C . 4212).

(vi) 52.222-36, Aff i rmat ive Act ion for Workers wi th Disabilities ( J U N 1998) (29 U . S . C . 793).

(vii) 52.222-40, Notif icat ion of Employee Rights Under the National Labor Relations A c t ( D E C 2010) (E .O.

13496). F l o w down required i n accordance wi th paragraph (f) o f F A R clause 52.222-40.

(vi i i ) 52.222-41, Service Contract Ac t o f 1965 (Nov 2007) (41 U . S . C . 351, et seq.).

(ix) 52.222-50, Combating Traff icking in Persons ( F E B 2009) (22 U . S . C . 7104(g)).

Alternate I ( A U G 2007) of 52.222-50 (22 U . S . C . 7104(g)).

(x) 52.222-51, Exemption f rom Applicat ion o f the Service Contract A c t to Contracts for Maintenance, Calibration, or Repair o f Certain Equipment—Requirements (Nov 2007) (41 U . S . C . 351, et seq.).

(xi) 52.222-53, Exemption f rom Applicat ion of the Service Contract A c t to Contracts for Certain Services-

Requirements ( F E B 2009) (41 U . S . C . 351, et seq.).

(xi i) 52.222-54, Employment El igibi l i ty Veri f icat ion ( J U L 2012).

(xi i i ) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. ( M A R 2009) (Pub. L . 110-247). F l o w down required in accordance with paragraph (e) o f F A R clause 52.226-6.

(xiv) 52.247-64, Preference for Privately Owned U.S . -F lag Commercial Vessels ( F E B 2006) (46 U . S . C . A p p x

1241(b) and 10 U . S . C . 2631). F l o w down required i n accordance with paragraph (d) o f F A R clause 52.247-64.

(2) While not required, the contactor may include in its subcontracts for commercial items a minimal number o f additional clauses necessary to satisfy its contractual obligations.

(End of clause)

52.217-9 O P T I O N T O E X T E N D T H E T E R M O F T H E C O N T R A C T ( M A R 2000)

(a) The Government may extend the term o f this contract by written notice to the Contactor within 30 days of contract expiration; provided that the Government gives the Contactor a preliminary written notice o f its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contact shall be considered to include this option clause.

(c) The total duration of th i s contract, including the exercise o f any options under this clause, shall not exceed 60 months.

(End o f clause)

52.252-1 S O L I C I T A T I O N P R O V I S I O N S I N C O R P O R A T E D B Y R E F E R E N C E ( F E B 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as i f they were given in f u l l text. U p o n request, the Contracting Off icer w i l l make then f u l l text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In l ieu o f submitting the f u l l text o f those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information wi th its quotation or offer. A l s o , the f u l l text o f a solicitation provision may be accessed electronically at this address:

F A R and D F A R S clauses/provisions: http://farsite.hill.af.mil

(End of provision)

52.252-2 C L A U S E S I N C O R P O R A T E D B Y R E F E R E N C E ( F E B 1998)

This contract incorporates one or more clauses by reference, wi th the same force and effect as i f they were given in f u l l text. Upon request, the Contracting Off icer w i l l make their fu l l text available. A l so , the f u l l text o f a clause may be accessed electronically at this address:

F A R and D F A R S clauses/provisions: http://farsite.hill.af.mil

(End of clause)

52.252-5 A U T H O R I Z E D D E V I A T I O N S I N P R O V I S I O N S ( A P R 1984)

(a) The use in this solicitation o f any Federal Acquis i t ion Regulation (48 C F R Chapter 1) provision with an authorized deviation is indicated by the addition o f ( D E V I A T I O N ) " after the date of the provision.

(b) The use i n this solicitation of any F A R and D F A R S (48 C F R Chapter 2) provision with an authorized deviation is indicated by the addition of " ( D E V I A T I O N ) " after the name o f the regulation.

(End of provision)

52.252-6 A U T H O R I Z E D D E V I A T I O N S I N C L A U S E S ( A P R 1984)

(a) The use in this solicitation or coirtract o f any Federal Acquisi t ion Regulation (48 C F R Chapter 1) clause with an authorized deviation is indicated by the addition o f " ( D E V I A T I O N ) " after the date of the clause.

(b) The use in this solicitation or contract o f any F A R and D F A R S (48 C F R Chapter 2) clause with an authorized deviation is indicated by the addition o f " ( D E V I A T I O N ) " after the name of the regulation.

(End o f clause)

252.209-7997 Representation by Corpora t ions R e g a r d i n g an unpaid Delinquent T a x L i a b i l i t y o r a Felony Conv ic t i on under any Federa l L a w - D o D Appropr i a t ions .

