HE125418R1001_Ft._Knox_Pest_Control.pdf

SEE ADDENDUM

(No Collect Calls)

HE125418R1001 23-May-2018

b. TELEPHONE NUMBER

571-372-1446

8. OFFER DUE DATE/LOCAL TIME

03:00 PM 31 May 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HE12549. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MATT SCHULZ

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

HEVAS6861925-01

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DOD EDUCATION ACTIVITY PROCUREMENT DIV

ATTN: MATTHEW SCHULZ

MATTHEW.SCHULZ@HQ.DODEA.EDU

4800 MARK CENTER DRIVE

ALEXANDRIA VA 22350-1400

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE HEKYKY 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DODEA FORT KNOX ADMIN OFFICE

ATTN: SUPERINTENDENT/SUPPLY TECH

281 FAYETTE AVE, BLDG 4553

FORT KNOX KY 40121-6201

TEL: TBD FAX:

FAX:

TEL: 571-372-1446 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$11,000,000

NAICS:

561710

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF70

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HE125418R1001

Section SF 1449 - CONTINUATION SHEET

ITEM NO

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

0001 Pest Control Services Ft. Knox

9 Month s

FOB: Destination

NET AMOUNT

PURCHASE REQUEST NUMBER: HEVAS6861925-01

0002 eCMRA Reporting

1 Job

Annual eCMRA of labor hours used in performance of this contract.

https://www.ecmra.mil/Default.aspx

OPTION

1001 Pest Control Services Ft. Knox

12 Month

1002 eCMRA Reporting

2001 Pest Control Services Ft. Knox

2002 eCMRA Reporting

3001 Pest Control Services Ft. Knox

3002 eCMRA Reporting

4001 Pest Control Services Ft. Knox

4002 eCMRA Reporting

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 3001 Destination Government Destination Government 3002 Destination Government Destination Government 4001 Destination Government Destination Government 4002 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-JUN-2018 TO

28-FEB-2019

N/A DODEA FORT KNOX ADMIN OFFICE

ATTN: SUPERINTENDENT/SUPPLY TECH

281 FAYETTE AVE, BLDG 4553

FORT KNOX KY 40121-6201

TBD

HEKYKY

0002 31-OCT-2018 1 (SAME AS PREVIOUS LOCATION)

1001 POP 01-MAR-2019 TO

29-FEB-2020

N/A (SAME AS PREVIOUS LOCATION)

1002 31-OCT-2019 1 (SAME AS PREVIOUS LOCATION)

2001 POP 01-MAR-2020 TO

28-FEB-2021

N/A (SAME AS PREVIOUS LOCATION)

2002 31-OCT-2020 1 (SAME AS PREVIOUS LOCATION)

3001 POP 01-MAR-2021 TO

28-FEB-2022

N/A (SAME AS PREVIOUS LOCATION)

3002 31-OCT-2021 1 (SAME AS PREVIOUS LOCATION)

4001 POP 01-MAR-2022 TO

28-FEB-2023

N/A (SAME AS PREVIOUS LOCATION)

4002 31-OCT-2022 1 (SAME AS PREVIOUS LOCATION)

Performance Work Statement

For Integrated Pest Management and Critter Control

Fort Knox Community Schools, Fort Knox, Kentucky

May 2018

1. INTRODUCTION

1.1. The contractor shall provide effective pest control services for the Fort Knox Community School District, Fort Knox, Kentucky as described herein using Integrated Pest Management Techniques. Pest control services shall prevent and control flies, ants, spiders, cockroaches, beetles, rodents and other nuisance pests.

1.2. The contractor shall provide all personnel, management, materials, supplies, general and specialized equipment and clothing to perform Integrated Pest Management and Critter Control (IPMCC) services. All work shall be performed by qualified personnel in accordance with applicable laws, regulations and documents listed in the current Fort Knox Integrated Pest and Critter Control Performance Work Statement and the Pest Management Plan (PMP).

1.2.1 Project Manager.

1.3. The contractor shall provide a project manager (PM) during normal duty hours to act with the full authority of the contractor, to manage and coordinate the contract and to act as the point of contact with the Fort Knox Community Schools Representative. The contractor shall designate in writing the name of the PM listing job title, address, duty and cellular telephone numbers to the Contracting Officer and the Contracting Officer Representative five working days prior to contract commencement. This individual may perform in a dual capacity (such as PM and technician). The contractor may designate in writing other individuals to act for the PM, however, these individuals shall have the full authority to act for the contractor on all matters pertaining to the contract.

1.4 Normal Duty Hours.

1.4.1 The normal duty hours will be 07:00AM – 4:30PM.

1.4.2 All Fort Knox Community Schools will dismiss students one hour early on Thursdays.

2. SCOPE OF SERVICES

2.1 Work Area/System Description

The contractor shall provide Integrated Pest Management and Entomology services to all Fort Knox Community Schools facilities and grounds. Pretreatment of new construction sites and termite control will be performed by separate contract. All Fort Knox Community Schools buildings and grounds are covered under this contract. Areas to be covered by pest control services under this contract include, but are not limited to, the following:

*Facilities and grounds

*Food service facilities – Monthly Service and As Needed

*Athletic fields and facilities

*Concession stands

*Bus garage

*Storage sheds, cluster buildings, Media Centers, Mechanical rooms, electrical rooms and outbuildings

*Play areas and playground equipment on the Fort Knox Community Schools’ property.

