HE125418R0002_-_Amended_Upper_Level_Math_Solicitation_5-7-18.pdf

HE125418R0002

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of amendment is to:

1. Extend the proposal due date from 10 AM EST May 15, 2018 to 10 AM EST May 29, 2018.

2. Update the SOW Section 5.0 Performance and Delivery Schedule "Print Resources 3.1 - Timeline" language for expediting shipping instruction.

3. Update the Instruction to Offerors

4. Update Attachment 1 (Pricing Schedule) and

5. Post Attachment 4 (Questions and Answ ers) and add Attachment 5 (AQR draft)

See highlighted sections in the summary of changes for more information.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 19

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 07-May-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HE125418R0002

X 9B. DATED (SEE ITEM 11)

26-Apr-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

07-May-2018

CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4800 MARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

HE1254 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 15-May-2018 10:00 AM to 29-May-2018 10:00 AM.

The following have been modified:

ADMINISTRATIVE INFORMATION

a. Points of Contact:

Contracting Officer:

Alim Koroma

4800 Mark Center Drive, 5th Fl

Attn: Procurement Division

Alexandria, VA 22350-1400

Telephone: 703-372-1473 alim.koroma@hq.dodea.edu

Contract Specialist:

Richard Boissonniere

4800 Mark Center Drive, 5th Fl

Attn: Procurement Division

Alexandria, VA 22350-1400

Telephone: 571-372-1470 antoine.boissonniere@hq.dodea.edu

Co ntra ct ing O fficer’s Representa tiv e (CO R) :

To Be Determined (TBD)

4800 Mark Center Drive, 6 th Fl

Suite TBD Attn: Education Directorate

Alexandria, VA 22350-1400

Telephone: 571-372-TBD

TBD@hq.dodea.edu

The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery or any other terms and conditions of the contract. Reference DFARS clause 252.201-7000 (Contracting Officer’s

Representative).

Contractor Representative:

To Be Determined (TBD)

b. Administration, Accounting and Appropriation Data: The Administration Office and Accounting

& Appropriation Data will be specified on each individual delivery order issued against the contract.

c. Tax Exemption Status: DoDEA is an activity of the Federal Government. As such, state agencies are precluded from taxing them by reason of the Supreme Court decision in McCullough v. Maryland, 17 US 316 (1817). In mailto:alim.koroma@hq.dodea.edu mailto:Julie.Brooke@hq.dodea.edu addition, the various states have codified this immunity by appropriate statutes. DoDEA Federal Tax Identification

Number: 26-2331642.

d. Invoice Submission: Invoices shall be submitted electronically through Wide Area Work Flow (WAWF) in accordance with instructions found in DFARS Clause 252.232-7006. This clause will be incorporated by full text on each individual delivery order issued against the contract with instructions specific to each delivery order.

e. Contract Type. Contract award type shall be a Firm-Fixed Unit Price Contract. The delivery date shall be specified in orders issued within under this contract.

(End of Administrative Information)

LIST OF ATTACHMENTS

The following attachments are posted in conjunction with this solicitation to FedBizOpps

Attachment 1: Pricing Schedule updated

Attachment 2: DoDEA Cloud Vendor Information Collection

Attachment 3: Government Product Accessibility Template (GPAT)

Attachment 4: Solicitation Questions and Answers

Attachment 5: AQR Standards Draft

STATEMENT OF WORK

Statement of Work

Upper-Level Mathematics Curricular Resources

Six Courses: Precalculus, Discrete Mathematics, Financial Algebra, AP Calculus, AP Statistics, Advanced Quantitative Reasoning (AQR)

1.0 BACKGROUND

1.1 The Department of Defense Education Activity (DoDEA) serves the educational needs of the dependents of military and civilian employees by providing pre-kindergarten-grade 12 instruction to about 71,000 students in

165 brick-and-mortar schools. Student enrollment varies based primarily on deployment of military troops worldwide. DoDEA’s curriculum, resources, and student achievement scores on standardized assessments compare favorably to those of high-performing US public school systems.

1.2 In North America DoDEA operates 52 schools located in seven states, Puerto Rico, and Cuba. In Europe and the Middle East, DoDEA operates 65 schools located in Germany, England, Netherlands, Belgium, Italy, Spain, Turkey and Bahrain. In the Pacific, DoDEA operates 48 schools located in Korea, Japan (mainland and Okinawa), and Guam. DoDEA also operates a fully accredited Virtual High School with hubs in the US, Europe, and Pacific.

