Presolicitation_Notice-HE125417SEPQuantico.pdf

Presolicitation Notice

Reference: HE125417SEPQANTICO

The Department of Defense Education Activity (DoDEA) intends to Issue a sole source, Firm-Fixed Price requirement contract to Matthew’s Center for Visual Learning, with a period of performance of one base year plus one option year. NAICS code is 611699 All Other Miscellaneous School and Instruction.

This is not a request for competitive proposals. Interested parties who feel that they possess the capabilities to satisfy this requirement should submit a capability statement demonstrating their abilities to meet this requirement. The information received in response to this notice will be considered solely for the purpose of determining whether or not to conduct a competitive procurement. Please send your documentation to Samra Yoseph at samra.yoseph@hq.dodea.edu by June 12, 2017 at 10:00 a.m. EST.

Documentation should be received by the response/close date and time of this notice to be considered by

DoDEA. A determination by the DoDEA not to compete this proposed contract based upon responses to this notice is solely within discretion of the Government. Please see the SOW below for required service.

Statement of Work

Special Day School Placement

1.0 PURPOSE

The Department of Defense Education Activity (DoDEA) in support of the Special Education

Program for the Mid-Atlantic District – Quantico Field Office requires a special day setting student in a school/unit licensed by a state Department of Education and/or Child Welfare

Department for this purpose.

2.0 BACKGROUND

2.1 DoDEA serves the dependents of military and civilian employees by providing PK-12 instruction to approximately 72,000 students. The number of students varies based on the deployment of military troops worldwide. DoDEA’s curriculum, resources, and student achievement scores on standardized tests compare favorably to those of high-performing US public schools.

2.2 DoDEA is divided into three regions with a total of eight districts that administer 167 brick-and-mortar schools. The Americas’ Southeast and Mid-Atlantic districts have 54 schools in seven states, Puerto Rico, and for administrative purposes, Cuba. Europe’s South, East, and West districts have 65 schools in England, Germany, Italy, Belgium, Netherlands, Spain, Turkey, and

Bahrain. The Pacific’s West, East, and South districts have 48 schools in Korea, Japan, and for administrative purposes, Guam. In addition, DoDEA operates a fully accredited Virtual High

School with its main office in Virginia and teaching hubs in Germany and Okinawa.

2.3 Non-DoDEA placement is one of the placements mandated for provision of special education services to DoDEA students with disabilities under the DoD Instruction 1342.12 entitled

“Provision of Early Intervention and Special Education Services to Eligible DOD Dependents”.

mailto:samra.yoseph@hq.dodea.edu

2.4 DoDEA’s procedures to determine a special day school placement, as stated below, were followed:

The Case Study Committee (CSC) is responsible for identifying the educational needs of student with disabilities. When the CSC identifies a student whose needs exceed available school resources, the principal is immediately informed. The CSC reports the nature of the severity of the student’s needs and efforts are made to utilize existing school resources to provide a free appropriate public education (FAPE).

The District Special Education Instructional Systems Specialist (ISS) reviews the case, observes the student, reviews relevant information, meets with the CSC members, and conducts a comprehensive analysis of all the district’s resources relevant to this case.

If adequate resources are unavailable, the ISS contacts DoDEA HQ oversight, that is, the

DoDEA Lead, Education for Students with Disabilities.

At DoDEA HQ, the DoDEA Lead, Education for Students with Disabilities reviews all relevant information, consults with the ISS, the District Superintendent and other personnel, as required. The district-level CSC is conducted to review all information with the parent.

Consideration for placement is pursued.

3.0 OBJECTIVES

3.1 After following the procedures outlined above, DoDEA determined that the DoDEA student requires placement in a special day school/unit licensed by a state Department of Education and/or Child

Welfare Department.

3.2 The student who has been diagnosed with severe Autism requires placement in a licensed special day school with a specifically designed program to address the student’s Individualized Education

Program (IEP) goals.

3.3 DoDEA expects to award one contract for a base and one option year.

4.0 ATTACHMENTS

4.1 Quality Assurance Surveillance Plan (QASP) is attached.

5.0 SCOPE—The Contractor shall:

5.1 Be a licensed special day school/unit by the state Department of Education and/or Child Welfare

Department as required by the state in which the school is located.

5.2 Provide a highly structured, behaviorally-oriented program staffed by state-licensed special education teachers, licensed therapist(s) to include a Board Certified Behavior Analyst

(BCBA).

5.3 Provide a safe and caring environment where the student shall receive expert services in a highly structured, behaviorally-oriented setting containing:

1) Specially designed instruction with a certified special education teacher with provision of 1:2 and 1:1 instructional support in a self-contained setting

2) Onsite behavioral specialist services (not itinerant),

3) Speech-language therapy services, and

4) Occupational therapy services.

The focus of these efforts shall be on successful reunification with family, permanency of relationships and reintegration into public schools and the community.

5.4 Provide services with a specifically designed program to address the IEP goals and long-term needs of the student. Services shall consist of the following:

Service Quantity

Education w/1:1 Support 192 days during each school year

Speech Therapy 48 hours during each school year

Occupational Therapy 24 hours during each school year

Base Year Only

Education w/1:1 Support 33 days during summer of 2018

5.5 Provide individualized services based on the student’s IEP, which places the student in the least restrictive environment and which includes the following:

5.5.1 Special education support services provided by a Board Certified Behavior Analyst

(BCBA) are embedded into all aspects of the program, including education, speech therapy and occupational therapy. They include behavior stabilization, control of aggressive behaviors, BCBA services, vocational component and independent living skills.