See attached Building Number List (Attachment 1) for a listing of Fort Knox Community Schools facilities.

This list is not all inclusive but is a current listing of labeled facilities.

2.1.2 Work Management and Control

2.1.2.1 Reporting Requirements. The contractor shall prepare, submit and maintain all records and reports as specified herein and in accordance with the current Fort Knox Integrated Pest Management and Critter Control Performance Work Statement.

2.1.2.1.1 Man-hour Report. The contractor shall furnish to the Contracting Officer, not later than the fifth working day of each month, a listing of the number of employees by job classification and the total number hours worked during the previous month performing services under this contract.

2.1.2.2 Publications and Forms. Regulations, Manuals and Technical Documents; the contractor shall comply with all government, state and local regulations. Regulations, manuals and technical documents applicable to this contract are listed here within this contract and in the current Fort Knox Integrated Pest management and Critter Control Performance Work Statement.

2.1.2.3 Pest management Plan (PMP). All pest control work shall be performed in accordance with the current Fort Knox Integrated Pest Management and Critter Control Performance Work Statement. The plan describes the Installations’ pest management requirements, outlines the necessary surveillance and control requirements and describes the administrative, safety and environmental requirements of the pest control programs. The plan also list methods and materials approved for use on Fort Knox. The Environmental Management Division (EMD) will update the plan annually and serve as Pest Management Coordinator and the technical advisor for the implementation of the plan. The contractor shall submit written updates to the PMP to the Contracting Officer and the COR in accordance with AR 200-5 to include, but not limited to, updates in pesticides used, personnel, equipment and certifications.

2.1.2.3.1 PMP Environmental Documentation. The contractor shall abide by the environmental assessment which has been prepared for Fort Knox. The assessment specifically addresses the pesticide use program on the Installation.

2.1.2.4 Personnel Requirements.

2.1.2.4.1 Medical Surveillance of Pesticide Applicators. The contractor shall provide medical surveillance for all personnel applying pesticides in accordance with the current PMP, AR 40-5 and 29 CFR 1910, including initial physical exams, annual physical exams and monitoring of cholinesterase levels. Results of exams and blood tests shall be provided to the Contracting Officer and/or Contracting Officers’ Representative (COR) upon request.

2.1.2.4.2 Employment Limitations.

2.1.2.4.2.1 Employment of Aliens. The contractor shall not employ any alien who is not fully employable in the United States under the Immigration and Reform Control Act.

2.1.2.4.2.2 Language Requirement. The contractor shall employ only persons able to speak, read, write and understand English for those positions interacting with government and other personnel in the performance of this contract and/or where English is used or essential to provide the product, data, information or service.

2.1.2.4.2.3 Mathematics Requirement. All contractor personnel shall be capable of performing basic mathematics for the function(s) and task(s) which they are assigned.

2.1.2.4.2.4 Physical Fitness. The contractor shall ensure that all contractor personnel meet the physical requirements to perform the function(s) and task(s) to which they are assigned. This may include performing work in conditions of extreme heat and cold, high humidity, lifting heavy loads, working in confined spaces and at heights.

2.1.2.4.2.5 Employment of Military or Government Personnel. The contractor shall not employ for performance under this contract any person whose employment will violate the requirements of Joint Ethics Regulation 5500.7-R or 5 CFR 2635 “Standards of Ethical Conduct for Federal Employees”.

2.1.2.4.2.6 Employee Roster. At contract start date and upon change, the contractor shall provide a current Employee Roster to the COR. The Employee Roster shall identify all contractor and subcontractor employees by name, contractor employee number and the Department of labor job title. Roster shall also include Pest Certification number.

2.1.2.4.3 Identification of Employees

2.1.2.4.3.1 Contractor ID card and Badge. The contractor shall provide employee contractor identification (ID) card and an ID badge on contract start date or on employment start date. ID card format shall be approved by the COR and include, at a minimum, a badge number, date issued and expiration date (not to exceed the end of the final option period), employee’s name, contractor or subcontractor’s name, functional area of assignment and photograph. ID cards for key personnel shall also indicate their job titles. The ID badge shall, as a minimum, have the employee’s name and the name of the contractor. The ID badge shall be a minimum of three inches long by one inch high, with 1/8th inch lettering. A combination ID card and ID badge may be utilized if it can be worn on the employee’s garment.

2.1.2.4.3.2 Display of Contractor ID Badge. All contractor personnel on duty shall wear identification badges on the upper front quadrant of the outer garment at all times when performing work under this contract. If wear of the badge in the designated location shall constitute a safety hazard, the contractor shall designate an alternate location for display of the badge for the employee affected.