1.3 DoDEA has adopted the Common Core State Standards in English Language Arts (ELA)/Literacy and

Mathematics, which DoDEA refers to as College and Career Ready Standards (CCRS) for Literacy (CCRSL) and Mathematics (CCRSM). These standards reflect the knowledge and skills students need for success in college and careers. DoDEA is also currently a member of the Partnership for Assessment of Readiness for

College and Careers (PARCC) consortium.

1.4 In addition to the standards from the Common Core that detail expectations through Algebra II, DoDEA’s

CCRSM also include six additional mathematics courses for high school students, each with their own standards. Those courses are Precalculus, AP Calculus AB/BC, AP Statistics, Financial Algebra, Discrete

Mathematics, and Advanced Quantitative Reasoning (AQR). Standards for these courses consist of those from the Common Core (particularly the “+” standards), standards selected from other school districts, and those written by DoDEA specialists.

1.5 DoDEA has a requirement to provide research-based, core curricular materials, to include print and/or digital materials along with robust professional learning offerings that address CCRSM for the aforementioned upper-level mathematics courses and meet the DoDEA Community Strategic Plan goals which have the following key performance priorities:

Address the adoption of CCRS’ learning standards, which are rigorous, research-based, and reflect the knowledge and skills our students need for success in college and careers.

Establish an organizational structure with the capacity to effectively manage, operate, and sustain a high-quality, worldwide, unified PK-12 school system to ensure our students achieve college and career readiness.

1.6 The two Advanced Placement (AP) courses differ from the other courses in that they must be aligned to the current College Board requirements.

2.0 SCOPE

2.1 DoDEA requires research-based mathematics curriculum resources, both print and digital with accompanying professional learning for teachers for the upper-level mathematics courses listed in

SOW 1.4 that will help students meet the expectations of the CCRSM.

2.2 The Contractor’s solution must be robust enough to serve the needs of a large community of learners dispersed across the world and use a variety of bandwidths. It must be scalable to meet future growth, in terms of instruction, number of users, and necessary professional learning.

3.0 REQUIREMENTS

3.1 General— The Contractor shall provide student and teacher materials in the quantities that DoDEA orders under the Contract. Further, the Contractor shall:

a) Provide the publisher’s most recent edition of materials and most closely aligned with the standards, which communicate current information (e.g., That NASA now identifies Pluto is as a “dwarf planet;”

that South Sudan is now a country independent of Sudan, etc.) and reflect modern best practices in a standards-based classroom (e.g. learning environment and classroom culture, teacher facilitating student discourse, Standards for Mathematical Practice, NCTM Principles to Action Eight Teaching Practices, etc.).

b) Provide curricular materials that meet DoDEA’s CCRSM, as defined here:

http://www.dodea.edu/Curriculum/Mathematics/Standards.cfm. (See SOW 3.5 for Standards Alignment

Correlation requirement.)

c) Provide hands-on print materials and/or digital resources for students and teachers. Visual design of print and digital materials is engaging and is easy for students and teachers to navigate. Solely digital offerings must not require each student his/her own digital device during school (a “one-to-one program”) and must allow for teachers to deliver instruction offline as well (by downloading lessons, printing student work, etc.).

d) Provide teacher materials that explicitly support the student resources, guiding teachers to facilitate a mix of instructional approaches for a variety of learners (e.g. using multiple representations, using low-floor high-ceiling tasks that allow multiple entry points for students, facilitating discourse, etc.).

e) Provide a variety of curriculum-embedded assessment options, to include item banks from which teachers can create their own assessments. Examples include pre-assessment, diagnostic, formative, summative, and self-assessment resources. Assessments shall also include aligned rubrics, sample answers, and scoring guidelines that provide sufficient guidance for interpreting student performance.

f) Include digital access to teacher resources for above-school-level subject-matter experts (district and headquarters mathematics ISSs).

g) Ensure materials are free of racial, color, national origin, age, disabling conditions, sexual, religious, and ethnic bias, and present a balanced coverage of multi-cultural contributions and representation.

h) Optical Character Resolution (OCR) Requirement: Provide, upon request, two digital OCR copies of all print materials. The contractor shall provide a digital copy of these materials in one or more of the following formats:

o Digital Accessible Information System (DAISY)/ National Instructional Materials.

