HE125418Q00060001-Amendment_to_extend_response_date_to_Sept_7-2018.docx

HE125418Q0006

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 05-Sep-2018 10:00 AM to 07-Sep-2018 10:00 AM.

The following have been modified:

ADDENDUM TO FAR 52.212-1

INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2015)

1. Addendum to 52.212-1Paragraph (b) Submission of Quotes: In addition to those requirements as stated in paragraph (b), the following are added and shall apply to the submission requirements in response to this solicitation:

1. Quote Structure and Content –Offerors shall submit quote packages consisting of the following separate/distinct volumes for evaluation purposes and include the content identified herein:

1. Volume 1 - Administrative Cover Letter. The cover letter shall include the following:

0. Tax identification number (TIN);

0. Dun & Bradstreet Number (DUNS);

0. Complete Business Mailing Address;

0. Cage Code/NAICS Code; and,

0. Contact Name, Phone, Fax and Email address.

0. Offeror quotes shall be valid for 120 days from the quote submission date.

0. A completed Cloud Questionnaire (Attachment 3)

0. Acknowledgement and completion of Attachment #1

1. Volume 2 Factor 1 – Technical Approach. This quote volume shall:

1. Demonstrate the Offeror’s understanding of the requirement and ability to provide the supplies and services outlined in the Performance Work Statement (PWS).

1. Volume 3 Factor 2– Price. This quote volume shall:

2. Be in Microsoft Excel. All items must have a price or be marked “NSP” for “Not Separately Priced.” Each item will state the description, quantity, unit, unit price, and estimated amount. A final total of the Base and Option Periods is required in the Excel Spreadsheet.

2. Reference the Contract Line Item Numbers (CLINs) Sub-CLINs in the SF1449 Schedule of services as suggested CLIN structures. In lieu of this schedule, the contractor may submit fewer or more CLINs, whichever may be appropriate to their standard commercial practice.

2. Offeror shall submit their quoted price in accordance with the attached pricing sheet to include a detailed CLIN breakdown.

1.0 QUESTIONS

If you have questions or concerns regarding this requirement, please submit your inquiries electronically to the Contract Specialist (CS), Ms. Samra Yoseph at samra.yoseph@hq.dodea.edu and Contracting Officer Mr. Alim Koroma at alim.koroma@hq.dodea.edu no later than August 30, 2018 10:00 A.M. Eastern Standard Time (EST). No questions will be accepted after this cutoff. Offerors shall submit one set of questions only; multiple sets of questions will not be accepted.

2.0 SUBMISSION REQUIREMENTS AND QUOTE DUE DATE

2.1 Submission must be sent in electronically to the Contract Specialist and Contracting Officer on or before the closing date of September 5, 2018 10:00A.M. Eastern Standard Time(EST). Your offer must cite the solicitation Number and your corporation’s name in your submission. Late submissions will not be accepted.

3.0 SUBMISSION PREPARATION INSTRUCTIONS

3.1 The Government will accept only one submission from Offeror that responds to this solicitation. Price information shall be included in the Price Volume ONLY.

3.2 To be considered for selection, the Offeror shall submit a complete response to this Request For Quote (RFQ) using the sequence and format provided herein. Offerors shall provide an electronic submission only. Submission shall be in uncompressed files vie electronic mail to the Contract Specialist and Contracting Officer. Offerors shall insert their company’s name in each separate file. The electronic version of the text shall be in Microsoft Word or Adobe Acrobat Portable Data Format (PDF) format, except supporting price information, which shall be in Microsoft Excel format. The electronic spreadsheets shall not be compiled or password protected; all cells and formulas shall be visible, editable and unprotected. Offeror shall not establish links referencing other spreadsheet files. Offeror shall provide individual spreadsheets for each period, with a summary sheet at the end showing the total amount for the base year and all option periods. Spreadsheets should reflect the Contract Line Item Number (CLIN) structure listed in the RFQ, if applicable.

