HE125418R0014_-Student_Assessment_Solicitation_Amendement_0001.docx

HE125418R0014

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by reference:

52.224-1

52.224-2

52.224-3

The following have been modified:

ADDENDUM TO FAR 52.212-1

INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2015)

1. Addendum to Paragraph (b) Submission of Proposals: In addition to those requirements as stated in paragraph (b), the following are added and shall apply to the submission requirements in response to this solicitation:

1. Proposal Structure and Content – Offerors shall submit proposal packages consisting of the following separate/distinct volumes for evaluation purposes and include the content identified herein:

1. Volume 1 - Administrative Cover Letter. This volume shall include the following:

0. Tax identification number (TIN);

0. Dun & Bradstreet Number (DUNS);

0. Complete Business Mailing Address;

0. Cage Code/NAICS Code; and,

0. Contact Name, Phone, Fax and Email address.

0. Offeror proposal shall be valid for 120 days from the proposal submission date.

0. A completed Cloud Questionnaire (Attachment 3)

0. Acknowledgement of Attachment #1

1. Volume 2 Factor 1– Technical Approach. This quote volume shall:

1. The Offeror proposal shall demonstrate an understanding of the requirement and ability to provide the supplies and services outlined in the Performance Work Statement (PWS).

The Offeror Technical Approach proposal shall provide the following:

0. Sub-factor 1:Task 3: Program Support Services Approach: Offeror shall provide a technical approach that demonstrate the Offeror’s ability to provide tired levels of customer support to meet the needs of a worldwide school system in accordance with PWS Task 3.

0. Sub-factor 2: Task 4: Technology Services Approach: Offeror shall provide a technical approach that demonstrate the Offeror’s ability to provide a Contractor-hosted assessment delivery system with a highly scalable architecture and complete functionality to support delivery and management of DoDEA College and Career Ready Standards (CCRS) computer- and paper-based assessments including formative, interim, and summative assessments, as well as practice and training tests systemwide in accordance with PWS Task 4.

0. Sub-factor 3: Task 5: Item/Test Bank System: Offeror shall provide a technical approach that demonstrates the Offeror ability to (1) provide an item/test bank system with complete functionality to interface with a variety of educational content repositories or authoring systems, (2) import and export test items, test forms, and test specifications for English language arts (ELA)/ Literacy, Mathematics, Science and History/Social Studies, (3) transfer DoDEA test items from other contractors, and (4) ensure quality control in accordance with PWS Task 5.

0. Sub-factor 4: Task 9: Assessment Development Approach: Offeror shall provide a technical approach that demonstrates the Offeror’s ability to develop assessments for ELA/Literacy, Mathematics, Science, and History/Social Studies, as well as analyze newly developed assessments to include field test item performance in accordance with PWS Task 9.

0. Sub-factor 5: Task 10: Assessment Administration Approach: Offeror shall provide a technical approach that demonstrates the Offeror’s ability to train assessment teams, as well as deliver computer-and paper-based summative, interim, and formative assessments to a worldwide school system in accordance with PWS Task 10.

0. Sub-factor 6: Task 12: Reporting Scores Approach: Offeror shall provide a technical approach that demonstrates the Offeror’s ability to provide access to complete and usable assessment data, as well as comprehensive virtual and paper reports that meet the needs of DoDEA stakeholders, in a timely manner in accordance with PWS Task 12.

1. Volume 3 – Factor 2 Present and Past Performance

Offeror shall submit at least three relevant performance references that are similar in size, scope and magnitude to the tasks identified in the PWS. The references shall be for contracts performed to any extent within five years prior to the closing date of this solicitations. When citing each source of past performance, the following information shall be included:

1. Organization name and address

1. Point of Contact name, phone number, and email

1. Description of the effort to include performance dates and contract value

Attachment 4, Past Performance Part I must be completed and submitted by all vendors for all three recent contracts.