o Accessibility Standard (NIMAS) with cascading style sheet.

o HyperText Markup Language (HTML).

o Portable Document Format (PDF), (unlocked, embedded fonts, single page).

o Rich Text Format (RTF)/Word document.

http://www.dodea.edu/Curriculum/Mathematics/Standards.cfm

3.2 Focus and Coherence—The Contractor shall provide curricular materials designed to deliver student learning that is focused on important work and coherent with other mathematics along students’ learning paths:

3.2.1 There are problems at the level of sophistication appropriate for high school (beyond mere review of middle school and algebraic topics) that involve the application of knowledge and skills from grades 6-11.

3.2.2 Materials are designed to support all students in doing course-specific mathematics, differentiating to meet various students’ needs:

a) Specific supports for English Language Learners are presented to teachers that allows for those students to build their language skills and meet the same expectations as their native

English-speaking peers.

b) Materials provide appropriate level and type of scaffolding, differentiation, intervention, and support for a broad range of learners with gradual removal of supports, when needed, to allow students to demonstrate their mathematical understanding independently.

3.2.3 Materials relate course-level concepts explicitly to prior knowledge from earlier courses, so that prior knowledge becomes recognized and extended to accommodate new understanding.

3.3 Rigor and Balance—The Contractor shall provide curricular materials that balance the three priorities that constitute rigor according to DoDEA’s CCRSM:

3.3.1 Materials support the development of students’ conceptual understanding of key mathematical concepts beyond a simple knowledge of a topic or ability to replicate steps given.

3.3.2 Materials are designed so that students attain the fluency and procedural skills required by

DoDEA’s standards, built upon students’ conceptual understanding.

3.3.3 Materials balance conceptual understanding and procedural fluency with applications that require reasoning and mathematical modeling of problems that occur in everyday life and the workplace.

3.4 Technical Support: The Contractor shall provide industry-standard technical support and maintenance for all proposed digital resources. Support shall include providing assistance with service problems, product setup, and upgrades. Contractor shall troubleshoot problems and provide support via email or telephone with the

COR within one business day from the initial contact. Maintenance is defined as automatic distribution of upgrades and revisions that can be accomplished through coordination with the Contracting Officer’s

Representative (COR). The Contractor shall not contact schools directly but shall coordinate the dissemination of upgrades/ revisions through the COR. The contractor shall provide electronic access to the updates/revisions to the COR for testing prior to distribution. Contractor shall resolve any issues with access to online content within 48 hours after initial data integration.

3.5 Standards Alignment Correlation: The Contractor shall provide a complete standards alignment correlation document (digital format is acceptable) showing how all proposed materials align to DoDEA’s CCRSM

(which may be found at http://www.dodea.edu/Curriculum/Mathematics/Standards.cfm), and the College

Board’s Advanced Placement Course Descriptions for AP Statistics (2010) and AP Calculus (2016).

3.6 Professional Learning and Program Support Tools: The Contractor shall provide options for professional learning that meet the needs of teachers working across multiple countries and time zones. Professional learning shall help teachers learn how to use components of the curricular materials, assist teachers in understanding how to teach content, and how mathematical learning is intended to be developed through the materials. The Contractor must be able to customize options in collaboration with the Contracting Officer’s

Representative.

3.6.1 On-Demand Coursework, Videos, etc.: Vendor-provided videos, walk-throughs, etc. must be made available to be embedded in coursework that participants can access through DoDEA’s Learning

Management System (LMS), Schoology. Coursework shall expect participants to engage with content that helps them better understand the mathematics, instructional approaches, and organization of the curricular resources. Coursework shall be built to engage participants in activities, scavenger hunts, discussion questions, etc. through the LMS.

3.6.2 Live Webinars: A la carte live webinars must be available for initial implementation and/or for teachers new to teaching accompanying courses. Webinars must be available for at least three time zones (EST, CET, JST) across the world. Webinars shall be two hours at minimum, six hours

(seven hours with a one-hour lunchbreak) at maximum. Webinars shall acquaint participants with navigation of materials, engage them in pedagogical approach of materials, and allow for questions from participants. Webinars are to be hosted by the vendor using their virtual meeting platform and accommodate at minimum 50 participants.

