Japan_OBVSS_PWS.pdf

ATTACHMENT 1

PEFORMANCE WORK STATEMENT FOR ON-BOARD

VIDEO SURVEILLANCE SYSTEM (OBVSS) FOR

STUDENT TRANSPORTATION BUSES

DEPARTMENT OF DEFENSE EDUCATION ACTIVITY

(DoDEA) – PACIFIC EAST

INTRODUCTION

DoDEA, as one of only two Federally‐operated school systems, is responsible for planning, directing, coordinating, and managing prekindergarten through 12th grade educational programs on behalf of the Department of Defense (DoD). DoDEA is globally positioned, operating 168 accredited schools in 8 districts located in 11 foreign countries, 7 states, Guam, and Puerto Rico.

DoDEA employs approximately 15,000 employees who serve more than 73,100 children of active duty military and DoD civilian families. DoDEA is committed to ensuring that all school‐aged children of military families are provided a world‐class education that prepares them for postsecondary education and/or career success and to be leading contributors in their communities as well as in our 21st century globalized society.

DoDEA operates as a field activity of the Office of the Secretary of Defense (Personnel and Readiness). It is headed by a director who oversees all agency functions from DoDEA headquarters in Alexandria, Virginia. DoDEA's schools are divided into 3 geographic areas:

Europe, the Pacific, and the Americas.

1.0 CONTRACT SCOPE

1.1 The contractor shall (a) Provide or maintain an integrated school bus video camera recording system; (b) Remove existing Mobile DVRs from buses that currently have the previously installed equipment; (c) Train designated government employees on the operation, maintenance and warranty program; (d) Provide digital video playback software needed for Viewing Camera Data that is Windows 10 capable of obtaining DoDEA IT approval for use (e) Provide maintenance/repair services as needed.

2.0 DEFINITIONS.

Contracting Officer (KO or CO) – A Government official assigned to the Contracting Office authorized by written warrant to enter into, administer, terminate and issue task or delivery orders under contracts. The CO is the only Government official authorized to obligate funding.

The CO provides written appointment of Performance Assessment personnel and has the final responsibility for Performance Assessment in accordance with (IAW) FAR Part 42. The KO is the final decision authority for any performance‐based deductions or other adjustments levied on the Contractor for failure to perform.

Contracting Officer’s Representative (COR) – An individual designated IAW subsection 201.602‐2 of the Defense Federal Acquisition Regulation Supplement and authorized in writing by the KO to perform specific technical or administrative functions.

Contractor – A commercial activity that provides school transportation services IAW this Performance Work Statement (PWS).

Contract Manager (CM) – A person who is responsible for contract performance on behalf of the contractor and shall be designated in writing to the KO (CO).

Onboard Video Surveillance System (OBVSS) – System of cameras, microphones, data storage, and support equipment used to monitor and record activity on and around the bus.

Student Transportation Office (STO) – Team located at each complex that provide transportation support and guidance. This includes student busing and DoDEA transportation requirements. The team provides a local Point of Contact for transportation requests and customer support.

3.0 GENERAL REQUIREMENTS

3.1 The contractor is required to be authorized in writing by the applicable equipment’s company to import, repair and maintain their company’s hardware and DVR viewing software application and accessories. The Contractor shall provide all labor, tools, equipment, parts, wiring, conduit, brackets (with ancillary screws, nuts, bolts and miscellaneous materials) and transportation required to provide installation services for the OBVSS systems installed on approximately 187 buses. Please note: Japanese buses are right side driver and left side exit.

All buses are 24V DC.

3.2 Hardware. Mobile Digital Video Recorder (DVR), digital video cameras with 100% display and recording and audio of all passengers and driver inside the buses.

3.2.1 Minimum DVR Requirements:

a. 100% Solid State.

b. Digital memory SD card or other removal Hard Disk with ≥200GB (or greater) capacity.

c. 3 axis accelerometer and G‐sensor for charting playback.

d. Codec must be high compression for small video feedback.

e. Endless loop recording mode.

f. USB port for external video file storage when needed.

g. Equipment and disk media shall be securely housed to prevent theft or tampering.

h. Windows 10 Computer Software Needed for Viewing Camera Data

i. System Documentation

j. System must not come with a mountable monitor for the Bus Driver to use while operating the vehicle

- Camera System must be able to begin recording when the ignition switch has been turned on.

- The Camera System Hardware and Software should be resistant enough to withstand the Triple Digit Heat (110+ degrees inside the bus).

- The Camera System Hardware and Software Recording Quality must remain the same in environments when the bus will be driving thru rural unpaved and harsh roads.

- The Camera System will need to be installed on both large capacity daily commute buses, Tour buses, and micro buses.

- Camera System shall be tolerate of having power removed suddenly with no negative effect on the recording system, system hardware, operating system, stored data/video/Audio, or on the system’s ability to function normally once the power is fully restored.

- All Data Recorded shall be time and Date stamped in Video Playback.