2.1.2.4.3.3 Department of the Army Civilian Identification Card. Contractor employees shall obtain a Department of the Army (DA) Civilian Identification Card for use during the performance of this contract.

Only those contractor employees who will work thirty (30) or more continuous work days on the installation on this contract are authorized to receive the DA Civilian ID Card. The DA Civilian ID Card will be issued by the Adjutant General (AG) ID Card Section, Building 1384 on Fort Knox, KY in accordance with Fort Knox instructions. The AG has the final authority to approve or deny the issuance of an ID card to a contractor employee. Contractor employees may be denied access to Fort Knox without this form of identification.

2.1.2.4.3.4 Reserved

2.1.2.4.3.5 Display of ID Cards. Contractor personnel will carry any contractor issued and DA Civilian ID/CAC cards at all times when performing work under this contract and display the cards when requested.

2.1.2.4.3.6 Contractor Accountability. Upon termination of this contract, or of termination of employment of any contractor employee, the contractor shall collect and dispose of all contractor-furnished identification cards.

If any of the cards are not collected, the contractor shall notify the COR in writing within 24 hours of employee termination and/or contract expiration as to the circumstances for non-collection of the card(s).

2.1.2.4.3.7 The contractor’s representative shall be responsible for the collection and turn-in of DA Civilian ID Cards from terminated contractor/subcontractor employees and from all contractor employees upon completion of the contract. DA Civilian ID/CAC cards shall be collected and turned into the COR or his/her designated representative. Turn-in shall be accomplished within three work days of employee termination and/or contract expiration. If the card is not collected, the contractor shall notify the COR and the Chief, AG ID Card Section, in writing within 24 hours of employee termination and/or contract expiration as to the circumstances for non-collection of the card(s).

2.1.2.4.3.8 Vehicle Registration. Fort Knox, Kentucky, is a restricted access Military installation. All contract employees must register their personally-owned vehicles with the Provost marshal’s Office to gain access onto the military installation. A valid driver’s license, government-furnished civilian ID card, proof of insurance and current vehicle registration must be presented to the Provost Marshal’s Office, at which time, a Department of Defense authorization notice will be issued. The authorization notice shall be placed on the vehicle’s dashboard providing visual access, or as stipulated by the current Fort Knox directives. All vehicles, with or without a DoD authorization notice, are subject to search. Contract employees may encounter long delays for vehicle inspection and identification checks upon entering and exiting the installation. The government will not reimburse the contractor for time spent at installation checkpoints. Contract employees should plan accordingly and report to work at their scheduled duty time. Contract employees shall follow installation procedures for removal and turn-in of the decal upon termination of services under this contract. NOTE: Company vehicles will not be registered.

2.1.2.4.3.9 Answering Telephones. Contractor personnel shall identify themselves as contractor employees (for example, John Doe, ABC Corp) when answering government telephones.

2.1.2.4.4 Employees Dress/Conduct of Personnel

2.1.2.4.4.1 The contract does not require uniforms for contractor personnel. If the contractor elects to provide uniforms, at the contractor’s expense, the selected uniform shall not be similar to military of Installation guard uniforms and shall consist of, at a minimum, shirt which identifies company and functional area for which the employee works.

2.1.2.4.4.2 If uniforms are not provided at contractor expense, contractor personnel shall wear attire which is appropriate for the duties performed. Contractor personnel shall not wear clothing with slogans, drawings, language which could be construed as being lewd, obscene, profane, or sexually suggestive, or which advocates the use of illegal drugs or other unlawful conduct. Shirts must have sleeves.

2.1.2.4.4.3 Conduct of Personnel. The contractor shall be responsible for the performance and conduct of employees at all times. Personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the Installation, shall abide by the security regulations listed in the contract and shall be subject to such checks by the government as deemed necessary.

2.1.2.4.4.4 Personnel Removal. Government rules, regulations, laws, directives and requirements which are issued during the contract term relating to law and order, Installation administration and security of the Installation shall be applicable to all contractor employees or representatives who enter the Installation.

Violation of rules, regulations, laws, directives of requirements may be grounds for removal (permanently or temporarily as the government determines) from the work site. Removal of employees does not relieve the contractor from the responsibility for the work defined in this contract.

a. Removal by Installation Commander. The Installation Commander may, at his/her discretion, bar an individual from the Installation under the authority of 18 USC 1382 (1972) and Paragraph B-15, Appendix B of AR 380-49 for conduct determined to be contrary to good order, discipline or Installation security.

b. Removal by Military Police/Post Security. Contractor employees may be denied entry to the Installation by Military Police and/or Gate Security Guards if it is determined that such entry may be contrary to good order, discipline or the security of the Installation. The Military Police/Post Security may remove any employee for reason of misconduct or security.

2.1.2.4.4.5 Personnel Courtesy. Contractor employees shall be courteous to civilian, military or other contractor personnel at all times.

2.1.2.4.4.6 Alcohol/Drug Use. The use of alcoholic beverages or illegal drugs by contractor personnel is forbidden during performance of work under this contract or while physically on the Installation during duty hours.