3.6.3 Face-to-Face (for AQR only): A la carte onsite professional learning shall be made available in a train-the-trainer model that will allow for participants (Instructional Systems Specialists, teacher leaders, etc.) to redeliver the content to teachers in their respective campuses/districts. Content from these sessions must be made available to DoDEA and participants in the professional learning sessions in a way that makes content redelivery manageable. Face-to-face professional learning sessions shall consist of 3-5 days. The site locations will be determined in part by cost to

DoDEA. That is, DoDEA may send staff to a vendor’s site or vendor staff may present at up to three DoDEA sites (US, Europe, and Pacific). Exact sites and dates will be determined in consultation with the Contractor at the post-award conference. Note: DoDEA staff travel expenses will not be included in the contract costs.

3.7 The Contractor shall participate in a post-award conference within five days of contract award.

3.8 Specific Course Requirements—The Contractor shall:

3.8.1 Precalculus: Ensure that all materials are aligned to the CCRSM and explicitly fill the gap between

CCRSM Algebra II (as defined by CCSSM Appendix A and AP Calculus Course Description 2016).

3.8.2 Discrete Mathematics: Ensure that all materials are aligned to the CCRSM with content that can be organized into two semesters that can be taken simultaneously or in either order.

3.8.3 Advanced Quantitative Reasoning:

Ensure that all materials are aligned to the CCRSM with robust professional learning to prepare teachers to facilitate the new course.

Provide an option for face-to-face professional learning as explained in SOW 3.6.3 each year of the contract.

3.8.4 Financial Algebra: Ensure that all materials are aligned to the CCRSM with content that can be organized into two semesters that can be taken simultaneously or in either order.

3.9 Advanced Placement (AP) Courses—The Contractor shall:

3.9.1 Ensure that all materials meet the College Board 2016 AP Calculus AB/BC Course Description requirements and the 2010 AP Statistics Course Description requirements, respectively.

3.9.2 Provide physical print textbooks for students.

4.0 TECHNOLOGY REQUIREMENTS APPLICABLE TO DIGITAL (INFORMATION

TECHNOLOGY) CURRICULAR MATERIALS

4.1 Software and Cloud Testing Requirements

4.1.1 All online resources, cloud-based services and instructional software shall meet Department of

Defense (DoD) and DoDEA Information Assurance requirements as defined below. Software, cloud services and associated websites shall undergo comprehensive testing to ensure that they pose no security risk to the DoDEA infrastructure.

4.1.2 The Contractor shall assure that the proposed product solution does not modify DoDEA’s underlying system security configuration and/or interfere with other installed software.

Standard software will undergo pre- and post-installation scans on a clean computer image and over 70 other security and malware validation checks.

4.1.3 In accordance with DoD policy, cloud-based services shall undergo a supplemental series of validations, which closely mirror the Federal Risk and Authorization Management Program

(FedRAMP) Internet Cloud vetting processes and include interviews and deep system architecture inspections with the Contractor. The Contractor shall submit a completed copy of the required Cloud

Services Questionnaire, which will include details of the proposed cloud service environment addressing the following seven areas:

1. Vendor Data Collection and Distribution Controls

2. Vendor System Management and Security Controls

3. Vendor Data Storage and Data Access Controls

4. Vendor Data and Metadata Retention Controls

5. Vendor Development and Change Management Processes

6. Vendor Test and Development Environment Security Controls

7. Vendor Data Breach, Incident Investigation and Response Mechanisms

4.2 System Requirements

4.2.1 Per Section 5.1 (above), DoDEA requires that any software installed and/or accessed in a DoDEA system, whether network, stand-alone or web-based environment, be compatible with standards cited herein. All software shall be completely functional on a standard DoDEA desktop without the need/requirement for administrative-level user rights or a requirement to insert media (CD/DVD) to execute the software. Software shall not require modifications to folder permissions while executing. Also all software shall be compatible with the following hardware baseline:

Specifications Minimum

Memory 4 GB

Hard Drive 100 GB

Processor Intel-based 2.4 GHz

Operating System Windows 7 Enterprise; Windows 10

Browser Environment Chrome; Edge; IE 10 or higher

4.2.2 The Contractor shall provide the minimum desktop/server system technical specifications, available reference architectures, networking specifications and diagrams, and applicable systems configuration documentation for the proposed product solution.

