Combo_Solicitation_-_Edgren_Sports_Officials.docx

DEPARTMENT OF DEFENSE EDUCATION ACTIVITY

HEADQUARTERS

4800 MARK CENTER DRIVE

ALEXANDRIA, VA 22350-1400

13 June 2019

TO: ALL PROSPECTIVE QUOTERS

FROM: DODEA PACIFIC PROCUREMENT DIVISION - FIELD SUPPORT BRANCH

SUBJECT: HE125419R4004 – Sports Officials Services for Edgren High School, Misawa Air Base, Japan in DoDEA Pacific East District

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) Solicitation HE125419R4004, Sports Officials Services for Edgren High School DoDEA Pacific East District, is issued as a Request for Quotation (RFQ) for DoDEA Pacific East District in Misawa, Japan.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-99 effective 15 June, 2018 and Defense FAR Supplement Publication Notice (DPN) 20180530.

(iv) The associated North American Industrial Classification System (NAICS) code for this procurement is 711219 and the Product or Service Code is R499 Other Spectator Sports. Set-aside Status: UNRESTRICTED. Small business size standard is $11,000,000.00.

(v) Contract Line Item Numbers (CLINs), and further detailed in Exhibit Line Item Numbers (ELINs), quantities and units of measure are identified in Attachment 5 Price Quote Sheet for RFQ HE125419R4004

(vi) DoDEA Pacific East District, has a requirement for Sports Officials Services to be performed at Edgren High School in the DoDEA Pacific East District in Mainland Japan. We anticipate award of a single award Idefinite Delivery Idenfinite Quantity (IDIQ) Contract.

(vii) Places of Performance. All home games that are played at Edgren High School located on Misawa Air Base, on mainland Japan. This includes the base period of the contract and all option periods thereafter.

(viii) The provision at FAR 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and is incorporated by reference.

FAR 52.212-1 Addendum –Instructions to Offerors – Commercial Items is here included in this solicitation:

(a) In accordance with FAR Part 12, this is a RFQ prepared using Simplified Acquisition procedures of FAR Part 13. This RFQ does not make use of FAR Part 15 Procedures. Where the terms Offer, Offeror, or Proposal are used they are replaced with and understood to mean, respectively, Quote, Vendor, or Quotation.

(b) Quoter Submittal Requirements

Past Performance Submittals-- Past Performance Reference Sheets. Quoter should provide reference sheets for performance of three or more recent (current within the last three years) relevant contracts using the template in Attachment 4. The Government may or may not contact vendor provided references.

Technical Submittals-- A. Management Plan. The vendor shall demonstrate understanding of the requirement to provide services free of conflict of interest and in accordance with FAR 3.6 Principles by providing a written management plan. As part of their management plan, the Quoter may include current versions of chartering documents, bylaws, and any other relevant documentation.

B. Technical Capability. The Quoter shall submit documentation that demonstrates their understanding of the PWS and their ability to provide officials services utilizing certified officials in sports of the kind or similar to those described in Section 4 of the attached Performance Work Statement (Attachment 1).

C.Staffing Plan. The Quoter shall submit its staffing plan with its quote. The Staffing plan should outline their plan to recruit, train, and maintain certified officials and other personnel performing under the contract.

Price Submittals-- The Quoter shall provide a completed Price Quote Sheet (See Attachment 5) with all prices completed for each Exhibit Line Item (ELIN) and Contract Line Item.

(ix) The provision at FAR 52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014, as follows, applies to this solicitation:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will offer the best value to the Government, price and other factors considered. When combined, Technical and Past Performance factors are more important than price. The following factors shall be used to evaluate offers:

Past Performance Evaluation Factor. This factor identifies and evaluates relevant present and past performance as they relate to the Quoter’s technical capability to perform contracted work; coordination of work requirements; cooperative nature, integrity and reasonableness; performance on urgent requirements; quality control system; ability to meet performance and delivery schedules; ability to simultaneously support multiple end users and customers at different locations; quality of work; compliance with security procedures and requirements; performance problems; and performing under adverse conditions.

Past Performance will be evaluated as either Exceptional, Acceptable or Unacceptable. The contract(s) and/or subcontract(s) submitted for evaluation must be current, ongoing contracts, or have been completed within the last three (3) years. The Government will consider the relevancy, substance and extent of the past performance information submitted, as well as the size and complexity of the past performance relative to this solicitation’s requirements. In evaluating past performance, the Government may consider information in the Quoter’s quote and information from other sources, including references, past customers, questionnaires tailored to the circumstances of the acquisition, Government agencies & activities, federal databases and other sources deemed necessary. If no past performance or only non-relevant performance information is available; Quoter will receive a rating of “Acceptable” for past performance.

Technical Evaluation Factors- There are three technical sub-factors.

1. Management Plan This sub-factor evaluates the Quoter’s current ability to receive award or perform the required officials services on a government contract in accordance with FAR Part 3.6 and without need of a FAR 3.602 waiver (see PWS Paragraph 5). In evaluating this factor the government may consider information in the Quoter’s quote and information from other sources. This sub-factor factor is evaluated as either Acceptable or Unacceptable.

