Amendment_3.pdf

HE1254858567

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of the amendment is to:

1) update section 4.2 of the Statement of Work (SOW)

2) provide answ ers to questions received in response to this solicitation. Question (Q) and Answ ers (A)

3) change quote submission date from March 8, 2018 to April 23,2018

The terms and conditions remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 18-Apr-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HE125418Q0001

X 9B. DATED (SEE ITEM 11)

24-Jan-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

18-Apr-2018

CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4800 MARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

HE1254 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE125418Q0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 08-Mar-2018 10:00 PM to 23-Apr-2018 12:00 PM.

The following have been added by full text:

QUESTIONS (Q) AND ANSWERS (A)

The purpose of the amendment is to:

Provide answers to questions received in response to this solicitation. Question (Q) and Answers (A)

Q. I noticed in the Solicitation that CLIN 0001, 1001, 2001, 3001, and 4001 has a quantity of 12 users, while the statement of work says 15 users. So that I can provide an accurate quote, can you please let me know exactly how many users need access to the image subscription?

A. 12 as the final number (Statement of Work updated to reflect 12 as the required amount).

Q) The previous award for this contract did not state a need for the images to be copied and migrated to DoDEA’s

Integrated Digital Asset Management System. Is this a new requirement for Solicitation HE125418Q0001?

A. Specifying that we are putting the images in our Integrated Digital Asset Management System is a new requirement.

Q) Adobe Stock provided stock subscription based on the amount of images that will be licensed through the course of 1 year not based on users. How many assets do you anticipate licensing throughout 1 year for these 12 users?

Q1). How many images per year?

a)ANSWER: (12 users), (approx. 100 images per month per user) ==> 1200 images per month ==> 14,400 per year.

How many images we use per month per user is a moving target because it's based on the types of rojects that we create depending upon the time of year. It can range from none to a couple hundred.

Q2). How many videos per year?

a) We do not have a requirement for videos. Videos are not part of the solicitation

Q3). Any other type of assets?

a) We do not have requirements for any other types of assets.

The following have been modified:

STATEMENT OF WORK

Digital Image Access for Instructional Design Services

1.0. INTRODUCTION

The Department of Defense Education Activity (DoDEA) serves the educational needs of about 71,000 dependents of military and civilian employees by providing pre-kindergarten

(PK)-12 instruction in 165 brick-and-mortar schools worldwide. Student enrollment varies based primarily on the deployment of military troops worldwide. Our curriculum, resources, and student achievement scores on standardized assessments compare favorably to those of high-performing US public school systems. In North America DoDEA operates 52 schools located in seven states, Puerto Rico, and Cuba. In Europe and the Middle East, DoDEA operates 65 schools located in Germany, England, Netherlands, Belgium, Italy, Spain, Turkey and Bahrain. In the Pacific, DoDEA operates 48 schools located in Korea, Japan (mainland and Okinawa), and Guam. DoDEA also operates a fully accredited Virtual

High School with hubs in the US, Europe, and Pacific.

2.0. BACKGROUND

DoDEA currently has a substantial investment in e-learning products for students and staff.

The Instructional Design Services Branch is responsible for providing selected visual design services for the agency, just-intime online coursework and blended learning for secondary students (Grades 7-12), and professional development courses and resources for educators and other agency staff. The expiring contract, HE1254-13-P-0004, was awarded in May 2013.

3.0. SCOPE

3.1. DoDEA requires digital images that are professional quality and that conform to US copyright laws for both online coursework for our Virtual High School students and products for educator professional development. To this end, DoDEA purchases digital images from various sources and stores them in a common network space on a DoDEA server. Online distribution of coursework and resources occurs primarily through our designated learning management system (LMS), which is currently Schoology and our website, http://www.dodea.edu/.

3.2. DoDEA expects to award one contract for a 12-month base period and four 12-month option years.

4.0. REQUIREMENTS

4.1. General—For all images, the Contractor shall:

4.1.1. Provide the most recent edition of asset libraries, which communicate current subject matter (e.g., Pluto is no longer considered a planet) and reflect modern best practices in a PK-12educational setting; provide upgrades and updates to the libraries and licensed assets during the contract period.