4.3 Data Management Requirements

4.3.1 The Contractor shall provide a mechanism for batch administration and automation of routine data management tasks via flat file import, or representational state transfer (REST) based web service application programming interfaces (APIs) including the provisioning and ongoing management of data objects within the Contractor’s system, including but not limited to: organizational structures; student accounts; staff accounts; courses; and class rosters.

4.3.2 The Contractor shall provide all necessary documentation and assets to facilitate batch administration and automation of routine data management tasks, including but not limited to:

roster template files (i.e. comma separated value templates); data element/field definitions documentation; data interchange formats and schemas (XML/JSON); and/or data dictionaries for the purpose of mapping organizational Student Information System (SIS) data to the Contractor’s required input formats.

4.3.3 The Contractor shall provide a single point of contact to support DoDEA in performing required data integration activities within the Contractor’s system.

4.3.4 The Contractor shall configure DoDEA enterprise within its system and/or databases as the appropriate organizational entity (i.e., state, district, school) upon a request in writing from the

Contracting Officer’s Representative (COR). DoDEA’s organization hierarchy consists of the following: one system, three regions, eight districts, 62 communities, and 168 schools, which includes the Virtual High School.

4.3.5 The Contractor shall coordinate a technical meeting with DoDEA within 10 business days after award for the purposes of preparing for the onboarding of new services and the initial configuration of administrator level accounts.

4.4 DoDEA Software License Keys

The Contractor shall provide license keys and electronic downloads for software required under this

Contract to the DoDEA COR. Software shall not be provided directly to DoDEA school, district, and/or region offices unless explicitly identified in the Requirements section of the contract or in writing by the

COR.

4.5 DoDEA Information Assurance Supporting Elements / Requirements

4.5.1 DoDEA is subject to Federal statute and DoD policy and guidance. These requirements include, but are not limited to, the Information Assurance requirements defined in:

DoD Directive (DoDD) 8500.01E, Information Assurance, which may be found at http://dodcio.defense.gov/Portals/0/Documents/DIEA/850001p.pdf

DoD Risk Management Framework (DODRMF) per DoD Instruction 8510.01, which may be found at http://www.dtic.mil/whs/directives/corres/pdf/851001_2014.pdf

DoD Security Technical Implementation Guidance (STIG), which may be found at http://iase.disa.mil/stigs/Pages/index.aspx

4.5.2 The Contractor shall provide security patches and upgrades to include third-party applications in response to public-released security vulnerabilities associated with its software solution. Software upgrades and patches shall be included in the licensing cost and be performed at the least disruptive times as determined by DoDEA. Any deviations from this requirement will be approved in writing by the DoDEA Chief Technology Officer.

4.5.3 All software packages shall support unattended installation methods used by enterprise software packaging and deployment systems. DoDEA currently distributes software packages via Microsoft

System Center Configuration Manager (SCCM). Note: Older 16-bit software will be automatically denied per this requirement.

4.5.4 Any portion of the Contractor's solution that:

4.5.4.1 Involves Internet access by DoDEA students shall comply with the relevant requirements of the Children's Internet Protection Act, Pub.L. 106-554, § 1(a)(4) [Div.

B, Title XVII, § 1701], Dec. 21, 2000, 114 Stat. 2763, 2763A-335.

4.5.4.2 Collects or stores agency-owned or agency-controlled personally identifiable information shall do so in accordance with the relevant requirements of the Privacy

Act, 5 U.S.C. See http://www.archives.gov/about/laws/privacy-act-1974.html.

4.5.4.3 Collect information from children under the age of 13 through the Internet shall comply with the relevant requirements of the Children's Online Privacy Protection Act, 15 U.S.C.A.

§ 6501 et seq.

4.5.5 Contractor’s solution shall be robust enough to serve the needs of a large community of learners dispersed across the world using a variety of bandwidths. They shall be scalable to meet future growth, both in terms of instruction and the number of users.

4.5.6 All Contractor staff having access to DoDEA student and/or teacher personally identifiable information shall take the DoD Privacy Act/ Personally Identifiable Information (PA and PPI/PII) training before gaining access to the data and yearly thereafter.

4.6 Maintenance and Support

Maintenance and support shall be available for the duration of the contract. Maintenance is defined as automatic distribution of upgrades and revisions that can be accomplished through coordination with the

COR. The Contractor shall not contact schools directly but shall coordinate the dissemination of upgrades/ revisions through the COR and shall provide electronic access of the updates/revisions to the COR for testing prior to distribution.