R E P R E S E N T A T I O N B Y C O R P O R A T I O N S R E G A R D I N G A N U N P A I D D E L I N Q U E N T T A X L I A B I L I T Y O R

A F E L O N Y C O N V I C T I O N U N D E R A N Y F E D E R A L L A W - D o D A P P R O P R I A T I O N S ( D E V I A T I O N 2013¬

0006) ( D A T E )

(a) In accordance with section 101(a) (3) of the Continuing Appropriations Resolution, 2013, (Pub . L . 112-175) none o f the funds made available by that Ac t for general appropriations for D o D may be used to enter into a conti-act wi th any corporation that-

(1) Has any unpaid Federal tax liability that has been assessed, for which all judic ia l and administrative remedies have been exhausted or have lapsed, and that is not being paid in a t imely manner pursuant to an agreement wi th the authority responsible for collecting the tax liability, where the awarding agency is aware o f the unpaid tax liability, unless the agency has considered suspension or debarment o f t h e corporation and made a determination that this further action is not necessary to protect the interests o f the Government.

(2) Was convicted o f a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the

Corporation and made a determination that this action is not necessary to protect the interests o f the Government.

(b) The Offeror represents that-

(1) It is O is not • a corporation that has any unpaid Federal tax liability that has been assessed, for which all judic ia l and administrative remedies have been exhausted or have lapsed, and that is not being paid i n a timely manner pursuant to an agreement wi th the authority responsible for collecting the tax liability,

(2) It is • is not • a corporation that was convicted o f a felony criminal violation under a Federal law within the preceding 24 months.

(End o f provision)

252.212-7001 C O N T R A C T T E R M S A N D C O N D I T I O N S R E Q U I R E D T O I M P L E M E N T S T A T U T E S O R

E X E C U T I V E O R D E R S A P P L I C A B L E T O D E F E N S E A C Q U I S I T I O N S O F C O M M E R C I A L I T E M S ( D E C 2010)

( D E V I A T I O N )

(a) In addition to the clauses listed in paragraph (b) o f the Contract Terms and Conditions Required to Implement

Statutes or Executive Orders—Commercial Items clause o f this contract ( F A R 52.212-5) ( O C T 2010)

( D E V I A T I O N ) , the Contractor shall include the terms o f the fo l lowing clause, i f applicable, in subcontracts for commercial items or commercial components, awarded at any tier under this contract:

252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel

( N O V 2010) (Section 1038 of Pub. L . 111-84).

252.237-7019 Training for Contractor Personnel Interacting with Detainees (SEP

2006) (Section 1092 of Pub. L . 108-375).

252.247-7003 Pass-Through o f Motor Carrier Fuel Surcharge Adjustment to the Cost

Bearer ( J U L 2009) (Section 884 o f Public L a w 110-417)

252.247-7023 Transportation of Supplies by Sea ( M A Y 2002) (10 U . S . C . 2631)

252.247-7024 Notif icat ion o f Transportation of Supplies by Sea ( M A R 2000) (10

U . S . C , 2631)

(End of clause)

252.232-7006 W I D E A R E A W O R K F L O W P A Y M E N T I N S T R U C T I O N S ( J U N 2012)

(a) Definitions. A s used in this c lause-

Department o f Defense Ac t iv i ty Address Code ( D o D A A C ) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type o f payment request or receiving report available for creation in Wide Area Work-

F l o w ( W A W F ) .

L o c a l processing office ( L P O ) is the off ice responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The W A W F system is the method to electronically process vendor payment requests and receiving reports, as authorized by D F A R S 252.232-7003, Electronic Submission o f Payment Requests and Receiving Reports.

(c) W A W F access. To access W A W F , the Contractor shall—

(1) Have a designated electronic business point o f contact in the Central Contractor Registration at https://www.acquisition.gov; and

(2) Be registered to use W A W F at https://wawf.eb.mil/ fo l lowing the step-by-step procedures for self-registration available at this Web site.

(d) W A W F training. The Contractor should fo l low the training instructions o f the W A W F Web-Based Training

Course and use the Practice Training Site before submitting payment requests through

W A W F . Both can be accessed by selecting the "Web Based Training" l ink on the W A W F home page at https://wawf.eb.miF.

(e) W A W F methods of document submission. Document submissions may be via Web entry, Electronic Data

Interchange, or Fi le Transfer Protocol.

(f) W A W F payment instructions. The Contractor must use the fo l lowing information when submitting payment requests and receiving reports in W A W F for this contract/order:

(1) Document type. The Contractor shall use the fo l lowmg document type(s).

(Contracting Off icer : Insert applicable document type(s). Note: I f a "Combo" document type is identified but not supportable by the Contractor's business systems, an "Invoice" (stand-alone) and

"Receiving Report" (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the fo l lowing inspection/acceptance location(s) in

W A W F , as specified by the contracting officer.

(Contracting Off icer : Insert inspection and acceptance locations or "Not applicable".)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to f i l l i n applicable fields in W A W F when creating payment requests and receiving reports in the system.