2.1.2.4.4.7 Loitering. Contractor employees shall not loiter in any working or patron area. Upon completion of their assigned duties, employees shall depart the facility. The contractor shall allow only authorized personnel to be present in contractor’s work areas.

2.1.2.4.4.8 Fraud, Waste and Abuse. In accordance with AR 11-2, Management Control, the contractor shall be responsible for maintaining proper conduct and good discipline within contractor occupied work areas.

Contractor personnel shall be encouraged to be alert to and report suspected situations of fraud, waste and abuse or other intentionally dishonest conduct against the government observed during or in the performance of this contract.

2.1.2.4.4.9 Sexual Harassment/Discrimination. The contractor shall abide by the laws prohibiting sexual harassment and unlawful discrimination.

2.1.2.4.4.10 Search and Seizure. All contractor personnel and property may be subject to search and seizure upon entering, while on, and upon leaving Installation confines.

2.1.2.5 Priority. Greater emphasis shall be place on controlling higher priority work involving stinging insects and shall be performed on a priority basis. The contractor shall be respond to all service calls in accordance with the following guidelines. Note that these guidelines may also apply to nuisance wildlife and feral animal control as called for in Paragraph 3.2.2 of this PWS:

2.1.2.5.1 Emergency (Priority E). Service calls are classified as Emergency (Priority E) when immediate action is required to eliminate life threatening or serious injury hazards to personnel. Priority E service calls shall be responded to within one (1) hour of the request and shall be completed within twenty-four (24) hours of the request.

2.1.2.5.2 Critical (Priority 1). Service calls are classified as Critical (Priority 1) to prevent loss or damage to government property, to correct a condition in order to prevent it from becoming an emergency or to eliminate an immediate danger to personnel or property. Priority 1 service calls shall be responded to within twelve (12) hours of the request and shall be completed within forty-eight (48) hours of the request.

2.1.2.5.3 Urgent (Priority 2). Service calls are classified as Urgent (Priority 2) when there is no immediate danger to personnel or property but would soon inconvenience or affect property or the health and wellbeing of personnel. Priority 2 service calls shall be completed within ten (10) working days of the request.

2.1.2.5.4 Routine (Priority 3). Service calls are classified as Routine (Priority 3) when the works does not qualify as Emergency, Critical, of Urgent. Priority 3 services calls shall be completed within thirty (30) days of the request.

2.1.2.6.1 Normal Duty Hours. The contractor’s normal duty hours shall be 7:00 a.m. to 4:30 p.m., Monday through Friday, excluding Federal holidays. Any deviations from these hours, other than those allowed for in Paragraph 2.1.2.6.2 below, must have advanced approval by the Contracting Officer.

2.1.2.6.2 Federal Holidays. All government offices will be closed, except for minimum essential personnel required for in-house operations, during Federal holidays. Except as otherwise specified, the contractor shall not schedule routine work on Federal holidays. The ten (10) Federal holidays per year are as follows:

New Years Day first day of January (or observed)

Martin Luther King, Jr. Birthday third Monday of January

Presidents Day third Monday of February

Memorial Day last Monday of May

Independence Day fourth day of July (or observed)

Labor Day first Monday of September

Columbus Day second Monday of October

Veterans Day eleventh day of November (or observed)

Thanksgiving Day fourth Thursday of November

Christmas Day twenty-fifth day of December (or observed)

When such holidays fall on a Saturday, the preceding Friday will be considered a holiday. When such holidays fall on a Sunday, the succeeding Monday will be considered a holiday.

2.1.2.6.3 Disputes with Customers or Other Government Contractors. The contractor shall notify the Contracting Officer of unresolved disputes in receiving support from or providing support to other contractors within two (2) hours from the time the dispute occurs.

2.1.2.7 Outdoor Spray Scheduling. Outdoor spraying and other chemical applications shall start when the weather conditions are favorable. The contractor shall conduct spraying on consecutive days (weather permitting) until the entire project is completed.

2.1.2.8 Notification Requirements.

2.1.2.8.1 Notification Requirements for Indoor/Outdoor Pesticide Application. The contractor shall notify the Contracting Officer Representative in accordance with 302 Kentucky Administrative Regulation at least forty-eight (48) hours in advance of scheduled application of any pesticide and shall post any appropriate warnings to ensure personnel safety.

2.1.2.8.1.1 Preparation Instructions. Prior to scheduled application, the contractor shall provide the customer (i.e., the building coordinator) with instructions on how to prepare for pesticide application. The customers shall be informed prior to the work if they need to perform certain tasks such as turning off the air handlers or turning off gas supply to the stoves. Instructions shall include the recommendation that customers vacate the treated area, as required, for an industry-accepted time based on the type of treatment in order to allow for pesticide odors to dissipate. Preparation instructions may be written or oral.

2.1.2.8.1.2 Clean Up Instructions. At the time of notification, the contractor shall prepare and furnish the building occupants or building coordinator with written instructions regarding exposure to and clean-up of residual sprays, including instructions on the ventilation of treated areas.

