HE125419Q0001_ASD_Observation_Kits-_Inclusion_and_Evaluation_of_Options.pdf

Date: 25 October 2018

MEMORANDUM FOR THE FILE ASD OBSERVATION KITS

Subj: INCLUSION AND EVALUATION OF OPTION PROVISION UNDER

HE1254-19-Q-0001

Ref: (a) FAR 17.202

(b) FAR 17.203

(c) FAR 17.204

(d) FAR 17.205

(e) FAR 17.206

(f) FAR 17.207 (f)

Based upon the following determination and findings, the proposed solicitation and contract described below may include options and the price of the options will be evaluated in the award of the contract.

Findings

1. The proposed procurement is for Autism Spectrum Disorder Direct Observation Assessments as required by HE1254- HQ Ed Directorate Clinical Services . It is anticipated a Purchase Order type contract will result from this solicitation.

2. The requester has advised there is a recurring need for these services beyond the base year and has requested that 1 one (1) year option(s) be included in the contract. Additionally, the Contracting Officer may need an additional option provision for extension of services for a period of time not to exceed six months in case award of the subsequent procurement is delayed.

3. In accordance with references (a) and (b), it is determined to be in the best interest of the Government to include option period(s) for continuing performance because the Government has a need for continuity of operation and there is a high potential cost of disrupted support. It is anticipated a new solicitation for the option period(s) would not result in a better price. It is not anticipated the contractor will incur undue risks, as the price and availability of necessary materials and labor are reasonably foreseeable.

4. In accordance with references (c) and (d), the option period(s) will be a separately priced line item(s) with no limitation on price, will specify an overall duration of the contract including option(s) and will fix the period within which the option will be exercised. Preliminary notice will be given to the contractor 60 days prior to expiration of the contract and final notice 30 days prior to expiration of the contract. This is considered adequate lead-time in order to assure continuous performance. Notwithstanding the notice of intent, the Government is not obligated to exercise the option if funding is not authorized.

5. In accordance with reference (e), the option quantity may be considered in the evaluation for award based on the following:

(a) There is a known requirement that exceeds the basic quantity to be awarded, but due to the unavailability of funds, the option(s) cannot be exercised at the time of award of the basic contract;

(b) The Government is likely to exercise the option(s); and

(c) There is reasonable certainty that funds will be available later to permit exercise of the option.

Determination

Based upon the above findings and as authorized by Federal Acquisition Regulation above, it is determined that the inclusion of 1Base year with 1 option period for the award of the contract resulting from Request for Proposal HE1254-19-Q-0001 is justified and in the interest of both parties.

The option clauses set forth in the Federal Acquisition Regulation 52.217-8 and 52.217-9 shall be included in the solicitation and the resulting contract.

Date Contracting Officer