4.1.2. Ensure materials are free of racial, color, national origin, age, disabling conditions, sexual, religious, and ethnic bias, and present a balanced coverage of multicultural contributions and representation.

4.1.3. Demonstrate that all assets are royalty-free and attribution-free. If copyrighted assets are included, permission for such use has been obtained by the Contractor from the copyright owner.

4.2. All Materials—The Contractor shall provide all assets in the quantities that DoDEA orders and shall include:

4.2.1. Access for up to 15 users Access for 12 users to conduct direct searches and digital image downloads through a vendor-provided search engine that uses a keyword metadata search; ensures that image keywords are viewed along with the image when images are viewed online and ensures keywords can be copied and migrated to DoDEA’s Integrated Digital Asset Management System.

4.2.2. Images that include integrated metadata tags and keywords that support search capabilities.

4.2.3. A variety of image file formats that conform to current and near-future industry-supported standards and are usable in e-learning software, mobile and desktop web browsers, and desktop publishing applications, including, but not limited to:

4.2.3.1. Graphics/Illustrations in bitmap (.jpg, .png) and vector (.eps, .svg) formats that encompass the following characteristics: a wide variety of subject matter and purposes (e.g., icons and symbols, clipart of objects/ food and people/animals, PK-12 subject matter), age-level appropriate;

in color; range of output dimensions and resolutions (e.g., 72 ppi, 300 dpi, HD, retina-ready) that are appropriate for use in various media (e.g., web, video, print, PDF).

4.2.3.2. Photos in .jpg format and in a range of output dimensions and resolutions

(e.g., 72 ppi, 300 dpi, HD, retina-ready) that are appropriate for use in various media (e.g., web, video, print, PDF); in color; show PK-12 students and adults in authentic environments to include PK-12 classroom settings and adult learning/professional development situations; encompass a wide variety of PK-12 subject areas (e.g., science, math, history, music, foreign languages) including objects of study and people studying/working in those areas; and diversity of human subjects (i.e., gender and racial diversity).

4.2.4. Ability for DoDEA to manage user/team members’ access to online asset libraries.

4.2.5. Download options based on an annual subscription. Allows images to be downloaded and used multiple times for no additional fee if they are needed more than once.

4.2.6. Option for DoDEA to retain any images downloaded in perpetuity.

4.2.7. User access of assets from any workstation with Internet access.

4.2.8. Special Collections Option: DoDEA prefers, but does not require, special collections, such as curated photos and images and/or editorial photos and images.

4.3. Communication and Technical Support—The Contractor shall:

4.3.1. Notify the Contracting Officer’s Representative (COR) when new product updates are available for downloading/claiming.

4.3.2. Provide technical support via telephone, e-mail, or online access. Response time will be within 24 hours excluding weekends and Federal holidays.

4.3.3. Provide training resources such as job aids, digital modules, and/or webinars.

4.3.4. Participate in a post-award conference and an Information Technology Meeting.

5.0. TECHNICAL REQUIREMENTS

Applicable To Digital (Information Technology)

5.1. Software and Cloud Testing Requirements—The Contractor shall:

5.1.1. Ensure all online resources, cloud-based services and instructional software meet

Department of Defense (DoD) and DoDEA Information Assurance requirements as defined below. DoDEA will conduct comprehensive testing of software, cloud services and associated websites to ensure that they pose no security risk to the

DoDEA infrastructure.

5.1.2. Submit, upon proposal submission, a completed copy of the required Cloud

Services questionnaire and provide copies of or access to any software in the proposed solution.

5.2. System Requirements—DoDEA requires software installed and/or accessed in a DoDEA system, whether network, stand-alone or in a web-based environment, to be compatible with the standards cited herein. To that end, the Contractor shall:

5.2.1. Provide at least the minimum desktop/server system technical specifications, available reference architectures, networking specifications and diagrams, and applicable systems configuration documentation for the proposed product solution.

5.2.2. Ensure that all software be completely functional without the requirement for administrative level user permissions or external media to execute the software.

5.2.3. Ensure that All software packages support unattended installation methods used by enterprise software packaging and deployment systems. Note: Older 16-bit software will be automatically denied, per this requirement.