2.1.2.8.2 Notification Requirements for Outdoor Pesticide Application. Four weeks prior to application, contractor shall prepare a written schedule of all outdoor applications of pesticides or other toxicants and shall make the schedule available to the COR upon request. The schedule shall include the area to be treated, date and time of application, in what manner the treatment will be applied and the type pesticide to be used. Prior to starting application, the contractor shall post notices in the area being sprayed informing residents of the treatment, date and time of application, target pests to be controlled and period of time that the area must be avoided. If areas are discovered that need immediate treatment, the contractor shall respond promptly, utilizing appropriate precautions.

2.1.2.9 Chemical Mixing Station. There are no facilities available for mixing, diluting or storing pesticides for use on the Installation. Pre-mix of chemicals shall be completed prior to arrival at the Installation and in accordance with Paragraph 2.1.2.10.

2.1.2.10 Pest Control Vehicles. All vehicles used in the performance of this contract shall be provided and maintained by the contractor. Vehicles shall be in good working condition free from leaks of any kind. Each vehicle operated by the contractor will be by an authorized vehicle operator wearing the appropriate protective clothing. Vehicles used to transport pesticides shall be labeled for pesticide use and dedicated for pest control use only. Such vehicles shall be equipped with a fire extinguisher, spill and decontamination kit, emergency wash water and eye lavage. Pest control vehicles shall not be left unattended at any time unless properly locked and secured. Transportation of all pesticides shall be in accordance with 49 CFR. All vehicles used to transport pesticides shall be maintained free of observable pesticide spillage or residue. Chemicals shall not be stored in the passenger compartment of pest control vehicles. On trucks, all chemicals shall be stored in lockable bins on the truck bed. Exterior vehicle washing shall be accomplished at wash racks.

2.1.2.10.1 Data Sheet Requirement. When pesticides are transported in quantities greater than five (5) gallons, the transporter shall carry a Material Safety Data Sheet (MSDS).

2.1.2.11 Pest Control Equipment. All equipment proposed for use shall be provided by and maintained by the contractor. It shall be made available by the contractor for inspection by the COR and Contracting Officer upon request. At the time of inspection, the equipment and operator’s ability to deliver spray to the designed height, as indicated by the manufacturers’ manual, shall be demonstrated by the applicator that shall be responsible for the actual treatment. If the Government rejects any equipment prior to or during the application period, the contractor shall provide a suitable equipment replacement or use an alternative method of application in a cost-effective manner, within twenty-four (24) hours.

2.1.2.11.1 Equipment Specifications and Maintenance. All equipment shall be labeled “Contaminated with Pesticides” in accordance with all Federal and State regulations. Tanks, valves and fittings shall be checked for signs of leakage prior to each pesticide transfer. The contractor shall provide repair and maintenance necessary to keep all equipment in proper operating condition, to include:

a. General. All tanks, hoses, pumps, control valves, gauges and fumigation equipment shall be free of visible deterioration, shall not leak and shall operate at the manufacturer’s recommended rates and pressures.

Equipment which has failed shall be replaced or repaired by the contractor prior to resuming operations.

b. Screening Equipment. Screens, strainers and filters shall be used and maintained in accordance with the manufacturer’s instructions.

c. Spray Equipment. Spray nozzles shall deliver spray patterns as specified by the nozzle manufacturer.

Nozzles which become clogged or eroded shall be repaired or replaced by the contractor prior to operations.

d. Ultra-Low Volume (ULV) Equipment. ULV equipment shall be calibrated to ensure proper flow rate of pesticide as required by the label. The ULV equipment shall be calibrated upon initiation of the contract and thereafter every fifty (50) hours, per manufacturer’s recommendations or when the equipment is repaired.

The contractor shall provide a droplet size analysis by a State-certified laboratory for each item of ULV equipment within thirty (30) days of contract start and at least once per year thereafter. A report of this analysis shall be maintained on file.

e. Ultrasonic, Electromagnetic and Electronic Pest Control Devices. The use of such devices for repelling pests is not permitted.

2.1.2.11.2 Spray Equipment Restrictions. The contractor shall not use spray equipment in winds exceeding five (5) miles per hour at Fort Knox. The contractor shall repair or replace, at the contractor’s expense, property and non-target vegetation damaged as a result of careless or inappropriate use of spray equipment.

2.1.2.12 Integrated Pest Management (IPM). The contractor shall utilize IPM techniques to accomplish the overall pest control program when possible. IPM is a process for achieving long-term, environmentally sound pest suppression through the use of a wide variety of technological and management practices. IPM shall be accomplished to meet the guidelines as stated in AR 200-5.

2.1.2.12.1 IPM Components. The contractor’s pest control services, both scheduled and unscheduled, shall include the following IPM components each time a service is rendered:

a. Completely inspect the site.

b. Identify presence or absence of pests, pest damage or any potential for pest infestation.

c. Determine the extent of the pest problem.

d. Recommend environmental sanitation practices that restrict or eliminate food, water or harborage for pests.

e. Select and utilize mechanical control methods which eliminate, exclude or repel pests (i.e., traps, caulking or air screens).

f. Select and use the most environmentally sound and target-specific pesticide(s) to affect control when chemical control methods are necessary.

g. Evaluate the effectiveness of the treatment.