Attachment 5, Past Performance Part II is a questionnaire that must be forwarded by vendors to a minimum of three references. References must complete and submit the questionnaire directly to the DoDEA Procurement Division via email to samra.yoseph@hq.dodea.edu.

1. Volume 4 -Factor 3 Price. This proposal volume shall:

3. Be in Microsoft Excel. All items must have a price or be marked “NSP” for “Not Separately Priced.” Each item will state the description, quantity, unit, unit price, and estimated amount. A final total of the Base and Option Periods is required in the Excel Spreadsheet.

3. Reference the Contract Line Item Numbers (CLINs) Sub-CLINs in the SF1449 Schedule of services as suggested CLIN structures. In lieu of this schedule, the contractor may submit fewer or more CLINs, whichever may be appropriate to their standard commercial practice.

3. Offeror shall submit their proposed prices in accordance with the attached pricing sheet to include a detailed CLIN breakdown. (Pricing Sample Attachment # 6)

1.0 QUESTIONS

If you have questions or concerns regarding this requirement, please submit your inquiries electronically to the Contract Specialist (CS), Ms. Samra Yoseph at samra.yoseph@hq.dodea.edu and Contracting Officer Mr. Alim Koroma at alim.koroma@hq.dodea.edu no later than June 25, 2018 10:00 A.M. Eastern Standard Time (EST). No questions will be accepted after this cutoff. Offerors shall submit one set of questions only; multiple sets of questions will not be accepted.

2.0 SUBMISSION REQUIREMENTS AND QUOTE DUE DATE

2.1 Submission must be sent in electronically to the Contract Specialist and Contracting Officer on or before the closing date of July 16, 2018 10:00AM Eastern Standard Time (EST). Your offer must cite the solicitation Number and your corporation’s name in your submission. Late submissions will not be accepted.

3.0 SUBMISSION PREPARATION INSTRUCTIONS

3.1 The Government will accept only one submission from each Offeror that responds to this solicitation. Price information shall be included in the Price Volume ONLY and shall not be discussed or exhibited in any other part of the Offeror’s submission.

3.2 To be considered for selection, the Offeror shall submit a complete response to this Request For Proposal (RFP) using the sequence and format provided herein. Offerors shall provide an electronic submission only. Each submission shall be in uncompressed files submitted by electronic mail to the Contract Specialist. Offerors shall insert their company’s name in each separate file. The electronic version of the text shall be in Microsoft Word or Adobe Acrobat Portable Data Format (PDF) format, except supporting price information, which shall be in Microsoft Excel format. The electronic spreadsheets shall not be compiled or password protected; all cells and formulas shall be visible, editable and unprotected. Offerors shall not establish links referencing other spreadsheet files. Offerors shall provide individual spreadsheets for each period, with a summary sheet at the end showing the total amount for the base year and all option periods. Spreadsheets should reflect the Contract Line Item Number (CLIN) structure listed in the RFP, if applicable.

3.3 The Offeror shall ensure that the submission is readable, in the format specified in the solicitation, and has been verified as free of computer viruses. Prior to any review, the Government will check all files for viruses and ensure that all information is readable. In the event that any files are defective (unreadable), the Government will only review the readable electronic files. However, if the defective media renders a significant portion of the Offeror’s quote unreadable, the Government will consider the submission incomplete and not further consider the quote for consideration. Failure to submit any of the information requested by this solicitation may be cause for unfavorable consideration.

3.4 Submissions must be clear, coherent, and prepared in sufficient detail for effective evaluation of the offeror’s proposal against the evaluation criteria. In addition, this documentation must cover all aspects of this solicitation and include the Offeror’s approach for addressing all of the tasks in the PWS. Submissions must clearly demonstrate how the Offeror intends to accomplish the tasks and must include convincing rationale and substantiation of all claims. Unnecessarily elaborate brochures or other presentations beyond those sufficient to present a complete, effective response to the solicitation are not desired. The Offeror shall describe its approach, through the use of graphs, charts, diagrams and narrative, in sufficient detail for the Government to understand and evaluate the nature of the approach.