4.7 Section 508 Compliance

EIT Requirement: All electronic hardware and software must comply with Section 508 of the Rehabilitation Act of 1973, as amended, (29 U.S.C. 794d) and Architectural and Transportation Barriers Compliance Board

Electronic Information Technology (EIT) Accessibility Standards (36 CFR part 1194). Further information is available at the following URL: http://www.section508.gov.

5.0 PERFORMANCE AND DELIVERY SCHEDULE

The Contractor shall furnish all services to be performed and all items to be delivered in accordance with the following delivery schedule:

Task Ref. Timeline

Post-Award Conference 3.7 Ten business days after award

Print Resources 3.1

30 days after award of the delivery order for US schools; 45 days after award of the delivery order for

OCONUS schools.

Expedited shipping via commercial air for delivery within 15 days of award of delivery order for US schools and 30 days for OCONUS schools. Multiple delivery orders will be placed in base year to ensure quick delivery to schools that begin earlier than others.

Digital Resources 3.1 Available five calendar days after receipt of the first delivery order; ongoing thereafter

Professional Learning 3.6

Content, videos, etc. for coursework shall be made available to DoDEA five days after order award of the delivery order. Vendor shall be available to assist

DoDEA COR in launching content in coursework form throughout the contract.

Collaboration with DoDEA COR will begin within five days of receipt of delivery order to plan live webinars, if required. Presentations will be scheduled post-award.

http://www.archives.gov/about/laws/privacy-act-1974.html

Task Ref. Timeline

Scheduling of onsite professional learning for AQR to be determined post-award, if required.

Technical Support 3.4 Ongoing after receipt of the first delivery order

Standards Alignment

Correlation

3.5 After receipt of the first delivery order

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF

1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the

Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the

Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent

Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA

Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC

20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point

(DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting

Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm http://www.sam.gov/ http://www.sam.gov/ https://www.acquisition.gov/

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

ADDENDUM TO FAR 52.212-1 -- PROPOSAL PREPARATION AND SUBMISSION INSTRUCTIONS

I. GENERAL

A. Addendum to 52.212-1 Paragraph (b) Submission of Offers: In addition to those requirements as stated in paragraph (b), the following are added and shall apply to the submission requirements in response to this solicitation:

B. Addendum to 52.212-1 Paragraph (c) Period for acceptance of offers: This paragraph (c) is changed to read as follows: The Offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers, unless another time period is specified in an amendment to the solicitation.

C. Addendum to 52.212-1 Paragraph (e) Multiple Offers. This paragraph (e) is changed to read as follows: Multiple offers presenting alternative terms and conditions will NOT be accepted.

D. Addendum to 52.212-1 Paragraph (h) Multiple awards. This paragraph (h) is changed to read as follows: The Government may accept any item or group of items of the offer. DoDEA intends to award a single contract for the stated Curriculum Program; however multiple awards may be made as a result of this solicitation.

II. OFFEROR STRUCTURE AND CONTENT

Offerors shall submit a proposal packages consisting of the following separate/distinct parts for evaluation proposes and include the content identified herein:

PART 1 – ADMINISTRATIVE, PAST PERFORMANCE & PRICE.

This part shall include the following:

1. Administrative

a. A cover letter with the Offerors Tax Identification Number, Duns and Bradstreet Number, CAGE code, point of contact information and the Solicitation Number HE125418R0002.

b. Completed Standard Form (SF) 1449.

c. If an amendment(s) is made to the solicitation, the offeror shall acknowledge each amendment in block

15a- c of the SF30 acceding to the contract terms and conditions as written in the amendment by having an authorized official who can sign on behalf of the company sign the amendment(s). An Acrobat PDF file s h a l l be created to capture the signatures for submission with the offeror’s proposal. Failure to acknowledge an amendment may render the offeror’s overall proposal ineligible for award and be rejected by the Government.

d. Offerors must complete FAR Provisions 52.209-7, Information Regarding Responsibility Matters, and

DFARS Provisions 252.225-7000, Buy American—Balance of Payments Program Certificate, 252.225-

7020, Trade Agreements Certificate, and 252.239-7009, Representation of Use of Cloud Computing.

e. Attention is drawn to paragraphs (j) & (k) of 52.212-1, which requires all offerors to be registered in the System for Award management (SAM). As such, a copy of completed paragraph (b) of FAR provision 52.212-3, Offeror Representation and Certification should be maintained in the SAM. If the

Offeror is NOT registered in SAM at the time of proposal submission, a copy of competed paragraphs (c) through (o) of FAR provision 52.212-3, Offeror Representations and Certification must be submitted.

f. Offerors should provide pre-paid postage/shipping labels for return of proposed physical materials.