2.1.1.12.2 Technique Changes. The contractor shall utilize new IPM techniques whenever:

a. Newer, safer and more effective methods become available,

b. more selective pesticides become available, or

c. less toxic and less persistent pesticides become available.

All updated techniques shall be approved by the COR prior to use.

2.1.2.13 Non-chemical Control and Coordination. The contractor shall give top priority to the use of non-chemical pest control techniques. Chemical control methods shall be used only after maximizing the use of non-chemical controls or after determining the unfeasibility of using non-chemical controls. Non-chemical controls requiring the effort of other Installation personnel shall be coordinated with the appropriate agencies and activities and shall be brought to the attention of the COR.

2.1.2.14 Chemical Usage. All pesticide shall be procured, possessed, handled and applied in strict accordance with the manufacturer’s label as registered with the Environmental Protection Agency (EPA) or Commonwealth of Kentucky pursuant to the Federal Insecticide, Fungicide and Rodenticide Act (FIFRA) and the Occupational Safety and Health Administration (OSHA) Hazard Communication Standard. Each product shall be so registered for use under the particular environmental conditions under which it is applied. The contractor shall obtain and comply with state and local permits required for the procurement, use and disposal of any pesticide used under this contract.

2.1.2.14.1 Chemical Approval. The contractor shall use chemicals allowed in Appendices A and C of the IPMP, and Technical Exhibit 1-005 of the current Fort Knox Integrated Pest Management and Critter Control Work Statement. Additional chemicals must be approved by the PMC within DPW prior to implementation.

2.1.2.14.2 Inventory Management. The contractor shall not use outdated products. Pesticides that have been suspended or canceled by the EPA shall only be used per the suspension or cancellation order and shall not be used after the date indicated on the order.

2.1.2.14.2.1 Hazardous Material Control Center (HMCC). All chemicals utilized for pest control services on Fort Knox shall be labeled in accordance with HMCC rules and be entered on the Posts’ master inventory listing. This will be done by following Installation procedures set forth in the Fort Knox HMCC information pamphlet. This facility is located in Building 2786, Armored Division Road (502-624-4275).

2.1.2.14.2.2 Handling HAZMAT. All contractor personnel required to handle HAZMAT shall be trained to the level required by all environmental laws to perform their designated functions and shall be certified in accordance with DoD 45000.9-R, 49 CFR and Technical Manual (TM) 38-250.

2.1.2.14.3 Chemical Testing. The COR may sample the contractor’s pesticides for testing and inspect equipment, mixing facilities and materials at any time. If any batch of pesticide is determined by chemical analysis to be deficient in active ingredient, per manufacturers’ label instructions, retreatment shall be provided at no expense to the Government.

2.1.2.14.4 Chemical Inventory.

a. Current Inventory of Pesticides. The contractor shall maintain a current, accurate inventory of pesticides at all times to include types and quantities of pesticides and EPA registration numbers. This inventory shall include pesticides that have a zero balance. As pesticides are removed from or added to the inventory, the contractor shall annotate and record the transaction(s) on the inventory. Each required pesticide shall be listed on a separate page. Copies of inventories shall be provided to the IPM Coordinator and the Fort Knox Preventative Medicine Activity monthly within five (5) working days after the end of each month.

b. Pesticide Label Book. The contractor shall maintain a book of labels of all pesticides used and have it readily available at all times. A current copy of the label for each pesticide used shall also be kept at each application site. Labels from chemicals no longer used shall be maintained in the book.

c. Material Safety Data Sheets (MSDS). MSDS shall be maintained and readily available for each product. Whenever the contractor acquires a new product for use on the Installation, all shop personnel shall review the MSDS and ensure that they understand all safety requirements for the use of that product.

2.1.2.14.4.1 Disposal of Chemicals. The contractor shall dispose of chemicals and containers in accordance with the manufacturers’ labels, EPA standards, AR 200-5 and AR 200-1. Pesticide disposal shall be consistent with TIM 21, Pesticide Disposal Guide for Pest Control Shops.

a. Disposal of Empty Liquid Pesticide Containers. Empty pesticide containers shall be rendered unserviceable for any other purpose and disposed of in accordance with the pesticide label instructions. The rinsate from containers requiring triple rinsing shall be used for pesticide formulation. Containers that do not require triple rinsing shall be defined as empty when they no longer contain more than one (1) inch of residue on the bottom of the container or less than 3% remains.

b. Disposal of Empty Dry Pesticide Containers. Dry, granular pesticide containers (bags and sacks) shall be emptied thoroughly and placed in a sanitary landfill. Pesticide bags or sacks shall not be burned or stored near heat or open flame.

c. Disposal of Empty Aerosol. Empty aerosol cans from pesticides and other hazardous materials shall be wrapped in newspaper and placed in a dumpster in accordance with product label.

d. Disposal of Formulated Pesticides and Expired Pesticides. The contractor shall make every effort to completely use formulated pesticides as described on the container label. Disposal of pesticides classified as hazardous waste shall be coordinated with the COR.

e. Disposal shall be in accordance with Fort Knox policies and procedures and with guidance from the HMCC on Post.