Routing Data Table*

F ie ld Name in W A W F Data to be entered in W A W F

Pay O f f i c i a l D o D A A C

Issue B y D o D A A C

A d m i n D o D A A C

Inspect B y D o D A A C

Ship To Code

Ship F rom Code

M a r k For Code

Service Approver ( D o D A A C )

Service Acceptor ( D o D A A C )

Accept at Other D o D A A C

L P O D o D A A C

D C A A Auditor D o D A A C

Other D o D A A C ( s )

(•Contracting Officer: Insert applicable D o D A A C information or "See schedule" i f multiple ship to/acceptance locations apply, or "Not applicable.")

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and sub-line item descriptions o f the work performed or supplies delivered, unit price/cost per unit, fee ( i f applicable), and al l relevant back-up documentation, as defined in D F A R S Appendix F, (e.g. timesheets) in support o f each payment request.

(5) W A W F email notifications. The Contractor shall enter the email address identified below in the "Send

Addi t ional Ema i l Notif ications" f i e ld o f W A W F once a document is submitted in the system.

(Contracting Officer: Insert applicable email addresses or "Not applicable.")

(g) W A W F point o f contact. (1) The Contractor may obtain clarification regarding invoicing in W A W F f rom the fo l lowmg contracting activity's W A W F point o f contact.

(Contracting Officer: Insert applicable information or "Not applicable.")

(2) For technical W A W F help, contact the W A W F helpdesk at 866-618-5988.

(End o f clause)

A D M I N I S T R A T I V E POINT O F C O N T A C T S

A . POINTS O F C O N T A C T

Contracting Officer:

Contracting Specialist

Julie Brooke

4800 M a r k Center Drive

Alexandria, V A 22350-1400

Telephone: 571-372-1473 julie.brooke@hq.dodea.edu

Matt Schulz

4800 Mark Center Drive

Alexandria, V A 22350-1400

Telephone: 571-372-1446 matthew. schulz@hq. dodea. edu

Contracting Officer 's Representative:

( C O R )

Vendor P O C :

B. T A X E X E M P T I O N S T A T U S

T B D 4800 Mark Center Drive

Alexandria, V A 22350-1400

Telephone: 5 7 1 - 3 7 2 - X X X X

N a m e

Telephone: X X X - X X X - X X X X

Emai l : E m a i l Address

D o D E A is an activity o f the Federal Government. A s such, state agencies are precluded fi-om taxing them by reason of the Supreme Court decision in M c C u l l o u g h v. Maryland. 17 U S 316 (1817). In addition, the various states have codif ied this immunity by appropriate statutes. D o D E A Federal Tax Identification Number: 26-2331642.

Attachment 9 Section 508 Requirements

BuyAccessible Government Product / Service Accessibility Template (GPAT)

Section 508 (http://section508.gov/index.cfm?fuseAction=policies)requires that federal agencies electronic and information technology is accessible to people with disabilities. The law applies to all Federal agencies when they develop, procure, maintain, or use electronic and information technology.

Requirements for accessibility based on Section 508 ofthe Rehabilitation Act of 1973 (29 U.S.C. 794d) (http://section508.gov/index.cfm?fuseAction=1998Amend) are determined as applicable to this acquisition based on the following technical provisions: To understand the technical standards that apply to each provision, the respondent should refer to http://Section 508.gov at http://section5Q8Vgov/index.cfm?fuseAction=stdsdoc.

This GPAT is a simple tool to assist Federal contracting and procurement officials in fulfilling the market research requirements associated with Section 508 regulations. The GPAT is intended as a form to be included with government solicitations, to be filled out by solicitation respondents as a part of their proposal to indicate how their proposed solution addresses the applicable Section 508 requirements.

NOTE: Section 508 provisions are determined to apply based in part on EIT requirements characterized using the BuyAccessible Wizard. Provisions based on definite EIT requirements are identified by a "yes" in the Applicable column.

Provisions based on possible EIT requirements are identified by a "maybe" in the Applicable column. Provisions not identified with program requirements for this acquisition have no entry in the Applicable column. However, if your product or service deliverable has physical or functional characteristics corresponding to any ofthe listed EIT accessibility requirements, even those beyond identified program requirements, then the requirement applies and you should provide appropriate accessibility information.

The GPAT is organized as a series often tables. The first eight tables reflect accessibility information about EIT products, corresponding to the six technical sections, the functional performance criteria, and the requirements for information, documentation, and support as defined in the Access Board Standard for Section 508. The ninth and tenth tables correspond to accessibility information about information content deliverables and labor hours, respectively.

Please fill the information below as a part of request for accessibility information of your proposed deliverable.

Product Name:

Vendor Name:

Accessibility Information URL (if any):

1194.21 Software Applications and Operating Systems

Id Provision Text Applicable Notes How does the EIT meet this requirement?

Please explain a

When software is designed to run on a system that has a keyboard, product • functions shall be executable from a keyboard where the function itself or the result of performing a function can be discerned textually.

H Fully

Impartially

BNo 15 Don't know b •

Applications shall not disrupt or disable activated features of other products that are identified as accessibility features, where those features are developed and documented according to…