A focal point of services shall be ameliorating behaviors that may include aggression against self and others, running away, avoidance, defiance and property destruction;

Implementation of a Behavior Intervention Plan;

Daily life skills with a strong component of BCBA services;

Behaviorally-oriented system composed of different levels of interventions for addressing clearly defined and appropriate behavior goals from low to high functioning that includes (1) Functional Behavior Assessments with behavior intervention plan as determined appropriate by staff, (2) strong positive behavioral interventions and support (PBIS) as an alternative to the use of intrusive behavioral interventions, and (3) behavioral intervention support through functional behavior assessments, behavior intervention plans.

5.5.2 Education services provided by a state-accredited schooling with a specifically designed program to meet the IEP goals of the student and provide routine assessment of student progress. The education services shall help the student to demonstrate the following:

Improved abilities to use sensory information to understand and effectively interact with people and objects in the school environment.

Early writing skills

Precomputational skills

Early reading competencies

Visual processing skills

5.5.3 1:1 support services provided during the education services. The Contractor shall assess the appropriateness of the level of supervision after 30 days and quarterly, thereafter. If a change in status is recommended, the Contractor shall present the finding in writing for

DoDEA to review.

5.5.4 Speech Therapy provided that consists of supporting the student with functional communication and uses augmentative and alternative communication (AAC) to select pictures and/or use signs/gestures to communicate his choice(s) and express wants/needs when options are presented by staff.

5.5.5 Occupational Therapy provided that the student will use to include preoccupation skills that include but are not limited to the following:

Following two simple commands

Completing one or two sensory stations (for 2-4 seconds)

Demonstrating awareness of public facilities.

Demonstrating self-help and food preparation skills.

5.5.6 Email DoDEA and the student’s parents with a school calendar and related school information.

5.6 Family Involvement. Support generalization of skills to the home setting and to promote the student’s focus on building healthy family relationships.

The goal is for every child to learn how to live a healthy and productive life, both independently and as part of a community.

Participation in meetings and in school events by the parents are encouraged throughout the school year.

5.7 Reports: Provide a digital student progress report four times a year and conduct annual reviews that includes at a minimum the student’s health, psychological and behavioral state, and educational progress.

5.8 Conferences: Conduct a tele-, videoconference, or onsite meeting with DoDEA at least annually or as requested by the Contractor or DoDEA in writing. If an onsite conference is required, DoDEA will notify the Contractor in writing ten business days in advance. The student’s service providers, including the BCBA, shall participate in all conferences.

5.9 Post-Award Conference: The Contractor shall meet with the DoDEA Contracting Officer’s

Representative (COR) and other DoDEA staff.

6.0 PERFORMANCE REQUIREMENTS SUMMARY

Required

Services Performance

Standards

Acceptable

Quality Levels Methods of

Surveillance

Individualized

Services

PWS 5.1-5.6

As defined in the performance work statement/IEP

DoDEA will approve the

IEP in writing each year.

Tele- or videoconferences and annual visit to the facility by the COR.

Reports

PWS 5.7

As defined in the performance work statement

Reports will be sent provided at the times specified above and will contain no errors except for minor errors in

DoDEA and parents will review each report and provide written feedback within ten days of

Required

Services Performance

Standards

Acceptable

Quality Levels Methods of

Surveillance grammar and formatting. receipt.

Conferences, PWS 5.8

As defined in the performance work statement

Appropriate Contractor staff attend and provide adequate time to address

COR and/or parent questions and concerns.

Record of conferences kept by COR.

7.0 DELIVERABLES

Items/Tasks Ref. Timeline

Post-Award

Conference

5.9

Five business days after award

Education including behavioral support services – school year

5.1-

5.5.3,

5.5.6 192 days of instruction during each school year

Speech Therapy 5.5.4 48 hours during each school year

Occupational Therapy 5.5.5 24 hours during each school year

Family Involvement 5.6 At minimum once a year for the annual IEP review meeting

Reports 5.5.3

5.7

Initial assessment, 30 days after of instruction

Quarterly

Conferences 5.8 Annually or as required by Contractor or

DoDEA

Post-Award

Conference

5.9

Five business days after award

Extended School Year 5.1-

5.5.3 33 days of instruction in summer of 2018 only

8.0 KEY PERSONNEL

As stated in PWS 5.0, Scope, the facility shall be a special day school/ unit licensed by the state

Department of Education and/or Child Welfare Department as required by the state in which the school is located. Facility staff shall include the following specialists, who possess at least three years of experience in their field: state-licensed special education teachers and state-licensed therapist(s) to include at least one BCBA, SLP and OT.

9.0 PLACE & PERIOD OF PERFORMANCE

Matthew’s Center in Manassas, VA

24 Aug 17 – 23 Aug 19

10.0 GOVERNMENT FURNISHED INFORMATION/PROPERTY

DoDEA will provide the Contractor with the student’s IEP.

DoDEA will provide the Contractor with the parent’s email address(es).

11.0 SPECIFIC SECURITY AND POLICY REQUIREMENTS

Not applicable.

12.0 COR LANGUAGE

12.1 The Contractor, in providing services under this contract, shall coordinate with the COR after it is awarded. Information will be provided on the contract award.

12.2 As provided within the contract schedule only, the COR may provide direction and answer the questions related to the contract activity. The COR is not authorized to approve/authorize any change to the contract. The authority to make any contractual changes resides solely with the

Contracting Officer.