2.1.2.14.4.2 Pesticide Mixture Adjustment. When necessary, the contractor shall adjust the pesticide mixture as allowed by the manufacturers’ label. Other mixture adjustments shall be coordinated with the COR.

2.1.2.14.4.3 Timeliness of Pesticide Application. The contractor shall apply formulated pesticides in a timely manner to ensure full potency of the pesticide mixture. The contractor shall not mix pesticides in excess to what can be used during the day’s operation. At no time shall mixed pesticides remain in tanks overnight.

2.1.2.15 Pesticide Safety. The contractor shall use caution when applying chemicals in hazardous or sensitive areas, such as near electrical fixtures, open flames, stoves, heaters, food bins, open bodies of water, people and non-target organisms or during adverse weather conditions. No space treatments (fogging or ULV) shall be made in occupied spaces until all occupants and pets have vacated the premises. Special care shall be given when pesticides are applied in schools and child development centers or in patient areas of health clinics. The contractor shall ensure that the area is properly prepared before treatment.

2.1.2.15.1 Handling Safety. During the preparation, application and disposal of pesticides, the contractor shall abide by the procedures and guidelines of Section 2.1.2.14.2.2 and shall:

* Keep safety equipment and spill kits available.

* Attend equipment while filling to minimize and prevent overflow.

* Use back flow preventers on hoses when connecting to water outlets in filling operations.

* Inspect equipment (per manufacturers’ label) and the work area during application to ensure proper and safe treatment.

* Dispose of all pesticides and containers in accordance with Paragraph 2.1.2.14.4.1, Disposal of Chemicals.

2.1.2.15.2 Safety Equipment. The contractor shall utilize safety equipment and protective clothing as required by AR 40-4, AR 385-10, AR 200-5, 29 CFR 1910.134, TM 5-632, TIM No. 14, U.S. Army Environmental Hygiene Agency TB MED561, the current IPMP for Fort Knox, State regulations and shall be in accordance with industry standards. The proper use and maintenance of personal protective equipment can be found in Appendices K (Pest Management Operations) and N (Maintenance and Care of Respirators) of the IPMP. The contractor shall ensure that individual respirators, full face shields, safety glasses, chemical resistant gloves, eyewash solution and adequate clothing for daily changes are available to all contractor personnel during the performance of their duties.

2.1.2.16 Environmental Concerns. The contractor shall apply pesticides in such a manner as to prevent toxic exposure of personnel, wildlife, ornamental plants (including Installation and on adjacent land) and any other non-target components of the environment. The contractor shall not apply pesticides outdoors during excessive winds (5 miles per hour or greater), heavy rain, while run-off is occurring, nor within fifty (50) feet of any wetland habitat or well which provides potable water. The contractor shall be responsible for any additional restrictions directed by the pesticide label, State regulations of the Installation.

2.1.2.17 Endangered and Threatened Species. All pest control activities shall be accomplished in a manner that ensures maximum protection of endangered and threatened species and environmental quality in accordance with PL 91-190, the National Environmental Policy Act; PL 93-205, the Endangered Species Act of 1973; Executive Order (EO) 11643, Environmental Safeguards; and EO 12088, Federal Compliance with Pollution Control Standards. The contractor shall obtain documents as required by law to trap, kill of otherwise mitigate any protected or endangered species which has become a pest. These actions require prior coordination with DPW, EMD and the Natural Resources Branch. The Pest Management Coordinator will periodically evaluate ongoing pest control operations and will evaluate all new pest control operations to ensure compliance with the Endangered Species Act. No pest management operations shall be conducted that are likely to have a negative impact on endangered or protected species or their habitats without prior approval from the Pest Management Coordinator.

2.1.2.17.1 Bats. Fort Knox and its’ immediate surroundings provide a habitat suitable for two endangered species of bats, the Indiana bat (Myotis sodalis) and the gray bat (Myotis grisescens) and numerous other species of bats. Bats found in buildings will be removed and released. Coordination of removal shall be made with Fort Knox EMD and the Natural Resource Branch.

2.1.2.17.2 Birds. Migratory birds will not be adversely affected.

2.1.2.18 Pesticide Spills. All pesticide spills shall be contained and cleaned in accordance with the Fort Knox Environmental Handbook; Fort Knox Spill Contingency plans provided in Appendix M of the IPMP; Appendix L of the IPMP (Pesticide Spill Cleanup Management); and AFPMB TIM 15. Pesticide spill cleanup and notification procedures are provided in Appendix L of the IPMP. A pesticide spill is defined as one that involves the spillage or leakage of any concentrated or diluted pesticide onto or into any floor, roof, culvert, gutter, drain, catch basin, paved or unpaved surface, land area, commodity or standing or flowing body of water of any size whatsoever.