3.5 Content shall be indexed (cross-indexed, as appropriate) and logically assembled. The submission shall be provided in four (4) volumes: two non-price volume (Technical and Past Performance), one price volume and one administrative volume.

Information shall be confined to the appropriate volume to facilitate evaluation. The Offeror shall present all information relevant to each evaluation element in the appropriate volume and section. Page limitations shall be treated as maximums. Pages over the maximum page limitation for any volume will not be evaluated. Page limitations include all text, graphs, pictures, appendices, references, exhibits, etc. Tabs, index sheets, tables of contents, dividers and other such aids that are solely used to assist the evaluator in locating information and are advisory in nature, imparting no other information other than the identification of content, will not be counted against any page limits stated within this RFP.

3.6 Electronic submissions shall be arranged so that it can be printed on 8 ½” x 11” (with no fold-outs) white paper and printed double-sided. The text shall have 1” margins on all sides, be single-spaced, and use Times New Roman font color black, font size of 12. Illustrations (e.g., graphics figures, graphs, and tables) shall be in portrait format with font colors other than black allowable and font sizes 12, 10, 9, and 8 considered acceptable. The Offeror's company name (no logos), the date, solicitation number, volume number and section shall be included on each page of the submission (this information may be included in a header/footer). All pages shall be numbered, using a uniform page numbering system. Page numbers, headers and footers may be outside the page margins, and are not bound by the font, color and point size requirement. If the Offeror uses a different format (font size, margin, etc.), the government reserves the right to adjust the submission to fit the parameters of the format as stated in the RFP, and if this results in the submission exceeding the page limitations in any one area, the government will not consider those excess pages.

4.0 PAGE LIMITS

Volume 1: Non Price Administrative – No Page Limit Volume 2: Non Price Technical Approach shall be no more than 120 pages total (excluding cover page, table of content, glossary and appendix.

Volume 3: Non Price Volume Past Performance – No Page Limit Volume 4: Price Volume – No Page Limit

Note: DoDEA has a maximum email limit of 10MB. Vendors shall confirm receipt of their electronic copy by return email from above email addresses.

Summary of Important Due Dates:

Submission

Due Date/ Time June 25 , 2018

10:00 A.M EST

July 16, 2018

10:00 A.M. EST

To samra.yoseph@hq.dodea.edu alim.koroma@hq.dodea.edu

Volumes 1-4 Electronic Copy by email to:

samra.yoseph@hq.dodea.edu alim.koroma@hq.dodea.edu Subject: HE125418R0014

52.212-2 EVALUATION: COMMERCIAL ITEMS (OCT 2014)

Basis of Award: The Government will evaluate and award a IDIQ contract resulting from this solicitation to the responsible offeror whose proposal provides the best value to the government in accordance with FAR Part 12 and 15 procedures. To make the award decision, the Government will use the best value tradeoff process and will consider three factors: (1) Technical Approach; (2) Past Performance; and (3) Price. The non-price factors (Technical Approach and Past Performance) is slightly more important than the Price factor. All the Technical Approach subfactors are of equal importance. The government reserves the right to hold discussion if necessary.

1.0 FACTOR 1-TECHNICAL APPROACH

The Government will evaluate the Offeror’s technical approach and understanding of the PWS tasks. The Government’s evaluation for the Technical Approach factor consists of the following subfactors:

1.1 Subfactor 1: Task 3: Program Support Services: The Offeror’s program management support services approach will be evaluated for the extent to which the Offeror will be able to provide tiered levels of customer support to meet the needs of a worldwide school system in accordance with PWS Task 3. Particular focus will be on the Offer’s capability to provide virtual and in-person customer support, as well as technical advice and assistance.

1.2 Subfactor 2: Task 4: Technology Services: The Offeror’s technology services approach will be evaluated for how well the Offeror is able to provide a Contractor-hosted integrated assessment delivery system with a highly scalable architecture and complete functionality to support delivery and management of DoDEA College and Career Ready Standards (CCRS) computer- and paper-based assessments, with all appropriate accessibility and accommodation features including formative, interim, and summative assessments, as well as practice and training tests system-wide in accordance with PWS Task 4.