2. Technical Capability This sub-factor evaluates the Quoter’s technical experience and ability as an organization in providing the officials services of the kind or similar to those specified in the Section 4 of the attached Performance Work Statement (Attachment 1). The subfactor shall be evaluated as Acceptable or Unacceptable

3. Staffing Plan.

This sub-factor evaluates the Quoter’s ability (planned procedures and practices) to hire, train, and maintain the necessary staff to meet the requirements initially and over time in the various locations and for the various functions in a limited labor market. This subfactor shall be rated as Acceptable or Unacceptable.

Note: A rating of “UNACCEPTABLE” for any technical subfactor may disqualify a Quoter from being considered for contract award.

Price Evaluation Factor. The total quoted price will be evaluated but not rated. Offeror’s proposed prices will be determined by multiplying the quantities identified in Attachment 5 by the proposed unit price for each Contract Line Item Number (CLIN) to confirm the extended amounts for each CLIN. The individual CLINs will be totaled, to include all options, to determine the offeror’s total quoted price. The offeror’s price quote will also be evaluated to determine whether it is reasonable, fair and realistic and whether it indicates the Quoter has a clear understanding of the work to be performed.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. To account for the option period(s) possible under Clause 52.217-8 (maximum six months), Option to Extend Services, the Government will take the price for all CLINs of the final option period, prorate it/them to a six-month value, and add it to the sum of all CLINs (base plus all option periods). The sum of the prices for the base period, option periods (if any) and the 52.217-8 will be the total evaluated price. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(End of provision)

(x) FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, applies to this acquisition. All vendors must be registered in System for Award Management (www.sam.gov) at the time of quote submittal.

(xi) FAR 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

(xii) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items (Deviation 2013-O0019), applies to this acquisition.

Additional provisions and that apply to this acquisition are, FAR 52.203-6 Alternate 1 Restrictions on Subcontractor Sales to the Government - Alternate I, FAR 52.209-7 Information Regarding Responsibility Matters, FAR 52.252-1 Solicitation Provisions Incorporated by Reference (https://www.acquisition.gov/browsefar or http://farsite.hill.af.mil/), DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials, DFARS 252.225-7031 Secondary Boycott of Israel, DFARS 252.232-7010 Levies on Contract Payments, DFARS 252.247-7022 Representation of Extent of Transportation by Sea, Additional clauses that apply to this acquisition are, FAR 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements, 52.204-10 Reporting Executive Compensation and First Tier Subcontract Awards, FAR 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment, FAR 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters, far 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations, FAR 52.212-5 (Dev) Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (Deviation), FAR 52.216-21 Requirements, FAR 52.217-8 Option to Extend Services, FAR 52.217-9 Option to Extend the Term of the Contract, FAR 52.222-21 Prohibition of Segregated Facilities, FAR 52.222-26 Equal Opportunity, FAR 52.222-35 Equal Opportunity for Veterans, FAR 52.222-36 Equal Opportunity for Workers with Disabilities, 52.222-37 Employment Reports on Veterans, FAR 52.252-2 -- Clauses Incorporated by Reference (https://www.acquisition.gov/browsefar or http://farsite.hill.af.mil), FAR 52.252-6 Authorized Deviation in Clauses, DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials, DFARS 252.203-7002 DFARS 252.216-7006 Ordering, DFARS 252.225-7001 Buy American and Balance of Payments Program, DFARS 252.225-7012 Preference for Certain Domestic Commodities, DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports, DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions, DFARS 252.232-7010 Levies on Contract Payments, DFARS 252.243-7002 Requests for Equitable Adjustment, OSD eCMRA Reporting Enterprise-wide Contractor Manpower Reporting Application.

Defense Priorities and Allocations System (DPAS) and assigned rating do not apply to this acquisition.

Attachments to this solicitation are as follows:

Attachment 1- Sports Officials PWS Revised 2 April 2019 Attachment 2 - FEPPG Manual 2018 Attachment 3 – Notional Schedules SY19-20 Edgren High School Attachment 4 – Past Performance Part I & II Reference Sheet Attachment 5 – Price Quote Sheet (ELINs)

Questions in response to this solicitation are due 10:00AM Japan Standard Time 18 June 2019 (2100 Eastern Daylight time 17 June 2019); questions must be submitted in writing via email to duke.santos@dodea.edu and john.baggett@dodea.edu.

Quotes in response to this solicitation are due no later than 10:00AM Japan Standard Time, 28 June 2019 (9PM Eastern Daylight Time, 27 June 2019). Submission of quotes shall be via email to duke.santos@dodea.edu and john.baggett@dodea.edu.

For additional information regarding this solicitation, please send an email to duke.santos@dodea.edu and john.baggett@dodea.edu. Please ensure to reference the solicitation number in the subject line.

image1.png