2.1.2.19 Pesticide Application.

2.1.2.19.1 Residual Pesticide Application. Residual pesticide applications in food preparation and storage areas and around food dispensing machines and water fountains shall be in accordance with label directions.

The contractor shall minimize the use of liquid pesticide applications whenever possible. For example, the contractor shall use crack and crevice application of pesticides to pest harborage areas rather than fan spraying exposed surfaces in the general vicinity of harborage areas; use containerized and other types of bait formulations for cockroaches, ants and other pests, rather than sprays wherever appropriate; and use traps for indoor fly control rather than sprays wherever appropriate.

2.1.2.19.2 Indoor ULV Applications. There shall be no machine fog applications in buildings without approval of the COR.

2.1.2.19.4 Rodenticides. Rodenticides shall be utilized in compliance with the manufacturers’ instructions and the recommendations of the NPCA. All rodenticides shall be placed in “tamper proof” covered bait stations except when placed in traps or located in places inaccessible to humans and pets. Inaccessible means that effort must be exerted to move equipment to expose the bait or its’ container. “Tamper proof” bait stations shall meet the following eight criteria set forth by the Environmental Protection Agency:

* Resistant to weather.

* Strong enough to prohibit entry by large non-target species.

* Equipped with an access panel that can be securely attached.

* Equipped with entrances which readily allow target animals access to bait while, at the same time, denying access to larger non-target species.

* Capable of being anchored securely to a surface to resist efforts to move the container or to displace its’ contents.

* Equipped with an internal structure for containing baits.

* Made in such a way so as not to be an “unattractive nuisance”.

* Capable of displaying “proper” precautionary statements in a prominent location.

2.1.2.20 Pesticide Storage and Security. All pesticides and dispersal equipment shall be secured in the contractor’s pest control vehicle, to be locked when not in use or shall be under the immediate and direct control of the contractor at all times while on the Installation. Pesticides shall be stored in their original containers.

Pesticides shall not be stored outdoors. All pesticide dispersal equipment, including bait stations and trays, shall be clearly and plainly marked “DANGER – CONTAMINATED WITH PESTICIDES” and shall include the name and concentration of the pesticide. All pesticide containers shall be plainly labeled with “DANGER- PESTICIDE”, “WARNING-PESTICIDE” or “CAUTION-PESTICIDE” depending on toxicity, and shall include name, concentration and EPA registration number of the pesticide. Containers shall be segregated by type of pesticide. Pesticides classified as moderately or highly toxic shall be stored in accordance with 40 CFR 165.10.

2.1.3 Certifications, Licenses and Permits. All employees performing work under this contract shall be fully trained and certified to perform the work specified. Contract personnel shall meet the certification credentials and continuing education requirements as recommended by the Kentucky Department of Agriculture. The contractor shall obtain all certificates, licenses and permits required for the performance of work specified herein and shall comply with all Federal, State and local laws. All licenses must be in “Active” status.

“Trainee” licenses will not be accepted. The contractor shall comply with the Kentucky Pesticide Regulations and must have the following minimum certifications and licenses with categories:

2.1.3.1 Company and Individual – Kentucky Department of Agriculture with Certification under categories 302KAR 29:060 Category 7, Industrial, institutional, structural and health-related pest control.

2.1.3.2 Nuisance Wildlife Controlled Operator Permit issued by Kentucky Fish and Wildlife. (Each employee performing work under this contract shall have successfully passed the Nuisance Wildlife Controlled Operator test and shall be listed on the contractor’s permit.

2.1.3.3 Certifications, Licenses and Permits. The contractor shall maintain copies of all certifications, licenses and permits on file and provide the documents for review upon request by the COR or Contracting Officer. The contractor shall inform the COR of any change in status of a certification, license or permit within five (5) working days of receiving notice of change.

2.1.4 Safety. All work shall be conducted in a safe manner and in compliance with OSHA, EPA, State, Armor Center Safety Office (Fort Knox Regulation 385-10), Corps of Engineer Safety Manual (EM 385-1-1) and all other nationally recognized safety standards. Failure to comply with these safety requirements may be grounds for contract termination.

2.1.4.1 Safety Plan/Program. The contractor shall develop a Safety Plan that delineates the processes and procedures the contractor shall use to prevent accidents and preserve the life and health of the contractor, government personnel and the public and protect work and property. The contractor shall implement a Safety Program based on his Safety Plan to be implemented on contract start date. The Safety Program shall be implemented for the purpose of preventing accidents and preserving the life and health of the contractor and government personnel involved in the performance of the contract or receiving services provided under the contract. The contractor’s Safety Program shall fully comply with the provisions of AR 385-10 and all applicable Army, Installation and OSHA regulations and directives. In cases where standards conflict, the stricter requirements shall apply. The contractor shall designate personnel to be responsible for administration of safety and OSHA programs. The contractor shall submit the plan to the Contracting Officer five (5) calendar days after award. The contractor shall update the plan as changes occur and shall submit a copy of the proposed plan to the Contracting Officer for approval no later than five (5) calendar days prior to the proposed effective date of the updated plan.