3.2.2 Minimum Digital Video Playback System (DPS)

a. 100% viewing coverage within the vehicles simultaneously while recording

b. Event indexing

c. Easy to use on‐screen menu

d. Minimum 720x480 DI Video Resolution

e. DVR Viewer compatible with Windows 10 (or newer) Software for PC or

Laptop

f. Software must be able to operate on DoDEA computer network.

g. Video Playback Requirements:

Ability to download images with a fast retrieval to a PC

Tamper proof recording format, recorded data shall be deemed acceptable as evidence in legal proceedings.

Hardware design should easily allow all data (video clips and still images to be transferred to standard CD‐ROM, USB/Flash Memory Stick or DVD formats.

3.2.3 Minimum Camera Features and Specifications

a. Able to operate off the buses electrical system.

b. Color Surveillance video.

c. 5 camera minimum with multiple channel capabilities. Preferred to have additional camera capabilities.

d. System must be able to Record in a minimum of 10 frames per second per channel. Minimum resolution of 720x480. 1080 resolution quality is preferred.

e. All cameras must be able to perform to facial recognition levels.

f. Hard Drives must be able to maintain a minimum of 15 days’ worth of data storage.

g. Cameras must be able to auto focus, especially in high sunlight or night recording. The quality must remain the same and not be compromised.

h. Camera microphones must be able to record clear, uninterrupted audio while not being affected by weather or vibration.

i. Cameras should have should have Infrared or Night Recording capabilities that display good imaging in the dark or with low light available.

3.2.4 Camera configuration. The camera locations might change depending on applicable bus design. The typical layout with be:

a. Interior, front. Facing rear, covering all passenger compartment.

b. Interior, front. Facing front door, capturing driver and entrance/egress path and immediately outside front door.

c. Interior, middle. Facing rear, covering back half of passenger compartment.

d. Interior, rear. Facing forward, capturing all passenger compartment.

e. Interior, front. Facing out front windshield, capturing bus forward path.

3.3 Bus Locations. Vehicles are located in Mainland Japan, Mainland Japan bus locations are shown in Attachment A. This can vary as requirements at each complex changes.

4.0 GOVERNMENT RESPONSIBILITIES

4.1 Installation Passes. The local supporting military installation will issue all required installation passes to Contractor employees at no cost to the Contractor. To be eligible to perform work under this contract, the Contractor shall meet all applicable installation access requirements specific to each installation. The COR will provide the Contractor copies of the installation access forms as referenced above. Installation passes shall be in the employee’s possession at all times while on a military installation.

5.0 CONTRACTOR RESPONSIBILITIES

5.1 Equipment Installation/Removal. All equipment will be installed in such a way as to eliminate access by passengers during normal operations.

a. Wiring should be uniformly color coded and tagged.

b. Once installed, wiring and cabling diagram shall be provided to COR.

c. All equipment will be securely fastened in place, and will be resistant to movement due to rough roads, accidents, or tampering.

d. The contractor shall coordinate Installation/Removal scheduling with local STO in conjunction with the COR to determine best timeframe to complete.

e. In the instance that new buses are added to the fleet, the contractor will provide additional units and setup.

f. In the instance that buses are removed from service, the contractor shall provide excess equipment to COR for proper disposal.

5.2 Training. The Contractor shall provide training to designated members on the use of the newly installed OBVSS equipment following installation and any updates that alter operation procedures and interface.

5.3 Technician. The contractor shall designate a technician to be the overall point of contact with the government COR for work performed under this contract. The technician shall be fluent in English to be able to read, write, and speak in order to communicate with the

COR.

5.4 Unscheduled Maintenance/Sustainment/Equipment Relocation. The contractor will provide at the maintenance and sustainment support as required by each district. This will include system checks and diagnostics, preventive maintenance, and required repairs to ensure proper system operation.

5.5 Warranty. The contractor will provide a 5‐year warranty on all components and software.

The contractor shall provide a process to maintain operability of the system with minimum on‐site repair visits.

6.0 DELIVERABLES.

6.1 Schedule. The contractor shall provide a work schedule to the COR within 30 days of contract award. The schedule will include projected timelines for performing removal and installation of equipment at all locations.

6.2 Liability. The contractor is responsible for damages it causes to the buses or equipment/systems during the course of this contract if attributed to the quality of the contractor’s workmanship.

7.0 SECURITY.

7.1 Location Access. All locations are controlled access areas and require prior coordination before access will be granted to contractor personnel. A list of any and all contractor personnel and numbers of personnel that will be needed on each job shall be submitted to the Government COR prior to start of work.

7.2 All contractor personnel and transportation modes to and from the Installation are subject to search.

7.3 All Contractor personnel shall be required to conform to the applicable base regulations, to include:

- Designated routes

- Parking Regulations

- Vehicle speed limits

- Automotive liability insurance

- Valid license plate

- Valid Driver’s license

7.4 The Contractor must be able to provide a satisfactory criminal background check on each identified contract employee prior to unsupervised contact or unescorted facility access being granted to contractor employees