5.3. Data Management Requirements—The Contractor shall:

5.3.1. Provide a mechanism for batch administration and automation of routine data management tasks. These mechanisms include flat file import, or representational state transfer (REST) based web service application programming interfaces (APIs) including the provisioning and ongoing management of data objects within the

Contractor’s system, including but not limited to: organizational structures; student accounts; staff accounts; courses; and class rosters.

5.3.2. Provide all necessary documentation and assets to facilitate batch administration and automation of routine data management tasks. This documentation shall include, but not be limited to: roster template files (i.e. comma separated value templates);

data element/field definitions documentation; data interchange formats and schemas

(XML/JSON); and/or data dictionaries for the purpose of mapping organizational

Student Information System (SIS) data to the Contractor’s required input formats.

5.3.3. Provide a single point of contact to support DoDEA in performing required data integration activities within seven business days of contract award.

5.3.4. Configure the DoDEA enterprise within its system and/or databases as the appropriate organizational entity (i.e., state, district, school) upon a request in writing from the Contracting Officer’s Representative (COR). DoDEA’s organization hierarchy consists of the following: one system, three regions, eight districts, 62 communities, and 166 schools, which includes the Virtual High School.

5.3.5. Participate in a technical meeting with DoDEA within seven business days of contract award for the purposes of preparing for the onboarding of new service and the initial configuration of administrator level accounts.

5.4. DoDEA Software License Keys—The Contractor shall provide, when applicable, license keys and electronic downloads for software required under this contract to the DoDEA

COR. The Contractor shall not provide software directly to DoDEA schools, districts, and/or region offices unless explicitly identified in writing by the COR.

5.5. DoDEA Information Assurance Requirements—The Contractor shall provide security patches and upgrades in response to security vulnerabilities associated with its software solution. Software upgrades and patches shall be included in the licensing cost.

Incompatibilities between the Contractor’s software solution and DoDEA identified mandatory security updates to third-party software such as plugins shall be addressed when identified. The Contractor shall resolve issues identified above within 30 days, or timeline negotiated with the COR.

5.6. Data Privacy Compliance—The Contractor’s solution which:

5.6.1. Involves Internet access by DoDEA students shall comply with the relevant requirements of the Children's Internet Protection Act, Pub.L. 106-554, § 1(a)(4)

[Div. B, Title XVII, § 1701], Dec. 21, 2000, 114 Stat. 2763, 2763A-335.

5.6.2. Collects or stores agency-owned or agency-controlled personally identifiable information shall do so in accordance with the relevant requirements of the

Privacy Act, 5 U.S.C. § 552a. See https://www.archives.gov/about/laws/privacy-act-1974.

5.6.3. Collects information from children under the age of 13 through the Internet shall comply with the relevant requirements of the Children's Online Privacy Protection

Act, 15 U.S.C.A. § 6501 et seq.

5.6.4. Requires Contractor staff to have access to DoDEA student and/or teacher personally identifiable information shall take the DoD Privacy Act/ Personally

Identifiable Information (PA and PPI/PII) training before gaining access to the data and yearly thereafter.

5.7. Section 508 Compliance—EIT Requirement: All electronic hardware and software shall comply with Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C.

794d), and Architectural and Transportation Barriers Compliance Board Electronic

Information Technology (EIT) Accessibility Standards (36 CFR part 1194). Further information is available at the following URL: http://www.section508.gov.

6.0. PERFORMANCE AND DELIVERY SCHEDULE

The Contractor shall furnish services and items IAW the following delivery schedule:

Period Task Ref. Timeline

Base

Year

Post-Award Conference 4.3.3 Five business days after award

IT Meeting 5.3.5 Seven business days after award

Image Assets 4.1-4.2 Two business days after receipt of delivery order.

http://www.section508.gov/

Period Task Ref. Timeline

Training Resources 4.3.3

After receipt of a written delivery order:

Digital: Two business days after receipt of delivery order

Webinars, if required, to be determined post-award

Technical Support 4.3.2 Ongoing after post-award conference

Option

Years

1-4

Image Assets 4.1-4.2

After receipt of a written delivery order:

Ongoing, except for new orders which would require two business days.

Technical Support 4.3.2 After receipt of a written delivery order:

Ongoing

(End of Summary of Changes)