2. Past Performance Information

a. Offerors shall provide information on up to three recent contracts for supplies and services relevant to those required in the SOW. “Relevant” is defined as work similar in complexity and magnitude to the work described in the SOW. “Recent” is defined as contracts that have been completed within the past three years or a currently being performed.

b. The Offeror shall submit up to 3 references of recent and relevant contracts/projects. The contracts may have been with Federal, State and/or City agencies or commercial customers.

i. REFERENCE CONTENT: It is the Offeror’s responsibility to provide valid, current and verifiable references. References must include:

Name of the Organization that will be providing the reference, Name of the POC, POC Telephone Number, POC Email address, Contract Value

Contract Number, Period of Performance, and

Scope of Work.

ii. POCs: The above POCs must be either Government personnel (civil service or military) or employees of private sector clients (such as public or private sector educational facilities) with whom you have provided services. Information provided by or for POCs who work directly for your company, or indirectly (i.e. in a prime or subcontractor relationship), will NOT be considered relevant. Offerers shall ensure that contact information for designated references is accurate and up-to-date.

c. Past Performance information may be obtained from any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal

Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract

Reporting system (eSRS), or other databases; and interviews with Program managers and Contracting

Officers.

3. Price Proposal

a. The offeror shall complete Attachment 1 “Pricing Schedule Upper Level Mathematics Curricular” for all items proposed. The Government may exclude proposals from further consideration if any items described in the technical proposal are not included in the pricing schedule. Offerors shall complete the schedule for items specifically as follows:

i. FOR CURRICULUM MATERIALS:

• Insert into column B the specific titles or item descriptions (to include ISBNs and length of digital subscriptions as appropriate) for the offeror’s proposed curricular materials. In the event the offeror has more than four specific items for any of the categories, the offeror shall insert additional rows and estimated quantities (using the numbering scheme indicated). In the event the offeror has less than four specific items for any of the categories the offeror shall delete the extra rows, such that the offeror’s final pricing schedule matches the offeror’s exact proposed content.

• Identify in column C whether the item identified in column B is a print item or a digital item.

• Insert into column D whether the item is a consumable item or not.

• Insert into column G the proposed unit price for year one (the initial base year); and insert into columns J; M; P; S; X; AA; AD; AG & AJ the proposed unit prices for years two through ten.

• Double check the automatic calculations of pricing that should result.

• For all SETS, the offeror shall propose a combined price for shipping one complete “set” consisting of all of the items in the identified category, which should allow for potentially reduced prices in the event that full sets are ordered.

ii. FOR RELATED SERVICES:

• Insert the proposed unit cost for one month of technical support across the ten years and double check the automatic calculations that should result;

• Insert the proposed unit cost for the standards alignment correlation and double check the resulting automatic calculation;

• Insert the proposed unit cost for the OCR copy and double check the resulting automatic calculation.

• Insert the offeror’s proposed program support tools in column B starting with CLIN 0800 (e.g.

webinar; On-line module; etc.) and the proposed unit prices in column G and double check the resulting calculations.

iii. FOR SHIPPING (CLIN 0900):

• Insert the proposed cost for shipping physical materials to all DoDEA locations within the continental

United States and locations overseas.

Note: Shipping will typically always be via direct commercial means; however, shipments to some schools (including Ankara Elementary School (ES), Brussels ES, Shape ES and WT Sampson ES) shall be shipped to their Army Post Office (APO) or Fleet Post Office (FPO) address. Shipments cannot be made to the commercial addresses for these locations.

b. The offeror shall also provide a concise written narrative explaining the pricing in the spreadsheet (e.g.

discounts, Not Separately Priced (NSP) items, etc). There is no page limit however Offerors should only include that information necessary to allow the Government to perform a comprehensive pricing review.

PART 2 – TECHNICAL PROPOSAL

This part shall include the following:

2.1 Proposed Materials:

a. One complete set of all proposed curricular materials in digital format for evaluation purposes. Printed curricular materials are optional, if an offeror decides to provide, the material must be submitted by the

RFP…