3.3The Offeror shall ensure that the submission is readable, in the format specified in the solicitation, and has been verified as free of computer viruses. Prior to any review, the Government will check all files for viruses and ensure that all information is readable. In the event that any files are defective (unreadable), the Government will only review the readable electronic files. However, if the defective media renders a significant portion of the Offeror’s quote unreadable, the Government will consider the submission incomplete and not further consider the quote for consideration. Failure to submit any of the information requested by this solicitation may be cause for unfavorable consideration.

3.4Submissions must be clear, coherent, and prepared in sufficient detail for effective evaluation of the offeror’s quote against the evaluation criteria. In addition, this documentation must cover all aspects of this solicitation and include the Offeror’s approach for addressing all of the tasks in the PWS. Submissions must clearly demonstrate how the Offeror intends to accomplish the tasks and must include convincing rationale and substantiation of all claims. Unnecessarily elaborate brochures or other presentations beyond those sufficient to present a complete, effective response to the solicitation are not desired. The Offeror shall describe its approach, through the use of graphs, charts, diagrams and narrative, in sufficient detail for the Government to understand and evaluate the nature of the approach.

3.5 Content shall be indexed (cross-indexed, as appropriate) and logically assembled. The submission shall be provided Non-price Technical (Volume 2) and one price (Volume 3).

Information shall be confined to the appropriate volume to facilitate evaluation. The Offeror shall present all information relevant to each evaluation element in the appropriate volume and section. Page limitations shall be treated as maximums. Pages over the maximum page limitation for any volume will not be evaluated. Page limitations include all text, graphs, pictures, appendices, references, exhibits, etc. Tabs, index sheets, tables of contents, dividers and other such aids that are solely used to assist the evaluator in locating information and are advisory in nature, imparting no other information other than the identification of content, will not be counted against any page limits stated within this RFQ.

3.6 Electronic submissions shall be arranged so that it can be printed on 8 ½” x 11” (with no fold-outs) white paper and printed double-sided. The text shall have 1” margins on all sides, be single-spaced, and use Times New Roman font color black, font size of 12. Illustrations (e.g., graphics figures, graphs, and tables) shall be in portrait format with font colors other than black allowable and font sizes 12, 10, 9, and 8 considered acceptable. The Offeror's company name (no logos), the date, solicitation number, volume number and section shall be included on each page of the submission (this information may be included in a header/footer). All pages shall be numbered, using a uniform page numbering system. Page numbers, headers and footers may be outside the page margins, and are not bound by the font, color and point size requirement. If the Offeror uses a different format (font size, margin, etc.), the government reserves the right to adjust the submission to fit the parameters of the format as stated in the RFQ, and if this results in the submission exceeding the page limitations in any one area, the government will not consider those excess pages.

4.0 PAGE LIMITS

Volume 1: Administrative – No Page Limit Volume 2: Non Price Technical Approach shall be no more than 20 pages total (excluding cover page, table of content, glossary and appendix.

Volume 3: Price Volume – No Page Limit

Note: DoDEA has a maximum email limit of 10MB. Vendors shall confirm receipt of their electronic copy by return email from above email addresses.

Summary of Important Due Dates:

Submission

Due Date/ Time August 30, 2018

10:00 A.M. EST

September 7, 2018

10:00 A.M. EST

To samra.yoseph@hq.dodea.edu alim.koroma@hq.dodea.edu

Volumes 1-3 Electronic Copy by email to:

samra.yoseph@hq.dodea.edu alim.koroma@hq.dodea.edu

(b) Period for acceptance of quotes. Paragraph (c) of 52.212-1 tailored. The Offeror agrees to hold the prices in its quote firm for 120 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.

(c) Exchanges with Offerors. Paragraph (g) of 52.212-1 tailored. Notwithstanding any contrary language, as this is a procurement conducted under FAR Parts 12 and 13 (13.5) and not FAR Part 15, the Government is not bound by FAR Part 15 procedures on negotiations, discussions, setting a competitive range, or any other FAR 15.306 requirements. The Government may conduct fair and equitable exchanges with Offerors in accordance with the requirements of FAR part 13 and particularly FAR 13.5.

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