1.3 Subfactor 3: Task 5: Item/Test Bank System: The Offeror’s item/test bank system approach will be evaluated for the extent to which the Offeror is able to (1) provide an item/test bank system with complete functionality to interface with a variety of educational content repositories or authoring systems, (2) import and export test items, test forms, and test specifications for English language arts (ELA)/ Literacy, Mathematics, Science, and History/Social Studies, (3) transfer DoDEA test items from other contractors, and (4) ensure quality control in accordance with PWS Task 5.

1.4 Subfactor 4: Task 9: Assessment Development: The Offeror’s assessment development approach will be evaluated for the extent to which the Offeror is able to implement a sound process to develop assessments for ELA/Literacy, Mathematics, Science, and History/Social Studies, as well as analyze the data for newly developed assessments and develop test forms based on a variety of blueprint options for computer-based and paper-based assessments in accordance with PWS Task 9.

1.5 Subfactor 5: Task 10: Assessment Administration: The Offeror’s assessment administration approach will be evaluated for the Offeror’s ability to train HQ, district, and school assessment teams, as well as deliver computer-and paper-based summative, interim, and formative assessments to a worldwide school system in accordance with PWS Task 10. Particular focus will be paid on the Offer’s ability to timely and efficiently ship test materials to and from DoDEA schools across the world.

1.6 Subfactor 6: Task 12: Reporting Scores: The Offeror’s approach for reporting scores will be evaluated for the extent to which the Offeror is capable of providing access to complete and usable assessment data, as well as comprehensive virtual and paper reports that meet the needs of DoDEA stakeholders, in a timely manner in accordance with PWS Task 12. Particular focus will be paid on the Offer’s ability to provide criterion-referenced and norm-referenced reports, for formative, interim, and summative assessments, as well as all the associated analyses and item forensics data, as needed.

Technical Rating Standard

Combined Technical/Risk Ratings

2.0 FACTOR 2-PAST PERFORMANCE

2.1 An Offeror’s past performance will be rated as acceptable, unacceptable or neutral. The past performance evaluation will assess the offeror’s probability of meeting the solicitation requirements. The assessment will be based on the offeror’s record of relevant and recent past performance information. In addition to past performance references provided by the Offeror, the Government may also consider information obtained through other sources such as the Past Performance Information Retrieval System.

2.2 For this evaluation, relevant past performance includes efforts of the same or similar scope, magnitude of effort, and complexity that this solicitation requires. Recent past performance is defined as those efforts which have been performed during any portion of the last five years prior to the closing date of this solicitation, including those efforts currently being performed.

2.3 The Government will consider the collective record of all recent and relevant past performance in assessing a rating. In the case of an offeror without a record of recent and relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance therefore, the offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable”.

Present and Past Performance Rating Standard

Present and Past Performance Ratings

3.0 FACTOR 3-Price: The Government will evaluate the Offeror’s proposed pricing to ensure the Government receives a fair and reasonableness in accordance with FAR 15.404-1(b)(2).

(b) Options. The Government will evaluate proposals for award purposes by adding the total price for all options to the total price for the basic requirement. This evaluation will include an option to extend services for 6 months (as allowed by FAR 52.217-8), to run after the completion of the last annual option period. The Government will extrapolate the vendor’s pricing of the last annual option period to arrive at a price for the potential 6 month extension of services option. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(d) If the subject solicitation has been issued as a Request for Proposal, all references to proposal and offeror are hereby changed to quote and vendor respectively, except for in paragraph (c), which stands as written. If a quote is provided, the Government may make an offer based on all or part of a vendor’s quote, as originally presented or as subsequently modified.

(End of provision)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days of contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and 6 months.

(End of clause)

(End of Summary of Changes) image1.wmf